[Federal Register Volume 67, Number 142 (Wednesday, July 24, 2002)]
[Notices]
[Pages 48491-48493]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-18674]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
September 9, 2002. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Larry Baume, Acting Director, Life 
Cycle Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: 301-837-1505. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an

[[Page 48492]]

agency. This notice provides the control number assigned to each 
schedule, the total number of schedule items, and the number of 
temporary items (the records proposed for destruction). It also 
includes a brief description of the temporary records. The records 
schedule itself contains a full description of the records at the file 
unit level as well as their disposition. If NARA staff has prepared an 
appraisal memorandum for the schedule, it too includes information 
about the records. Further information about the disposition process is 
available on request.

Schedules Pending

    1. Department of Commerce, Bureau of Industry and Security (N1-476-
02-1, 9 items, 5 temporary items). Working papers, compliance case 
files, appeals files, and tracking records accumulated by the Under 
Secretary. Also included are electronic copies of records created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of speeches, appointment books, travel files, 
and subject files.
    2. Department of Commerce, Bureau of Industry and Security (N1-476-
02-2, 11 items, 8 temporary items). Records of the Office of 
Congressional and Public Affairs, including such record series as 
hearing and subject files, chronological files, biographies and 
photographs, working papers, duplicate copies of publications, and 
records relating to the preparation of publications. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of such files as press releases, audiovisual records, and speeches and 
statements.
    3. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-01-4, 2 items, 1 temporary item). Electronic 
copies of documents created using electronic mail and word processing 
that relate to measures taken to minimize the harmful effects of 
actions taken by agencies on designated Essential Fish Habitats. 
Proposed for permanent retention are recordkeeping copies of these 
files.
    4. Department of Defense, Defense Contract Audit Agency (N1-372-02-
4, 3 items, 3 temporary items). Records pertaining to hand receipts 
issued for the use of agency property. Included are original receipts 
issued to employees and electronic copies of documents created using 
electronic mail and word processing.
    5. Department of Defense, Defense Contract Audit Agency (N1-372-02-
5, 2 items, 2 temporary items). Records pertaining to reports of 
surveys maintained by the office being reviewed. Included are requests 
for corrective action and subsequent responses to surveys. Also 
included are documents relating to planning and completing visits to 
Field Audit Offices to render assistance or to conduct evaluations. 
This schedule modifies the disposition instructions for these files, 
which were previously approved for disposal.
    6. Department of Defense, Defense Contract Audit Agency (N1-372-02-
9, 3 items, 3 temporary items). Records pertaining to obtaining and 
using carriers for the transmission of official mail. Included are 
documents relating to estimating and requesting funding, cost 
information, and agreements as well as electronic copies of documents 
created using electronic mail and word processing.
    7. Department of Defense, Defense Threat Reduction Agency (N1-374-
02-4, 5 items, 5 temporary items). Records relating to the operation of 
the Defense Threat Reduction Agency Information Analysis Center. 
Included are records of contracted studies, analyses, and other 
projects, operations and maintenance reports, and performance and cost 
reports. Also included are electronic copies of documents created using 
electronic mail and word processing.
    8. Department of Defense, Defense Threat Reduction Agency (N1-374-
02-5, 12 items, 8 temporary items). Records relating to occupational 
safety and health. Included are such records as safety and health 
plans, safety surveys and inspections, safety awareness and protection 
training materials, and safety and accident reports. Also included are 
electronic copies of documents created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of safety surveys and assessments, training materials pertaining to 
chemical, biological, and nuclear materiel, and accident and incident 
reports related to exposure to ionizing radiation or to chemical or 
biological agents.
    9. Department of Defense, Defense Threat Reduction Agency (N1-374-
02-7, 12 items, 12 temporary items). Records relating to the operation 
of the Defense Nuclear Weapons School. Included are such records as 
course curriculum approvals, accreditations, class lists, enrollment 
and completion statistics, and schedules of classes as well as a 
database containing information concerning courses and course 
participants. Also included are electronic copies of documents created 
using electronic mail and word processing.
    10. Department of Housing and Urban Development, Office of Public 
and Indian Housing (N1-207-02-5, 23 items, 23 temporary items). Special 
Applications Center (SAC) application case files pertaining to requests 
for approval of such actions as the demolition of properties that have 
received agency funding, the conversion of residents from low-rent 
project-based assistance to tenant-based assistance, the sale of 
housing units to residents, and the taking of a project by eminent 
domain under state law. Electronic copies of records created using 
electronic mail and word processing are included.
    11. Department of Transportation, Research and Special Programs 
Administration (N1-467-01-1, 4 items, 4 temporary items). Office of 
Hazardous Materials Planning and Analysis grant application files that 
relate to training public employees for emergency response. Records 
include general grant guidance, progress reporting information, 
applications for assistance, and administrative certification 
documents. The schedule applies to records created and maintained in 
paper and to optical disk copies of grant files. Also included are 
electronic copies of records created using electronic mail and word 
processing. Files that deal with historically significant matters will 
be brought to NARA's attention for appraisal on a case-by-case basis.
    12. Central Intelligence Agency, Agency-wide (N1-263-02-2, 5 items, 
5 temporary items). Copies of documents sent to or received from other 
government agencies for declassification review, a database used to 
track documents and referrals, and forms certifying declassification 
decisions.
    13. Environmental Protection Agency, Office of Air and Radiation 
(N1-412-02-9, 2 items, 2 temporary items). Documents related to 
manufacturers' applications for emission certification under the Clean 
Air Act for motor vehicles, locomotives, and non-road mobile sources. 
Records contain technical product descriptions, test results, copies of 
certificates of conformity, notices of violations, and other related 
documents. Also included are electronic copies of records created using 
electronic mail and word processing.
    14. Federal Reserve System, Board of Governors (N1-82-02-3, 48 
items, 36 temporary items). Records created in support of the Board of 
Governors in such functional areas as public affairs, congressional 
liaison, corporate secretary activities, and legal advisory matters. 
Included are such records as administrative manuals, policy change

[[Page 48493]]

notices, telephone logs, routine correspondence, congressional subject 
files, and legal opinion memorandums. Also included are electronic 
copies of documents created using electronic mail and word processing. 
Proposed for permanent retention are such records as minutes of Board 
meetings, Board policy statements, press releases, speeches and 
testimony, and official correspondence signed by the Board of 
Governors. This schedule authorizes the agency to apply the proposed 
disposition instructions to records in all media.
    15. Office of Navajo and Hopi Indian Relocation, Administrative 
Services Division (N1-220-02-11, 81 items, 50 temporary items). 
Electronic data of the Client Information System, including counseling, 
pre-move, and post-move relocation operations data, and program 
analysis data. Also included are queries and program reports and daily, 
weekly, and six-week full and incremental backups. Proposed for 
permanent retention are databases documenting such matters as client 
and joint use areas, client eligibility, Hopi partitioned land 
residency and certifications, and new lands operations. The related 
system documentation is also proposed for permanent retention.

    Dated: July 17, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-18674 Filed 7-23-02; 8:45 am]
BILLING CODE 7515-01-P