[Federal Register Volume 67, Number 150 (Monday, August 5, 2002)]
[Notices]
[Pages 50655-50656]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-19605]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DOD.

ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Army is proposing to add a system of 
records notice to its existing inventory of record systems subject to 
the Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
September 4, 2002 unless comments are received which result in a 
contrary determination.

ADDRESSES: Records Management Division, U.S. Army Records Management 
and Declassification Agency, ATTN: TAPC-PDD-RP, Stop 5603, 6000 6th 
Street, Ft. Belvoir, VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390 or Ms. Christie King at (703) 806-3711 or DSN 656-3711.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on July 22, 2002, to the 
House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).


[[Page 50656]]


    Dated: July 30, 2002.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0040-5a DASG

System name:
    DoD Health Surveillance/Assessment Registries.

System location:
    U.S. Army Center for Health Promotion and Prevention Medicine, 5158 
Blackhawk Road, Aberdeen Proving Ground, MD 21010-5403; and
    Army Medical Surveillance Activity, Building T-20, Room 213, 6900 
Georgia Avenue, NW, Washington, DC 20307-5001.

Categories of individuals covered by the system: Any individual that 
participates in a DoD health survey.
Categories of records in the system:
    Information in this system of records originates from health 
surveys/assessments (e.g., Pentagon Post Disaster Health Assessment) 
conducted by or for the Department of Defense. Records being maintained 
include individual's name, Social Security Number, date of birth, sex, 
branch of service, home address, age, medical treatment facility, 
condition of medical and physical health and capabilities, responses to 
survey questions, register number assigned, and similar records, 
information and reports, relevant to the various registries, (e.g., 
cancer, Human Immunodeficiency Virus (HIV), serum repository).

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under 
Secretary of Defense for Personnel and Readiness; 10 U.S.C. 3013, 
Secretary of the Army, 10 U.S.C. 8013, Secretary of the Air Force, 10 
U.S.C. 5013, Secretary of the Navy; DoD Instruction 1100.13, Surveys of 
DoD Personnel; DoD Directive 6490.2, Joint Medical Surveillance; DoD 
Directive 6490.3, Implementation and Application of Joint Medical 
Surveillance for Deployments; and E.O. 9397 (SSN).

Purpose(s):
    To record, store and document injury, illness and exposure to 
chemical/biochemical elements, and collect data for statistical 
purposes. To enhance efficient management practices and effective 
analysis and comparisons of statistical data utilized in the public 
health assessment data registry.
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses: In addition to those 
disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy 
Act, these records or information contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

Storage:
    Paper records in file folders and electronic storage media.

Retrievability:
    Information is retrieved by individual's name, Social Security 
Number, and registry number.

Safeguards:
    Records are maintained within secured buildings in areas accessible 
only to persons having official need, and who therefore are properly 
trained and screened. Automated segments are protected by controlled 
system passwords governing access to data.

Retention and disposal:
    Records are destroyed when no longer needed for reference and for 
conducting business.

System manager(s) and address:
    Commander, U.S. Army Center for Health Promotion and Prevention 
Medicine, 5158 Blackhawk Road, Aberdeen Proving Ground, MD 21010-5403.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commander, U.S. Army Center for Health Promotion and Prevention 
Medicine, 5158 Blackhawk Road, Aberdeen Proving Ground, MD 21010-5403.
    For verification purposes, individual should provide the full name, 
Social Security Number, details which will assist in locating record, 
and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, U.S. Army Center for Health Promotion and Prevention 
Medicine, 5158 Blackhawk Road, Aberdeen Proving Ground, MD 21010-5403.
    For verification purposes, individual should provide the full name, 
Social Security Number, details which will assist in locating record, 
and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual and mortality reports.

Exemptions claimed for the system:
    None.
[FR Doc. 02-19605 Filed 8-2-02; 8:45 am]
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