[Federal Register Volume 67, Number 76 (Friday, April 19, 2002)]
[Notices]
[Pages 19454-19456]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-9625]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Request for copies must be received in writing on or before June 
3, 2002. Once the appraisal of the records is completed, NARA will send 
a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This

[[Page 19455]]

approval is granted only after a thorough consideration of their 
administrative use by the agency of origin, the rights of the 
Government and of private persons directly affected by the Government's 
activities, and whether or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Food and Nutrition Service (N1-462-
02-1, 4 items, 4 temporary items). Records accumulated in connection 
with billings submitted to the agency by contractors hired to visit and 
report findings on stores that participate in the Food Stamp Program. 
Records include call orders and confirmation letters issued to 
prospective contractors, billing invoices, and deficiency reports 
submitted by contractors. Also included are electronic copies of 
documents created using electronic mail and word processing.
    2. Department of the Air Force, Agency-wide (N1-AFU-02-5, 78 items, 
78 temporary items). Electronic versions of temporary records relating 
to logistics and maintenance matters. Included are electronic copies of 
documents created using electronic mail and word processing as well as 
electronic records that supplement or replace paper records already 
approved for disposal. Records relate to such matters as the 
preparation of aircraft inventories and other accountability documents, 
the disposal of surplus aircraft, materiel deficiencies, maintenance 
activities at depots, equipment inspections, the operation of telephone 
and telecommunications equipment, and training.
    3. Department of the Air Force, Agency-wide (N1-AFU-02-6, 87 items, 
87 temporary items). Electronic versions of temporary records relating 
to accounting and finance. Included are electronic copies of documents 
created using electronic mail and word processing as well as electronic 
records that supplement or replace paper records already approved for 
disposal. Records relate to such matters as cost accounting, financial 
statements, contract financing, international accounting, and revolving 
funds.
    4. Department of the Army, Agency-wide (N1-AU-02-3, 3 items, 2 
temporary items). Records relating to the abatement of local area 
environmental pollution, including such files as inventories, source 
documentation, and electronic copies of documents created using 
electronic mail and word processing. Recordkeeping copies of agency-
wide pollution abatement information, including documentation forwarded 
from local areas, is proposed for permanent retention. This schedule 
also authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    5. Department of the Army, Agency-wide (N1-AU-02-9, 2 items, 2 
temporary items). Records relating to educational and developmental 
intervention services. Included are referral documentation, 
evaluations, eligibility documentation, early intervention service 
coordination documents, transition plans, and electronic copies of 
documents created using electronic mail and word processing. This 
schedule also authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    6. Department of the Army, Agency-wide (N1-AU-02-10, 2 items. 2 
temporary items). Records relating to periodic alcohol and drug testing 
of personnel who handle chemical and nuclear weapons and materiel. 
Included are such records as urinalysis test results and electronic 
copies of documents created using electronic mail and word processing. 
This schedule also authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    7. Department of the Army, Agency-wide (N1-AU-02-11, 2 items, 2 
temporary items). Records relating to records disposition exceptions 
and freezes. Included are requests, approvals, and related information 
reflecting exceptions to record disposition standards. Also included 
are electronic copies of documents created using electronic mail and 
word processing. This schedule also authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    8. Department of Justice, United States Marshals Service (N1-527-
02-1, 3 items, 3 temporary items). Records relating to court and 
special security officers. Records include such documents as personal 
history statements, medical histories, background investigation 
records, and firearm qualifications. Also included are electronic 
copies of documents created using electronic mail and word processing.
    9. Department of Labor, Employment Standards Administration (N1-
448-01-2, 105 items, 90 temporary items). Records of the Office of 
Federal Contract Compliance Programs, including such record series as 
Deputy Assistant Secretary review records, invitations to high agency 
officials, drafts of publications, computer-generated hardcopy reports, 
customer and equal employment opportunity (EEO) surveys, correspondence 
concerning EEO awards, contract compliance logs, conciliation agreement 
files, contractor debarment and reinstatement files, compliance 
extension files, expert witness files, Joint Review Committee minutes 
and correspondence, an investigation case tracking system, records 
relating to external reviews and audits, and records of yearly task 
forces. Also included are electronic copies of documents created using 
electronic mail and word processing. Proposed for permanent retention 
are such records as recordkeeping copies of publications, records of 
EEO awards, and databases relating to compliance reviews, Federal 
procurement, complaint administration, and other matters along with the 
related system documentation.
    10. Department of State, Bureau of Political and Military Affairs 
(N1-59-01-21, 48 items, 37 temporary items). Records of the Office 
Regional Security and Arms Transfers relating to clearing arms sales 
and the provision of services and training to foreign countries. 
Records include clearance requests, logs, security officer nominations, 
munitions case files, routine public inquiries, chronological files, 
daily activity reports, advisory group membership files, and 
administrative files. Also included are electronic copies of documents 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of such records as program 
files, policy files, briefing books, special munitions sales case 
files, and memorandums of agreement with foreign nations regarding 
weapons technology development.

[[Page 19456]]

    11. Department of the Treasury, Office of Enforcement (N1-56-02-2, 
9 items, 9 temporary items). Paper and electronic versions of 
individual student files, class files, and student medical/health files 
accumulated by the Federal Law Enforcement Training Center. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    12. Environmental Protection Agency, Office of Prevention, 
Pesticides, and Toxic Substances (N1-412-02-6, 2 items, 2 temporary 
items). Records relating to child-resistant packaging, including such 
files as requests for information, status reviews of products, copies 
of Federal Register Notices, policy notices, requests for exemptions 
from regulations, and reports. Also included are electronic copies of 
records created using electronic mail and word processing.
    13. Tennessee Valley Authority, River System Operations and 
Environment, (N1-142-02-3, 19 items, 9 temporary items). Notes, feature 
separates, film, scribe sheets, printing negatives, and related 
material used in creating maps for publication. Also included are 
electronic copies of records created using electronic mail, word 
processing, and other office automation applications. Record sets of 
all printed maps and related indexes are proposed for permanent 
retention.

    Dated: April 11, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-9625 Filed 4-18-02; 8:45 am]
BILLING CODE 7515-01-P