[Federal Register Volume 67, Number 154 (Friday, August 9, 2002)]
[Notices]
[Pages 51889-51891]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-20164]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
September 23, 2002. Once the appraisal of the records is completed, 
NARA will send a copy of the schedule. NARA staff usually prepare 
appraisal memorandums that contain additional information concerning 
the records covered by a proposed schedule. These, too, may be 
requested and will be provided once the appraisal is completed. 
Requesters will be given 30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Larry Baume, Acting Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1505. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal

[[Page 51890]]

memorandum for the schedule, it too includes information about the 
records. Further information about the disposition process is available 
on request.

Schedules Pending

    1. Department of the Army, Office of the Chief of Engineers (N1-77-
00-1, 1 item, 1 temporary item). Records relating to military 
construction projects, 1951-1973. Included are correspondence, 
directives authorization forms, drawings, transmittals, and related 
records created and maintained by branches and branch sections of the 
Construction Division and the Engineering Division of the Directorate 
of Military Construction.
    2. Department of the Army, Office of the Chief of Engineers (N1-77-
02-1, 5 items, 5 temporary items). Records of the Miami Engineer 
District relating to the Airport Development Program, ca. 1942-1948, 
including military construction and contract files, engineering and 
operation files, and project data files; hydraulic and hydrologic data, 
1967-1969, and unannotated aerial photographs, 1946-1959.
    3. Department of the Army, Agency-wide (N1-AU-02-24, 7 items, 7 
temporary items). Records relating to attorney standards of conduct and 
legal office mismanagement. Included are complaints, requests for 
inquiries, reports, opinions, correspondence, memoranda, and records of 
actions taken. Also included are electronic copies of documents created 
using electronic mail and word processing. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    4. Department of Defense, Office of the Secretary of Defense (N1-
330-02-1, 4 items, 2 temporary items). Source records and reports 
relating to the Gulf War Comprehensive Clinical Evaluation Program 
Automated Information System. Records document medical evaluations of 
Department of Defense personnel, beneficiaries, and others who report 
having a medical problem as a result of possible exposure to hazardous 
substances during the 1991 Persian Gulf War. Included are downloaded 
patient referral records and demographic data about participants, along 
with outputs consisting of aggregated participant data and other 
reports. The electronic master file and system documentation are 
proposed for permanent retention.
    5. Department of Defense, Defense Commissary Agency (N1-506-02-4, 
90 items, 90 temporary items). Records relating to quality assurance, 
security, and safety activities. Included are records relating to such 
matters as food safety guidance and inspection standards, designation 
of security officials, alarm systems testing, security briefings, 
security awareness and training, safety hazards studies, accident 
analyses, hazardous chemical inventories, industrial hygiene and 
occupational health surveillance, and hazard abatement. Also included 
are electronic copies of documents created using electronic mail and 
word processing. This schedule authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    6. Department of Justice, Federal Bureau of Investigation (N1-65-
02-2, 2 items, 2 temporary items). Headquarters and field office 
records documenting the administration of the FBI alias and false 
identification program. Also included are electronic copies of 
documents created using electronic mail and word processing.
    7. Department of Justice, Federal Bureau of Investigation (N1-65-
02-3, 2 items, 2 temporary items). Field office copies of Treasury 
Department Suspicious Activity Reports which do not result in any FBI 
action. Also included are electronic copies of documents created using 
electronic mail and word processing.
    8. Department of Justice, Bureau of Prisons (N1-129-02-1, 11 items, 
10 temporary items). Records relating to education and vocational 
training. Included are chronological files, congressional 
correspondence, institutional files, operations and administration 
files, policy waiver files, program review reports, program statement 
working files, subject reference files, training files, and electronic 
copies of documents created using electronic mail and word processing. 
Recordkeeping copies of education annual reports are proposed for 
permanent retention.
    9. Department of Justice, Bureau of Prisons (N1-129-02-2, 12 items, 
9 temporary items). Records of the Industrial, Education, and 
Vocational Training Corporate Business Group consisting of assistant 
director's office subject files, deputy assistant directors' office 
subject files, inmate accident compensation files, subject reference 
files, customer relations files, ombudsman's reports, waiver appeals 
case files, and waiver logs. Also included are electronic copies of 
documents created using electronic mail and word processing. 
Recordkeeping copies of files relating to public works and community 
service, minutes of meetings of the Board of Directors, and hearing 
transcripts of the Board of Directors are proposed as permanent.
    10. Administrative Office of the U.S. Courts, Office of the General 
Counsel (N1-116-02-2, 5 items, 5 temporary items). Legal precedent 
reference files, tort claims files, and citizen and prisoner 
correspondence. Also included are electronic copies of documents 
created using electronic mail and word processing. Notice of this 
schedule was previously published in the Federal Register. However, 
changes made during the appraisal process have necessitated publication 
of a revised notice.
    11. Environmental Protection Agency, Office of Air and Radiation 
(N1-412-02-8, 4 items, 2 temporary items). Textual and electronic 
inputs into the Certification and Fuel Economy Information System, an 
electronic system used to store information submitted by automobile 
manufacturers, testing labs, and agency analysts. Proposed for 
permanent retention are the electronic data and the related system 
documentation.
    12. Export-Import Bank of the United States, Agency-wide (N1-275-
02-1, 20 items, 9 temporary items). Records relating to operational 
activities of the Export-Import Bank. Included are such records as 
transaction files, working papers of board members, administrative law 
group reference files, and copies of speeches made by officials other 
than board members. Also included are electronic copies of documents 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of such files as minutes 
of meetings of the full board, board member speeches and 
correspondence, advisory committees records, credit and risk committee 
records, general counsel legal opinions, records relating to financial 
institutions, press releases, and country risk analyses.
    13. Federal Emergency Management Agency, Office of Financial 
Management (N1-311-01-8, 3 items, 3 temporary items). Files relating to 
non-disaster related grants documenting their establishment, 
administration, and evaluation, including electronic copies of 
documents created using electronic mail and word processing.
    14. General Services Administration, Federal Bridge Contract 
Authority (N1-352-02-1, 26 items, 26 temporary items). Records 
pertaining to the Federal Bridge Certification Authority, an 
information system designed to unify individual agency certification 
authorities into a systematic overall Federal Public Key 
Infrastructure. Included are records relating to such

