[Federal Register Volume 67, Number 128 (Wednesday, July 3, 2002)]
[Notices]
[Pages 44593-44594]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-16723]


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DEPARTMENT OF COMMERCE

[Docket No.: 020528133-2133-01]


Privacy Act of 1974: System of Records

AGENCY: Department of Commerce.

ACTION: Notice of amendment of Privacy Act System of Records; Commerce/
Census System 5: Population and Housing Census Records of the 1960 and 
Subsequent Censuses.

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SUMMARY: In accordance with the Privacy Act (5 U.S.C. 552a(e) (4) and 
(11), the Department of Commerce is issuing notice of our intent to 
amend the system of records entitled Commerce/Census-5, ``Population 
and Housing Census Records of the 1960 and Subsequent Censuses.'' We 
invite public comment on the change to the system of records announced 
in this notice.

DATES: Effective Date: The system will become effective without further 
notice on August 2, 2002, unless comments dictate otherwise. Comment 
Date: To be considered, written comments must be submitted on or before 
August 2, 2002.

ADDRESSES: Comments may be mailed to Gerald W. Gates, Chief, Policy 
Office, U.S. Census Bureau, Washington, DC 20233.

SUPPLEMENTARY INFORMATION: Pursuant to Title 13 of the United States 
Code, Section 141, the U.S. Census Bureau has conducted the 2000 
Census. The amendment updates administrative information concerning the 
locations of the system files, the categories of individuals covered by 
the system, the categories of records in the system, the purpose of the 
system of records, retrievability , safeguards, and the disposal of the 
records in the system in addition to other minor administrative 
updates. Accordingly, the Population and Housing Census Records of the 
1960 and Subsequent Censuses system notice originally published at 45 
FR 82105, December 12, 1980, is amended by the addition of the 
following information updates.
    The Department of Commerce finds no probable or potential effect of 
the proposed change to the system of records on the privacy of 
individuals. Respondent data including personally identifying data are 
captured as images suitable for computer processing. Images are 
scheduled for permanent retention. Original data sources are destroyed, 
according to the disposal procedures for Title 13 (``census 
confidential'') records, after confirmation of successful data capture 
and data transmission to headquarters. The Individual Census Record 
File (ICRF) represents a unified record of individual responses, 
including all names and other written entries provided by the 
respondent, and all associated address and geographic information for 
each housing unit or person living in group quarters. The ICRF is 
scheduled for permanent retention.
    Accordingly, the Population and Housing Census Records of the 1960 
and Subsequent Censuses is amended by the following updates:
COMMERCE/CENSUS-5

System Name:
    Delete ``1960 and Subsequent Censuses'' and insert ``2000 Census.''

System Location:
    Delete ``Bureau of the Census 1201 East 10th Street, 
Jeffersonville, Indiana 47103''; Add Bureau of the Census, Bowie 
Computer Center, 17101 Melford Boulevard, Bowie, Maryland 20715.''

Categories of individuals covered by the system:
    Delete ``Censuses''; Insert ``Census''; Delete ``taken'' and insert 
``conducted''; Delete ``1960 and later''; Add ``2000''.

Categories of records in the system:
    Delete paragraph after ``information''; Add ``That may include 
name, address, telephone number, age, sex, relationships, race, 
Hispanic origin, and housing tenure. About one in six records also 
contain additional population information including, as applicable: 
Marital status; income and employment (income; labor force status; 
industry, occupation, and class of worker; work status last year; and 
veteran status); education (school enrollment and educational 
attainment); origins and language (including ancestry; place of birth, 
citizenship, and year of entry; and language spoken at home); residence 
five years ago; disability; grandparents as caregivers; physical 
characteristics of housing (including year built, units in structure, 
number of rooms, number of bedrooms, kitchen facilities, plumbing 
facilities, telephone service availability, heating fuel, year moved to 
unit, and farm residence); and financial characteristics of housing 
(including value, selected monthly owner costs, and rent). As a part of 
the 2000 Census test and experimentation program, Social Security 
numbers were requested from members of 20,000 randomly selected 
households. These are maintained with the above information for those 
households that provided them. Provision was voluntary.''

Authority for maintenance of the system:*
Purpose(s):
    Add ``The purpose of this system of records is to create 
longitudinal linkages, enhance survey responses, and perform quality 
control studies.''

Routine uses of records maintained in the system:
    Insert ``These records are maintained and used solely for 
statistical purposes and are confidential under Title 13 of the United 
States Code, Sections 8, 9, and 214''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete ``Microform, paper copy'' ; Delete punch cards'; After 
``magnetic tape'' add on-line disk storage, CD-ROMs/DVD, server, and 
hard disk.''

[[Page 44594]]

Retrievability:
    After ``Information'' delete to the end; After ``Information'' 
insert ``may only be retrieved by address.''

Safeguards:
    After ``Employees are'' delete ``also''. After ``advised of the'' 
delete ``regulations issued pursuant to Title 13, U.S.C. governing 
the''. After ``data.'' add ``Computer systems processing sensitive 
information meet the basic security requirements for discretionary 
access control as defined by DOD 5200.28 STD, commonly referred to as 
C2-level security. This level of security controls through use of 
specific security features, provides access to information such that 
only properly authorized individuals, or processes operating on their 
behalf, will have access to read, write, create, or delete 
information.''

Retention and disposal:
    Delete ``Records are retained in accordance with the unit's Record 
Control Schedule.'' Add: ``Respondent data including personally 
identifying data are captured as images suitable for computer 
processing. Images are scheduled for permanent retention. Original data 
sources are destroyed, according to the disposal procedures for Title 
13 (``census confidential'') records, after confirmation of successful 
data capture and data transmission to headquarters. The Individual 
Census Record File (ICRF) represents a unified record of individual 
responses, including all names and other written entries provided by 
the respondent, and all associated address and geographic information 
for each housing unit or person living in group quarters. The ICRF is 
scheduled for permanent retention. The computer systems processing this 
information meet the basic security requirements for discretionary 
access control as defined by DOD 5200.28 STD, commonly referred to as 
C2-level security.

Systems manager(s) and address:
    Delete ``Administration''; add ``Decennial Census''.

Systems exempted from certain provisions of the Act:
    Insert ``system of'' between ``this'' and ``record'' in the first 
sentence and change ``record'' to ``records''.

    *Indicates that there are no changes to that paragraph of the 
notice.


    Dated: June 27, 2002.
Brenda S. Dolan,
Freedom of Information/Privacy Act Officer, Department of Commerce.
[FR Doc. 02-16723 Filed 7-2-02; 8:45 am]
BILLING CODE 3510-07-P