[Federal Register Volume 67, Number 67 (Monday, April 8, 2002)]
[Notices]
[Pages 16816-16948]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-7376]



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Part II





Department of Labor





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Office of the Secretary



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Privacy Act of 1974; Publication in Full of All Notices of Systems of 
Records Including Several New Systems; Publication of Proposed Routine 
Uses; Notice

  Federal Register / Vol. 67 , No. 67 / Monday, April 8, 2002 / 
Notices  

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DEPARTMENT OF LABOR

Office of the Secretary


Privacy Act of 1974; Publication in Full of All Notices of 
Systems of Records Including Several New Systems; Publication of 
Proposed Routine Uses

AGENCY: Office of the Secretary, Labor.

ACTION: Notice; publication in full of all notices of systems of 
records, including several new systems; publication of a new universal 
routine use for all systems of records; publication of several proposed 
system-specific routine uses, as well as substantive amendments.

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SUMMARY: This notice provides an accurate and complete text with both 
proposed substantive and non-substantive changes of this agency's 147 
systems of records which are currently maintained under the Privacy Act 
of 1974. This notice also proposes one new universal routine use for 
all of the systems. This notice will update our last complete 
publication in full which appeared in the Federal Register on September 
23, 1993. In addition to 33 new systems of records, which are being 
published for the first time, it will propose substantive amendments to 
60 other systems which have been previously published. Twenty-nine (29) 
systems will be amended in a non-substantive manner. The notice deletes 
31 systems.

DATES: Persons wishing to comment on newly published systems and on the 
proposed routine uses, both universal and specific, may do so by June 
7, 2002.

EFFECTIVE DATE: Unless there is a further notice in the Federal 
Register, the new systems of records and the proposed routine uses will 
become effective June 27, 2002. The notices, pertaining to the 29 
systems with non-substantive (administrative) changes are effective on 
April 8, 2002.

ADDRESSES: Written comments may be sent or delivered to Robert A. 
Shapiro, Associate Solicitor, Office of the Solicitor, Division of 
Legislation and Legal Counsel, U.S. Department of Labor, Room N-2428, 
200 Constitution Avenue, NW., Washington, DC 20210.

FOR FURTHER INFORMATION CONTACT: Miriam McD. Miller, Co-Counsel for 
Administrative Law, Office of the Solicitor, U.S. Department of Labor, 
200 Constitution Avenue, NW, Room N-2428, Washington, DC 20210; 
Telephone (202) 693-5500.

SUPPLEMENTARY INFORMATION:

1. Background

    Pursuant to section three of the Privacy Act of 1974 (5 U.S.C. 
552a(e)(4)), hereinafter referred to as the Act, the Department hereby 
publishes notice of a new universal routine use, as well as thirty-
three (33) new systems of records currently maintained pursuant to the 
Act. This document supplements this Department's last consolidated 
publication of all of its Privacy Act systems of records. On September 
23, 1993, in Volume 58 at Page 49548 of the Federal Register, the 
Department published a notice containing 138 systems of records which 
were maintained, at that time, under the Act. That document gave notice 
of eleven paragraphs containing universal routine uses which applied, 
across the board, to all 138 systems of records, except for the two 
employee counseling and medical systems of records. Those eleven 
paragraphs were presented in the General Prefatory Statement for that 
document. Thereafter, seven new systems of records were established as 
set forth in the following five documents. These five documents were as 
follows: 59 FR 18156, April 15, 1994 (two new systems); 60 FR 24897, 
May 10, 1995 (one new system); 60 FR 31495, June 15, 1995 (one new 
system); 62 FR 16610, April 7, 1997 (two new systems); and 62 FR 53343, 
October 14, 1997 (one new system). The 33 new systems published herein 
will increase the total number of systems to 147 after accounting for 
the 31 systems which are being deleted in this notice.
    In addition to the seven new systems, discussed above, the 
Department made amendments to its existing systems subsequent to the 
September 23, 1993 consolidated publication. These amendments were 
published in three separate documents published as follows: 59 FR 
47361, September 15, 1994, 63 FR 2417, January 15, 1998, and 63 FR 
25234, May 7, 1998. You should also note that amendments were made to 
existing systems in the same documents which established the seven new 
systems of records.

2. The Current Action

    Pursuant to section three of the Privacy Act of 1974 (5 U.S.C. 
552a(e)(4)), the Department hereby publishes an updated consolidated 
publication in full for all of its 147 systems of records, including 33 
new systems, currently maintained pursuant to the Privacy Act of 1974. 
As noted above, the Department's last consolidated publication in full 
appeared in the Federal Register on September 23, 1993, at page 49548 
in Volume 58 of the Federal Register.
    This notice also proposes one new universal routine use to be added 
to the Department's current list of eleven universal routine uses. 
These universal routine uses apply across the board to all of the 
Department's systems of records. The original eleven universal routine 
uses, being republished herein, are essentially a refined version of 
those universal routine uses which were published on September 23, 
1993, at pages 49554-49555 in Volume 58 of the Federal Register.
    Besides these twelve universal routine uses, both substantive and 
non-substantive changes have been made to certain of the system-
specific routine uses which appear within the body of most of the 
systems.
    As noted above, this notice will add 33 new systems which are being 
published for the first time; it amends 60 existing systems in a 
substantive manner, and it amends 29 existing systems in a non-
substantive manner. This notice deletes 31 systems.
    The following is a listing of the substantive and non-substantive 
additions, changes, and deletions to the various departmental systems 
of records. This listing will not describe extremely non-substantive 
revisions to the Department's existing systems of records.
    The public, the Office of Management and Budget (OMB), and the 
Congress are invited to submit written comments on the 33 new systems, 
and on the other substantive amendments. A report on all of the new 
systems and on the substantive amendments has been provided to OMB and 
to the Congress as required by OMB Circular A-130.

Revisions to the Universal Routine Uses Appearing Within the 
General Prefatory Statement

A. Refinements to the Current Universal Routine Uses

    The Department is proposing certain grammatical refinements to the 
eleven routine uses of the records which currently appear within the 
General Prefatory Statement. In addition, routine use number 10, 
disclosure to the Office of Management and Budget (OMB), is being 
broadened to include all legislative matters, instead of being limited 
to private relief legislation. These universal routing uses apply 
across the board to all current systems of records, except for the two 
employee counseling and medical systems.

B. A New Universal Routine Use

    The new universal routine use of the records proposed herein will 
be

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designated as universal routine use number 12, and will appear within 
the General Prefatory Statement. This routine use will permit the 
Department to disclose the fact that an employee conduct investigation 
may be underway, based upon an allegation of prohibited activity, in 
the event of a media request, or in the event that the subject of the 
investigation has released information to the public.

Government-Wide Systems by the Department of Labor

    DOL/GOVT-1, entitled Office of Workers' Compensation Programs, 
Federal Employees' Compensation File, is being amended by maintaining 
its covered records in an electronic format as well as in paper files. 
The subject of the file, as well as other parties, as specified in this 
notice, will be able to access information relating to the claim in 
either format. Ultimately, the plan is to maintain all open claim files 
only electronically. In addition, this system of records is revising 
its Routine Uses category to balance the privacy interests of those 
persons seeking benefits under the FECA with the benefits of providing 
access to these records for the purposes specified in the routine uses.
    DOL/GOVT-2, entitled Job Corps Student Records, is being revised to 
rename its enrollees as students.

Office of the Secretary (OSEC)

    DOL/OSEC-1, Supervisor's/Team Leader's Records of Employees, is 
amended by revising several of its categories so that new information 
can be collected such as labor relations information and requests for 
reasonable accommodation. For this purpose, the Category of Records and 
Routine Uses Category have been expanded. In addition, the system has 
been renamed, and the Location category has been amended.
    DOL/OSEC-4, Credit Data on Individual Debtors, has been deleted 
since it is no longer needed inasmuch as this function has been taken 
over by the U.S. Treasury Department. Accordingly, the records have 
been destroyed.
    DOL/OSEC-5, High Performance Work Place Tracking Database, has been 
deleted since it never became operational, and no records were ever 
created.

Office of the Assistant Secretary for Administration and Management 
(OASAM)

    DOL/OASAM-4, Occupational Accident/Injury/Illness Reporting System 
(AIIRS) File, has been amended to reflect a new place for the system 
location and a new title of the system manager.
    DOL/OASAM-5, Rehabilitation and Counseling File, has been amended 
by revising several categories in order to make the notice more 
descriptive.
    DOL/OASAM-7, Employee Medical Records, has been amended by revising 
several categories in order to make the notice more descriptive.
    DOL/OASAM-11, Training Information System, and DOL/OASAM-14, 
Automated Position Control System, have been transferred into new 
system DOL/OASAM-36, PeoplePower, and are therefore, deleted from this 
notice.
    DOL/OASAM-12, Administrative Grievance Records, has been amended to 
reflect a new place for the system location and a new title of the 
system manager.
    DOL/OASAM-15, Travel and Transportation System, has been 
transferred to the Office of the Chief Financial Officer, and has been 
renumbered as DOL/CFO-3.
    DOL/OASAM-17, Equal Employment Opportunity Complaint Files, has 
been amended to reflect a new place for the system location and a new 
title of the system manager.
    DOL/OASAM-19, Negotiated Grievance Procedure and Unfair Labor 
Practice Files, has been amended to reflect a new place for the system 
location and a new title of the system manager.
    DOL/OASAM-20, Personnel Investigation Records, has been amended to 
reflect a new place for the system location and a new title of the 
system manager.
    DOL/OASAM-22, Civil Rights Center Citizen Discrimination Complaint 
Files, has been amended to reflect a new place for the system location 
and a new title of the system manager. Also, the system of records is 
being amended to reflect additional statutory jurisdiction for the 
Welfare-to-Work grant program and the Workforce Investment Act.
    DOL/OASAM-23, Travel Management Center, has been amended to reflect 
a new title for the system.
    DOL/OASAM-24, Privacy Act/Freedom of Information Act Requests File 
System, has been amended to reflect a new place for the system location 
and a new title of the system manager.
    DOL/OASAM-25, Intergovernmental Personnel Act Assignment Records, 
has been amended to reflect a new place for the system location and a 
new title of the system manager.
    DOL/OASAM-26, Frances Perkins Building Parking Management System, 
is being amended with respect to the category of Records to add the 
Social Security Numbers of the individuals who apply for and receive 
parking privileges. In addition, the category for Routine Uses will be 
amended so that data can be disclosed by DOL to other governmental 
agencies to enable these agencies to compare the names of car pool 
members. Finally, the categories for Records and Record Source are 
being amended to permit other government agencies to disclose data to 
DOL so that DOL can compare the names of car pool members.
    DOL/OASAM-27, Employee/Contractor Identification Program, has been 
amended to reflect a new place for the system location and a new title 
of the system manager.
    DOL/OASAM-28, Incident Report/Restriction Notice, has been amended 
to reflect a new place for the system location and a new title of the 
system manager.
    DOL/OASAM-29, OASAM Employee Administrative Investigation File, has 
been amended to reflect a new place for the system location and title 
of the system manager.
    DOL/OASAM-30, Injury Compensation System (ICS), has been deleted 
because its information belongs in DOL/GOVT-1, this Department's 
government-wide system for processing injury claims by federal 
employees. That system is entitled Office of Workers' Compensation 
Programs, Federal Employees Compensation File.
    DOL/OASAM-31, DOL Flexible Workplace (Flexiplace) Programs 
Evaluation and Files, has been amended to reflect that the flexiplace 
program has advanced from a pilot program to a permanent program. Also, 
the categories for Location and System Manager have been amended to 
reflect changes in both.
    DOL/OASAM-32, Transit Subsidy Management System, is a new system of 
records to be used to validate identification of employees who request 
and receive a transit subsidy.
    DOL/OASAM-33, Entity Database, is a new system of records which 
contains the data to complete applications, personnel and 
administrative forms, and to provide input to various small systems 
used in administrative and management of DOL employees.
    DOL/OASAM-34, DOL Fitness Association (DOLFA) Membership Files, is 
a new system of records which is used to administer the Department's 
Fitness Center which provides exercise facilities in the building.
    DOL/OASAM-35, DOL Child Care Subsidy Programs Records, is a new 
system of records which will establish and verify Departmental 
employees' eligibility for child care subsidies in

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order for the Department to provide monetary assistance to its 
employees.
    DOL/OASAM-36, PeoplePower, is a new electronic system of records 
which will produce official personnel actions notifications, and to 
store and provide access to current and historical human resource 
information for all of the Department's employees. It will also aid in 
the performance of several management functions. Former systems, DOL/
OASAM-11 and DOL/OASAM-14, have been transferred into this new system.