[[Page 51891]]

matters as certificate policy, system configuration, revocation 
requests, system backups, compliance attestations, and audits. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    15. Office of Government Ethics, Program Review Division (N1-522-
02-1, 5 items, 4 temporary items). Records documenting the government-
wide single-issue review process. Records include questionnaires and 
surveys, electronic data, work papers, and electronic copies of records 
created using electronic mail and word processing. Recordkeeping copies 
of final reports are proposed for permanent retention.
    16. Office of Personnel Management, Agency-wide (N9-478-02-2, 2 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that relate to administrative 
services. Included are electronic copies of records pertaining to such 
subjects as procurement, space management, building maintenance, 
property management, transportation, and mail distribution. 
Recordkeeping copies of these files are included in the Administrative 
Services Section of the OPM Administrative Manual Supplement. This 
schedule does not include descriptions of records at the file series 
level, but, instead, provides citations to the agency's Administrative 
Manual Supplement. To facilitate review of this schedule, NARA will 
provide the Administrative Services Section of the manual to 
requestors.
    17. Office of Personnel Management, Agency-wide (N9-478-02-7, 2 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that relate to employee development 
and utilization. Included are electronic copies of records pertaining 
to such subjects as inter-agency training agreements and training 
programs. Recordkeeping copies of these files are included in the 
Employee Development and Utilization Section of the OPM Administrative 
Manual Supplement. This schedule does not include descriptions of 
records at the file series level, but, instead, provides citations to 
the agency's Administrative Manual Supplement. To facilitate review of 
this schedule, NARA will provide the Employee Development and 
Utilization Section of the manual to requestors.
    18. Office of Personnel Management, Agency-wide (N9-478-02-12, 2 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that relate to the Government-wide 
examination and recruiting program. Included are electronic copies of 
records pertaining to such subjects as test material, examination 
announcements, and applicant data sheets. Recordkeeping copies of these 
files are included in the Executive Personnel Section of the OPM 
Administrative Manual Supplement. This schedule does not include 
descriptions of records at the file series level, but, instead, 
provides citations to the agency's Administrative Manual Supplement. To 
facilitate review of this schedule, NARA will provide the Executive 
Personnel Section of the manual to requestors.
    19. Office of Personnel Management, Agency-wide (N9-478-02-14, 2 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that relate to insurance benefits. 
Included are electronic copies of records pertaining to the Federal 
employee group life and health insurance program and related accounting 
activities and claims. Recordkeeping copies of these files are included 
in the Insurance Section of the OPM Administrative Manual Supplement. 
This schedule does not include descriptions of records at the file 
series level, but, instead, provides citations to the agency's 
Administrative Manual Supplement. To facilitate review of this 
schedule, NARA will provide the Insurance Section of the manual to 
requestors.
    20. Office of Personnel Management, Agency-wide (N9-478-02-16, 2 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that relate to implementation of 
the Intergovernmental Personnel Act. Included are electronic copies of 
records pertaining to such subjects as grant-in-aid cases, state 
programs, surveys on quantitative and qualitative reviews, and 
assignment agreements. Recordkeeping copies of these files are included 
in the Intergovernmental Personnel Program Section of the OPM 
Administrative Manual Supplement. This schedule does not include 
descriptions of records at the file series level, but, instead, 
provides citations to the agency's Administrative Manual Supplement. To 
facilitate review of this schedule, NARA will provide the 
Intergovernmental Personnel Program Section of the manual to 
requestors.
    21. Office of Personnel Management, Agency-wide (N9-478-02-18, 2 
items, 2 temporary items). Electronic copies of records created using 
electronic mail and word processing that relate to internal personnel 
administration. Included are electronic copies of records associated 
with such files as official personnel folders, offers of appointment, 
eligibility records, statistical reports, and performance evaluations. 
Recordkeeping copies of these files are included in the Personnel 
Section of the OPM Administrative Manual Supplement. This schedule does 
not include descriptions of records at the file series level, but, 
instead, provides citations to the agency's Administrative Manual 
Supplement. To facilitate review of this schedule, NARA will provide 
the Personnel Section of the manual to requestors.

    Dated: August 5, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-20164 Filed 8-8-02; 8:45 am]
BILLING CODE 7515-01-P