[Federal Register Volume 67, Number 67 (Monday, April 8, 2002)]
[Notices]
[Pages 16738-16741]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-8239]


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DEPARTMENT OF DEFENSE

U.S. Marine Corps


Privacy Act of 1974; System of Records

AGENCY: U.S. Marine Corps, DoD.

ACTION: Notice to delete and amend systems of records.

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SUMMARY: The U.S. Marine Corps proposes to delete and amend systems of 
records notices in its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: This action will be effective without further notice on May 8, 
2002, unless comments are received which result in a contrary 
determination.

ADDRESSES: Send comments to the Head, FOIA and Privacy Act Section, 
Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-
1775.

FOR FURTHER INFORMATION CONTACT: Ms. B. L. Thompson at (703) 614-4008 
or DSN 224-4008.

SUPPLEMENTARY INFORMATION: The U.S. Marine Corps record system notices 
for

[[Page 16739]]

records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records systems being amended are set 
forth below followed by the notices, as amended, published in their 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: April 1, 2002.
L. M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
Deletion
MFD00005

System name:
    Retired Pay/Personnel System (RPPS) (February 22, 1993, 58 FR 
10630).

Reason:
    These records are now under the cognizance of the Defense Finance 
and Accounting Service (DFAS), and are being maintained under the DFAS 
system of records notice T7347b, Defense Military Retiree and Annuity 
Pay System (April 12, 1999, 64 FR 17629).
Amendments
MIL00019

System name:
    Equipment and Weapons Receipt or Custody Files (August 17, 1999, 64 
FR 44698).

Changes:
* * * * *

Storage:
    Delete entry and replace with `Paper and automated records.'
* * * * *

Safeguards:
    Delete entry and replace with `Paper files and computer terminals 
are located in limited access areas and handled only by authorized 
personnel who are properly screened and trained to work with automated 
systems of records.'
* * * * *
MIL00019

System name:
    Equipment and Weapons Receipt or Custody Files.

System location:
    System is decentralized. Records are maintained at Marine Corps 
commands, organizations, or activities that issue said equipment or 
weapons.

Categories of individuals covered by the system:
    System contains name, rank, Social Security Number, unit address, 
and date.

Categories of records in the system:
    This file contains name, rank, Social Security Number, itemized 
list of equipment issued, date issued, and possibly unit and section/
Department to which assigned.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary 
of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps.

Purpose(s):
    To provide a record of individuals who have government property in 
their possession for use in the management of that property.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Marine Corps compilation of systems of records notices apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and automated records.

Retrievability:
    Records are filed alphabetically by name.

Safeguards:
    Paper files and computer terminals are located in limited access 
areas and handled only by authorized personnel who are properly 
screened and trained to work with automated systems of records.

Retention and disposal:
    These records are destroyed upon the return of the property listed.

System manager(s) and address:
    Commanding officer of the activity.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Commanding officer of the activity.
    Provide full name and military status. Proof of identity may be 
established by military identification card or DD Form 214 and drivers 
license.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commanding officer of the activity.
    Provide full name and military status. Proof of identity may be 
established by military identification card or DD Form 214 and drivers 
license.

Contesting record procedures:
    The USMC rules for contesting contents and appealing initial agency 
determinations are published in Secretary of the Navy Instruction 
5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained 
from the system manager.

Record source categories:
    Information is entered by visual certification of property, issued 
and identification presented by individual.

Exemptions claimed for the system:
    None.
MMN00006

System name:
    Marine Corps Military Personnel Records (OQR/SRB)(October 13, 2000, 
65 FR 60914)

Changes:
* * * * *

Storage:
    At the end of the sentence delete `and on microfiche' and add `, on 
microfiche, and on electronic storage mediums.'
* * * * *

Safeguards:
    Delete entry and replace with `Paper files and computer terminals 
are located in limited access areas and handled only by authorized 
personnel who are properly screened and trained to work with automated 
systems of records. Computer terminals are protected by passwords.'
* * * * *
MMN00006

SYSTEM NAME:
    Marine Corps Military Personnel Records (OQR/SRB).

[[Page 16740]]

SYSTEM LOCATION:
    Primary system: Headquarters, U.S. Marine Corps (Code MMSB), 2008 
Elliot Road, Quantico, VA 22134-5030.

DECENTRALIZED SEGMENTS:
    Commanding officer of the organization to which the Marine officer 
or enlisted individual is assigned for duty and has responsibility for 
the Officer Qualification Records/Service Record Books (OQR/SRB).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All Marine Corps military personnel (enlisted/officer): Reserve, 
retired and discharged or otherwise separated.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains the Official Military Personnel File, SRB and 
OQR.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 30l, Departmental Regulations; 10 U.S.C. 5013, Secretary 
of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 
(SSN).