Office of the Administrative Law Judges (OALJs)

    DOL/OALJ-1 has been renamed the Office of Administrative Law Judges 
Case Tracking System, and its Routine Use category has been amended to 
state that its proceedings and court dockets records are public and are 
available for public inspection.
    DOL/OALJ-2, entitled Office of Administrative Law Judge Case Files, 
is a new system of records for the purpose of maintaining records in 
the adjudication of cases and the determination of issues in hearings 
and appeals proceedings. Its Routine Uses category provides for public 
disclosure of its proceedings and decisions.
    DOL/OALJ-3, entitled Contract List, is a new system of records for 
the purpose of maintaining a list of contractors to assist in managing 
contracts with contractors.
    DOL/OALJ-4, entitled Notification List, is a new system of records 
for the purpose of providing electronic mail notifications of web site 
updates to the registrants in the system.

Office of the Administrative Review Board

    DOL/ARB-1, Administrative Review Board Appeals Files, (formerly 
DOL/OAA-1) has been amended and updated to reflect the change in agency 
name from Office of Administrative Appeals to Administrative Review 
Board and to clarify the routine uses.

Office of the American Workplace (OAW)

    This Office no longer exists, but its duties and responsibilities 
have been transferred into the Employment Standards Administration 
(ESA). In this connection, in the Federal Register of October 14, 1997 
(62 FR 53343 at 53347), DOL/OAW-1 was renamed as DOL/ESA-45, 
Investigative Files of the Office of Labor-Management Standards.
    The following four systems of the OAW are being deleted as noted 
below. The records for these four systems have been transferred to the 
National Archives and Records Administration (NARA) since they are 
permanent records.
    DOL/OAW-2, Lists of Airline Employees Protected Under the Rehire 
Program, is being deleted because this program is inactive.
    DOL/OAW-3, Semi-Annual Lists of Hired Employees, is being deleted 
because this program is inactive.
    DOL/OAW-4, Rehire Program Appellant and Inquiry Files, is being 
deleted because this program has been terminated.
    DOL/OAW-5, OLMP/OSP, Redwood Employee Protection Program, Health, 
Welfare, and Pension Claims and Benefit Payments (including severance 
benefits and benefits for salary replacement, retraining, job search 
and relocation) is being deleted because this program has been 
terminated.

Office of the Assistant Secretary for Policy (ASP)

    DOL/ASP-1, National Agricultural Workers Survey (NAWS) Research 
File, Case Tracking Files, Name Index, USDOL/ASP, is amended by 
changing several categories including Location, Records, Purpose and 
Routine Uses. The revised Routine Uses Category will provide additional 
protection to the privacy interests of the participants in the study. 
This additional privacy protection is achieved by making several of the 
Universal Routine Uses, contained within the General Prefatory 
Statement, inapplicable to this system of records.

Benefits Review Board (BRB)

    DOL/BRB-1, Appeals Files--Benefits Review Board, has been amended 
to reflect the new address of the system's location and to clarify the 
routine uses.

Bureau of Labor Statistics (BLS)

    DOL/BLS-2, Staff Utilization System, is being deleted because this 
system of records has been closed, and its records have been destroyed.
    DOL/BLS-4, Business Research Advisory Council and DOL/BLS-5, Labor 
Research Advisory Council, are being deleted. Information and data for 
all of the Department's advisory committees have been transferred to 
the Office of Small Business Programs (DOL/OSBP) which has established 
a new system of records for this purpose, entitled DOL/OSBP-2, 
Department of Labor Advisory Committees Members Files.
    DOL/BLS-6, Applicant Race and National Origin (ARNO) System, Form 
E-7, has been amended to reflect a new title of the system manager.
    DOL/BLS-7, BLS Employee Conduct Investigation, has been amended to 
reflect a new title of the system manager.
    DOL/BLS-8, BLS Employee ADP Training History, is being amended to 
include the employee's Social Security Number, and a new title of the 
system manager. In addition, certain minor changes are being made.
    DOL/BLS-9, Routine Administrative Files, is being amended by 
revising several categories to make the system more descriptive. These 
categories are Individuals Covered, Records, and Record Sources. In 
addition, certain non-substantive, administrative changes are being 
made throughout the system.
    DOL/BLS-11, NIH and Boeing User ID Database, is being renamed as 
Mainframe User ID Database, and the system is being amended to reflect 
a new location for the system's electronic records and a new title of 
the system manager.
    DOL/BLS-13, National Longitudinal Survey of Youth 1979 (NLSY79) 
Database, and DOL/BLS-17, National Longitudinal Survey of Youth 1996 
(NLYS96), which are each research surveys of youth, are being expanded 
so that information can be received from persons who interact with the 
respondents.
    DOL/BLS-15, Management Research Files, is being deleted, because 
the underlying project was closed down, and no records were ever 
created.
    DOL/BLS-16, Annual Survey of Occupational Injuries and Illnesses, 
is being deleted as a Privacy Act system of records, because these 
records are no longer maintained or retrieved by name or by a personal 
identifier.
    DOL/BLS-18, Postal Square Building Parking Management Records, is a 
new system which is needed to administer the parking and car pool 
programs at the Postal Square Building wherein the Bureau is housed.
    DOL/BLS-19, Customer Information Files, is a new system to maintain 
and service the list of customers who request BLS information.
    DOL/BLS-20, Fellowship Applicants and Recipients Files, is a new 
system which maintains a list of applicants and recipients of 
fellowship awards. These individuals are not federal employees but are 
assigned to work with the BLS staff and/or BLS non-public data files.

Office of the Chief Financial Officer (CFO)

    DOL/CFO-1, Attendance, Leave and Payroll File, is being amended by 
revising the category of Records in the System to include data from the 
newly created DOL/OASAM-32, Transit

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Subsidy Management System. It is amended by changing the category for 
Routine Uses, by permitting disclosure of data to other governmental 
agencies for the purpose of comparing transit subsidy recipients and 
car pool applicants. This system of records was last published on 
January 15, 1998 at 63 FR 2417. That publication inadvertently failed 
to list certain previously approved disclosures under paragraphs E. and 
F. of the Routine Uses Category. [An earlier publication of this 
system, at 62 FR 16614, on April 7, 1997, correctly contained the 
previously approved disclosures]. This document lists all approved 
disclosures. Finally, an additional routine use, permitting disclosure 
of information to labor organizations, is being added.
    DOL/CFO-3 is a new system for the CFO, having been transferred into 
CFO from OASAM. It is entitled the Travel and Transportation System, 
and was formerly entitled OASAM-15.

The Office of Disability Employment Policy (ODEP) formerly entitled 
the President's Committee on Employment of People With Disabilities 
(PCEPD)

    DOL/PCEPD-1, Job Accommodation Network (JAN) Files, has been 
redesignated as DOL/ODEP-1 because of a reorganization within the 
Department.
    DOL/ODEP-2, Workforce Recruitment Program (WRP) Database, is a new 
system of records to maintain records on a database resource of college 
students with disabilities so that federal and private sector employers 
may be able to identify qualified employees in a variety of fields.

Employees' Compensation Appeals Board (ECAB)

    DOL/ECAB-1, Employees' Compensation Appeals Board Docket Records, 
has been amended to reflect the new address of the system location and 
to clarify the routine uses.
    DOL/ECAB-2, Employees' Compensation Appeals Board Disposition 
Records, has been amended to reflect the new address of the system 
location and to clarify the routine uses.

Employment Standards Administration (ESA)

    DOL/ESA-2, Office of Federal Contract Compliance Programs, 
Complaint Case Files, is changed to correct name of system and to add 
``class action'' to Record Source Categories.
    DOL/ESA-5, Office of Workers' Compensation Programs, Black Lung 
Antidiscrimination Files, has been refined in a non-substantive manner.
    DOL/ESA-6, Office of Workers' Compensation Programs, Black Lung 
Benefits Claim File, has been refined in a non-substantive manner.
    DOL/ESA-12, Office of Workers' Compensation Programs, Black Lung X-
ray Interpretation File, is being deleted because these records have 
been transferred into DOL/ESA-6.
    DOL/ESA-15, Office of Workers' Compensation Programs, Longshore and 
Harbor Workers' Compensation Act Case Files, has been amended with 
respect to the category for Routine Uses. Disclosures have been both 
expanded and reduced by these amendments.
    DOL/ESA-24, Office of Workers' Compensation Programs, Longshore and 
Harbor Workers' Compensation Act Special Fund System, has been amended 
with respect to the category for Routine Uses. Disclosures have been 
both expanded and reduced by these amendments.
    DOL/ESA-25, Office of Federal Contract Compliance Programs, 
Executive Management Information Systems (OFCCP/EIS), is amended to 
include ``TRIS'' in the system names, to change Location, to change 
Categories of Individuals Covered By The System, to change Categories 
of Records In The System, to change Authority for Maintenance of the 
system, to change Purpose, to change Retrievability.
    DOL/ESA-26, Office of Workers' Compensation Programs, Longshore and 
Harbor Workers' Compensation Act Investigation Files, has been amended 
by adding a note to the category for Routine Uses to provide that, 
pursuant to 5 U.S.C. 552a(b)(1), information from this system of 
records may be disclosed to members and staff of the Benefits Review 
Board, the Office of Administrative Law Judges, the Office of the 
Solicitor and other components of the Department who have a need for 
the record in the performance of their duties.
    DOL/ESA-27, Office of Workers' Compensation Programs, Longshore and 
Harbor Workers' Compensation Act Claimant Representatives, has been 
amended by adding a note to the category for Routine Uses to provide 
that, pursuant to 5 U.S.C. 552a(b)(1), information from this system of 
records may be disclosed to members and staff of the Benefits Review 
Board, the Office of Administrative Law Judges, the Office of the 
Solicitor and other components of the Department who have a need for 
the record in the performance of their duties.
    DOL/ESA-28, Office of Workers' Compensation Programs, Physicians 
and Health Care Providers Excluded under the Longshore Act, has been 
amended with respect to the category for Routine Uses. Disclosures have 
been both expanded and reduced by these amendments. In addition, a note 
has been added to the category for Routine Uses to provide that, 
pursuant to 5 U.S.C. 552a(b)(1), information from this system of 
records may be disclosed to members and staff of the Benefits Review 
Board, the Office of Administrative Law Judges, the Office of the 
Solicitor and other components of the Department who have a need for 
the record in the performance of their duties.
    DOL/ESA-29, Office of Workers' Compensation Programs, Physicians 
and Health Care Providers Excluded under the Federal Employees' 
Compensation Act. The same changes are made as described above with 
respect to DOL/ESA-28.
    DOL/ESA-30, Office of Workers' Compensation Programs, Black Lung 
Automated Support Package, has been refined in a non-substantive 
manner.
    DOL/ESA-31, Office of Federal Contract Compliance Programs, Time 
Reporting Information System (TRIS) is being deleted because it has 
been merged into DOL/ESA-25, Office of Federal Contract Compliance 
Programs, Management Information System (OFCCP/MIS).
    DOL/ESA-33, Time Report Component of the Wage and Hour 
Investigative Support and Reporting Database (WHISARD), Compliance 
Officer's Weekly Report, is amended to add ``leave records'' to the 
Categories of Records, add ``statute'' to Purpose, add ``investigator'' 
to Record Source Category, add the ``Systems Exempted'' Category which 
was inadvertently omitted from the previous publication.
    DOL/ESA-34, Farm Labor Contractor Registration File, is amended to 
correct the name of the Florida system location, remove extraneous 
references in the Authority for Maintenance of the System, correct the 
name of the Florida storage location, correct the identity and address 
of system manager, and correct the identity and address of the person 
to whom contesting inquiries should be addressed and remove ``Social 
Security Number'' from the information required to make such inquiry.
    DOL/ESA-35, Farm Labor Contractor Employee Registration File, is 
changed to correct the name of the Florida system location, remove 
extraneous references in the Authority for Maintenance of the System, 
correct the name of the Florida storage location, correct the identity 
and address of the System Manager, and correct the identity and address 
of the person to whom contesting inquiries should be

