[Federal Register Volume 67, Number 94 (Wednesday, May 15, 2002)]
[Notices]
[Pages 34689-34690]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-12055]


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DEPARTMENT OF DEFENSE

National Security Agency


Privacy Act of 1974; System of Records

AGENCY: National Security Agency/Central Security Service, DOD.

ACTION: Notice to add a system of records.

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SUMMARY: The National Security Agency/Central Security Service proposes 
to add a system of records notice to its inventory of record systems 
subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective on June 14, 2002 unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to the National Security Agency, Office of 
Policy, 9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755-
6248.

FOR FURTHER INFORMATION CONTACT: Ms. Anne Hill at (301) 688-6527.

SUPPLEMENTARY INFORMATION: The National Security Agency's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act, was submitted on May 7, 2002, to the House Committee on 
Government Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities 
for Maintaining Records About Individuals,' dated February 8, 1996, (61 
FR 6427, February 20, 1996).

    Dated: May 8, 2002.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
GNSA 19

System name:
    Child Development Services.

System location:
    National Security Agency/Central Security Service, Ft. George G. 
Meade, MD 20755-6000.

Categories of individuals covered by the system:
    Children and their sponsors (NSA/CSS civilian employees, military 
assignees, non-appropriated fund instrumentality (NAFI) personnel, 
employees of other Federal agencies, and contractor employees); and 
individual day care providers at the NSA/CSS day care facility.

Categories of records in the system:
    Records kept on the child include enrollment information and 
attendance records; medical care authorizations; names of family 
members; preferred activities and foods; photos; emergency forms and 
release authorizations; child care information as reported by the 
sponsor; physical health information, including allergies; custody 
paperwork (if applicable); special needs instructions; progress and 
report cards; and incident reports of injuries.
    Records kept on the sponsor include: sponsor's name, grade or rank; 
Social Security Number; home and work addresses; home and work 
telephone numbers; contact information; employment affiliation 
(civilian, military, other, etc.); application identification number; 
photos; and comments/remarks related to the sponsor's status on the 
waiting list. Similar information is kept on other family members, as 
provided by the sponsor.
    Records kept on day care providers and other contractors include: 
name; home and work addresses; home, cellular, and work telephone 
numbers; email addresses; citizenship; date and place of birth; social 
security number; physical characteristics; military service records; 
previous employment/duty/volunteer experience; results of local and 
national security/police file checks; drug, alcohol use, and mental 
health information; and vendor employment application forms, which 
include references, automobile operator's and educational information.

Authority for maintenance of the system:
    National Security Agency Act of 1959, 50 U.S.C. 402 note (Pub.L. 
86-36) and 403 (Pub. L. 80-253); 5 U.S.C. 301, Departmental 
Regulations; DoD Instruction 6060.2, Child Development Programs; NSA/
CSS Reg. No. 30-34, Child Development Programs; and E.O. 9397 (SSN).

Purpose(s):
    To develop childcare programs that meets the needs of NSS/CSS 
employees and their families; provide child and family program 
eligibility and background information; record consent for access to 
emergency medical care and information. Information may also be used to 
verify health status of children, verify immunizations, note special 
program requirements, compliance with USDA food standards.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
NSA/CSS' compilation of systems of records notices apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records are maintained in paper files and on electronic mediums.

Retrievability:
    By parent or child's name, and Social Security Number.

Safeguards:
    The NSA/CSS Fort Meade facility is secured by a series of guarded 
pedestrian gates and checkpoints. Access to the facility is limited to 
security cleared personnel and escorted visitors only. Within the 
facility itself, access to paper and computer printouts is controlled 
by limited-access facilities and lockable containers. Access to 
electronic mediums is controlled by computer password protection.
    Access to information is limited to those individuals specifically 
authorized and granted access by NSA/CSS regulations. For records on 
the computer system, access is controlled by passwords and limited to 
authorized personnel only.

[[Page 34690]]

Retention and disposal:
    Disposition pending (until NARA has approved a retention and 
disposal schedule for these records, the records will be treated as 
permanent).

System manager(s) and address:
    Deputy Director of Policy, National Security Agency/Central 
Security Service, 9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 
20755-6248.

Notification procedure:
    Individuals seeking to determine whether records about themselves 
are contained in this record system should address written inquires to 
the Deputy Director of Policy, National Security Agency/Central 
Security Service, 9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 
20755-6248.
    Written inquiries should include the parent or child's name, along 
with his or her Social Security Number.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the Deputy 
Director of Policy, National Security Agency/Central Security Service, 
9800 Savage Road, Suite 6248, Ft. George G. Meade, MD 20755-6248.
    Written inquiries should include the parent or child's name, along 
with his or her Social Security Number.

Contesting record procedures:
    The NSA/CSS rules for accessing records, and for contesting 
contents and appealing initial determinations are published at 32 CFR 
part 322 or may be obtained from the Deputy Director of Policy, 
National Security Agency/Central Security Service, 9800 Savage Road, 
Suite 6248, Ft. George G. Meade, MD 20755-6248.

Record source categories:
    Individuals themselves; parents or guardians of individuals 
enrolled in day care programs; NSA personnel; medical providers who 
have provided information about family members needing or receiving 
care; and contractor personnel and/or teachers.

Exemptions claimed for the system:
    None.
[FR Doc. 02-12055 Filed 5-14-02; 8:45 am]
BILLING CODE 5001-08-P