[Federal Register Volume 67, Number 128 (Wednesday, July 3, 2002)]
[Notices]
[Pages 44605-44606]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-16724]


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FEDERAL RESERVE SYSTEM

[Docket No. R-1125]


Privacy Act of 1974; Notice of New System of Records

AGENCY: Board of Governors of the Federal Reserve System.

ACTION: Notice of new system of records.

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SUMMARY: In accordance with the Privacy Act, the Board of Governors of 
the Federal Reserve System (Board) is publishing notice of the 
establishment of a new system of records, entitled Visitor Log (BGFRS-
32). We invite public comment on this new system of records.

DATES: Comment must be received on or before August 2, 2002.

ADDRESSES: Comments, which should refer to Docket No. R-1125, may be 
mailed to Ms. Jennifer J. Johnson, Secretary, Board of Governors of the 
Federal Reserve System, 20th Street and Constitution Avenue, NW., 
Washington, DC 20551 or mailed electronically to 
[email protected]. Comments addressed to Ms. Johnson 
also may be delivered to the Board's mail room between 8:45 a.m. and 
5:15 p.m. weekdays and to the security control room outside of those 
hours. The mail room and the security control room are accessible from 
the Eccles Building courtyard entrance, located on 20th Street between 
Constitution Avenue and C Street, NW. Comments may be inspected in Room 
MP-500 between 9 a.m. and 5 p.m. on weekdays pursuant to Sec.  261.12, 
except as provided in Sec.  261.14, of the Board's Rules Regarding 
Availability of Information, 12 CFR 261.12 and 261.14.

FOR FURTHER INFORMATION CONTACT: Elaine M. Boutilier, Managing Senior 
Counsel, Legal Division (202/452-2418), Board of Governors of the 
Federal Reserve System, 20th Street and Constitution Avenue, NW., 
Washington, DC 20551. For users of the Telecommunications Device for 
the Deaf (TDD) only, contract 202/263-4869.

SUPPLEMENTARY INFORMATION: In light of the heightened concerns 
regarding security of federal government personnel and buildings, the 
Board is implementing a procedure to screen visitors to the Board's 
premises before admission to those premises. To conduct this screening, 
the Board will request, in advance, that each visitor provide his or 
her name, date of birth, and social security number or passport number. 
Persons who refuse to provide the requested information may be denied 
admittance to the premises. This information will be used to facilitate 
searches of law enforcement databases to determine whether the visitor 
may present a risk to the security of the Board. As required by the 
General Records Schedule 18, published by the National Archives, the 
records will be retained for two years from date of admittance to the 
Board.
    In accordance with 5 U.S.C. 552a(r), a report of this new system of 
records is being filed with the Chair of the House Committee on 
Government Reform and Oversight, the Chair of the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget. This new 
system of records will become effective on August 12, 2002, without 
further notice, unless the Board publishes a notice to the contrary in 
the Federal Register.
BG FRS-32
System name: BGFRS-32 - Visitor Log
System location:
    Board of Governors of the Federal Reserve System, 20th and 
Constitution, NW., Washington, DC 20551.
Categories of individuals covered by the system:
    All visitors to the buildings maintained by the Board of 
Governors of the Federal Reserve System (``Board'').
Categories of records in the system:
    Information concerning the identity of an individual who wishes 
to enter a building maintained by the Board. Such information will 
include the individual's name; social security number, passport 
number, or visa number; and date of birth. In addition, information 
derived from law enforcement data bases may be included in some 
records.
Authority for maintenance of the system:
    12 U.S.C. 243
Purpose(s):
    The purpose of this system of records is to permit the Board to 
provide for the security of its premises and the personnel in those 
premises by pre-screening visitors.
Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses:
    a. Disclosure to the Department of Justice and other Federal, 
state, and local governmental agencies having a prosecutive function 
for the use by attorneys, magistrates, and judges; and parole and 
probation authorities for the purpose of prosecuting, sentencing, 
and determining the parole and probation status of criminal 
offenders or suspected criminal offenders.
    b. Disclosure to personnel of Federal, state, and local 
governmental agencies, and other government agencies, foreign or 
domestic, where such disclosures are considered reasonably necessary 
for the purpose of furthering efforts to determine the risk posed by 
an individual wishing to visit the Board.
    c. Disclosure to personnel of Federal, state, and local law 
enforcement agencies and other governmental agencies, foreign or 
domestic, where there is a showing of a reasonable need to 
accomplish a valid enforcement purpose.
    d. Disclosure to personnel of private institutions and to 
private individuals of identifying information pertaining to actual 
or suspected criminal offenders or other individuals wishing to 
visit the Board for the purpose of furthering efforts to evaluate 
the danger such individuals pose.
    e. Disclosures in the course of presenting evidence to a court, 
magistrate or administrative tribunal and disclosures to opposing 
counsel in the course of discovery proceedings for the purpose of 
enforcing, or prosecuting, a violation or potential violation of 
law, whether civil, criminal or regulatory in nature and whether 
arising by general statue or particular program statue, or by 
regulation, rule or order issued pursuant thereto.
    f. Disclosures and/or responses to Federal, state or local 
agencies maintaining civil, criminal or other relevant law 
enforcement information or other pertinent information, such as 
current licenses, if necessary to obtain information relevant to an 
agency decision concerning the hiring or retention of an employee, 
the issuance of a security clearance, the issuance of a contract, 
grant or other benefit, to the extent that the information is 
relevant and necessary to the requesting agency's decision on the 
matter.
    g. Disclosure to the National Archives and Records 
Administration in connection with

[[Page 44606]]

records management inspections and its role as Archivist.
    h. Disclosure to contractors, grantees or volunteers performing 
or working on a contract, service, grant, cooperative agreement, or 
job for the Board.
Disclosure to consumer reporting agencies:
    Not applicable.
Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:
Storage:Records are maintained in paper and electronic format.
Retrievability: Electronically-stored information may be retrieved 
based on name, social security number, passport or visa number, or 
date of birth.
Safeguards: Only authorized personnel will have access to this 
information. Access to information derived from law enforcement data 
bases will be extremely limited.
Retention and disposal: Information in this system of records will 
be destroyed two years after the date the individual is admitted to 
the Board's premises.
System manager(s) and address:
    Billy Sauls, Chief of Uniform Security, Management Division, 
Board of Governors of the Federal Reserve System, 20th and 
Constitution Avenue, NW., Washington, DC 20551.
Notification procedure:
    Inquiries should be sent to the Secretary of the Board, Board of 
Governors of the Federal Reserve System, 20th and Constitution 
Avenue, NW., Washington, DC 20551. The request should contain the 
individual's name, date of birth, Social Security or passport 
number, and approximate date of record.
Record access procedures:
    Same as ``Notification procedure'' above.
Contesting record procedures:
    Same as ``Notification procedure'' above.
Record source categories:
    Information will be gathered primarily from the individual who 
wishes to enter the Board's premises. Additional information may be 
gathered from law enforcement data bases where appropriate.
Systems exempted from certain provisions of the act:
    This system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), 
(e)(4)(G), (e)(4)(H), (e)(4)(I), and (f) of the Privacy Act pursuant 
to 5 U.S.C. 552a(k)(2).

    By order of the Board of Governors of the Federal Reserve 
System, June 27, 2002.
Jennifer J. Johnson,
Secretary of the Board.
[FR Doc. 02-16724 Filed 7-2-02; 8:45 am]
BILLING CODE 6210-01-S