[Federal Register Volume 67, Number 113 (Wednesday, June 12, 2002)]
[Notices]
[Pages 40343-40345]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-14733]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
July 29, 2002. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 837-3635. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules,

[[Page 40344]]

however, cover records of only one office or program or a few series of 
records. Many of these update previously approved schedules, and some 
include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Air Force, Agency-wide (N1-AFU-02-17, 75 
items, 75 temporary items). Electronic copies of documents created 
using electronic mail and word processing that relate to intelligence 
activities, weather observations, operations support, manpower and 
organizational matters, and legal programs and activities as well as 
electronic records that relate to such matters and that supplement or 
replace paper records already approved for disposal. Records relate to 
such subjects as proposals for the collection of intelligence, the 
preparation of intelligence estimates, surface and upper air 
observations, weather reconnaissance, strategic trade control, 
productivity enhancement, financial programs, and the administration of 
military justice.
    2. Department of the Air Force, Agency-wide (N1-AFU-02-18, 75 
items, 75 temporary items). Electronic copies of documents created 
using electronic mail and word processing that relate to research and 
development, standardization of equipment, criminal investigations, and 
safety as well as electronic records that supplement or replace paper 
records relating to these matters that were previously approved for 
disposal. Records pertain to such subjects as research and development 
planning and projects, testing of aircraft and equipment, equipment 
specifications, aircraft nomenclature, counterintelligence operations, 
informants, polygraph examinations, security investigations of 
personnel, personnel credentials, personnel safety, nuclear weapons 
safety, nuclear reactors, flying violations, and aircraft accidents.
    3. Department of Commerce, Economics and Statistics Administration 
(N1-40-01-4, 27 items, 22 temporary items). Records of the immediate 
office of the Under Secretary and the Deputy Under Secretary for 
Economic Affairs, including such records as correspondence files, extra 
copies of publications, working papers, procurement survey data, and 
electronic copies of records created using electronic mail and word 
processing. Also included are electronic records associated with the 
STAT-USA Internet Database, including such records as input data 
provided by other Federal agencies, the superseded data file and system 
library copy, system backups, and copies of monthly CD-ROM products. 
Proposed for permanent retention are recordkeeping copies of such files 
as publications and briefing books, and speeches. Also proposed for 
permanent retention are the STAT-USA master data file, which contains 
statistics and other information pertaining to trade, manufacturing, 
and other economic activities, as well as system documentation and 
STAT-USA annual summary disks.
    4. Department of Defense, Defense Intelligence Agency (N1-373-02-3, 
1 item, 1 temporary item). Paper copies of Iraqi documents captured 
during Operation Desert Storm. These records, which are contaminated by 
mold, have been scanned. Scanned images will be appraised and scheduled 
separately.
    5. Department of Defense, Defense Threat Reduction Agency (N1-374-
02-3, 3 items, 3 temporary items). Electronic systems and related 
outputs that pertain to administrative aspects of treaty inspection 
missions and operations, such as training, mission scheduling, and the 
acquisition of passports.
    6. Department of Justice, Office of the Attorney General (N1-60-02-
5, 10 items, 2 temporary items). Electronic mail and word processing 
records accumulated by the Commission for the Review of Federal Bureau 
of Investigation Security Programs. Recordkeeping copies of the 
commission's records are proposed for permanent retention, including 
interviews, document request correspondence, minutes and transcripts of 
meetings, FBI debriefings of Robert Phillip Hanssen, transcripts of 
commission interviews with Hanssen, and correspondence files of the 
Commission Director and Counsel.
    7. Department of Justice, Federal Bureau of Investigation (N1-65-
02-4, 1 item, 1 temporary item). Fingerprint cards and related records 
generated in the course of background investigations of military 
enlistees and applicants for Federal Government employment.
    8. Department of Justice, Drug Enforcement Administration (N1-170-
02-3, 4 items, 2 temporary items). Inputs and outputs for an electronic 
system relating to investigative cases. The electronic data is proposed 
for permanent retention along with the related system documentation.
    9. Department of the Treasury, Office of the Secretary (N1-56-02-3, 
29 items, 24 temporary items). Files accumulated in the Office of the 
Secretary, including such records as electronic tracking systems for 
correspondence, telephone logs, invitations, and trip files. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of calendars and daily schedules, official correspondence, 
briefing books, and daybooks of the Secretary and the Deputy Secretary.
    10. Environmental Protection Agency, Office of Prevention, 
Pesticides, and Toxic Substances (N1-412-01-8, 3 items, 2 temporary 
items). Records relating to the testing of chemicals in accordance with 
rules published under Section 4 of the Toxic Substance Control Act that 
have been microfilmed. Also included are electronic copies of documents 
created using electronic mail and word processing. Microfilm copies of 
records as well as paper records that have not been filmed are proposed 
for permanent retention.
    11. National Archives and Records Administration, Modern Records 
Programs (N2-441-02-1, 1 item, 1 temporary item). Higher Education 
Civil Rights Surveys accumulated by the Department of Education in 1976 
and 1978 that are in the National Archives. The data in these records 
has been incorporated into Higher Education General Information Survey 
electronic files held by the National Archives.

