[Federal Register Volume 67, Number 102 (Tuesday, May 28, 2002)]
[Notices]
[Pages 36862-36869]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-13275]


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DEPARTMENT OF EDUCATION

[CFDA No.: 84.011]


Title I, Part C--Education of Migratory Children

ACTION: Notice of proposed requirements and minimum data elements for a 
electronic system of records transfer and request for comment.

-----------------------------------------------------------------------

SUMMARY: We announce proposed requirements for the minimum data 
elements that a State must collect and maintain for the purpose of 
electronically exchanging, among the States and their schools and local 
educational agencies, educational and health information for all 
migratory students.

DATES: Please send your comments on or before Monday, July 8, 2002.

[[Page 36863]]


ADDRESSES: Please address your comments to Alex Goniprow, Office of 
Elementary and Secondary Education, U.S. Department of Education, using 
one of the following methods:
    1. Internet. We encourage you to send your comments through the 
Internet to the following address: [email protected]. You should use 
the term Minimum Data Elements in the subject line of your electronic 
message.
    2. Fax Machine. You may also submit your comments by fax at (202) 
205-0089.
    3. Surface Mail. You may submit your comments via surface mail 
addressed to: Alex Goniprow, Office of Elementary and Secondary 
Education, U.S. Department of Education, 400 Maryland Avenue, SW., room 
3E333, Washington, DC 20202-6400.

FOR FURTHER INFORMATION CONTACT: Alex Goniprow, Office of Elementary 
and Secondary Education, U.S. Department of Education, 400 Maryland 
Avenue, SW., room 3E333, Washington, DC 20202-6400. Telephone (202) 
260-1205.
    Individuals with disabilities may obtain this document in an 
alternative format (e.g., Braille, large print, audiotape, or computer 
diskette) on request to the contact person identified in the preceding 
paragraph.

SUPPLEMENTARY INFORMATION: The children of migratory agricultural 
workers and migratory fishers present unique challenges for educators 
and our Nation's schools. Migratory workers travel from community to 
community in search of temporary and seasonal work. Given the nature of 
their employment, migratory workers and their families often settle in 
a single community for a short period of time. One consequence of this 
lifestyle and mobility is that the children of migratory workers often 
enter new schools without adequate, and in many cases any, 
documentation of their educational and health history.
    At present, no national system exists to support the timely 
transfer of migratory students' educational and health information. For 
school-aged migratory children, this lack of educational and health 
information may cause delays in receiving needed services, lead to 
inappropriate classroom and course placements, complicate the accrual 
of high school course credits, and result in duplicated services, such 
as multiple assessments and immunizations.
    It is widely believed that educators could better serve migratory 
children if basic information on prior schooling was more readily 
available. Most States currently have electronic data bases that 
include migrant student records. Yet, these data bases are not able to 
share information on a national basis, nor do they contain even all of 
the basic information that schools need to make the best decisions 
about the education of migratory children.

Background

    Section 1308 of the Elementary and Secondary Education Act of 1965, 
as amended by the No Child Left Behind Act of 2001 (NCLB), Public Law 
107-110, substantially revises requirements in Title I, Part C for the 
Migrant Education Program (MEP) that govern the interstate transfer of 
migrant student education and health records. In particular, section 
1308(b)(1) requires the Secretary to assist the States in developing 
effective methods for the electronic interstate transfer of migrant 
student records. Section 1308(b)(2) requires the Secretary, in 
consultation with the States, to ensure that migrant student record 
systems used by the States are linked so that States may electronically 
exchange health and educational information regarding all migratory 
students. This provision also requires the Secretary to--
    1. Consult with States regarding (a) The minimum data elements that 
each State receiving MEP funds would have to collect and maintain, and 
(b) the requirements the Department would establish for immediate 
electronic access to this information, and then
    2. Publish a notice in the Federal Register seeking public comment 
on these proposed data elements, and proposed requirements States would 
meet for immediate access to these data elements.
    The remainder of this notice describes the Department's proposal 
for required data elements and procedures that States would implement 
for immediate electronic access of an interstate system of records 
transfer. As explained in the following discussion, the proposal was 
developed by a group of local and State practitioners with the support 
and encouragement of the Department's Office of Migrant Education 
(OME). While the proposal reflects our best thinking to date on what 
the requirements of this electronic data system would be, we want to 
receive the reactions of State and local educators, including MEP staff 
and administrators, as well as the general public, to this proposal, as 
well as specific recommendations for how it can be improved. Please 
refer to the ``Invitation to Comment'' section of this notice for 
instructions on how to provide your comments.
    Finally we note that ESEA section 9531 expressly exempts section 
1308(b) from the general prohibition that nothing in the ESEA ``shall 
be construed to authorize the development of a nationwide database of 
personally identifiable information on individuals involved in studies 
or other collections of data'' under the ESEA. In addition, the 
Department will not have access to the personally identifiable migrant 
student education and health records contained in the database that is 
the subject of ESEA section 1308(b) and this notice.

