[Federal Register Volume 67, Number 79 (Wednesday, April 24, 2002)]
[Notices]
[Pages 20100-20101]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-9961]



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DEPARTMENT OF DEFENSE

Department of the Navy


Privacy Act of 1974; System of Records

AGENCY: Department of the Navy, DoD.

ACTION: Notice to Add and Delete a System of Records.

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SUMMARY: The Department of the Navy proposes to add a system of records 
notice to its inventory of record systems subject to the Privacy Act of 
1974 (5 U.S.C. 552a), as amended, and at the same time, delete one.

DATES: This action will be effective on May 24, 2002, unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to the Department of the Navy, PA/FOIA Policy 
Branch, Chief of Naval Operations (N09B10), 2000 Navy Pentagon, 
Washington, DC 20350-2000.

FOR FURTHER INFORMATION CONTACT: Mrs. Doris Lama at (202) 685-6545 or 
DSN 325-6545.

SUPPLEMENTARY INFORMATION: The Department of the Navy's record system 
notices for records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act, was submitted on April 11, 2002, to the House Committee on 
Government Reform, the Senate Committee on Governmental Affairs, and 
the Office of Management and Budget (OMB) pursuant to paragraph 4c of 
Appendix I to OMB Circular No. A-130, ``Federal Agency Responsibilities 
for Maintaining Records About Individuals,'' dated February 8, 1996, 
(61 FR 6427, February 20, 1996).

    Dated: April 17, 2002.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

Deletion
N05527-4

System name:
    Naval Security Group Personnel Security/Access Files (February 22, 
1993, 58 FR 10767).

Reason:
    The system of records is no longer needed. Files have been merged 
into N05520-5, Personnel Security Program Management Records.
Addition
N01560-1

System name:
    Navy College Management Information System.

System location:
    Naval Education and Training Professional Development and 
Technology Center, 6490 Saufley Field Road, Pensacola, FL 32509-5241.

Categories of individuals covered by the system:
    Navy and Marine Corps military personnel and Coast Guard Civil 
Service members who receive tuition assistance (TA); dependents of 
Marine Corp service members OCONUS who receive tuition assistance (TA); 
Navy and Marine Corp service members who participate in the Navy 
College Program for Afloat College Education (NCPACE); and Navy, Marine 
Corps, Adult Family Members (AFM) of service members and Civil Service 
employees who participate in the Academic Skills Program.

Categories of records in the system:
    Individual's application for tuition assistance; personnel data; 
counseling notes and education plans; degree, course completion and 
grade reports from academic institutions and contract training 
providers; authorization for disbursement; agency approval/disapproval.

Authority for the maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; DoD 1322.8, Voluntary 
Education Programs for Military Personnel; SECNAVINST 1560.4, 
Department of the Navy Voluntary Education Program; and OPNAVINST 
1560.9A, Voluntary Education Programs for Navy Personnel; and E.O. 9397 
(SSN).

Purpose(s):
    To maintain information on participants in the tuition assistance 
program, Navy College Program for Afloat College Education (NCPACE) and 
Academic Skills programs.
    To provide information to education counselors for the purpose of 
determining TA eligibility; education and degree plans; and course 
selection and eligibility.
    To provide information to fiscal and accounting personnel for the 
purpose of financial management and funds disbursement.
    To provide supervisory and management personnel access to the 
individual's degree and course completion records via the Electronic 
Training Jacket produced by the Navy Training Management and Planning 
System (NTMPS) for the purpose of personnel evaluation, determining 
special program eligibility, and duty assignments.
    To provide degree and course completion information to NTMPS in the 
form of an electronic extract.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To United States Coast Guard Voluntary Education Program Office for 
the purpose of education counseling, financial management and funds 
disbursement.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Navy's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic media.

Retrievability:
    By individual's name, Social Security Number and branch of service.

Safeguards:
    Paper copies of tuition applications are maintained in file 
cabinets under the control of authorized personnel during working 
hours; the office space in which the file cabinets are located is 
locked outside official working hours. Automated records are password 
protected.

Retention and disposal:
    Paper and/or electronic copies of the individual's signed Tuition 
Assistance applications are retained at the originating NCO for three 
years and then shredded or burned. Copies of tuition assistance 
authorizations for officers are maintained in their official personnel 
record for two years following the completion of courses paid by 
tuition assistance. All other records are maintained in electronic 
format within NCMIS indefinitely.

System manager(s) and address:
    Commanding Officer, Naval Education and Training Professional 
Development and Technology Center, 6490 Saufley Field Road, Pensacola, 
FL 32509-5241.

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Notification procedure:
    Individuals seeking to determine whether information about them is 
contained in this system should address written inquiries to the 
Commanding Officer, Naval Education and Training Professional 
Development and Technology Center, 6490 Saufley Field Road, Pensacola, 
FL 32509-5241.
    Individuals should provide their full name, Social Security Number, 
branch of service, and signature.

Record access procedures:
    Individuals seeking access to information about them contained in 
this system should address written inquiries to the Commanding Officer, 
Naval Education and Training Professional Development and Technology 
Center, 6490 Saufley Field Road, Pensacola, FL 32509-5241.
    Individuals should provide their full name, Social Security Number, 
branch of service, and signature.

Contesting record procedures:
    The Navy's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are published in Secretary 
of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Subject individual; Standard Training Activity Support System; Navy 
Personnel Command; Application for Tuition Assistance Form (NAVMC 
10883); education counselors; educational institutions; Tuition 
Assistance Authorization form (NAVEDTRA 1560/5); and Academic Skills 
contractor.

Exemptions claimed for the system:
    None.

[FR Doc. 02-9961 Filed 4-23-02; 8:45 am]
BILLING CODE 5001-08-P