[[Page 40345]]

    12. Office of Navajo and Hopi Indian Relocation, Relocation 
Operations Division (N1-220-02-1, 32 items, 26 temporary items). 
Records of the Relocations Operations Division, including such records 
as potential applicant case files, land appraisal records relating to 
land for which no property owner could be located, chronological files, 
subject files, project working files, and electronic copies of 
documents created using electronic mail and word processing. Proposed 
for permanent retention are recordkeeping copies of such records as 
client case files, Joint Use Area rosters and reports, and appraisal 
case files.
    13. Office of Navajo and Hopi Indian Relocation, Executive 
Direction Division (N1-220-02-2, 9 items, 6 temporary items). 
Electronic copies of documents created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of files of the commissioner and executive director, including meeting 
files, subject files, and research and planning files.
    14. Office of Navajo and Hopi Indian Relocation, Administrative 
Services Division (N1-220-02-3, 6 items, 5 temporary items). Working 
files and electronic copies of documents created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of procedural directives and other documents pertaining to 
policies and procedures.
    15. Office of Navajo and Hopi Indian Relocation, Administrative 
Services Division (N1-220-02-4, 6 items, 6 temporary items). Project 
files for such activities as building construction and subdivision 
development, radiation safety program files created to document the use 
of radiation for the testing of soil compaction for the development of 
roads, and electronic copies of documents created using electronic mail 
and word processing. Documentation concerning projects is proposed for 
permanent retention in schedules for other offices of this agency.
    16. Office of Navajo and Hopi Indian Relocation, Legal Department 
(N1-220-02-5, 17 items, 16 temporary items). Litigation and attorney 
working files, conservatorship and probate working files, annual 
reports of eligibility where a consolidated report has been identified 
as permanent, attorney program files, audio tapes of transcribed client 
eligibility appeal hearings, and electronic copies of documents created 
using electronic mail and word processing. Recordkeeping copies of 
legal opinions are proposed for permanent retention. Documentation 
concerning legal matters is also available in client case files 
accumulated by the Relocation Operations Division, which also are 
proposed for permanent retention.
    17. Office of Navajo and Hopi Indian Relocation, New Lands Division 
(N1-220-02-6, 19 items, 14 temporary items). Working files of homesite 
leases, New Lands Chapter projects working files, and electronic copies 
of documents created using electronic mail and word processing. 
Proposed for permanent retention are recordkeeping copies of New Lands 
project files, range management files, cultural resources management 
files, and maps and indexes to maps.
    18. Office of Navajo and Hopi Indian Relocation, Administrative 
Services Division (N1-220-02-7, 9 items, 3 temporary items). Reference 
copies of maps and electronic copies of documents created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of reports, publications, studies, maps, 
charts, and planning records for the development of New Lands.
    19. Office of Navajo and Hopi Indian Relocation, Administrative 
Services Division (N1-220-02-14, 4 items, 3 temporary items). Client 
vendor files and electronic copies of documents created using 
electronic mail and word processing. Recordkeeping copies of New Lands 
program operations vendor case files are proposed for permanent 
retention.

    Dated: June 6, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-14733 Filed 6-11-02; 8:45 am]
BILLING CODE 7515-01-P