[[Page 16820]]

addressed and remove ``Social Security Number'' from the information 
required to make such inquiry.
    DOL/ESA-36, MSPA Civil Money Penalties in the Wage and Hour 
Investigative Support and Reporting Database (WHISARD), is amended to: 
Delete reference to ``FLCRA'' in the title of the record; add 
``District'' offices to the system locations, remove extraneous 
references in the Authority for Maintenance of the System; add 
``District'' offices to the storage locations; correct the identity and 
address of the system manager; correct the identity and address for 
Notification Procedure and remove ``Social Security Number'' from the 
information required to make such inquiry; correct the identity and 
address for record access procedures; and remove ``social security 
number'' from the information required to make such inquiry; and 
correct the identity and address for contesting record procedures and 
remove ``social security number'' from the information required to make 
such inquiry.
    DOL/ESA-37, MSPA Public Central Registry Records Files, is changed 
to remove extraneous references in the authority for maintenance of the 
system, to add language in the routine uses category to allow 
disclosure of registration information via an ``800'' telephone number 
required by and published in 29 CFR 500.170; correct the identity and 
address of system manager, correct the identity and address for 
contesting record procedures and remove ``Social Security Number'' from 
the information required to make such inquiry, and to add 
``applications'' to the record source categories.
    DOL/ESA-38, Wage and Hour Regional Office Clearance List--MSPA 
Registration, is amended to show that the category of records shown as 
``personal identification'' means ``names, addresses and Social 
Security Numbers'', to remove extraneous references in the Authority 
for Maintenance of the System, to include ``providing historical and 
current compliance information to Wage and Hour National, Regional, and 
District offices as a purpose, correct the identity and address of 
system manager, and correct the identity and address for contesting 
record procedures and remove ``Social Security Number'' from the 
information required to make such inquiry.
    DOL/ESA-39, State Employment Service Clearance List--MSPA 
Registration, is changed to: Remove ``Division of Labor and Industry, 
Baltimore, Maryland; Delaware Department of Labor, Dover, Delaware; and 
New York Department of Labor, Albany, New York'' from system location; 
to show that the category of records shown as ``personal 
identification'' means ``names, addresses and social security 
numbers''; to remove extraneous references in the Authority for 
Maintenance of the System; to correct the routine uses of records to 
show that this record will be disclosed to the Department of Labor and 
Employment Security, Tallahassee, Florida; New Jersey Department of 
Labor, Trenton, New Jersey; and Virginia Employment Commission, 
Richmond, Virginia; to correct the identity and address of the system 
manager; and to correct the identity and address for contesting record 
procedures and remove ``Social Security Number'' from the information 
required to make such inquiry.
    DOL/ESA-40, MSPA Tracer List, is amended in Categories of Records 
to Delete reference to ``FLCRA'' in the title of the record, remove 
``Social Security Numbers'' and add ``certificate of registration 
numbers'', to remove extraneous references in the authority for 
maintenance of the system, correct the identity and address of system 
manager, correct the identity and address for notification procedure 
and remove ``social security number'' from the information required to 
make such inquiry, correct the identity and address for record access 
procedures and remove ``Social Security Number'' from the information 
required to make such inquiry, and correct the identity and address for 
contesting record procedures and remove ``Social Security Number'' from 
the information required to make such inquiry.
    DOL/ESA-41, MSPA Certificate Action Records Files, is amended to: 
Delete reference to ``FLCRA'' in the title of the record, remove 
extraneous references in the authority for maintenance of the system, 
add ``and maintain a record'' of persons who filed applications to the 
purpose, correct the identity and address of system manager, correct 
the identity and address for contesting record procedures and remove 
``Social Security Number'' from information required to make such 
inquiry.
    DOL/ESA-42, Case Registration/Investigator Form; in the Wage and 
Hour Investigative Reporting Database (WHISARD), is amended to change 
system name, to change categories of individuals covered, to change 
retrievability, and to make it an exempt system.
    DOL/ESA-43, Office of Workers' Compensation Programs, Federal 
Employees' Compensation Act and Longshore and Harbor Workers' 
Compensation Act Rehabilitation Files, has been amended with respect to 
the category for Routine Uses. Disclosures have been both expanded and 
reduced by these amendments. In addition, a note has been added to the 
category for Routine Uses to provide that, pursuant to 5 U.S.C. 
552a(b)(1), information from this system of records may be disclosed to 
members and staff of the Benefits Review Board, the Office of 
Administrative Law Judges, the Office of the Solicitor and other 
components of the Department who have a need for the record in the 
performance of their duties.
    DOL/ESA-44, Office of Workers' Compensation Programs, Federal 
Employees' Compensation Act (FEC) and Longshore and Longshore and 
Harbor Workers' Compensation Act Rehabilitation Counselor Case 
Assignment, Contract Management and Performance, and Federal Employees' 
Compensation Act Field Nurses Files, has been amended by the following 
additions: The note following the routine uses category regarding 
telephonic disclosure of information, which currently appears in the 
other ESA/OWCP Privacy Act Systems of Records, has been added and 
language is inserted into this note to reflect that, pursuant to 5 
U.S.C. 552a(b)(1), information from this system of records is disclosed 
to members and staff of the Benefits Review Board, the Employees' 
Compensation Appeals Board, the Office of Administrative Law Judges, 
the Office of the Solicitor and other components of the Department who 
have a need for the record in the performance of their duties.
    DOL/ESA-45, Investigative Files of the Office of Labor-Management 
Standards (Formerly DOL/OAW-1), has been amended to reflect a 
reorganization of the Office of Labor-Management Standards (OLMS); to 
clarify the Categories of Individuals Covered by the System; to include 
the Congressional Accountability Act of 1995 (CAA); to change the 
authority citations; to include CAA in the Purpose; to make changes in 
the retention schedule, and to make typographical corrections.
    DOL/ESA-46, is a new system entitled, Migrant and Seasonal 
Agricultural Worker Protection Act (MSPA) Ineligible Farm Labor 
Contractors, which is being established in order to maintain a listing 
of individuals who are ineligible to engage in any activity as a farm 
labor contractor or farm labor contractor employee. This listing is 
available to the general public, upon request.
    DOL/ESA-47 is a new electronic system, entitled Youth Peddler 
Bulletin

[[Page 16821]]

Board, which is being established to exchange information with law 
enforcement agencies about individuals and organizations that employ 
young children as ``door-to-door candy sellers.'' Access is available 
only to those enforcement agencies through the issuance of a 
``password''.
    DOL/ESA-48 is a new system, entitled ``Customer Service'' component 
of the Wage Hour Investigative Support and Reporting Database 
(WHISARD), which is being established to provide Wage and Hour 
employees with an index of individuals who contact the Wage and Hour 
Division. This information may be used to provide assistance or to 
facilitate the processing of complaints.
    DOL/ESA-49 is a new system, entitled Office of Workers' 
Compensation Programs, Energy Employees' Occupational Illness 
Compensation Program Act File, which is being established in order to 
adjudicate claims of current and former employees of the Department of 
Energy, its contractors, and predecessor agencies, and other 
individuals for compensation under the Energy Employees' Occupational 
Illness Compensation Programs Act (EEOICPA).
    DOL/ESA-50 is a new system entitled Office of Workers' Compensation 
Programs, Physicians and Health Care Providers Excluded under the 
Energy Employees' Occupational Illness Compensation Program Act, which 
is being established as a companion system to DOL/ESA-49 in order to 
adjudicate claims of individuals for compensation under the Energy 
Employees' Occupational Illness Compensation Programs Act (EEOICPA).
    DOL/ESA-51 is a new system entitled OLMS Public Disclosure Request 
Tracking System, which is being established to process requests made to 
the OLMS Public Disclosure Room, to prepare requests for payment, and 
to process payments.

Employment and Training Administration (ETA)

    DOL/ETA-1, Bureau of Apprenticeship and Training, Budget and 
Position Control File, has been amended to include information from 
DOL/ETA-2, Bureau of Apprenticeship and Training, Program Management 
Group, Budget and Position Control File.
    DOL/ETA-2 has been deleted since its records and function have been 
transferred into to DOL/ETA-1.
    DOL/ETA-4, Apprenticeship Management System (AMS), is being renamed 
Apprenticeship Information Management System (AIMS).
    DOL/ETA-8, Job Corps Management Information System (JCMIS) File is 
being renamed Job Corps Student Pay, Allotment and Management 
Information System (SPAMIS).
    DOL/ETA-21, Employment and Training Administration Advisory 
Committees Members Files, has been deleted. Information and data for 
all of the Department's advisory committees have been transferred to 
the Office of Small Business Programs(SBA) which has established a new 
system of records for this purpose, entitled DOL/OSBP-2, Department of 
Labor Advisory Committees Members Files.
    DOL/ETA-23, Federal Committee on Apprenticeship, has been deleted. 
The information is to be included in a new department-wide system DOL/
OSBP-2, described above.
    DOL/ETA-25, DOL/ETA Evaluation Research Projects of the 
Unemployment Compensation System, has been amended to reflect a new 
name, and a new system manager.
    DOL/ETA-27, Youth Opportunity Grant Program Information Files, is a 
new management information system designed to facilitate the uniform 
compilation and analysis of programmatic data necessary for reporting, 
monitoring, and evaluation purposes.

Office of Inspector General (OIG)

    DOL/OIG-1, General Investigative Files, Case Tracking Files, and 
Subject/Title Index, USDOL/OIG, has been amended to reflect the title 
change (to Investigative Files, Case Tracking System, Analysis, 
Complaints, Inspections, and Evaluation Files, describe the system's 
categories of records more completely, clarify the routine uses and 
reflect the number of years files are retained.
    DOL/OIG-2, Freedom of Information/Privacy Act Records, has been 
amended to clarify the routine uses.
    DOL/OIG-3, Case Development Records, has been amended to reflect 
its title change (to Investigative Case Files, Case Development and 
Intelligence Records), to clarify the routine uses and to reflect the 
number of years information is retained.
    DOL/OIG-5, Audit Information, Tracking and Reporting System US DOL/
OIG, has been amended to clarify the routine uses and to change the 
number of years files are retained.

