[Federal Register Volume 67, Number 81 (Friday, April 26, 2002)]
[Notices]
[Pages 20754-20755]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-10283]


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DEPARTMENT OF DEFENSE

Defense Logistics Agency


Privacy Act of 1974; Systems of Records

AGENCY: Defense Logistics Agency, DoD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Defense Logistics Agency (DLA) proposes to alter a system 
of records notice in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The alteration adds a 
new purpose and a new routine use to the existing system of records, 
which will allow the Defense Logistics Agency to verify family income 
for fee assessment purposes for those who choose to use DLA day care 
services.

DATES: This action will be effective without further notice on May 28, 
2002, unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Privacy Act Officer, Headquarters, 
Defense Logistics Agency, ATTN: DSS-C, 8725 John J. Kingman Road, Suite 
2533, Fort Belvior, VA 22060-6221.

FOR FURTHER INFORMATION CONTACT: Ms. Susan Salus at (703) 767-6183.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on April 17, 2002, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: April 22, 2002.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
S400.20

System name:
    Day Care Facility Registrant and Applicant Records (June 1, 2001, 
66 FR 29782).

Changes:
* * * * *

Purpose(s):
    Delete entry and replace with `The records are used to provide day 
care services and to verify family income for fee assessment purposes. 
Individualized data on total family income is provided to employing 
Defense components for fiscal planning purposes, for subsidy 
computation, and to reimburse DLA for day care services rendered under 
a support agreement.'
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Add a new paragraph `To Federal, state, and local agencies and 
private sector entities that employ individuals who are registered to 
use the day care center for the purpose of verifying income. Note: Only 
name and data pertaining to reported total family income is disclosed 
to employing agencies and entities.'
* * * * *

Record source categories:
    Delete entry and replace with `Information is provided by the 
registrant, the registrant's sponsor, and employing entities.'
* * * * *
S400.20

System name:
    Day Care Facility Registrant and Applicant Records.

System location:
    Defense Logistics Agency Primary Level Field Activities. Official 
mailing addresses are published as an appendix to DLA's compilation of 
systems of records notices.

Categories of individuals covered by the system:
    Individuals and their sponsors who are enrolled in, or have applied 
for admission to, DLA-managed day care facilities.

Categories of records in the system:
    The system contains the registrant's or applicant's name, Social 
Security Number and birth data; home and emergency addresses; medical, 
dental, and insurance provider data; medical examination reports, 
health assessments, and screening results; immunization, allergy, 
medication, and injury records; physical abilities and limitations; 
physical, emotional, or other special care requirements; transportation 
requirements and schedules; parental disabilities, impairments, or 
special needs; authorization, consent, and agreement forms; incident 
reports; and sponsor, escort, and emergency contact name and data to 
include physical and electronic addresses and work, home, cell, and 
pager telephone numbers. The records may include family background, 
cultural, and ethnic data such as religion, native language, and family 
composition for cultural and social enrichment activities. For fee 
assessment purposes, the application records also include family income 
data.

    Note: Any and all information relating to an individual's 
religious preference or religious activity is collected and 
maintained only if the individual has made an informed decision to 
voluntarily provide the information.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental regulations; 5 U.S.C. 302, Delegation of 
authority; 10 U.S.C. 133, Under Secretary of Defense for Acquisition, 
Technology, and Logistics; 10 U.S.C. 2809 and 2812, Military 
construction of child care facilities; 42 U.S.C. Chap. 127, Coordinated 
services for children, youth, and families; 40 U.S.C. 490b, Child care 
services for Federal employees; 42 U.S.C. Chap 67, Child abuse 
programs; Pub. L. 101-189, Title XV, Military Child Care Act of 1989; 
E.O. 9397 (SSN); and DoD Instruction 6060.2, Child Development 
Programs.

[[Page 20755]]

Purpose(s):
    The records are used to provide day care services and to verify 
family income for fee assessment purposes. Individualized data on total 
family income is provided to employing Defense components for fiscal 
planning purposes, for subsidy computation, and to reimburse DLA for 
day care services rendered under a support agreement.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To physicians, dentists, medical technicians, hospitals, or health 
care providers in the course of obtaining emergency medical attention.
    To Federal, state, and local officials involved with childcare or 
health services for the purpose of reporting suspected or actual child 
abuse.
    To Federal, state, and local agencies and private sector entities 
that employ individuals who are registered to use the day care center 
for the purpose of verifying income.

    Note: Only name and data pertaining to reported total family 
income is disclosed to employing agencies and entities.

    The DoD `Blanket Routine Uses' set forth at the beginning of DLA's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Records are stored in paper and computerized form.

Retrievability:
    Retrieved by registrant's or applicant's name or Social Security 
Number, and sponsor's name or Social Security Number.

Safeguards:
    Records are maintained in areas accessible only to DLA personnel 
who must access the records to perform their official duties. The 
computer files are password protected with access restricted to 
authorized users.

Retention and disposal:
    Enrollee records involving no serious accident or injury requiring 
emergency medical records are destroyed 1 year after enrollee withdraws 
from the program. Enrollee records involving a serious accident or 
injury requiring emergency medical records are destroyed 3 years after 
the incident or after the enrollee withdraws from the program, 
whichever is later.

System manager(s) and address:
    Director, DLA Support Services Headquarters, Defense Logistics 
Agency, 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-
6221, and the Commanders of the Defense Logistics Agency (DLA) Primary 
Level Field Activities (PLFAs). Official mailing addresses are 
published as an appendix to DLA's compilation of systems of records 
notices.

Notification procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Privacy Act Officer, HQ DLA, ATTN: DSS-C, 8725 John J. Kingman 
Road, Suite 2533, Fort Belvoir, VA 22060-6221, or the Privacy Act 
Officer of the particular DLA PLFA involved. Official mailing addresses 
are published as an appendix to DLA's compilation of systems of records 
notices.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this system should address written inquiries to the Privacy Act 
Officer, HQ DLA, ATTN: DSS-C, 8725 John J. Kingman Road, Suite 2533, 
Fort Belvoir, VA 22060-6221, or the Privacy Act Officer of the 
particular DLA PLFA involved. Official mailing addresses are published 
as an appendix to DLA's compilation of systems of records notices.

Contesting record procedures:
    The DLA rules for accessing records, for contesting contents and 
appealing initial agency determinations are contained in DLA Regulation 
5400.21, 32 CFR part 323, or may be obtained from the Privacy Act 
Officer, Headquarters, Defense Logistics Agency, ATTN: DSS-C, 8725 John 
J. Kingman Road, Suite 2533, Fort Belvoir, VA 22060-6221.

Record source categories:
    Information is provided by the registrant, the registrant's 
sponsor, and employing entities.

Exemptions claimed for the system:
    None.

[FR Doc. 02-10283 Filed 4-25-02; 8:45 am]
BILLING CODE 5001-08-P