[Federal Register Volume 67, Number 127 (Tuesday, July 2, 2002)]
[Notices]
[Pages 44426-44427]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-16665]


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DEPARTMENT OF DEFENSE


Inspector General; Privacy Act of 1974; System of Records

AGENCY: Inspector General, DoD.

ACTION: Notice to add a system of records.

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SUMMARY: The Inspector General, DoD is adding a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action is effective without further notice on 
August 1, 2002 unless comments are received which result in a contrary 
determination.

ADDRESSES: Freedom of Information Act Office, Office of the Inspector 
General, DoD, 400 Army Navy Drive, Arlington, VA 22202-4704.

FOR FURTHER INFORMATION CONTACT: Major Eric L. Kase, USAF, at (703) 
604-9744.

SUPPLEMENTARY INFORMATION: The Inspector General, DoD, systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on June 21, 2002, to the

[[Page 44427]]

House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: June 27, 2002.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
CIG 19

System name:
    Recall Roster/Locator Records.

System location:
    Administration and Information Management Directorate, Office of 
the Inspector General of the Department of Defense, 400 Army Navy 
Drive, Arlington, VA 22202-4704 and at field offices of the OIG DoD, 
nationwide. Field office locations may be obtained by writing to the 
above location.

Categories of individuals covered by the system:
    Civilian employees, military personnel and contractors assigned to 
the Inspector General of the Department of Defense (OIG, DoD).

Categories of records in the system:
    Individual's name, organizational and home addresses, work/home/
cellular telephone numbers, home e-mail account, and pager number (if 
applicable); emergency personnel rosters, contact listing files, 
organizational telephone directories, and listing of office personnel.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations and DoD Directive 3020.26, 
Continuity of Operations Policy and Planning.

Purpose(s):
    Information is being collected and maintained to ensure that the 
Office of the Inspector General, DoD, has the ability to recall 
personnel to place of duty when required, for use in emergency 
notification, and to perform relevant functions/requirements/actions 
consistent with managerial functions during an emergency/discovery.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To Federal, state, or local governments or civic organizations 
during actual emergencies, exercises or continuity of operation tests 
for the purpose of responding to emergency situations.
    The DoD `Blanket Routine Uses' published at the beginning of the 
OIG DoD compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are stored on a computer client server and in paper form at 
each location.

Retrievability:
    Retrieved by individual's name and by organization.

Safeguards:
    Records are maintained in areas accessible only to OIG DoD 
personnel who must use the records to perform their duties. The 
computer files are password protected with access restricted to 
authorized users. Records are secured in locked or guarded buildings in 
locked offices, or locked cabinets during non-duty hours.

Retention and disposal;
    Records are perpetual because individual records are deleted or 
added when the file is updated.

System manager(s) and address:
    Director, Administration and Information Management, 400 Army Navy 
Drive, Arlington, VA 22202-4704.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves in contained in this system of records should address 
written inquiries to the Chief, Freedom of Information Act/Privacy Act 
Office, 400 Army Navy Drive, Arlington, VA 22202-4704.
    Written requests should contain the individual's full name and work 
organization.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system of records should address written requests to the Chief, 
Freedom of Information Act/Privacy Act Office, 400 Army Navy Drive, 
Arlington, VA 22202-4704.
    Written requests should contain the individual's full name and work 
organization.

Contesting record procedures:
    The OIG's rules for accessing records and for contesting contents 
and appealing initial agency determinations are published in 32 CFR 
part 312 or may be obtained from the system manager.

Record source categories:
    Official Personnel Folder and other information obtained from the 
subject individual.

Exemptions claimed for the system:
    None.
[FR Doc. 02-16665 Filed 7-1-02; 8:45 am]
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