Bureau of International Labor Affairs (ILAB)

    DOL/ILAB-2, entitled Senior Technical Assistance Register, has been 
deleted since this program has ended and the records have been 
destroyed.

Mine Safety and Health Administration (MSHA)

    DOL/MSHA-1, Coal and Metal and Nonmetal Mine Accident, Injury, and 
Illness, has been amended to make editorial changes and corrections to 
these paragraphs: system name, system location, safeguards, retention 
and disposal, and system manager and address.
    DOL/MSHA-3, Metal and Nonmetal Mine Safety and Health Management 
Information System, has been amended to make an editorial change in the 
area of retention and disposal.
    DOL/MSHA-10, Discrimination Investigations, has been amended to 
make editorial changes and corrections to the categories of: Categories 
of Records in the system, Retrievability, Safeguards, Notification 
Procedure, Records Source categories, and to delete information in the 
categories of Record Access procedures and Contesting Record 
procedures.
    DOL/MSHA-13, Coal Mine Respirable Dust Program, has been amended to 
make editorial changes, clarify categories of records in the system, 
and to update the retention and disposal procedures.
    DOL/MSHA-15, Health and Safety Training and Examination Records, is 
revised to add clarity to the descriptions of types, uses, and 
safeguard of records, and to modify the retention and disposal section 
of the record system.
    DOL/MSHA-18, Coal Mine Safety and Health Management Information 
System, has been amended to remove references to training personnel and 
add information related to samples taken by inspectors.
    DOL/MSHA-19, Employee Conduct Investigations System, is amended to 
make editorial changes and corrections in the categories of: Categories 
of Records in the System; Storage; Safeguards; and Records Access 
Procedures.
    DOL/MSHA-20, Civil/Criminal Investigations, has been amended to 
make editorial changes and corrections to the categories of: 
Individuals Covered by the System, Records in the System, Authority for 
Maintenance of the System, Retrievability, Notification Procedure, and 
to delete information in categories of Record Access Procedures and 
Contesting Record Procedures.
    DOL/MSHA-21, Assessments and Civil Penalty Debt Collection Activity 
and Reporting System, is a new system to maintain records on operating 
companies and individuals indebted to the U.S. Department of Labor, 
Mine Safety and Health Administration, for civil penalties assessed as 
a result of

[[Page 16822]]

violations of the Mine Safety and Health Act of 1977 (Mine Act).
    DOL/MSHA-22, Education Policy and Development; National Mine Health 
and Safety Academy Permanent Record Card, is a new system to maintain 
records on Mine Safety and Health inspectors who receive training. 
Records are used to track training and grades.
    DOL/MSHA-23, Educational Policy and Development; Education Field 
Services (EFS) Activity Reporting System, is a new system of records. 
The Mine Safety and Health Administration has transferred all training 
specialists from Coal Mine Safety and Health and Metal/Nonmetal Safety 
and Health to Educational Policy and Development. This new system of 
records has been established to track information on the training 
specialists with regard to the mine being visited; number of personnel 
contacted; activities conducted; time spent on activities; and 
information on time utilization for Training Specialists.
    DOL/MSHA-24, Radon Daughter Exposure, is a new system of records 
for the purpose of preventing over exposure of miners to radon 
daughters, a form of radiation which has been documented as causing 
cancer in humans and is well known as a severe hazard for metal and 
nonmetal miners.

Occupational Safety and Health Administration (OSHA)

    DOL/OSHA-1, Discrimination Complaint File, is amended by revising 
the categories of System Location, Individuals Covered, Authority, 
System Manager, Purpose and Routine Uses.
    DOL/OSHA-4, Advisory Committee Candidates' Biographies, is being 
deleted. As noted above, information and data for all of the 
Department's advisory committees have been transferred to the Office of 
Small Business Programs(OSBP) which has established a new system of 
records for this purpose, entitled DOL/OSBP-2, Department of Labor 
Advisory Committees Members Files.
    DOL/OSHA-10, OSHA Train-the-Trainer Outreach Program, is amended by 
revising several of the categories, including the name of this system 
to the above name.

Pension and Welfare Benefits Administration (PWBA)

    DOL/PWBA-1, Employee Retirement Income Security Act Advisory 
Council on Employee Welfare and Pension Benefit Plan, has been deleted 
and is included in the Department-wide system, entitled DOL/OSBP-2.
    DOL/PWBA-2, Office of Enforcement Index Cards and Investigation 
Files, has been renamed as PWBA EnforcementManagement System due to the 
elimination of the use of index cards. The system has been 
computerized. No other substantive changes have been made.
    DOL/PWBA-3, ERISA Coverage Correspondence Files, has been renamed 
as PWBA Correspondence Files to reflect that the system has been 
expanded to several PWBA national and field office components. The 
categories for System Location(s) and System Manager(s) reflect these 
changes. The Categories of Individuals Covered has been simplified. 
Categories of Records, Purpose and Retention and Disposal have been 
expanded to better reflect the variety of documents in the system.
    DOL/PWBA-4, Inquiry Correspondence Files, has been renamed as 
Technical Assistance and Inquiry System. The system is now in use in 
all PWBA offices and services are now provided via telephone as well as 
through correspondence. The entire notice has been adjusted to reflect 
the expansion of the technical assistance program and to correct the 
retention and disposal information.
    DOL/PWBA-5, Public Disclosure Request Tracking System, has been 
amended to reflect the change in location of the system and clarify the 
Categories of Individuals Covered and correct the Retention and 
Disposal Category.
    DOL/PWBA-6, entitled PWBA Debt Collection/Management System, has 
been amended to clarify the Categories of Individuals Covered and the 
Categories of Records in the System.
    DOL/PWBA-7, entitled Employee Conduct Investigations, has been 
amended to correct the system location.
    DOL/PWBA-8, entitled PWBA Consolidated Training Record is a new 
system of records which is used to identify which employees have 
completed certain training courses, and the number of employees 
awaiting training.
    DOL/PWBA-9, entitled Office of Enforcement Correspondence Tracking 
System is a new system of records used to track the progress of 
correspondence through the Office of Enforcement.
    DOL/PWBA-10, entitled PWBA Civil Litigation Case Information 
System, is a new system of records used to access information related 
to civil litigation case files involving investigation initiated by DOL 
under Title I of ERISA.
    DOL/PWBA-11, entitled PWBA Criminal Case Information System, is a 
new system of records used to maintain information about the progress 
and/or disposition of criminal cases involving private sector employee 
benefit plans.
    DOL/PWBA-12, entitled Publication Hotline Requests, is a new system 
of records used to process requests made to the PWBA toll-free hotline 
for publications.
    DOL/PWBA-13, entitled Office of Exemption Determinations ERISA 
Section 502(l) Files, is a new system of records used to document the 
Department's response to petitioners' requests for relief from the 
Section 502(l) penalties assessed upon those who are found to have 
violated the fiduciary and prohibited transaction provisions of Part 4 
Title I of ERISA.
    DOL/PWBA-14, entitled Investment Advisor Registration Data Base, is 
a new system of records used to develop a listing of individuals who 
have status as an investment advisor under ERISA.
    DOL/PWBA-15, entitled, PWBA Inventory Management Data Base, is a 
new system of records used to identify the makes and models of all PWBA 
owned ADP hardware, the equipment's current location within the agency 
and the individual to whom it is assigned.
    DOL/PWBA-16, entitled, Form 5500EZ, is a new system of records 
which maintains records on individuals who have filed pension plan 
reporting Form 5500EZ.

Office of Small Business Programs (OSBP)

    DOL/OSBP-2, Department of Labor Advisory Committee Members Files, 
is a new system of records which centralizes all of the advisory 
committees' members files which were previously maintained by the 
various component agencies of the Department.

Office of the Solicitor (OSOL)

    DOL/SOL-1, Conflict of Interest File, has been deleted because its 
remaining records and function have been transferred into an enlarged 
DOL/SOL-15, Solicitor's Office Litigation Files. Older records from 
this system have been destroyed pursuant to the records retention 
schedule.
    DOL/SOL-2, Employment and Training Legal Services Litigation and 
Investigation File, has been deleted, because its records and function 
have been transferred into an enlarged DOL/SOL-15, Solicitor's Office 
Litigation Files.
    DOL/SOL-5, Job Training Partnership Act, has been renamed as the 
Workforce Investment Act Tort Claims Files, and has been amended to 
reflect that its underlying statute has been superceded, and that its 
system's location has been narrowed to the Offices of the Regional 
Solicitors.
    DOL/SOL-8, Special Litigation Files, has been deleted because its 
remaining

[[Page 16823]]

records and function have been transferred into an enlarged DOL/SOL-15, 
Solicitor's Office Litigation Files. Older records from this system 
have been destroyed pursuant to the records retention schedule.
    DOL/SOL-10, Privacy Act Litigation Files, has been deleted, because 
its records and function have been transferred into an enlarged DOL/
SOL-15, Solicitor's Office Litigation Files.
    DOL/SOL-11, Division of Civil Rights Defensive Litigation Files, 
has been deleted, because its records and function have been 
transferred into an enlarged DOL/SOL-15, Solicitor's Office Litigation 
Files.
    DOL/SOL-12, Third-Party Recovery Files, has been deleted, because 
its records and function have been transferred into an enlarged DOL/
SOL-15, Solicitor's Office Litigation Files.
    DOL/SOL-14, DOL Subpoena Tracking System, has been deleted, because 
its records and function have been transferred into an enlarged DOL/
SOL-15, Solicitor's Office Litigation Files.
    DOL/SOL-15, Solicitor's Office Litigation Files, has been greatly 
enlarged in order to accept information from the six litigation 
systems, which have been deleted, as noted above.
    DOL/SOL-16, Solicitor's Office Directory of Senior Management, has 
been deleted because these records are no longer maintained. Older 
records from this system have been destroyed pursuant to the record 
retention schedule.
    DOL/SOL-17, Solicitor's Office Equipment Files, has been renamed 
and enlarged in order to contain all of the component's equipment.

Veterans Employment and Training Administration (VETS)

    DOL/VETS-1, Veterans' Reemployment Complaint File, has been renamed 
as the Uniformed Services Employment and Re-employment Right Act 
(USERRA) Complaint File.
    DOL/VETS-2, Veterans' Preference Complaint File, has been renamed 
as Veterans' Preference Complaint File under the Veterans Equal 
Opportunities Act of 1998 (VEOA). It has been amended to reflect its 
new function of investigating possible violations of those federal laws 
pertaining to veterans' preference and other special considerations 
related to employment with Federal agencies.

Routine Uses of the Records

    The Department, in the General Prefatory Statement, sets forth 
twelve paragraphs containing routine uses of the records which apply to 
all systems. The first eleven routine uses are a more refined version 
of those universal routine uses which were published on September 23, 
1993, at pages 49554-49555 of Volume 58 of the Federal Register. The 
twelfth routine use is a new use.