Development of This Proposal

    In the spring of 1999, over a year before enactment of NCLB, the 
Department began consulting with States on the development of minimum 
data elements that should be included in any subsequently created, 
electronic migrant student records system. As a first step, it asked a 
group of State MEP program directors to develop a set of principles to 
guide the effort to improve access to migrant student records. The 
group recommended a set of nine guiding principles, which all State MEP 
directors adopted in June 1999.
    The Department then asked a group of migrant education 
practitioners to develop and recommend a set of minimum data elements 
that, based on these principles, seemed essential to exchanging 
migratory students' education and health data. Focusing on interstate 
secondary migratory students, this working group first established the 
key users and uses of migrant student data. It identified guidance 
counselors, school registrars, and migrant education specialists as the 
primary users of these data, and concluded that they needed these data 
for purposes of ``enrollment,'' ``placement,'' and ``academic 
counseling.'' In particular, these individuals would need the data to 
ensure:
    (1) Timely and efficient enrollment of migratory students in a 
school in the community in which the children reside;
    (2) Proper placement of migratory students into courses and 
programs at the appropriate grade level; and
    (3) Provision of academic counseling that helps migratory students 
to complete courses and accrue credits that they need to graduate from 
high school.
    Over the course of its meetings between April and September 2000, 
the working group then developed a preliminary set of minimum data 
elements needed to accomplish these three tasks. To the extent 
possible, the working group aligned these preliminary data elements and 
definitions with terms and definitions recommended in the ``Student 
Data

[[Page 36864]]

Handbook for Elementary, Secondary, and Early Childhood Education,'' 
which the Department's National Center for Education Statistics (NCES) 
had developed.
    Finally, the working group proposed a set of deadlines for the 
submission and entry of the minimum data elements into State electronic 
migrant student records systems to ensure timely access to the data.
    OME distributed and discussed the group's list of preliminary 
minimum data elements at a February 2002 meeting of MEP State 
directors. It also solicited questions and feedback on the proposed 
minimum data elements and timely access requirements during two 
sessions at the National Migrant Education Conference on April 8 and 9, 
2002.
    While the working group has focused on minimum data elements needed 
primarily to support the education of interstate secondary migratory 
children, we believe that these minimum data elements apply equally to 
the needs of all other migratory children, i.e., intrastate secondary 
migrant children, pre-school migratory children, elementary grade 
migratory students, and migratory youth who are not currently enrolled 
in school.

Proposed Minimum Data Elements for the Title I, Part C Migrant 
Education Program

    The appendix to this notice contains the Department's proposal for 
the minimum data elements that all States would be required to collect 
and maintain for the purpose of electronically exchanging, among the 
States, educational and health information for all migratory students. 
The appendix reflects our review of the working group's proposal and 
our consultations to date with State MEP directors. Although data 
elements are listed once, a migrant student record would use a number 
of these elements on multiple occasions (e.g., ``course title'' will be 
used for each course in which a migratory student is enrolled).

