[Federal Register Volume 67, Number 91 (Friday, May 10, 2002)]
[Notices]
[Pages 31842-31844]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-11728]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites 1 public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
June 24, 2002. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and

[[Page 31843]]

authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Air Force, Agency-wide (N1-AFU-02-9, 96 items, 
96 temporary items). Electronic versions of temporary records relating 
to developmental engineering, acquisition, contracting, and financial 
management. Included are electronic copies of documents created using 
electronic mail and word processing as well as electronic records that 
supplement or replace paper records already approved for disposal. 
Records relate to such matters as industrial equipment, supply quality 
assurance, purchase requests, contract performance, contractor 
personnel, and the tracking and status of audits.
    2. Department of the Air Force, Agency-wide (N1-AFU-02-10, 72 
items, 72 temporary items). Electronic versions of temporary records 
relating to security and law enforcement, medical matters, chaplain 
activities, historical and museum programs, and command policy. 
Included are electronic copies of documents created using electronic 
mail and word processing as well as electronic records that supplement 
or replace paper records already approved for disposal. Records relate 
to such matters as information security activities, facilities 
security, veterinary services, nursing, dental x-rays, chaplain funds, 
historical research and reference, museum operations, inspector general 
administrative reports, inspection checklists, and congressional 
travel.
    3. Department of the Air Force, Agency-wide (N1-AFU-02-11, 73 
items, 73 temporary items). Electronic versions of temporary records 
relating to personnel matters. Included are electronic copies of 
documents created using electronic mail and word processing as well as 
electronic records that supplement or replace paper records already 
approved for disposal. Records relate to such matters as financial 
disclosure reporting, drug abuse treatment programs, the issuance of 
passes and other credentials, personnel strength reporting, family 
support programs, recruitment activities, re-enlistment and retention, 
and promotion actions.
    4. Department of the Air Force, Agency-wide (N1-AFU-02-12, 78 
items, 78 temporary items). Electronic versions of temporary records 
relating to personnel matters. Included are electronic copies of 
documents created using electronic mail and word processing as well as 
electronic records that supplement or replace paper records already 
approved for disposal. Records relate to such matters as overall 
civilian personnel management policies and procedures, staffing of 
civilian positions, personnel selection and placement, career 
development, performance appraisals, position classification, honors 
and awards, family services programs, and the training of uniformed 
personnel.
    5. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-02-1, 3 items, 3 temporary items). Records 
documenting market surveys and statistics relating to fish and the 
fishery industry. Included are statistical data files, survey 
operations files, and electronic copies of records created using 
electronic mail and word processing.
    6. Department of Defense, Defense Threat Reduction Agency (N1-374-
02-2, 10 items, 5 temporary items). Administrative correspondence and 
memorandums, electronic calendars, and an electronic correspondence 
tracking system accumulated by the Office of the Director. Also 
included are electronic copies of documents created using electronic 
mail and word processing. Proposed for permanent retention are 
recordkeeping copies of speech transcripts, briefing materials, 
calendars, policy and precedent files, and mission-related 
chronological files.
    7. Department of Energy, Spent Nuclear Fuels Program (N1-434-01-3, 
8 items, 8 temporary items). Records relating to offsite storage 
facilities, the licensing of independent spent fuel storage 
installations, proposed shipments that never were sent, and the support 
of spent fuels programs. Also included are electronic copies of 
documents created using electronic mail and word processing.
    8. Department of the Navy, Agency-wide (N1-NU-02-6, 6 items, 4 
temporary items). Records relating to the Alcohol and Drug Management 
Information Tracking System, a database containing information about 
individuals treated for abuse of drugs or alcohol. Included are source 
documents, output summary reports, and other output records. Also 
included are electronic copies of documents created by using electronic 
mail and word processing. Proposed for permanent retention are the 
electronic master files and the technical documentation relating to the 
system.
    9. Department of State, Bureau of Political-Military Affairs (N1-
59-01-19, 12 items, 8 temporary items). Records of the Office of 
Contingency Planning and Peacekeeping relating to interagency exercises 
and the office's weekly activities. Also included are electronic copies 
of documents created using electronic mail and word processing. 
Proposed for permanent retention are recordkeeping copies of subject 
files, regional/country files, political-military plans, and complex 
contingency operation files.
    10. Department of Transportation, Federal Aviation Administration 
(N1-237-01-2, 10 items, 10 temporary items). Records of the Office of 
Aviation Medicine relating to the development and implementation of 
drug and alcohol abuse prevention programs. Included are records 
relating to such matters as random drug testing, program 
certifications, the approval of plans, and investigations and 
inspections. Also included are electronic copies of documents created 
using electronic mail and word processing.
    11. Executive Office of the President, Office of Management and 
Budget (N1-

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51-02-1, 6 items, 2 temporary items). Electronic copies of documents 
created using word processing relating to legislation. Recordkeeping 
copies of public and private legislation files are proposed for 
permanent retention.
    12. Federal Reserve System, Board of Governors (N1-82-02-1, 34 
items, 33 temporary items). Records relating to Board oversight of 
Reserve Bank operations and services, including such matters as 
examinations and reviews of Reserve Banks, financial accounting, 
currency orders, Reserve Bank budgeting, equipment and facilities 
acquisition, and human resources activities. Also included are 
electronic copies of documents created using electronic mail and word 
processing. Proposed for permanent retention are architectural and 
engineering plans for Federal Reserve Bank buildings.

    Dated: May 6, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-11728 Filed 5-9-02; 8:45 am]
BILLING CODE 7515-01-P