Government-Wide Records

    Two systems of records are reported by the Department of Labor for 
all federal agencies since this Department has overall responsibility 
for the administration of the programs in connection with which these 
systems of records have been compiled. It is presumed that most, if not 
all, federal agencies maintain systems of records comprising a portion 
of the government-wide systems of records. In order to avoid 
duplication in reporting, the Department is reporting these systems on 
behalf of all agencies. The Department has control over these systems 
to the same extent as the Office of Personnel Management has control 
over systems of records containing federal employee personnel records. 
These systems are the Federal Employees' Compensation Act files and the 
Job Corps Student Records.

    Signed at Washington, DC, this 19th day of March, 2002.
Elaine L. Chao,
Secretary of Labor.

Table of Contents

General Prefatory Statement

Government-Wide Systems by the U.S. Department of Labor

    DOL/GOVT-1--Office of Workers' Compensation Programs, Federal 
Employees' Compensation File.
    DOL/GOVT-2--Job Corps Student Records.

Office of the Secretary (OSEC)

    DOL/OSEC-1--Supervisor's/Team Leader's Records of Employees.

Office of the Assistant Secretary for Administration and Management 
(OASAM)

    DOL/OASAM-4--Occupational Accident/Injury/Illness Reporting 
System (AIIRS) File.
    DOL/OASAM-5--Rehabilitation and Counseling File.
    DOL/OASAM-7--Employee Medical Records.
    DOL/OASAM-12--Administrative Grievance Records.
    DOL/OASAM-17--Equal Employment Opportunity Complaint Files.
    DOL/OASAM-19--Negotiated Grievance Procedure and Unfair Labor 
Practice Files.
    DOL/OASAM-20--Personnel Investigation Records.
    DOL/OASAM-22--Civil Rights Center Citizen Discrimination 
Complaint Files.
    DOL/OASAM-23--Travel Management Center.
    DOL/OASAM-24--Privacy Act/Freedom of Information Act Requests 
File System.
    DOL/OASAM-25--Intergovernmental Personnel Act Assignment 
Records.
    DOL/OASAM-26--Frances Perkins Building Parking Management 
System.
    DOL/OASAM-27--Employee/Contractor Identification Program.
    DOL/OASAM-28--Incident Report/Restriction Notice.
    DOL/OASAM-29--OASAM Employee Administrative Investigation File.
    DOL/OASAM-31--DOL Flexible Workplace (Flexiplace) Programs 
Evaluation and Files.
    DOL/OASAM-32--Transit Subsidy Management System.
    DOL/OASAM-33--Entity Database.
    DOL/OASAM-34--DOL Fitness Association (DOLFA) Membership Files.
    DOL/OASAM-35--DOL Child Care Subsidy Programs Records.
    DOL/OASAM-36--PeoplePower.

Office of Administrative Law Judges (OALJs)

    DOL/OALJ-1--Office of Administrative Law Judges Case Tracking 
System.
    DOL/OALJ-2--Office of Administrative Law Judges Case Files.
    DOL/OALJ-3--Contract List.
    DOL/OALJ-4--Notification List.

Office of the Administrative Review Board

    DOL/ARB-1--Administrative Review Board Appeals Files.

Office of the Assistant Secretary for Policy (ASP)

    DOL/ASP-1--National Agricultural Workers Survey (NAWS) Research 
File, Case Tracking Files, Name Index.

Benefits Review Board (BRB)

    DOL/BRB-1--Appeals Files-Benefits Review Board (BRB).

Bureau of Labor Statistics (BLS)

    DOL/BLS-6--Applicant Race and National Origin (ARNO) System, 
Form E 618.
    DOL/BLS-7--BLS Employee Conduct Investigation.
    DOL/BLS-8--BLS Employee ADP Training History.
    DOL/BLS-9--Routine Administrative Files.
    DOL/BLS-10--Commissioner's Correspondence Control System.
    DOL/BLS-11--Mainframe User ID Database.
    DOL/BLS-12--Employee Acknowledgement Letter Control System.
    DOL/BLS-13--National Longitudinal Survey of Youth 1979 (NLSY79) 
Database.
    DOL/BLS-14--Collection Procedures Research Lab Project Files.
    DOL/BLS-17--National Longitudinal Survey of Youth 1996 (NLYS96).
    DOL/BLS-18--Postal Square Building Parking Management Records.
    DOL/BLS-19--Customer Information Files.
    DOL/BLS-20--Fellowship Applicants and Recipients Files.

Office of the Chief Financial Officer (CFO)

    DOL/CFO-1--Attendance, Leave and Payroll File.
    DOL/CFO-2--Department of Labor Accounting and Related Systems.
    DOL/CFO-3--Travel and Transportation System.

[[Page 16824]]

Office of Disability Employment Policy, formerly known as the 
President's Committee on Employment of People with Disabilities 
(PCEPD)

    DOL/ODEP-1--Job Accommodation Network (JAN) Files.
    DOL/ODEP-2--Workforce Recruitment Program (WRP) Database.

Employees' Compensation Appeals Board (ECAB)

    DOL/ECAB-1--Employees' Compensation Appeals Board Docket 
Records.
    DOL/ECAB-2--Employees' Compensation Appeals Board Disposition 
Records.

Employment Standards Administration (ESA)

    DOL/ESA-2--Office of Federal Contract Compliance Programs, 
Complaint Case Files.
    DOL/ESA-5--Office of Workers' Compensation Programs, Black Lung 
Antidiscrimination Files.
    DOL/ESA-6--Office of Workers' Compensation Programs, Black Lung 
Benefits Claim File.
    DOL/ESA-15--Office of Workers' Compensation Programs, Longshore 
and Harbor Workers' Compensation Act Case Files.
    DOL/ESA-24--Office of Workers' Compensation Programs, Longshore 
and Harbor Workers' Compensation Act Special Fund System.
    DOL/ESA-25--Office of Federal Contract Compliance Programs, 
Management Information System (OFCC/MIS).
    DOL/ESA-26--Office of Workers' Compensation Programs, Longshore 
and Harbor Workers' Compensation Act Investigation Files.
    DOL/ESA-27--Office of Workers' Compensation Programs, Longshore 
and Harbor Workers' Compensation Act Claimant Representatives.
    DOL/ESA-28--Office of Workers' Compensation Programs, Physicians 
and Health Care Providers Excluded Under the Longshore Act.
    DOL/ESA-29--Office of Workers' Compensation Programs, Physicians 
and Health Care Providers Excluded Under the Federal Employees' 
Compensation Act.
    DOL/ESA-30--Office of Workers' Compensation Programs, Black Lung 
Automated Support Package.
    DOL/ESA-32--Employee Conduct Investigations.
    DOL/ESA-33--Time Report Component of the Wage and Hour 
Investigative Support and Reporting Database (WHISARD).
    DOL/ESA-34--Farm Labor Contractor Registration File.
    DOL/ESA-35--Farm Labor Contractor Employee Registration File.
    DOL/ESA-36--MSPA Civil Money Penalties in the Wage and Hour 
Investigative Support and Reporting Database (WHISARD).
    DOL/ESA-37--MSPA Public Central Registry Records File.
    DOL/ESA-38--Wage and Hour Regional Office Clearance List-MSPA 
Registration.
    DOL/ESA-39--State Employment Service Clearance List-MSPA 
Registration.
    DOL/ESA-40--MSPA Tracer List.
    DOL/ESA-41--MSPA Certificate Action Record Files.
    DOL/ESA-42--Case Registration/Investigator form; in the Wage and 
Hour Investigative Support and Report Database (WHISARD).
    DOL/ESA-43--Office of Workers' Compensation Programs, Federal 
Employees Compensation Act and Longshore and Harbor Workers' 
Compensation Act Rehabilitation Files.
    DOL/ESA-44--Office of Workers' Compensation Programs, Federal 
Employees Compensation Act (FEC) and Longshore and Harbor Workers' 
Compensation Act Rehabilitation Counselor Case Assignment, Contract 
Management and Performance Files and FEC Field Nurses Files.
    DOL/ESA-45--Investigative Files of the Office of Labor-
Management Standards (Formerly DOL/OAW-1)
    DOL/ESA-46--Migrant and Seasonal Agricultural Worker Protection 
Act (MSPA) Ineligible Farm Labor Contractors.
    DOL/ESA-47--Youth Peddler Bulletin Board.
    DOL/ESA-48--``Customer Service'' component of the Wage Hour 
Investigative Support and Reporting Database (WHISARD).
    DOL/ESA-49--Office of Workers' Compensation Programs, Energy 
Employees' Occupational Illness Compensation Program Act File.
    DOL/ESA-50--Office of Workers' Compensation Programs, Physicians 
and Health Care Providers Excluded under the Energy Employees' 
Occupational Illness Compensation Program Act.
    DOL/ESA-51--OLMS Public Disclosure Request Tracking System.

Employment and Training Administration (ETA)

    DOL/ETA-1--Bureau of Apprenticeship and Training, Budget and 
Position Control File.
    DOL/ETA-4--Apprenticeship Information Management System (AIMS).
    DOL/ETA-7--Employer Application File for Permanent and Temporary 
Alien Workers.
    DOL/ETA-8--Job Corps Student Pay, Allotment and Management 
Information System (SPAMIS).
    DOL/ETA-15--DOL/ETA Evaluation, Research Pilot or Demonstration 
Contractors' Project Files.
    DOL/ETA-16--Employment and Training Administration Investigatory 
File.
    DOL/ETA-20--Federal Bonding Program, Bondees Certification 
Files.
    DOL/ETA-22--ETA Employee Conduct Investigations.
    DOL/ETA-24--Contracting and Grant Officer Files.
    DOL/ETA-25--DOL/ETA Evaluation Research Projects of the 
Unemployment Compensation System.
    DOL/ETA-26--Standardized Program Information Report (SPIR).
    DOL/ETA-27--Youth Opportunity Grant Program Information Files.

Office of Inspector General (OIG)

    DOL/OIG-1--Investigative Files, Case Tracking System, Analysis, 
Complaints and Evaluation Files, USDOL/OIG.
    DOL/OIG-2--Freedom of Information/Privacy Acts Records.
    DOL/OIG-3--Investigative Case Files, Case Development and 
Intelligence Records.
    DOL/OIG-5--Audit Information, Tracking and Reporting Systems.

Bureau of International Labor Affairs (ILAB)

    DOL/ILAB-1--Arbitrators/Experts/Consultant Candidates' 
Biographies.

Mine Safety and Health Administration (MSHA)

    DOL/MSHA-1--Coal and Metal and Nonmetal Mine Accident, Injury, 
and Illness.
    DOL/MSHA-3--Metal and Nonmetal Mine Safety and Health Management 
Information System.
    DOL/MSHA-10--Discrimination Investigations.
    DOL/MSHA-13--Coal Mine Respirable Dust Program.
    DOL/MSHA-15--Health and Safety Training and Examination Records.
    DOL/MSHA-18--Coal Mine Safety and Health Management Information 
System.
    DOL/MSHA-19--Employee Conduct Investigations System.
    DOL/MSHA-20--Civil/Criminal Investigations.
    DOL/MSHA-21--Assessments and Civil Penalty Debt Collection 
Activity and Reporting System.
    DOL/MSHA-22--Education Policy and Development; National Mine
    Health and Safety Academy Permanent Record Cards.
    DOL/MSHA-23--Educational Policy and Development; Educational 
Field Services (EFS) Activity Reporting System.
    DOL/MSHA-24--Radon Daughter Exposure.