Proposed Requirements for Immediate Electronic Access to the Minimum 
Data Elements

    Following up on the working group's recommendation, the Department 
would require each State receiving Title I, Part C funds to maintain 
the minimum data elements in an electronic data base of student 
records. The Department will develop the technical specifications that 
these data bases and student data would need to meet in order to permit 
the exchange of migrant student records at a later date.
    The Department proposes that, within four days of each migratory 
child's enrollment in a migrant education program or project, or 
enrollment in a school, whichever comes first, all States, would have 
to submit and enter into their electronic data base the data elements 
for that child that are used for ``enrollment'' and ``placement'' 
purposes. They could do so either on their own, or operating through 
local educational agencies or other local operating agencies. States 
also would be required to submit and enter data used for ``academic 
counseling'' purposes into their electronic data base within four days 
of a child's withdrawal from school or migrant education program or 
project, whichever comes first. The appendix provides information that 
explains which data elements would be needed for each purpose.
    Enrollment and placement information must be available to schools 
who are receiving migratory children upon their arrival at the school 
door so that counselors, school registrars, and migrant education 
specialists can use the data to take appropriate actions and make 
informed decisions. Consequently, we believe that timelines for data 
submission and data entry like those we have proposed are absolutely 
critical to the successful exchange of migrant students records.

Invitation To Comment

    The Secretary invites interested members of the public to comment 
on this proposal for: (1) The minimum data elements to be collected and 
maintained in the migrant student records systems used by the States, 
and (2) the requirements for immediate electronic access to such 
information.
    We are interested in receiving public comment on, and reaction to, 
all aspects of these proposed requirements. However, in formulating 
your comments, we ask that you pay particular attention to the 
following questions:
    1. Will the collection and timely sharing of the minimum data 
elements significantly improve enrollment, placement, and graduation 
support services to students? If so, how?
    2. Is the set of recommended minimum data elements the ``right'' 
set of data elements for the three purposes (i.e., enrollment, 
placement, and graduation support)? Are any of the proposed elements 
unnecessary? Should any additional elements be added?
    3. What will be the burden of collecting the data? Will the value 
of sharing the data outweigh the burden of data collection?
    4. What are your suggestions for ensuring the use of the data 
elements by counselors and migrant specialists? What forces or factors 
will work to support the use of the minimum data elements? What forces 
or factors will hinder their use?
    5. Are there ways to create linkages of migrant student record data 
systems that will ensure that the right information on an individual 
migratory student is available to school and LEA staff without 
assigning to each migratory student a unique migrant student record 
number?
    6. What are your suggestions for increasing State compliance with 
requirements for collecting and maintaining up-to-date data elements? 
What are the forces and factors that will work to support the 
collection and maintenance of the data? What are the forces and factors 
that will hinder the collection and maintenance of the data?
    After we have reviewed the comments received in response to this 
notice, we will decide what, if any, further discussion with State and 
local practitioners is necessary to improve these data system 
requirements. Before the Department issues any final requirements that 
govern the collection and maintenance of these data elements, the 
Department will (1) provide an opportunity for further public comment, 
and (2) advise all States of the technical specifications for the 
collection and maintenance of student data that their migrant student 
record systems will need to meet.
    During and after the comment period, you may inspect all public 
comments about these proposed regulations in room 3E333, 400 Maryland 
Avenue, SW., Washington, DC 20202-6400 between the hours of 9 a.m. and 
4 p.m., Eastern time, Monday through Friday of each week except Federal 
holidays.

Electronic Access to This Document

    You may view this document, as well as all other Department of 
Education documents published in the Federal Register, in text or Adobe 
Portable Document Format (PDF) on the Internet at the following site: 
www.ed.gov/legislation/FedRegister.
    To use PDF you must have Adobe Acrobat Reader, which is available 
free at this site. If you have questions about using PDF, call the U.S. 
Government Printing Office (GPO), toll free, at 1-888-293-6498; or in 
the Washington, DC area at (202) 512-1530.

    Note: The official version of this document is the document 
published in the Federal Register. Free Internet access to the 
official edition of the Federal Register and the Code of Federal 
Regulations is available on GPO

[[Page 36865]]

Access at: http://www.access.gpo.gov/nara/index.html.


    Program Authority: 20 U.S.C. 6398.

    Dated: May 22, 2002.
Susan B. Neuman,
Assistant Secretary for Elementary and, Secondary Education.

