[Federal Register Volume 67, Number 70 (Thursday, April 11, 2002)]
[Notices]
[Pages 17679-17680]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-8679]


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DEPARTMENT OF DEFENSE

Department of the Army


Defense Transportation Regulation, Part IV, Personal Property; 
Proposed Change

AGENCY: Department of the Army, DoD.

ACTION: Notice; request for comments.

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SUMMARY: The U.S. Transportation Command proposes to issue an updated 
version of DOD 4500.9-R, the Defense Transportation Regulation (DTR), 
Part IV, Personal Property. The revised DOD Regulation 4500.9-R, Part 
IV, replaces DOD Regulation 4500.34R. Personal Property Traffic 
Management Regulation (PPTMR) dated August 1999 and applies to the 
Office of the Secretary of Defense, Military Departments, Chairman and 
Joint Chiefs of Staff, Unified Commands, and the Defense Agencies. All 
chapters and appendices have been re-numbered to specifically identify 
them with DTR Part IV. Notable substantive changes have been made to 
several sections of this publication that may affect the household 
goods industry.

DATES: U.S. Transportation Command will receive comments not later than 
June 10, 2002, via formal correspondence to United States 
Transportation Command, Attn: TCJ4-LT, 508 Scott Drive, Scott AFB, IL 
62225-5357.

FOR FURTHER INFORMATION CONTACT: David Myers, U.S. Transportation 
Command, TCJ4-LTP, 508 Scott Drive, Room 264, Scott AFB, IL 62225-5357; 
Telephone (618) 229-1985.

SUPPLEMENTARY INFORMATION: In furtherance of DOD's goal of making its 
Personal Property Program more efficient, the following changes have 
been made:
    A. Changes to the Tender of Service centered on the addition of 
Required Port Delivery Date (RPDD) provisions. The RPDD is a specified 
calendar date upon which the carrier/contractor agrees to deliver code 
J and/or DPM unaccompanied baggage shipments to the APOE as specified 
on the bill of lading and required by the tender of service/rate 
solicitation or appropriate contracts. The RPDD is established to 
support the Advance Shipping Notice (ASN) program. ASN is a developing 
capability to accurately predict cargo arrival by weight, cube and 
channel at Air Mobility Command Aerial Ports of Embarkation (APOEs) 
regardless of operational tempo, in time to impact aircraft scheduling.
    B. A new Performance Work Statement, which has been completely 
rewritten to reflect a performance-based direct procurement method 
(DPM) shipments. As a requirements type contract many of the clauses, 
which define how to perform the ordered services, are replaced with 
clauses addressing the actual requirements. This Performance Work 
Statement also reflects updated specifications for household goods 
containers, crates, fiberboard containers, strapping, and cushioning 
material. Additionally, this Performance Work Statement includes the 
addition of Required Port Delivery Date (RPDD) provisions for DPM 
shipments.
    C. An updated version of the Transit Times for International 
through Government Bill of Lading and Direct Procurement Method 
Household Goods Shipments between the Continental United States, Hawaii 
and Overseas. The transit times were developed by the Military Traffic 
Management Command in coordination with the Service headquarters and 
Industry and are based on actual transportation experience, 
capabilities, and schedules, and are effective for IWO2 rate cycle.
    D. Updates to the Total Quality Assurance Program to include (1) 
restrictions placed on carrier personnel from smoking in the member's 
residence (without member's approval) or in the moving van or 
container; (2) addition of RPDD provisions, (3) Carriers return to the 
TDR after return of LOI, (4) conversion of shipments to (NTS) or 
commercial storage not requiring a DD Form 1840 for scoring, (5) 
procedures for what to do if there is not enough information to develop 
an estimate of the loss/or damage, i.e. the PPSO will indicate a dollar 
amount under $100 on DD Form 1780, (6) elimination of or reduction of 
shipment scores when ``Date signed'', Blocks 14 and 15 have not been 
completed on the 1840 form (7) procedures to follow if a ``Shipment is 
Detained by Customs''.
    E. An updated requirement for the Military Shipping Label used in 
the movement of DOD household goods and

[[Page 17680]]