Occupational Safety and Health Administration (OSHA)

    DOL/OSHA-1--Discrimination Complaint File.
    DOL/OSHA-6--Program Activity File.
    DOL/OSHA-9--OSHA Compliance Safety and Health Officer Training 
Record.
    DOL/OSHA-10--OSHA Train-the-Trainer Outreach Program.
    DOL/OSHA-12--OSHA Employee Conduct Investigations.
    DOL/OSHA-13--OSHA Office of Training and Education Automated 
Registration System.
    DOL/OSHA-14--Office of Training and Education Computer-based 
Acquisition/Financial Records System.
    DOL/OSHA-15--Office of Training and Education Resource Center 
Circulation Project.

Pension and Welfare Benefits Administration (PWBA)

    DOL/PWBA-2--PWBA Investigation Management Files.
    DOL/PWBA-3--PWBA Correspondence Files.
    DOL/PWBA-4--Technical Assistance and Inquiry Files.
    DOL/PWBA-5--Public Disclosure Request Tracking System.
    DOL/PWBA-6--PWBA Debt Collection/Management System.
    DOL/PWBA-7--Employee Conduct Investigations.

[[Page 16825]]

    DOL/PWBA-8--PWBA Consolidated Training Record.
    DOL/PWBA-9--Office of Enforcement Correspondence Tracking 
System.
    DOL/PWBA-10--PWBA Civil Litigation Case Information System.
    DOL/PWBA-11--PWBA Criminal Case Information System.
    DOL/PWBA-12--Publication Hotline Requests.
    DOL/PWBA-13--Office of Exemption Determinations ERISA Section 
502(l) Files.
    DOL/PWBA-14--Investment Advisor Registration Data Base.
    DOL/PWBA-15--PWBA Inventory Management Data Base.
    DOL/PWBA-16--Form 5500EZ Filings.

Office of Small Business Programs (OSBP)

    DOL/OSBP-1--Office of Small Business Programs, Small Entity 
Inquiry and Complaint Tracking System.
    DOL/OSBP-2--Department of Labor Advisory Committee Members 
Files.

Office of the Solicitor (OSOL)

    DOL/SOL-3--Tort Claims Files.
    DOL/SOL-5--Workforce Investment Act Tort Claims Files.
    DOL/SOL-6--Military Personnel and Civilian Employees' Claims.
    DOL/SOL-7--Solicitor's Legal Activity Recordkeeping System.
    DOL/SOL-9--Freedom of Information Act and Privacy Act Appeals 
Files.
    DOL/SOL-13--Employee Conduct Investigations.
    DOL/SOL-15--Solicitor's Office Litigation Files.
    DOL/SOL-17--Solicitor's Office Equipment Files.

Veterans Employment and Training (VETS)

    DOL/VETS-1--Uniformed Services Employment and Re-employment 
Rights Act (USERRA) Complaint File.
    DOL/VETS-2--Veterans' Preference Complaint File under the 
Veterans Equal Opportunities Act of 1998 (VEOA).
    DOL/VETS-3--Veterans' Transition Assistance Program (TAP) 
Registration System.

Appendix--Responsible Officials

General Prefatory Statement

A. Universal Routine Uses of the Records

    The following routine uses of the records apply to and are 
incorporated by reference into each system of records published 
below unless the text of a particular notice of a system of records 
indicates otherwise. These routine uses do not apply to DOL/OASAM-5, 
Rehabilitation and Counseling File, nor to DOL/OASAM-7, Employee 
Medical Records.
    1. To disclose the records to the Department of Justice when: 
(a) The agency or any component thereof; or (b) any employee of the 
agency in his or her official capacity; or (c) the United States 
Government, is a party to litigation or has an interest in such 
litigation, and by careful review, the agency determines that the 
records are both relevant and necessary to the litigation, and the 
use of such records by the Department of Justice is for a purpose 
that is compatible with the purpose for which the agency collected 
the records.
    2. To disclose the records in a proceeding before a court or 
adjudicative body, when: (a) The agency or any component thereof; or 
(b) any employee of the agency in his or her official capacity; or 
(c) any employee of the agency in his or her individual capacity; or 
(d) the United States Government, is a party to litigation or has an 
interest in such litigation, and by careful review, the agency 
determines that the records are both relevant and necessary to the 
litigation, and that the use of such records is a purpose that is 
compatible with the purpose for which the agency collected the 
records.
    3. When a record on its face, or in conjunction with other 
information, indicates a violation or potential violation of law, 
whether civil, criminal or regulatory in nature, and whether arising 
by general statute or particular program statute, or by regulation, 
rule, or order issued pursuant thereto, disclosure may be made to 
the appropriate agency, whether Federal, foreign, State, local, or 
tribal, or other public authority responsible for enforcing, 
investigating or prosecuting such violation or charged with 
enforcing or implementing the statute, or rule, regulation, or order 
issued pursuant thereto, if the agency determines by careful review 
that the records or information are both relevant and necessary to 
any enforcement, regulatory, investigative or prosecutive 
responsibility of the receiving entity, and that the use of such 
records or information is for a purpose that is compatible with the 
purposes for which the agency collected the records.
    4. To a Member of Congress or to a Congressional staff member in 
response to an inquiry of the Congressional office made at the 
written request of the constituent about whom the record is 
maintained.
    5. To the National Archives and Records Administration or to the 
General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906.
    6. To disclose to contractors, employees of contractors, 
consultants, grantees, and volunteers who have been engaged to 
assist the agency in the performance of or working on a contract, 
service, grant, cooperative agreement or other activity or service 
for the Federal Government.

    Note 1. Recipients shall be required to comply with the 
requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a; 
see also 5 U.S.C. 552a(m).

    7. To the parent locator service of the Department of Health and 
Human Services or to other authorized persons defined by Pub. L. 93-
647 the name and current address of an individual for the purpose of 
locating a parent who is not paying required child support.
    8. To any source from which information is requested in the 
course of a law enforcement or grievance investigation, or in the 
course of an investigation concerning retention of an employee or 
other personnel action, the retention of a security clearance, the 
letting of a contract, the retention of a grant, or the retention of 
any other benefit, to the extent necessary to identify the 
individual, inform the source of the purpose(s) of the request, and 
identify the type of information requested.
    9. To a Federal, State, local, foreign, or tribal or other 
public authority of the fact that this system of records contains 
information relevant to the hiring or retention of an employee, the 
granting or retention of a security clearance, the letting of a 
contract, a suspension or debarment determination or the issuance or 
retention of a license, grant, or other benefit.
    10. To the Office of Management and Budget during the 
coordination and clearance process in connection with legislative 
matters.
    11. To the Department of the Treasury, and a debt collection 
agency with which the United States has contracted for collection 
services to recover debts owed to the United States.
    12. To the news media and the public when (1) the matter under 
investigation has become public knowledge, (2) the Solicitor of 
Labor determines that disclosure is necessary to preserve confidence 
in the integrity of the Department or is necessary to demonstrate 
the accountability of Department's officers, employees, or 
individuals covered by this system, or (3) the Solicitor of Labor 
determines that there exists a legitimate public interest in the 
disclosure of the information, except to the extent that the 
Solicitor of Labor determines in any of these situations that 
disclosure of specific information in the context of a particular 
case would constitute an unwarranted invasion of personal privacy.

B. System Location--Flexiplace Programs

    The following paragraph applies to and is incorporated by 
reference into all of the Department's systems of records under the 
Privacy Act, within the category entitled, SYSTEM LOCATION:
    ``Pursuant to the Department of Labor's Flexiplace Programs, 
copies of records may be temporarily located at alternative 
worksites, including employees' homes or at geographically 
convenient satellite offices for part of the workweek. All 
appropriate safeguards will be taken at these sites.''

Government-Wide Records

    Two systems of records are reported by the Department of Labor 
for all federal agencies since this Department has overall 
responsibility for the administration of the programs in connection 
with which these systems of records have been compiled. It is 
presumed that most, if not all, federal agencies maintain systems of 
records comprising a portion of the government wide systems of 
records. In order to avoid duplication in reporting, the Department 
is reporting these systems on behalf of all agencies. The Department 
has control over these systems to the same extent as the Office of 
Personnel Management has control over systems of records containing 
federal employee personnel records.
    1. Federal Employees' Compensation Act Files: All records 
relating to injury or death of civilian employees or other persons 
entitled to benefits under the Federal Employees' Compensation Act 
are the records of the Office of Workers'

[[Page 16826]]

Compensation Programs of the Department of Labor. The Office asserts 
control of these records under the provisions of 5 U.S.C. 8149 and 
Department regulations at 20 CFR 10.10. This notice applies to 
copies of claim forms and other documents relating to a compensation 
claim maintained by the employing agency. This notice, however, does 
not apply to other medical or related files not created pursuant to 
the Federal Employees' Compensation Act which may be in the 
possession of an agency. This system is entitled DOL/GOVT-1, Office 
of Workers' Compensation Programs, Federal Employees' Compensation 
File.
    Initial determinations on requests for access, amendment or 
correction of records maintained in this system of records shall be 
made by the OWCP district office having jurisdiction over the 
particular claim. In addition, requests for access to copies of 
records maintained by the employing agency may be directed to that 
agency. Administrative appeals from initial determinations denying 
access, amendment or correction, shall be addressed to the Solicitor 
of Labor, U.S. Department of Labor, 200 Constitution Avenue, NW, 
Washington, DC 20210, as required by 20 CFR 10.12.
    2. Job Corps Student Records: All records which contain 
information about students during their stay in Job Corps, from 
entrance to placement and/or termination, are records which must be 
maintained by the Job Corps center. The Employment and Training 
Administration asserts control of these records under 29 U.S.C. 2881 
et seq. This system is entitled DOL/GOVT-2, Job Corps Student 
Records.
    Initial determinations concerning access, amendment or 
correction of this government-wide system of records shall be made 
by screening contractors, Job Corps Center Directors, Job Corps 
National or Regional Offices. Administrative appeals shall be 
referred to the Solicitor of Labor, U.S. Department of Labor, 200 
Constitution Avenue, NW, Washington, DC 20210.

Special California Earthquake Co-operative Agreement

    The San Francisco, California Regional Office of the Department 
of Labor's Office of Assistant Secretary for Administration and 
Management (OASAM), Region IX of OASAM, has entered into a 
reciprocal agreement with the U.S. Internal Revenue Service's Office 
of the Regional Counsel located in San Francisco. The purpose of 
this reciprocal agreement is to provide each with an alternative 
off-site location to store computer data. This back-up storage 
capacity will mitigate damage if an earthquake ever occurs in the 
San Francisco area. This agreement is based upon the fact that the 
respective offices of the participants are located at opposite ends 
of the downtown San Francisco district and the ground structure of 
the two areas is substantially different.

Addresses to Which Requests May Be Directed

    The addresses of the various component units of the Department 
as well as its regional offices are contained in the Appendix 
annexed to this document.
    In addition, the following government agencies also have 
Government-wide Systems of Records:

Government-Wide Systems

EEOC/GOVT-/-1--Equal Employment Opportunity Complaint Records and 
Appeal Records
FEMA/GOVT-1--National Defense Executive Reserve System
GSA/GOVT-2--Employment Under Commercial Activities Contracts
GSA/GOVT-3--Travel Charge Card Program
GSA/GOVT-4--Contracted Travel Services Programs
MSPB/GOVT-1--Appeal and Case Records
OGE/GOVT-1--Executive Branch Public Financial Disclosure Reports and 
Other Ethics Program Records
OGE/GOVT-2--Confidential Statements of Employment and Financial 
Interests
OPM/GOVT-1--General Personnel Records
OPM/GOVT-2--Employee Performance File System Records
OPM/GOVT-3--Adverse Actions and Actions Based on Unacceptable 
Performance
OPM/GOVT-4--[Reserved]
OPM/GOVT-5--Recruiting, Examining and Placement Records
OPM/GOVT-6--Personnel Research and Test Validation Records
OPM/GOVT-7--Applicant--Race, Sex, National Origin and Disability 
Status Records
OPM/GOVT-8--[Reserved]
OPM/GOVT-9--Position Classification Appeals, Job Grading Appeals, 
and Retained Grade or Pay
OPM/GOVT-10--Employee Medical File System Records
DOL/GOVT-1

System Name:
    Office of Workers' Compensation Programs, Federal Employees' 
Compensation Act File.