Appendix A: Minimum Data Elements

    The following table presents the proposed requirements for the 
minimum data elements that a State shall collect and maintain for 
the purpose of electronically exchanging, among the States, 
educational and health information for all migratory students.
    The table lists the data elements by: (1) a data element 
identification number, (2) a code that identifies the primary user 
function(s) for which the data element is required, (3) the name of 
the data element, and (4) a data element definition.
    In regard to the primary user functions for which a data element 
is required, the letter ``E'' indicates that the data element is 
required to help guidance counselors, school registrars, or migrant 
education specialists with the timely and efficient enrollment of 
migratory students in a school in the community in which the 
children currently reside. The letter ``P'' indicates that the data 
element is required to help guidance counselors or migrant education 
specialists with the proper placement of migratory students into 
courses and/or programs at the appropriate grade level. The letter 
``G'' indicates that the data element is required to help guidance 
counselors or migrant education specialists with the provision of 
academic counseling that supports the completion of courses and the 
accrual of credits needed for graduation.
    In addition, the data elements are grouped into one of five 
categories of data: (1) data elements that describe a student, (2) 
data elements that describe a school or project, (3) data elements 
that describe the student's graduation plan, (4) data elements that 
describe a student's course history, and (5) data elements that 
describe a student's assessment information.
    Finally, although the data elements are listed once, a number of 
the data elements will be used for multiple entries in a migrant 
student record (e.g., ``course title'' will be used for each course 
in which a migratory student is enrolled).

                          Minimum Data Elements
------------------------------------------------------------------------
     No.         Use(s)          Data element            Definition
------------------------------------------------------------------------
                           Student Information
------------------------------------------------------------------------
1...........  E             National Student       A unique national
                             Identification         identification
                             Number.                number assigned to a
                                                    student.
2...........  E             State Student          An alternate
                             Identification         identification
                             Number.                number assigned to a
                                                    student by a State.
3...........  E             Last Name \1\........  Student's legal last
                                                    name (paternal).
4...........  E             Last Name \2\........  If appropriate,
                                                    student's legal last
                                                    name (maternal).
                                                    [Note: Provides an
                                                    option for a
                                                    hyphenated or double
                                                    last name.]
5...........  E             First Name...........  A name given to a
                                                    student at birth,
                                                    baptism, or during
                                                    another naming
                                                    ceremony, or through
                                                    legal change.
6...........  E             Middle Name..........  A secondary name
                                                    given to a student
                                                    at birth, baptism,
                                                    or during another
                                                    naming ceremony, or
                                                    through legal
                                                    change.
7...........  E             Generation...........  An appendage, if any,
                                                    used to denote a
                                                    student's generation
                                                    in his family (e.g.,
                                                    Jr., Sr., III).
8...........  E             Gender...............  A student's gender.
              ............                         01 Female.
              ............                         02 Male.
9...........  E             Birth Date...........  The month, day, and
                                                    year on which a
                                                    student was born.
10..........  E             Birth Certificate      The evidence by which
                             Flag.                  a student's date of
                                                    birth is confirmed.
              ............                         01 Birth certificate--
                                                    A written statement
                                                    or form issued by an
                                                    Office of Vital
                                                    Statistics verifying
                                                    the name and birth
                                                    date of the child as
                                                    reported by the
                                                    physician attending
                                                    at the birth.
              ............                         02 Other official
                                                    document (i.e.,
                                                    baptismal or church
                                                    certificate,
                                                    physician/hospital
                                                    certificate,
                                                    passport, previously
                                                    verified school
                                                    record, State-issued
                                                    ID, driver's
                                                    license).
              ............                         03 Self Report--
                                                    Parent or student
                                                    reports age, birth
                                                    date, and place of
                                                    birth.
11..........  E             Birth City...........  The name of the city
                                                    in which the student
                                                    was born.
12..........  E             Birth State..........  The postal
                                                    abbreviation code
                                                    for a State (within
                                                    the United States),
                                                    Outlying Area, or
                                                    State (in another
                                                    country) in which a
                                                    student was born.
13..........  E             Birth Country........  The name of the
                                                    country in which a
                                                    student was born.
14..........  E             Birth/Legal Parent     The last/surname of
                             \1\ Last Name.         the natural or
                                                    adoptive male parent
                                                    having legal
                                                    responsibility for a
                                                    student.
15..........  E             Birth/Legal Parent     The first name of the
                             \1\ First Name.        natural male parent
                                                    having legal
                                                    responsibility for a
                                                    student.
16..........  E             Birth/Legal Parent     The last/surname of
                             \2\ Last Name.         the natural or
                                                    adoptive female
                                                    parent having legal
                                                    responsibility for a
                                                    student.
17..........  E             Birth/Legal Parent2    The first name of the
                             First Name.            natural or adoptive
                                                    female parent having
                                                    legal responsibility
                                                    for a student.
18..........  E             Current Parent/        The last/surname of
                             Guardian Last Name.    the adult serving as
                                                    the student's local
                                                    guardian. [Note:
                                                    Provides an option
                                                    for a hyphenated or
                                                    double last name.]
19..........  E             Current Parent/        The first name of the
                             Guardian First Name.   adult serving as the
                                                    student's local
                                                    guardian.
20..........  P, G          Grade Level..........  The grade level in
                                                    which a school/
                                                    project enrolls a
                                                    student.

