[Federal Register Volume 67, Number 113 (Wednesday, June 12, 2002)]
[Notices]
[Pages 40280-40281]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-14709]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Army is altering a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
    The alteration consists of adding a new category of individuals 
covered, a new category of records, and a new purpose for the 
information being collected on the Vietnam War Era Service Survey 
Questionnaire.

DATES: This proposed action will be effective without further notice on 
July 12, 2002 unless comments are received which result in a contrary 
determination.

ADDRESSES: Records Management Division, U.S. Army Records Management 
and Declassification Agency, ATTN: TAPC-PDD-RP, Stop 5603, 6000 6th 
Street, Ft. Belvoir, VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390 or Ms. Christie King at (703) 806-3711 or DSN 656-3711.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on May 14, 2002, to the 
House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: June 6, 2002.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0870-5  DAMH

System name:
    Army History Files (February 22, 1993, 58 FR 10002).

Changes:
* * * * *

Categories of individuals covered by the system:
    Add to entry ``; and individuals who respond to the Army's Vietnam 
War Era Service Survey Questionnaire.''

[[Page 40281]]

Categories of records in the system:
    Add to entry ``Questionnaires and associated historical items 
received by the U.S. Army Military History Institute under its Veteran 
Survey Program. Associated historical items may include, but not 
limited to, audio tapes, books, camp/unit newspapers, diaries, 
documents, films, memoirs, and artifacts.''

Authority for maintenance of the system:
    Delete and replace with ``10 U.S.C. 3013, Secretary of the Army; 
Army Regulation 870-5, Military History: Responsibilities, Policies and 
Procedures; and 16 U.S.C. 470, National Historic Preservation Act.''

Purpose(s):
    Add a new paragraph ``Vietnam War Era Service Survey Questionnaires 
will be used to document recollections and opinions of veterans for 
historical studies of the U.S. Army.''
* * * * *
A0870-5  DAMH

System name:
    Army History Files.

System location:
    U.S. Army Center of Military History, Headquarters, Department of 
the Army, Washington, DC 20310-0200.
    Decentralized segments exist at historical offices at Headquarters, 
Department of the Army and field operating agencies, major commands, 
and the U.S. Army Military Historical Research Collection, Carlisle 
Barracks, PA 17013-5000; U.S. Army Center of Military History, 103 3rd 
Street, Fort McNair Washington, DC 20318-5058; U.S. Army Military 
History Institute, 22 Ashburn Drive, Carlisle, PA 17013-5008. Official 
mailing addresses are published as an appendix to the Army's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    Military and civilian personnel associated with the Army; 
individuals who offer historically significant items or gifts of money 
to the Army Museum System; and individuals who respond to the Army's 
Vietnam War Era Service Survey Questionnaire.

Categories of records in the system:
    Biographical resumes and personal working files of U.S. Army 
personnel; personal papers donated by individuals for historical 
research; photographs of Army personages; requests for historical 
documents regarding U.S. Army activities and responses thereto; copy of 
donor's proffer of gift agreement and correspondence with donor 
regarding status and/or location of donation(s).
    Questionnaires and associated historical items received by the U.S. 
Army Military History Institute under its Veteran Survey Program. 
Associated historical items may include, but not limited to, audio 
tapes, books, camp/unit newspapers, diaries, documents, films, memoirs, 
and artifacts.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; Army Regulation 870-5, 
Military History: Responsibilities, Policies and Procedures; and 16 
U.S.C. 470, National Historic Preservation Act.

Purpose(s):
    To provide a record of donations and contributions of historical 
property to U.S. Army Museums and historical holdings; to enable Army 
museums and historical holdings to provide upon request by the donor or 
donor's heirs, information concerning the status/location of his/her 
donation; to enable the Army to establish title to the property.
    Vietnam War Era Service Survey Questionnaires will be used to 
document recollections and opinions of veterans for historical studies 
of the U.S. Army.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    Information from this system may be disclosed to a municipal 
corporation, a soldier's monument association, a State museum, an 
incorporated museum or exhibition operated and maintained for 
educational purposes only, a post of the Veterans of Foreign Wars or 
the American Legion, or other Federal museums upon donation or transfer 
of the historical property to one of those organizations.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders, photographs, and on electronic 
media. Artifacts will be stored in a secure area.

Retrievability:
    By individual's name.

Safeguards:
    Records are maintained in secured areas accessible only to persons 
having need therefore in the performance of official duties.

Retention and disposal:
    Permanent. Some historical material and photographs are retired to 
the Washington National Records Center when no longer needed; other 
such material is transferred to the Military History Research 
Collection at Carlisle Barracks, PA for preservation. Inquiries about 
historical events or persons, and responses thereto, are destroyed when 
no longer needed.

System manager(s) and address:
    Chief, U.S. Army Center of Military History, 103 3rd Street, Fort 
McNair, Washington, DC 20318-5058.
    Assistant Director, Historical and Educational Services Division, 
U.S. Army Military History Institute, 22 Ashburn Drive, Carlisle 
Barracks, PA 17013-5000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the U.S. Army Center of Military History, 103 3rd Street, Fort 
McNair, Washington, DC 20318-5058.
    Individual should provide their full name, address and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the U.S. 
Army Center of Military History, 103 3rd Street, Fort McNair 
Washington, DC 20318-5058.
    Individual should provide their full name, address and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, his/her Army record, official Army documents, 
public records.

Exemptions claimed for the system:
    None.

[FR Doc. 02-14709 Filed 6-11-02; 8:45 am]
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