[Federal Register Volume 67, Number 95 (Thursday, May 16, 2002)]
[Notices]
[Pages 34958-34960]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-12244]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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[[Page 34959]]

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
July 1, 2002. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Air Force, Agency-wide (N1-AFU-02-2, 2 items, 
2 temporary items). Records relating to medical treatment of patients 
in ambulatory care facilities, including electronic copies of documents 
created using electronic mail and word processing.
    2. Department of the Air Force, Agency-wide (N1-AFU-02-8, 3 items, 
3 temporary items). Records pertaining to use of government purchase 
cards. Included are records relating to authorization and training of 
cardholders and to transactions under investigation or in dispute. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    3. Department of the Air Force, Agency-wide (N1-AFU-02-13, 117 
items, 117 temporary items). Electronic versions of temporary records 
relating to civil engineering. Included are electronic copies of 
documents created using electronic mail and word processing as well as 
electronic records that supplement or replace paper records already 
approved for disposal. Records relate to such matters as environmental 
planning, land use, civil engineering resources, real property 
management, housing, utility services, sanitation and custodial 
services, airfield pavement marking, snow removal, roof management, 
pest management, refrigeration, fire protection, disaster preparedness, 
and engineer readiness.
    4. Department of the Army, Agency-wide (N1-AU-99-10, 3 items, 2 
temporary items). Records relating to museum program management 
including such files as historical property catalog cards, property 
jackets, artifact bibliographies, field and working notes, exhibit 
information, and electronic copies of documents created using 
electronic mail and word processing. Recordkeeping copies of museum 
histories and correspondence are proposed for permanent retention. This 
schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    5. Department of the Army, Agency-wide (N1-AU-00-40, 2 items, 2 
temporary items). Master file and outputs of the Central Site Artifact 
Management System, an electronic information system used to maintain 
accountability for all Army historical museum property. Records include 
such data as description of item, condition, donor, and location.
    6. Department of the Army, Agency-wide (N1-AU-01-3, 2 items, 1 
temporary item). Master file and outputs of the Environmental 
Compliance Assessment System, an electronic information system used to 
facilitate the tracking and reporting of Army environmental compliance. 
The system includes such data as installation identification, assessor 
information, assessment date, assessment type, protocol manuals used, 
suggested corrective action, and status of corrective action. Proposed 
for permanent retention are recordkeeping copies of final audit reports 
and annual assessment reports. This schedule also authorizes the agency 
to apply the

[[Page 34960]]

proposed disposition instructions to any recordkeeping medium.
    7. Department of the Army, Agency-wide (N1-AU-02-15, 4 items, 4 
temporary items). Records relating to demilitarization and trade 
security controls of equipment and materiel. Included are 
demilitarization certificates for small arms and other surplus 
property, end user certificates, and trade security control files. Also 
included are electronic copies of documents created using electronic 
mail and word processing. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    8. Department of the Army, Agency-wide (N1-AU-02-16, 4 items, 4 
temporary items). Records relating to utilities engineering activities. 
Included are reports and other records relating to the operation and 
maintenance of plants and systems as well as records relating to the 
management of solid wastes, water, and wastewater. Also included are 
electronic copies of documents created using electronic mail and word 
processing. This schedule increases the retention period of utilities 
operating manuals and logbooks relating to plants and systems, which 
were previously approved for disposal, and authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    9. Department of the Army, Agency-wide (N1-AU-02-17, 2 items, 2 
temporary items). Records relating to appointments of certifying 
accountable officials, including acceptance memorandums and related 
forms. Also included are electronic copies of documents created using 
electronic mail and word processing. This schedule authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    10. Department of the Army, Agency-wide (N1-AU-02-18, 3 items, 3 
temporary items). Records relating to officer separation proceedings, 
including individual discharge cases, discharge board proceedings, and 
notifications of administrative board waivers. Also included are 
electronic copies of documents created using electronic mail and word 
processing. This schedule increases the retention period of officer 
separation proceedings on individuals confined by foreign civil 
authorities, which were previously approved for disposal, and 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    11. Department of the Army, Agency-wide (N1-AU-02-19, 3 items, 3 
temporary items). Records relating to intrusions into classified and 
unclassified automated information systems, including security incident 
reports and audit trail and event logs. Also included are electronic 
copies of documents created using electronic mail and word processing. 
This schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    12. Department of Justice, Environment and Natural Resources 
Division (N1-60-02-3, 4 items, 3 temporary items). Subject, reference, 
and working files of Special Assistants to Assistant Attorneys General 
and Deputy Assistant Attorneys General. Also included are electronic 
copies of documents created using electronic mail and word processing. 
Proposed for permanent retention are recordkeeping copies of subject, 
project, and correspondence files of the Deputy Assistant Attorneys 
General.
    13. Department of Veterans Affairs, Office of the Inspector General 
(N1-15-01-6, 4 items, 4 temporary items). Routine investigative case 
files, which include reports, correspondence, and electronic copies of 
documents created using electronic mail and word processing. Files 
relating to investigations that attract national media or congressional 
attention or result in significant changes in agency policies or 
procedures will be appraised by the National Archives and Records 
Administration on a case-by-case basis.
    14. Environmental Protection Agency, Office of Environmental 
Information (N1-412-02-7, 5 items, 5 temporary items). Records relating 
to an electronic system that that is used to create, route, track, and 
process agency-specific forms as well as Government-wide standard 
forms. Included are software programs, electronic data, a tracking 
database, and system documentation.

    Dated: May 9, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services, Washington, DC.
[FR Doc. 02-12244 Filed 5-15-02; 8:45 am]
BILLING CODE 7515-01-P