[Federal Register Volume 67, Number 124 (Thursday, June 27, 2002)]
[Notices]
[Pages 43355-43356]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-16159]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
August 12, 2002. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 837-3635. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too

[[Page 43356]]

includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-02-21, 4 items, 2 
temporary items). Records relating to notification rosters for 
continuity of operations emergency relocation groups. Included are 
files on contact information, member responsibilities, and relocation 
assignments. Also included are electronic copies of documents created 
using electronic mail and word processing. Recordkeeping copies of 
emergency plans and reports are proposed for permanent retention. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    2. Department of the Army, Agency-wide (N1-AU-02-22, 2 items, 2 
temporary items). General correspondence, including comments provided 
to other offices on their issuances, requests for information and 
replies, reference copies of records, informal reports, recommendations 
and suggestions, work control records, and other records of a general, 
routine, and administrative nature. Also included are electronic copies 
of documents created using electronic mail and word processing. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    3. Department of the Army, Agency-wide (N1-AU-02-23, 5 items, 5 
temporary items). Records relating to radiation safety. Included are 
training attendance records and test results, source accounting 
records, instrument and source calibration files, and routine reports. 
Also included are electronic copies of documents created using 
electronic mail and word processing. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    4. Department of Defense, Defense Intelligence Agency (N1-373-02-2, 
7 items, 7 temporary items). Records relating to the use of 
International Merchants Purchase Authority Card (IMPAC) credit cards, 
including authorization letters, reports, account records, and 
electronic copies of records created using electronic mail and word 
processing.
    5. Department of Health and Human Services, Food and Drug 
Administration (N1-88-02-1, 14 items, 14 temporary items). Records of 
the Center for Devices and Radiological Health accumulated in 
connection with the Medical Product Surveillance System Pilot. Included 
are such records as paper source documents, electronic data, and output 
reports relating to injuries caused by medical devices and to 
malfunctions of such devices. Also included are files relating to pilot 
administration and electronic copies of records created using 
electronic mail and word processing. Paper copies of these files were 
previously approved for disposal.
    6. Department of Health and Human Services, Office of the General 
Counsel (N1-468-02-1, 3 items, 3 temporary items). Case files 
pertaining to litigation that does not establish a precedent. Also 
included are electronic copies of records created using electronic mail 
and word processing relating to litigation cases.
    7. Department of the Interior, U.S. Geological Survey (N1-57-02-2, 
227 items, 225 temporary items). Records relating to information 
resources management, administrative support matters, personnel 
management, equal employment opportunity, and payroll. Included are 
records relating to such matters as the agency web site, foreign and 
reimbursable travel, self-service stores, file plans, library 
operations, network operations, telecommunications, audits, personnel 
recruitment, position classification, training, time and attendance, 
and awards. Also included are reading and chronological files, 
administrative databases, and electronic copies of records created 
using electronic mail, spreadsheet, and word processing applications. 
Proposed for permanent retention are recordkeeping copies of records 
management filing systems records and regulations case files.
    8. Environmental Protection Agency, Office of Inspector General 
(N1-412-02-1, 2 items, 2 temporary items). Reports of internal reviews 
of Office of Inspector General (OIG) procedures or programs for 
economy, efficiency, and compliance with OIG policies and professional 
standards. Also included are electronic copies of records created using 
electronic mail and word processing.
    9. Environmental Protection Agency, Office of Inspector General 
(N1-412-02-2, 2 items, 2 temporary items). Records relating to Hotline 
complaints, including forms, correspondence, synopses of cases, and 
reports. Also included are electronic copies of records created using 
electronic mail and word processing.
    10. Federal Energy Regulatory Commission, Agency-wide (N1-138-02-1, 
3 items, 3 temporary items). Records relating to interpretations and 
advisory opinions. Included are correspondence providing informal 
advice, interpretations and/or opinions presented by Commission staff, 
and electronic copies of documents created using electronic mail and 
word processing. Official opinions were previously approved for 
permanent retention.
    11. National Archives and Records Administration (N1-64-02-10, 5 
items, 4 temporary items). Administrative records and work papers 
relating to a records management initiative project. Also included are 
electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of project program records.
    12. Office of Personnel Management, Office of the Chief Information 
Officer (N1-478-02-4, 12 items, 9 temporary items). Records relating to 
agency oversight of Federal Executive Boards, including administrative 
guidance, project files, and the Federal Executive Board web site. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of historical files, annual reports, and policy development 
project files.

    Dated: June 20, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-16159 Filed 6-26-02; 8:45 am]
BILLING CODE 7515-01-P