[[Page 36866]]

 
              ............                         01 Ungraded.
              ............                         02 Pre-school.
              ............                         03 Kindergarten.
              ............                         04 Grade 1
              ............                         05 Grade 2
              ............                         06 Grade 3
              ............                         07 Grade 4
              ............                         08 Grade 5
              ............                         09 Grade 6
              ............                         010 Grade 7
              ............                         011 Grade 8
              ............                         012 Grade 9
              ............                         013 Grade 10
              ............                         014 Grade 11
              ............                         015 Grade 12
              ............                         016 Out-of-School
21..........  E, P, G       Withdrawal Date......  The month, day, year
                                                    on which a student
                                                    withdrew from a
                                                    school or project.
22..........  E             Ed Alert Flag........  Alert for a special
                                                    need/educational
                                                    condition linked
                                                    with a contact
                                                    person.
23..........  E             Ed Alert Contact.....  The full, legally
                                                    accepted, proper
                                                    name of the contact
                                                    person.
24..........  E             Ed Alert Phone.......  The telephone number--
                                                    for a telephone--
                                                    including the area
                                                    and extension, if
                                                    applicable.
25..........  E             Med Alert............  Alert for a medical/
                                                    health condition
26..........  E             Med Alert Date.......  Month, day, and year
                                                    the alert was issued
27..........  E             Med Alert Contact....  The full, legally
                                                    accepted, proper
                                                    name of the contact
                                                    person.
28..........  E             Med Alert Phone......  The telephone number--
                                                    for a telephone--
                                                    including the area
                                                    and extension, if
                                                    applicable.
29..........  E             Immunization Date....  The month, day, and
                                                    year on which a
                                                    student receives an
                                                    immunization.
30..........  E             Immunization Type....  The name of
                                                    immunization that a
                                                    student has
                                                    received.
31..........  ............  QAD (Qualifying        The month, day, and
                             Arrival Date).         year on which the
                                                    family unit or the
                                                    student (where the
                                                    student is the
                                                    worker) arrived at
                                                    the place where the
                                                    qualifying work was
                                                    sought.
32..........  ............  QAD From City........  The name of the city
                                                    in which the
                                                    previous school
                                                    district is located.
33..........  ............  QAD From State.......  The postal
                                                    abbreviation code
                                                    for a State (within
                                                    the United States)
                                                    or Outlying Area in
                                                    which the previous
                                                    school district is
                                                    located.
34..........  ............  QAD From Country.....  The abbreviation code
                                                    for a country (other
                                                    than the US) area in
                                                    which the previous
                                                    school district is
                                                    located.
35..........  ............  QAD To City..........  The name of the city
                                                    in which the new
                                                    school district is
                                                    located.
36..........  ............  QAD To State.........  The postal
                                                    abbreviation code
                                                    for a State (within
                                                    the United States)
                                                    or Outlying Area in
                                                    which the new school
                                                    district is located.
37..........  ............  Residency Date.......  The month, day, and
                                                    year on which the
                                                    family unit or the
                                                    student (where the
                                                    student is the
                                                    worker) establishes
                                                    residency in a
                                                    school district
                                                    within a State.
38..........  ............  Termination Date.....  The month, day, and
                                                    year on which the
                                                    student is no longer
                                                    eligible for the
                                                    Migrant Education
                                                    Program.
39..........  ............  Terminating Flag.....  The reason for the
                                                    end of student
                                                    eligibility.
              ............                         01 Non-migrant
                                                    status, eligibility
                                                    expired
              ............                         02 Graduated.
              ............                         03 GED.
              ............                         04 Dropout.
              ............                         05 Deceased.
-------------
              ............
                       School/Project Information
------------------------------------------------------------------------
40..........  E, P, G       School/Facility        A unique national
                             Identification Code.   code assigned to
                                                    each school, site,
                                                    or facility
                                                    providing
                                                    educational and/or
                                                    educationally-
                                                    related services.
41..........  E, P, G       School Name..........  The full legally or
                                                    popularly accepted
                                                    name of a school (or
                                                    project providing
                                                    educational and/or
                                                    educational-related
                                                    services).
42..........  E, P, G       Address1.............  Line 1 of the mailing
                                                    address. The street
                                                    number and name or
                                                    post office box
                                                    number of a school's
                                                    address.

