[Federal Register Volume 67, Number 91 (Friday, May 10, 2002)]
[Notices]
[Pages 31824-31826]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-11750]


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INTERNATIONAL TRADE COMMISSION


Privacy Act of 1974; Revision of a System of Records

AGENCY: International Trade Commission.

ACTION: Request for comments on proposed revision of a system of 
records.

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SUMMARY: Pursuant to 5 U.S.C. 522a(e)(4) of the Privacy Act of 1974, 
the U.S. International Trade Commission (``Commission'') proposes the 
following action: revise the existing system of records entitled ``Pay, 
Leave and Travel Records''.

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DATES: Comments must be received no later than June 19, 2002. The 
proposed revision to the Commission's system of records will become 
effective on that date unless otherwise published in the Federal 
Register.

ADDRESSES: Written comments should be directed to the Secretary, U.S. 
International Trade Commission, 500 E Street, SW., Washington, DC 
20436.

FOR FURTHER INFORMATION CONTACT: Thomas Bolick, Esq., Office of the 
General Counsel, U.S. International Trade Commission, tel. 202-205-
3107. Hearing impaired persons can obtain information on this matter by 
contacting the Commission's TDD terminal on 202-205-1810. Persons with 
mobility impairments who will need special assistance in gaining access 
to the Commission should contact the Office of the Secretary at 202-
205-2000.

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974, this 
revision to an existing Commission system of records will be reported 
to the Office of Management and Budget, the Chair of the Committee on 
Government Reform and Oversight of the House of Representatives, and 
the Chair of the Committee on Governmental Affairs of the Senate. This 
revision is in response to a review of the Commission's existing system 
of records entitled ``Pay, Leave and Travel Records''. The Commission 
proposes to revise the existing ``Pay, Leave, and Travel Records'' by 
updating, clarifying, and conforming the information in the 
Commission's Privacy Act notices to reflect current procedures.
ITC-1

System Name:
    Pay, Leave and Travel Records.

System Location:
    Office of Finance, U.S. International Trade Commission, 500 E 
Street, SW., Washington, DC 20436; National Business Center, U.S. 
Department of the Interior, Mail Stop D-2600, 7201 West Mansfield 
Avenue, Lakewood, CO 80235-2230; General Services Administration, 1500 
East Bannister Road, Kansas City, MO 64131; Aldmyr Systems 
Incorporated, 4200 Parliament Place, Suite 406, Lanham, MD 20706; and 
in all Commission offices located at the same address as the Office of 
Finance. For Retired Personnel Files: National Archives and Records 
Administration National Personnel Records Center (Civilian Personnel 
Records Center), 111 Winnebago Street, St. Louis, MO 63118.

Categories of Individuals Covered by the System:
    All current and former Commission employees.

Categories of Records in the System:
    This system contains various records relating to pay, leave and 
travel. This includes information such as: Name; date of birth; Social 
Security number; W-2 address; grade; employing organization; timekeeper 
number; salary; pay plan; number of hours worked; leave accrual rate, 
usage, and balances; activity accounting reports; Civil Service 
Retirement and Federal Retirement System contributions; FICA 
withholdings; Federal, State, and local tax withholdings; Federal 
Employee's Group Life Insurance withholdings; Federal Employee's Health 
Benefits withholdings; charitable deductions; allotments to financial 
organizations; levy, garnishment, and salary and administrative offset 
documents; savings bonds allotments; union and management association 
dues withholding allotments; Combined Federal Campaign and other 
allotment authorizations; direct deposit information; information on 
the leave transfer program; travel records; and tax fringe benefits.

Authority for Maintenance of the System:
    Authority for maintenance of the system includes the following with 
any revisions or amendments: 5 U.S.C. Chapters 53, 55, 57 and 61; 31 
U.S.C. 3131 and 3512; Executive Order 9397.

Purpose(s):
    These records are used for the purposes of administering pay, 
leave, and travel, activity accounting, and budget preparation.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    General Routine Uses A-K apply to this system.\1\ The pay and leave 
records are transmitted electronically by the Commission directly to 
the National Business Center, U.S. Department of the Interior, which 
provides payroll services. The U.S. Department of the Interior 
transmits relevant portions of those records as necessary to the 
following: (a) To the Treasury Department for issuance of pay checks; 
(b) To the Treasury Department for issuance of savings bonds; (c) To 
the U.S. Office of Personnel Management (``OPM'') for retirement, 
health, and life insurance purposes, and to carry out OPM's Government-
wide personnel management functions; (d) To the National Finance 
Center, U.S. Department of Agriculture for the Thrift Savings Plan and 
Temporary Continuation of Coverage; (e) To the Social Security 
Administration for reporting wage data in compliance with the Federal 
Insurance Compensation Act; (f) To the Internal Revenue Service and to 
State and local tax authorities for tax purposes, including reporting 
of withholding, audits, inspections, investigations, and similar tax 
activities; (g) To the Combined Federal Campaign for charitable 
contribution purposes; and (h) To officials of labor organizations 
recognized under 5 U.S.C. Chapter 71 for the purpose of identifying 
Commission employees contributing union dues each pay period and the 
amount of dues withheld. Travel records are transmitted electronically 
to Aldmyr Systems Incorporated for management purposes, the National 
Business Center for accounting and processing purposes, and the San 
Francisco Finance Center, U.S. Department of Treasury, for issuance of 
travel reimbursements. Relevant information in this system may be 
disclosed as necessary to other Federal agencies or Federal contractors 
with statutory authority to assist in the collection of Commission 
debts.
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    \1\ See 62 FR 23485, 23495 (Apr. 30, 1997) for a listing of 
General Routine Uses Applicable to More Than One System of Records.
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Disclosure to Consumer Reporting Agencies:

    Disclosures may be made from this system pursuant to 5 U.S.C. 
552a(b)(12) and 31 U.S.C. 3711(f) to ``consumer reporting agencies'' as 
defined in 31 U.S.C. 3701(a)(3).

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System Storage:

    These records are maintained on computer media, on paper in file 
folders, and on microfiche. The computer records are shared 
electronically with the Department of the Interior. Travel computer 
records also are shared electronically with Aldmyr Systems 
Incorporated.

Retrievability:

    These records are retrieved by the name and Social Security Number 
of the individuals on whom they are maintained.

Safeguards:

    These records are maintained in a building with restricted public 
access. The records in this system are kept in limited access areas 
within the building. The paper files are maintained in secure

[[Page 31826]]

file cabinets or rooms, and access is limited to persons whose official 
duties require access. The computer files can be accessed only by 
authorized individuals through the use of passwords.

Retention and Disposal:

    Payroll and salary and administrative offset records will be 
updated as required in accordance with the National Archives and 
Records Administration's (NARA's) General Records Schedule 2. Time and 
attendance records generally will be destroyed after a General 
Accounting Office (GAO) audit or when six years old, whichever is 
sooner, in accordance with NARA's General Records Schedule 2. Tax 
withholding records will be destroyed when four years old in accordance 
with NARA's General Records Schedule 2. U.S. Savings Bond authorization 
(SF 1192 or equivalent) will be destroyed when superceded or after 
separation of employee in accordance with NARA's General Records 
Schedule 2. Bond registration files, receipt and transmittal files will 
be destroyed four months after date of issuance of bond in accordance 
with NARA's General Records Schedule 2. Combined Federal Campaign and 
other allotments will be destroyed after a GAO audit or when three 
years old, whichever is sooner. Thrift Savings Plan Election forms will 
be destroyed when superceded or after separation of employee in 
accordance with NARA's General Records Schedule 2. Direct Deposit sign-
up forms will be destroyed when superceded or after separation of 
employee in accordance with NARA's General Records Schedule 2. Levy and 
garnishment records will be destroyed three years after garnishment is 
terminated. Travel records will be destroyed six years after the period 
of the account in accordance with NARA's General Records Schedule 9. 
Records will be disposed of in a secure manner.

System Manager(s) and Address:

    Director, Office of Finance, U.S. International Trade Commission, 
500 E Street, SW., Washington, DC 20436; Travel and Transportation 
Management Officer, U.S. International Trade Commission, 500 E Street, 
SW., Washington, DC 20436.

Notification Procedure:

    Individuals wishing to inquire whether this system of records 
contains information about them should contact the Privacy Act Officer, 
Office of the Director of Administration, U.S. International Trade 
Commission, 500 E Street, SW., Washington, DC 20436. Individuals must 
furnish the following information for their records to be located and 
identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment;
    5. Dates of travel (for travel records only); and
    6. Signature.

Record Access Procedure:

    Individuals wishing to request access to their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW., 
Washington, DC 20436. Individuals must furnish the following 
information for their records to be located and identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment;
    5. Dates of travel (for travel records only); and
    6. Signature.
    Individuals requesting access must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Contesting Record Procedure:

    Individuals wishing to request amendment of their records should 
contact the Privacy Act Officer, Office of the Director of 
Administration, U.S. International Trade Commission, 500 E Street, SW., 
Washington, DC 20436. Individuals must furnish the following 
information for their records to be located and identified:
    1. Full name(s);
    2. Date of birth;
    3. Social Security number;
    4. Dates of employment;
    5. Dates of travel (for travel records only); and
    6. Signature.
    Individuals requesting access must comply with the Commission's 
Privacy Act regulations on verification of identity (19 CFR part 201).

Record Source Categories:

    Information in this system comes from official personnel documents, 
the individual to whom the record pertains, and Commission officials 
responsible for pay, leave, travel and activity reporting requirements.

    Issued: May 7, 2002.
    By order of the Commission.
Marilyn R. Abbott,
Secretary.
[FR Doc. 02-11750 Filed 5-9-02; 8:45 am]
BILLING CODE 7020-02-P