PURPOSE(S):
    To provide a record on all Marine Corps military personnel for use 
in management of resources, screening and selection for promotion, 
training and educational programs, administration of appeals, 
grievances, discipline, litigations and adjudication of claims and 
determination of benefits and entitlements.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To officials and employees of the Coast Guard and National Guard in 
the performance of their official duties relating to screening members 
who have expressed a positive interest in an interservice transfer, 
enlistment, appointment or acceptance.
    To agents of the Secret Service in connection with matters under 
the jurisdiction of that agency upon presentation of credentials.
    To private organizations under government contract to perform 
random analytical research into specific aspects of military personnel 
management and administrative procedures.
    To officials and employees of the American Red Cross and Navy 
Relief Society in the performance of their duties. Access will be 
limited to those portions of the member's record required to 
effectively assist the member.
    To officials and employees of the Sergeant at Arms of the U.S. 
House of Representatives in the performance of official duties related 
to the verification of Marine Corps service of Members of Congress. 
Access will be limited to those portions of the member's record 
required to verify service time, active and reserve.
    To state, local, and foreign (within Status of Forces agreements) 
law enforcement agencies or their authorized representatives in 
connection with litigation, law enforcement, or other matters under the 
jurisdiction of such agencies.
    To officials and employees of the Department of Veterans Affairs, 
Department of Health and Human Services, and Selective Service 
Administration in the performance of their official duties related to 
eligibility, notification, and assistance in obtaining benefits by 
members and former members of the Marine Corps.
    To officials and employees of the Department of Veterans Affairs in 
the performance of their official duties relating to approved research 
projects.
    To officials and employees of other Departments and Agencies of the 
Executive Branch of government, upon request, in performance of their 
official duties related to the management, supervision, and 
administration of members and former members of the Marine Corps.
    To Federal agencies, their contractors and grantees, and to private 
organizations, such as the National Academy of Sciences, for the 
purposes of conducting personnel and/or health-related research in the 
interest of the Federal government and the public. When not considered 
mandatory, the names and other identifying data will be eliminated from 
records used for such research studies.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Marine Corps compilation of systems of records notices apply to this 
system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored on paper in file folders, magnetic megastorage, 
on microfiche, and on electronic storage mediums.

RETRIEVABILITY:
    The records at Headquarters, U.S. Marine Corps (all active and 
reserve officer records, all temporary disability retired records, all 
active and organized reserve and Fleet Marine Corps Reserve enlisted 
records of personnel joined/transferred to these components subsequent 
to June 30, 1974, all former Commandants, all living retired officers 
(who served in General Officer grade, records of all personnel 
separated/retired four months or less) are retrieved by full name and 
Social Security Number. Except for OQR's and SRB's of participating 
members, all other categories of Marine Corps military personnel 
records are maintained at the National Personnel Records Center, St. 
Louis, MO. Those retired to St. Louis prior to January 1, 1964 and/or 
those with military service numbers (MSN) below 1800000 are retrieved 
by MSN and full name. All other Marine Corps records retired to St. 
Louis, MO are accessed by MSN and/or Social Security Number and are 
retrieved by an assigned registry number.

SAFEGUARDS:
    Paper files and computer terminals are located in limited access 
areas and handled only by authorized personnel who are properly 
screened and trained to work with automated systems of records. 
Computer terminals are protected by passwords.

RETENTION AND DISPOSAL:
    Records are permanent. Records maintained at Headquarters, U.S. 
Marine Corps are transferred to the National Personnel Records Center, 
9700 Page Avenue, St. Louis, MO 63132-5100, one year after separation, 
placement on the Permanent Disability Retired List, retirement, 
retirement from Fleet Marine Corps Reserve, death of an officer who 
served in General Officer grade and former Marines no longer considered 
of newsworthy status.

SYSTEM MANAGER(S) AND ADDRESS:
    Commandant of the Marine Corps (Code MMSB), Headquarters, U.S. 
Marine Corps, 2008 Elliot Road, Quantico, VA 22134-5030.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the Commandant of the Marine Corps (Code MMSB), Headquarters, U.S. 
Marine Corps, 2008 Elliot Road, Quantico, VA 22134-5030 (for active 
duty members); or to the Director, National Personnel Records Center, 
9700 Page Avenue, St. Louis, MO 63132-5100 (for separated members).
    Individuals seeking to determine information about their OQR/SRB

[[Page 16741]]

records maintained by their respective commanding officer should 
address written inquiries to the command concerned. U.S. Marine Corps 
official mailing addresses are incorporated into Department of the 
Navy's mailing addresses, published as an appendix to the Navy's 
compilation of record system notices. Written requests should contain 
the full name, Social Security Number, and signature of the requester.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to records about themselves contained in 
this system of records should address written requests to the 
Commandant of the Marine Corps (Code MMSB), Headquarters, U.S. Marine 
Corps, 2008 Elliot Road, Quantico, VA 22134-5030 (for active duty 
personnel); to the respective commanding officer of the command 
concerned for OQR/SRB; or to the Director, National Personnel Records 
Center, 9700 Page Avenue, St. Louis, MO 63132-5100 (for separated 
members).
    Written requests should include the full name, Social Security 
Number, and signature of the requester.
    The individual may visit any of the above activities for review of 
records. Proof of identification may consist of an individual's active, 
reserve or retired identification card, Armed Forces Report of Transfer 
or Discharge (DD Form 214), discharge certificate, driver's license, or 
other data sufficient to insure that the individual is the subject of 
the record.

CONTESTING RECORD PROCEDURES:
    The U.S. Marine Corps rules for contesting contents and appealing 
initial agency determinations are published in Secretary of the Navy 
Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may 
be obtained from the system manager.

RECORD SOURCE CATEGORIES:
    Staff agencies and subdivisions of Headquarters, U.S. Marine Corps; 
Marine Corps commands and organizations; other agencies of federal, 
state, and local government; medical reports; correspondence from 
financial and other commercial enterprises; correspondence and records 
of educational institutions; correspondence of private citizens 
addressed directly to the Marine Corps or via the U.S. Congress and 
other agencies; investigations to determine suitability for enlistment, 
security clearances, and special assignments; investigations related to 
disciplinary proceedings; and the individual of the record.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 02-8239 Filed 4-5-02; 8:45 am]
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