[[Page 36867]]

 
43..........  E, P, G       Address2.............  Line 2 of the mailing
                                                    address. The
                                                    building, office,
                                                    department, room,
                                                    suite number of a
                                                    school's address.
44..........  E, P, G       Address3.............  Line 3 of the mailing
                                                    address.
45..........  E, P, G       City.................  The name of the city
                                                    in which a school is
                                                    located.
46..........  E, P, G       District.............  The full legally or
                                                    popularly accepted
                                                    name of a local
                                                    educational agency
                                                    (i.e., school
                                                    district or local
                                                    operating agency).
47..........  E, P          State................  The postal
                                                    abbreviation code
                                                    for a State (within
                                                    the United States)
                                                    or Outlying Area in
                                                    which a school or
                                                    other facility is
                                                    located.
48..........  E, P, G       Zip..................  The five or nine
                                                    digit zip code
                                                    portion of a school
                                                    or other facility's
                                                    address.
49..........  G             Contact Name.........  The full, legally
                                                    accepted, proper
                                                    name of the contact
                                                    person.
50..........  G             Contact Title/         The common title or
                             Position.              job position of the
                                                    contact person
                                                    (i.e., Principal,
                                                    Guidance Counselor,
                                                    Federal Program
                                                    Coordinator, Migrant
                                                    Specialist, etc).
51..........  E, G          Phone................  The number--for a
                                                    telephone--including
                                                    the area code and
                                                    extension, if
                                                    applicable. Allow
                                                    for an optional
                                                    alternate phone
                                                    number.
52..........  E, G          Fax..................  The number--for a
                                                    facsimile machine--
                                                    including the area
                                                    code and extension,
                                                    if applicable. Allow
                                                    for an optional
                                                    alternate fax
                                                    number.
53..........  E             Email................  The electronic mail
                                                    (email) address of
                                                    the organization or
                                                    contact person.
54..........  E, P, G       Enrollment Date......  The month, day, and
                                                    year on which a
                                                    student enrolls in a
                                                    school, project, or
                                                    State and is
                                                    eligible to receive
                                                    instructional or
                                                    support services
                                                    during a given
                                                    session.
55..........  P             Enrollment Type......  The type of school/
                                                    migrant education
                                                    project in which
                                                    instruction and/or
                                                    support services are
                                                    provided.
              ............                         01 Regular School.
              ............                         02 Regular Term MEP-
                                                    Funded Supplemental
                                                    Program.
              ............                         03 Summer/
                                                    Intersession MEP-
                                                    Funded Project.
              ............                         04 Year Round MEP-
                                                    funded Project.
              ............                         05 Residency Only.
56..........  P, G          Designated School for  An indicator that
                             Graduation Flag.       designates the
                                                    school or facility
                                                    from which a student
                                                    expects to graduate
                                                    and is linked with
                                                    associated school or
                                                    facility
                                                    identification
                                                    fields (i.e.,
                                                    district, city,
                                                    state, zip code).
                                                    Only one school may
                                                    be designated for
                                                    graduation at any
                                                    one point in time.
-------------
          Graduation Plan Information (Secondary Students Only)
------------------------------------------------------------------------
57..........  G             Graduation Year......  The year the student
                                                    is projected to
                                                    graduate from high
                                                    school. [Provided by
                                                    Designated School of
                                                    Graduation].
58..........  G             Type of Credential...  The type of
                                                    credential that the
                                                    student expects to
                                                    receive in
                                                    recognition of his/
                                                    her completion of
                                                    curricular
                                                    requirements. .
                                                    [Provided by
                                                    Designated School of
                                                    Graduation].
              ............                         01 Regular diploma.
              ............                         02 Certificate of
                                                    attendance/
                                                    completion.
              ............                         03 General
                                                    Educational
                                                    Development (GED)
                                                    credential.
              ............                         04 State-specific
                                                    diploma (e.g., New
                                                    York Regents, Texas
                                                    Minimum Program,
                                                    etc.)
59..........  G             Subject Area           Number of credits
                             Requirements.          (Carnegie units)
                                                    required in
                                                    individual subject
                                                    areas for graduation
                                                    in the State from
                                                    which the student is
                                                    projected to
                                                    graduate.
60..........  G             Test.................  The name of the test
                                                    the student will
                                                    have to pass to
                                                    graduate.
61..........  P,G           Subject Area.........  The name of a subject
                                                    area (e.g., History,
                                                    English).
-------------
          Course History Information (Secondary Students Only)
------------------------------------------------------------------------
62..........  P,G           Course Title.........  The name of a course
                                                    (e.g., Algebra III,
                                                    American History,
                                                    Art I, English III,
                                                    English-10).
63..........  G             Course Type..........  An indication of the
                                                    general nature and
                                                    difficulty of
                                                    instruction provided
                                                    throughout a course.
                            .....................  01 Regular (Default)--
                                                    A course providing
                                                    instruction (in a
                                                    given subject matter
                                                    area) that focuses
                                                    primarily on general
                                                    concepts for the
                                                    appropriate grade
                                                    level.
                            .....................  02 Honors--An
                                                    advanced level
                                                    course designed for
                                                    students who have
                                                    earned honors status
                                                    according to
                                                    educational
                                                    requirements.