Security Classification:
    Most files and data are unclassified. Files and data in certain 
cases have Top Secret classification, but the rules concerning their 
maintenance and disclosure are determined by the agency, which has 
given the information the security classification of Top Secret.

System Location:
    The central database for DOL/GOVT-1 is located at SUNGUARD, 600 
Laurel Oak Road, Voorhees, New Jersey, 08043. Paper claim files and 
local databases are located at the various OWCP district offices, and 
in Kansas City (for imaged cases only); claim files of employees of the 
Central Intelligence Agency are located at that agency. Records from 
this system of records may be temporarily located in the office of 
health care providers and other individuals or entities with whom the 
Department contracts for such services as examination or evaluation of 
claimants. Copies of claim forms and other documents arising out of a 
job-related injury that resulted in the filing of a claim under the 
Federal Employees' Compensation Act (FECA), may also be maintained by 
the employing agency (and where the forms were transmitted to the 
Office of Workers' Compensation Programs (OWCP) electronically, the 
original forms are maintained by the employing agency). In addition, 
records relating to third-party claims of FECA beneficiaries are 
maintained in the Division of Employee Benefits, Office of the 
Solicitor, United States Department of Labor, 200 Constitution Avenue, 
NW, Washington, DC 20210-0002, in the offices of the Regional and 
Associate Regional Solicitors, and in various offices of the United 
States Postal Service, which undertakes various duties relating to 
third party claims pursuant to an agreement with OWCP.
    Pursuant to the Department of Labor's Flexiplace Programs, copies 
of records may be temporarily located at alternative worksites, 
including employees' homes or at geographically convenient satellite 
offices for part of the workweek. All appropriate safeguards will be 
taken at these sites.

Categories of Individuals Covered by the System:
    Individuals and/or their survivors who file claims seeking benefits 
under the FECA by reason of injuries sustained while in the performance 
of duty. The FECA applies to all civilian federal employees, including 
various classes of persons who provide or have provided personal 
service to the government of the United States, and to other persons as 
defined by law such as state or local law enforcement officers, and 
their survivors, who were injured or killed while assisting in the 
enforcement of federal law. In addition, the FECA covers employees of 
the Civil Air Patrol, Peace Corps Volunteers, Job Corps students, 
Volunteers in Service to America, members of the National Teacher 
Corps, certain student employees, members of the Reserve Officers 
Training Corps, certain former prisoners of war, and employees of 
particular commissions and other agencies.

Categories of Records in the System:
    This system may contain the following kinds of records: reports of 
injury by the employee and/or employing agency; claim forms filed by or 
on behalf of injured federal employees or their survivors seeking 
benefits under the FECA; forms authorizing medical care and treatment; 
other medical records and reports; bills

[[Page 16827]]

and other payment records; compensation payment records; formal orders 
for or against the payment of benefits; transcripts of hearings 
conducted; and any other medical, employment, or personal information 
submitted or gathered in connection with the claim. The system may also 
contain information relating to dates of birth, marriage, divorce, and 
death; notes of telephone conversations conducted in connection with 
the claim; information relating to vocational and/or medical 
rehabilitation plans and progress reports; records relating to court 
proceedings, insurance, banking and employment; articles from 
newspapers and other publications; information relating to other 
benefits (financial and otherwise) the claimant may be entitled to; and 
information received from various investigative agencies concerning 
possible violations of Federal civil or criminal law.
    The system may also contain consumer credit reports on individuals 
indebted to the United States, information relating to the debtor's 
assets, liabilities, income and expenses, personal financial 
statements, correspondence to and from the debtor, information relating 
to the location of the debtor, and other records and reports relating 
to the implementation of the Federal Claims Collection Act (as 
amended), including investigative reports or administrative review 
matters. Individual records listed here are included in a claim file 
only insofar as they may be pertinent or applicable to the employee or 
beneficiary.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 8101 et seq., 20 CFR 1.1 et seq.

PURPOSE(S):
    The FECA establishes the system for processing and adjudicating 
claims that federal employees and other covered individuals file with 
the Department of Labor's OWCP, seeking monetary, medical and similar 
benefits for injuries or deaths sustained while in the performance of 
duty. The records maintained in this system are created as a result of 
and are necessary to this process. The records provide information and 
verification about the individual's employment-related injury and the 
resulting disabilities and/or impairments, if any, on which decisions 
awarding or denying benefits provided under the FECA must be based.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those Department-wide routine uses set forth above 
in the General Prefatory Statement to this document, disclosure of 
information from this system of records may be made to the following 
individuals and entities for the purposes noted when the purpose of the 
disclosure is both relevant and necessary and is compatible with the 
purpose for which the information was collected:
    a. To any attorney or other representative of a FECA beneficiary 
for the purpose of assisting in a claim or litigation against a third 
party or parties potentially liable to pay damages as a result of the 
FECA beneficiary's FECA-covered injury and for the purpose of 
administering the provisions of sections 8131-8132 of the FECA. Any 
such third party, or a representative acting on that third party's 
behalf, may be provided information or documents concerning the 
existence of a record and the amount and nature of compensation paid to 
or on behalf of the FECA beneficiary for the purpose of assisting in 
the resolution of the claim or litigation against that party or 
administering the provisions of sections 8131-8132 of the FECA.
    b. To federal agencies that employed the claimant at the time of 
the occurrence or recurrence of the injury or occupational illness in 
order to verify billing, to assist in administering the FECA, to answer 
questions about the status of the claim, to consider rehire, retention 
or other actions the agency may be required to take with regard to the 
claim or to permit the agency to evaluate its safety and health 
program. Disclosure to federal agencies, including the Department of 
Justice, may be made where OWCP determines that such disclosure is 
relevant and necessary for the purpose of providing assistance in 
regard to asserting a defense based upon the FECA's exclusive remedy 
provision to an administrative claim or to litigation filed under the 
Federal Tort Claims Act.
    c. To other federal agencies, other government or private entities 
and to private-sector employers as part of rehabilitation and other 
return-to-work programs and services available through OWCP, where the 
entity is considering hiring the claimant or where otherwise necessary 
as part of that return-to-work effort.
    d. To federal, state or private rehabilitation agencies and 
individuals to whom the claimant has been referred for evaluation of 
rehabilitation and possible reemployment.
    e. To physicians, pharmacies, and other health care providers for 
their use in treating the claimant, in conducting an examination or 
preparing an evaluation on behalf of OWCP and for other purposes 
relating to the medical management of the claim, including evaluation 
of and payment for charges for medical and related services and 
supplies.
    f. To medical insurance or health and welfare plans (or their 
designees) that cover the claimant in instances where OWCP had paid for 
treatment of a medical condition that is not compensable under the 
FECA, or where a medical insurance plan or health and welfare plan has 
paid for treatment of a medical condition that may be compensable under 
the FECA, for the purpose of resolving the appropriate source of 
payment in such circumstances.
    g. To labor unions and other voluntary employee associations from 
whom the claimant has requested assistance for the purpose of providing 
such assistance to the claimant.
    h. To a federal, state or local agency for the purpose of obtaining 
information relevant to a determination concerning initial or 
continuing eligibility for FECA benefits, and for a determination 
concerning whether benefits have been or are being properly paid, 
including whether dual benefits that are prohibited under any 
applicable federal or state statute are being paid; and for the purpose 
of utilizing salary offset and debt collection procedures, including 
those actions required by the Debt Collection Act of 1982, to collect 
debts arising as a result of overpayments of FECA compensation and 
debts otherwise related to the payment of FECA benefits.
    i. To the Internal Revenue Service (IRS) for the purpose of 
obtaining taxpayer mailing addresses for the purposes of locating a 
taxpayer to collect, compromise, or write-off a federal claim against 
such taxpayer; and informing the IRS of the discharge of a debt owed by 
an individual. Records from this system of records may be disclosed to 
the IRS for the purpose of offsetting a federal claim from any income 
tax refund that may be due to the debtor.
    j. To the Occupational Safety and Health Administration (OSHA) for 
the purpose of using injury reports filed by Federal agencies pursuant 
to the FECA to fulfill agency injury reporting requirements. 
Information in this system of records may be disclosed to OSHA by 
employing agencies as part of any MIS system established under OSHA 
regulations to monitor health and safety.
    k. To contractors providing services to DOL or any other federal 
agency or any other individual or entity specified in any of these 
routine uses or in the

[[Page 16828]]

Department's General Prefatory Statement who require the data to 
perform the services that they have contracted to perform, provided 
that those services are consistent with the routine use for which the 
information was disclosed to the contracting entity. Should such a 
disclosure be made to the contractor, the individual or entity making 
such disclosure shall insure that the contractor complies fully with 
all Privacy Act provisions, including those prohibiting unlawful 
disclosure of such information.
    l. To the Defense Manpower Data Center--Department of Defense and 
the United States Postal Service to conduct computer matching programs 
for the purpose of identifying and locating individuals who are 
receiving Federal salaries or benefit payments and are delinquent in 
their repayment of debts owed to the United States under programs 
administered by the DOL in order to collect the debts under the 
provisions of the Debt Collection Act of 1982 (Pub. L. 97-365) by 
voluntary repayment, or by salary or administrative offset procedures.
    m. To a credit bureau for the purpose of obtaining consumer credit 
reports identifying the assets, liabilities, expenses, and income of a 
debtor in order to ascertain the debtor's ability to repay a debt 
incurred under the FECA, to collect the debt, or to establish a payment 
schedule.
    n. To consumer reporting agencies as defined by section 603(f) of 
the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or in accordance 
with section 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 
1966 as amended (31 U.S.C. 3711(f)) for the purpose of encouraging the 
repayment of an overdue debt, the amount, status and history of overdue 
debts, the name and address, taxpayer identification (SSN), and other 
information necessary to establish the identity of a debtor, the agency 
and program under which the claim arose, may be disclosed pursuant to 5 
U.S.C. 552a(b)(12)
    o. To a Member of Congress or to a Congressional staff member in 
response to an inquiry made by an individual seeking assistance who is 
the subject of the record being disclosed for the purpose of providing 
such assistance.
    p. To individuals, and their attorneys and other representatives, 
and government agencies, seeking to enforce a legal obligation on 
behalf of such individual or agency, to pay alimony and/or child 
support for the purpose of enforcing such an obligation, pursuant to an 
order of a state or local court of competent jurisdiction, including 
Indian tribal courts, within any State, territory or possession of the 
United States, or the District of Columbia or to an order of a State 
agency authorized to issue income withholding notices pursuant to State 
or local law or pursuant to the requirements of section 666(b) of title 
42, United States Code, or for the purpose of denying the existence of 
funds subject to such legal obligation.