unaccompanied baggage. The 2-dimensional bar coding requirement is 
found in the following locations within the new DTR Part IV:
    (1) Chapter 402, Paragraph K.7.c. ``The carrier agent must have the 
equipment to produce both linear and 2D barcode shipping labels or have 
contracted means to provide linear and 2D barcode labels.''
    (2) Chapter 403, Paragraph C.1. ``ITGBL and DPM HHG and UB 
containers must have a completed military shipping label (MSL) affixed 
on one side and one end panel, except for duffel bags and similar 
packages which must have an MSL affixed to one surface. The MSL (Figure 
403-2) requires human-readable information as well as linear and 2-
dimensional bar codes. The human readable and linear bar coded portions 
of the MSL, are prepared by the carrier or carrier's agent as described 
below and the 2-dimensional bar code is prepared IAW Appendix S. If the 
shipping container does not lend itself to application of the label, or 
if the label would cover or interfere with other required markings, the 
label will be attached to a general purpose tag or a placard. The 
general purpose tag or placard will be tied, wired, or otherwise 
fastened to the shipment unit or movement conveyance.''
    (3) Chapter 403, Paragraph C.2. ``the following listed human 
readable data and Code 39 linear bar codes will be placed on each MSL. 
The human readable unit of measure will be provided in US standard 
terms, e.g., pieces, inches, feet, pounds for applicable measured items 
and the data values will be rounded up to the nearest whole number with 
leading zeros suppressed. Also see DOD Handbook, MIL-HDBK-129, Military 
Marking and American National Standard for Material Handling (ANSI) 
MH10.8.1-2000, Linear Bar Code and Two-Dimensional Symbols Used in 
Shipping, Receiving, and Transport Applications.
    F. An updated requirement for the addition of RPDD is addressed in 
several locations of the new DTR, to include:
    1. Chapter 402, Paragraph D.3. ``Establishment of a RPDD for Code J 
and DPM UB Shipments''.
    (a) TOPS will assign a RPDD and print it on the BL.
    (b) For Code J UB shipments, the carrier/agent must provide the 
actual weight and cube of each shipment, within three working days 
after pickup. The TO/PPSO must then enter the actual weight and cube 
into TOPS within one working day after receipt from the local agent. 
The carrier/agent will stencil RPDD on all boxes.
    (c) For DPM UB shipments, the contractor must provide the TO/PPSO 
the actual pieces, weight, and cube prior to the BL being printed and 
provided to the contractor or carrier. It is imperative that the 
contractor provides the required information to the TO/PPSO within one 
working day after pickup.
    (d) The selected Code J/DPM port agent/carrier/contractor is 
responsible for delivering each shipment to the assigned AMC aerial 
port on the RPDD assigned. If the RPDD does not print on the BL, the TO 
must compute the RPDD using the formula in Chapter 413, Paragraph 
D.1.r.(2)(c) (for DPM) or Paragraph D.1.y.(16)(a) (for Code J) and 
annotate the date in Block 18 for DPM and Block 25 for Code J on the 
BL.''
    2. Chapter 413, Paragraph D.1.r.(2)(c) ``For DPM shipments to the 
APOE, enter ``RPDD; (insert date) at the APOE.'' The RPDD is 
established from the baggage pickup date by adding the origin 
processing time of four workdays (not including weekends and holidays) 
for the origin processing time, plus the LTL standard transit time 
(including weekends and holidays). If the RPDD falls on a weekend or a 
holiday, the RPDD would be assigned the next workday. For example:
    DPM Shipment from Missouri to Dover, LTL standard transit time is 
five days.
    Pickup Date: 16 May 01 (Wednesday)
    Origin Agent Processing: 17 May 01 (Thursday)--22 May 01 (Tuesday)
    LTL Standard Transit Time: 23 May 01 (Wednesday)--27 May 01 
(Sunday)
    RPDD Printed on PPGBL: 29 May 01 (Tuesday).
    This example de-conflicts both a weekend and holiday of 28 May 01 
(Memorial Day).''
    3. Chapter 413, Paragraph D.1.y.(16)(a) ``For Code J shipments, 
enter ``RPDD; (insert date) at the POE.'' the RPDD is established from 
the pickup date plus four workdays (not including weekends and 
holidays) for the origin processing time, plus the LTL standard transit 
time (including weekends and holidays), plus two workdays for the port 
agent processing and delivery (not including weekends and holidays). 
For example:
    UB Shipment from Texas to Dover, LTL standard transit time is six 
days.
    Pickup Date: 4 May 01 (Friday)
    Origin Agent Processing: 7 May 01 (Monday)--10 May 01 (Thursday)
    LTL Standard Transit Time: 11 May 01 (Friday)--16 May 01 
(Wednesday)
    Port Agent Processing: 17 May 01 (Thursday)--18 May 01 (Friday)
    RPDD Printed on PPGBL: 18 May 01 (Friday)''

    Note:  In the days since the draft DTR was published and 
coordinated, significant improvements to the RPDD were coordinated 
between Industry, HQMTMC and USTRANSCOM. These changes will be 
advertised in a different forum, but include not penalizing the 
carrier for early arrival of code J to the aerial port within a 3-
day window, vice one-day window.

    Additional information: The following documents are available for 
review via the internet on MTMC's homepage at www.mtmc.army.mil. (1) 
The complete version of the DTR, (2) updated versions of the Tender of 
Service (Appendix B), (3) Performance Work Statement (Appendix G), (4) 
Transit times for International Through Government Bill of Lading and 
Direct Procurement Method Household Goods Shipments between the 
Continental United States, Hawaii and Overseas (Appendix M), (5) 
Transit Times for International Through Government Bill of Lading and 
Direct Procurement Method Unaccompanied Baggage Shipments between the 
Continental United States, Hawaii and Overseas (Appendix N), (6) and 
the Total Quality Assurance Program (Appendix O).
    G. Regulatory Flexibility Act. This change is related to public 
contracts and is designed to standardized distance calculations for 
line-haul transportation. This change is not considered rule making 
within the meaning of the Regulatory Flexibility Act, 5 U.S.C. 601-612.
    H. Paperwork Reduction Act. The Paperwork Reduction Act, 44 U.S.C. 
3501 Et seq., does not apply because no information collection 
requirement or records keeping responsibilities are imposed on 
offerors, contractors, or members of the public.
    Background: As agreed to at the Military/Industry Symposium, the 
DTR changes are being placed in the Federal Register for comments to 
ensure Industry is involved in its revision.

Patricia K. Hunt,
Col, USAF, DCS, Passenger and Personal.
[FR Doc. 02-8679 Filed 4-10-02; 8:45 am]
BILLING CODE 3710-08-M