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                            .....................  03 Pre-Advanced--A
                                                    course in
                                                    preparation to
                                                    admission to an AP
                                                    Program.
              ............  Course Type            04 Advanced Placement-
                             (continued).           -An advanced,
                                                    college-level course
                                                    designed for
                                                    students who achieve
                                                    specific level of
                                                    academic
                                                    performance. Upon
                                                    successful
                                                    completion of the
                                                    course and a
                                                    standardized
                                                    Advanced Placement
                                                    examination, a
                                                    student may receive
                                                    college credit.
              ............                         05 International
                                                    Baccalaureate--A
                                                    program of study,
                                                    sponsored and
                                                    designed by
                                                    International
                                                    Baccalaureate
                                                    Organization, that
                                                    leads to
                                                    examinations and
                                                    meets the needs of
                                                    secondary students
                                                    between the ages of
                                                    16 and 19 years.
              ............                         06 Accepted as a high
                                                    school equivalent--A
                                                    secondary-level
                                                    course offered at an
                                                    education
                                                    institution other
                                                    than a secondary
                                                    school (such as
                                                    adult learning
                                                    center or community
                                                    college) or through
                                                    correspondence or
                                                    distance learning.
              ............                         07 Not Applicable.
              ............                         07 Not Applicable.
64..........  G             Course Year..........  Calendar year in
                                                    which the course was
                                                    taken.
65..........  P, G          Course Section.......  The prescribed
                                                    duration of course
                                                    taken.
              ............                         01 Full year.
              ............                         02 Section A-One of
                                                    two equal segments
                                                    into which the
                                                    course is divided.
              ............                         03 Section B-One of
                                                    two equal segments
                                                    into which the
                                                    course is divided.
66..........  P, G          Term Type............  The prescribed span
                                                    of time that a
                                                    course is provided,
                                                    and in which,
                                                    students are under
                                                    the direction and
                                                    guidance of teachers
                                                    and/or an
                                                    educational
                                                    institution.
                            .....................  01 Full year.
                            .....................  02 Semester--A
                                                    designation for the
                                                    segment of a school
                                                    year that is divided
                                                    into two equal
                                                    parts.
                            .....................  03 Trimester--A
                                                    designation for the
                                                    segment of a school
                                                    year that is divided
                                                    into three equal
                                                    parts.
              ............  Term Type (continued)  04 Quarter--A
                                                    designation for the
                                                    segment of a school
                                                    year that is divided
                                                    into four equal
                                                    parts.
              ............                         05 Quinmester--A
                                                    designation for the
                                                    segment of a school
                                                    year that is divided
                                                    into five equal
                                                    parts.
67..........  P, G          Grade-to-date........  For courses that have
                                                    NOT been completed
                                                    (or credit granted),
                                                    a numerical grade
                                                    (percentage) of
                                                    student performance
                                                    for the grade-to-
                                                    date that the
                                                    student has
                                                    completed at the
                                                    time of withdrawal.
68..........  P             Clock Hours..........  For courses that have
                                                    NOT been completed
                                                    (or credit granted),
                                                    the number of clock
                                                    hours to date that
                                                    the student has
                                                    completed.
69..........  P             Final Grade..........  For courses that have
                                                    NOT had credit
                                                    granted, a final
                                                    indicator of student
                                                    performance in a
                                                    class at the time of
                                                    withdrawal as
                                                    submitted by the
                                                    instructor.
70..........  P             Credits Granted......  The credits granted
                                                    in Carnegie units
                                                    for a given course
                                                    or a section of a
                                                    course (e.g., 1.0,
                                                    .50, .33, .25, .20).
-------------
                         Assessment Information
------------------------------------------------------------------------
71..........  G             Assessment Name......  The title or
                                                    description,
                                                    including a form
                                                    number, if any, that
                                                    identifies a
                                                    particular
                                                    assessment.
72..........  G             Assessment Type......  The category of an
                                                    assessment based on
                                                    format and content.
              ............                         01 Achievement Test/
                                                    State Assessment--An
                                                    assessment to
                                                    measure a student's
                                                    present level of
                                                    knowledge, skill, or
                                                    competence in a
                                                    specific area or
                                                    subject.
              ............                         02 Advanced placement
                                                    test--An assessment
                                                    to measure the
                                                    achievement of a
                                                    student in a subject
                                                    matter area, taught
                                                    during high school,
                                                    which may qualify
                                                    him or her to bypass
                                                    the usual initial
                                                    college class in
                                                    this area and begin
                                                    his or her college
                                                    work in the area at
                                                    a more advanced
                                                    level and possibly
                                                    with college credit.
              ............  Assessment Type        03 Language
                             (continued).           proficiency test--An
                                                    assessment used to
                                                    measure a student's
                                                    level of proficiency
                                                    (i.e., speaking,
                                                    writing, reading,
                                                    and listening) in
                                                    either a native
                                                    language or an
                                                    acquired language.
              ............                         04 Exit Exam.
              ............                         05 GED.

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              ............                         06 Special Education
                                                    Assessment.
              ............                         07 Early Childhood
                                                    Development
                                                    Assessment.
              ............                         Other.
73..........  G             Assessment Date......  The month and year on
                                                    which an assessment
                                                    is administered.
74..........  G             Assessment Result....  A score or
                                                    statistical
                                                    expression of the
                                                    performance of a
                                                    student on an
                                                    assessment.
75..........  G             Type of Result.......  The metric in which
                                                    results are
                                                    presented.
              ............                         01 Proficiency level.
              ............                         02 Percentile rank.
              ............                         03 Pass/Fail (if
                                                    failed enter
                                                    numerical score).
              ............                         04 Normal curve
                                                    equivalent.
              ............                         05 Sections that have
                                                    been successfully
                                                    completed (e.g.,
                                                    GED).
------------------------------------------------------------------------

[FR Doc. 02-13275 Filed 5-24-02; 8:45 am]
BILLING CODE 4000-01-P