    Note: Disclosure of information contained in this system of 
records to the subject of the record, a person who is duly 
authorized to act on his or her behalf, or to others to whom 
disclosure is authorized by these routine uses, may be made over the 
telephone or by electronic means. Disclosure over the telephone or 
by electronic means will only be done where the requestor provides 
appropriate identifying information. Telephonic or electronic 
disclosure of information is essential to permit efficient 
administration and adjudication of claims under the FECA. Pursuant 
to 5 U.S.C. 552a(b)(1), information from this system of records may 
be disclosed to members and staff of the Employees' Compensation 
Appeals Board, the Office of Administrative Law Judges, the Office 
of the Solicitor and other components of the Department who have a 
need for the record in the performance of their duties.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    The amount, status and history of overdue debts, the name and 
address, taxpayer identification (SSAN), and other information 
necessary to establish the identity of a debtor, the agency and program 
under which the claim arose, may be disclosed pursuant to 5 U.S.C. 
552a(b)(12) to consumer reporting agencies as defined by section 603(f) 
of the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or in accordance 
with section 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 
1966 as amended (31 U.S.C. 3711(f)) for the purpose of encouraging the 
repayment of an overdue debt.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper case files are maintained in manual files, while security 
case files are in locked cabinets. Automated data, including case files 
that have been transformed into electronic form, are stored in computer 
discs or magnetic tapes, which are stored in cabinets. Microfiche is 
stored in cabinets.

RETRIEVABILITY:
    Files and automated data are retrieved after identification by 
coded file number and/or Social Security Number which is cross-
referenced to employee by name, employing establishment, and date and 
nature of injury. Since the electronic case management files were 
created in 1975, these electronic files are located in District Offices 
which have jurisdiction over the claim, and (as noted above under 
``system location''), a complete central data base is maintained at the 
location of the contractor. Prior to 1975, a paper index file was 
maintained; these records were transferred to microfiche and are 
located in the national office.

SAFEGUARDS:
    Files and automated data are maintained under supervision of OWCP 
personnel during normal working hours--only authorized personnel, with 
the appropriate password, may handle, retrieve, or disclose any 
information contained therein. Only personnel having an appropriate 
security clearance may handle or process security files. After normal 
working hours, security files are kept in locked cabinets. Access to 
electronic records is controlled by password or other user 
identification code.

RETENTION AND DISPOSAL:
    All case files and automated data pertaining to a claim are 
destroyed 15 years after the case file has become inactive. Case files 
that have been scanned to create electronic copies are destroyed after 
the copies are verified. Automated data is retained in its most current 
form only, however, and as information is updated, outdated information 
is deleted. Some related financial records are retained only in 
electronic form, and destroyed 6 years and 3 months after creation or 
receipt.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Federal Employees' Compensation, Office of Workers' 
Compensation Programs, 200 Constitution Avenue, NW, Room S-3229, 
Washington, DC 20210-0002.

NOTIFICATION PROCEDURE:
    An individual wishing to inquire whether this system of records 
contains information about him/her may write or telephone the OWCP 
district office that services the state in which the individual resided 
or worked at the time he or she believes a claim was filed. In order 
for the record to be located, the individual must provide his or her 
full name, OWCP claim number (if known), date of injury (if known), and 
date of birth.

RECORD ACCESS PROCEDURES:
    Any individual seeking access to non-exempt information about a 
case in which he/she is a party in interest may write or telephone the 
OWCP district office where the case is located, or the

[[Page 16829]]

systems manager, and arrangements will be made to provide review of the 
file. Access to copies of documents maintained by the employing agency 
may be secured by contacting that agency's designated disclosure 
officials.

CONTESTING RECORD PROCEDURES:
    Specific materials in this system have been exempted from certain 
Privacy Act provisions regarding the amendment of records. The section 
of this notice entitled ``Systems Exempted From Certain Provisions of 
the Act,'' indicates the kind of materials exempted, and the reasons 
for exempting them. Any individual requesting amendment of non-exempt 
records should contact the appropriate OWCP district office, or the 
system manager. Individuals requesting amendment of records must comply 
with the Department's Privacy Act regulations at 29 CFR 71.1 and 71.9, 
and with the regulations found at 20 CFR 10.12 (1999).

RECORD SOURCE CATEGORIES:
    Injured employees; beneficiaries; employing Federal agencies; other 
Federal agencies; physicians; hospitals; clinics; suppliers of health 
care products and services and their agents and representatives; 
educational institutions; attorneys; Members of Congress; OWCP field 
investigations; State governments; consumer credit reports; agency 
investigative reports; correspondence with the debtor including 
personal financial statements; records relating to hearings on the 
debt; and other DOL systems of records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigative material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) 
of 5 U.S.C. 552a, provided, however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of the material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/GOVT-2

SYSTEM NAME:
    Job Corps Student Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Screening contractors; Job Corps centers and operators (which 
includes contract and agency centers); Job Corps National Office; Job 
Corps Regional Offices; Federal Records Centers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Job Corps applicants, students, and terminees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contain information kept on the students, such as separate 
running accounts of the students' general biographical data; 
educational training, vocational training; counseling; recreational 
activities; dormitory logs; health (dental, medical, mental health, and 
drug testing records); administrative records covering data pertaining 
to enrollment allowances and allotments; leave records; Student Profile 
(ETA-640); and Center Standards Officer's disciplinary records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Subtitle C of Title I of the Workforce Investment Act of 1998, 29 
U.S.C. 2881 et seq.

PURPOSE(s):
    These records are maintained to ensure that all appropriate 
documents of the student's stay in Job Corps (covering application to 
placement and/or termination) are retained and are available to those 
officials who have a legitimate need for the information in performing 
their duties and to serve the interests and needs of the students in 
accordance with 29 U.S.C. 2881 et seq.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF THE SUCH USES:
    These records and information in these records may be used when 
relevant, necessary, and appropriate:
    (1) To disclose photographs and student identities, with 
appropriate consent, to the news media, for the purpose of promoting 
the merits of the program.
    (2) To disclose information, giving the summary of a student's 
academic and vocational achievement and general biographical 
information, to placement and welfare agencies, prospective employers, 
school or training institutions to assist in the employment of a 
student.
    (3) To disclose information to State and Federal law enforcement 
agencies or other government investigators to assist them in locating a 
student and/or his or her family.
    (4) To disclose information to appropriate Federal, State, and 
local agencies which have law enforcement jurisdiction over students 
(which includes probation or parole officers); and/or the property on 
which the center is located.
    (5) To disclose all or any information to parents/guardians 
regarding students under the age of 18 for performance of parental 
rights and responsibilities.
    (6) To disclose information to Job Corps health consultants; Job 
Corps Center Review Board members (in appropriate disciplinary cases); 
State, county, and local health services personnel; family planning 
agencies; and physicians (public or private) to whom a student is 
referred for diagnosis or to receive treatment to assure continuance of 
proper health care, or notification and contact tracking for 
communicable disease control.
    (7) To disclose to State and local health departments all cases of 
infection or disease that are required to be reported to them in 
accordance with state and local laws. This disclosure shall be made by 
the Center Director.

    Note: Center physicians shall deal with all cases of 
communicable diseases in accordance with Job Corps directives based 
on current recommendations of the Center for Disease Control of the 
Department of Health and Human Services.

    (8) To disclose information to State and local health departments 
regarding infected persons who are unwilling to notify their contacts 
at the center for the purpose of enabling the counseling of contacts.
    (9) To disclose information to medical laboratories necessary in 
identifying specimens for the purpose of testing.
    (10) To disclose information to social service agencies in cases of 
a student's termination in order to provide services such as Medicaid, 
housing, finance, and placement.
    (11) To disclose information to the Army Finance Center, Fort 
Benjamin Harrison, Indiana, to pay student allowances and maintain and 
dispose of their pay records.
    (12) To disclose information to Federal, State, and local agencies 
and to community-based organizations for the operation of experimental, 
research, demonstration, and pilot projects authorized under sections 
156, 171, or 172 of the Workforce Investment Act of 1998, 29 U.S.C. 
2856, 2916, or 2917, except that in the case of a research project, the 
researcher shall guarantee to

[[Page 16830]]

protect the anonymity of all staff and students involved in any 
presentation of the results of such study.
    (13) To disclose information to contractors and agencies that 
operate centers or have Outreach Admissions and Placement (OA&P) issues 
which demonstrate a legitimate need for the information to enable them 
to properly administer their responsibilities in the Job Corps program.
    (14) To disclose to the Selective Service system names, social 
security number, date of birth, and address of students, to insure 
registration compliance for eligible applicants applying for Job Corps 
training benefits.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Students' files are maintained in locked file cabinets; files are 
maintained on magnetic tapes, computer data base, and discs; printouts 
from army terminals which include payroll statistical reports.

RETRIEVABILITY:
    Records are retrieved by name, social security number, and date of 
student entry.

SAFEGUARDS:
    Records are maintained in file folders during center use; health 
records are placed in sealed envelopes after termination; on magnetic 
tapes, computer data base, or discs; and are stored in locked filing 
cabinets with access to those whose official duties require access.

RETENTION AND DISPOSAL:
    Job Corps centers will maintain records of terminated students for 
a period of 3 years unless custodianship is extended or terminated, for 
administrative reasons, by the regional office. Counseling records are 
retained on the Job Corps center for 6 months after student's 
termination, after which they are destroyed. After termination, a 
summary or copy of the counseling record is placed in the health 
record.
    After 3 years, centers will retire the records to the appropriate 
Federal Records center. Students' records are subject to destruction 75 
years from the birth date of the youngest student's record contained in 
a GSA records retirement box, with the disposal authority being NC 369-
76-2, item 59. [Note: Centers will send a copy of the SF 135-135 A 
(transmittal and receipt form) to the appropriate Job Corps regional 
office, after they have received the accession number from the 
appropriate Federal Records Center. In the event of a student's death, 
the student's entire personnel record shall be sent to the U.S. 
Department of Labor Job Corps National Health Office within 10 days of 
date of student's death.]

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Job Corps, U.S. DOL/ETA, Frances Perkins 
Building, 200 Constitution Avenue, NW., Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Requests for access of terminated student's records are to be 
directed to the appropriate U.S. DOL Regional Job Corps Office, or to 
the System Manager at the above address. Requests for current records 
can be directed to the appropriate center director or screening 
contractor.

RECORD ACCESS PROCEDURES:
    A request for access to a record from this system shall be made in 
writing to the System Manager or appropriate center director, Regional 
Job Corps Director, or screening contractor, in accordance with rules 
and regulations of the Privacy Act of 1974, as amended, with the 
envelope and the letter clearly marked ``Privacy Act Request'', and the 
record sufficiently described in the letter for identification.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information maintained in 
this system should direct their request to the System Manager listed 
above, or appropriate center director, Regional Job Corps Director, or 
screening contractor, stating clearly and concisely what information is 
contested, the reasons for contesting the information, and the proposed 
amendment to the information sought. Details required for records 
identification are: (a) Full Name(s) (i.e., name during enrollment); 
(b) Center(s) where enrolled; and (d) Date enrolled.

RECORD SOURCE CATEGORIES:
    Outreach/screening and placement contractors; Job Corps centers; 
Job Corps students; employment services; parole officers; State and 
local law enforcement agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OSEC-1

SYSTEM NAME:
    Supervisor's/Team Leader's Records of Employees.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Immediate supervisor(s)/team leader(s) and two higher supervisory 
levels at all facilities of the Department, as well as the national and 
regional personnel offices. Emergency addressee information may be kept 
upon the supervisor's person when appropriate.

    Note: Requests for a reasonable accommodation are made to 
supervisors. The Civil Rights Center may temporarily maintain a copy 
of such requests and of the medical documents submitted by the 
employee when the Public Health Service physician completes his or 
her review of the request.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current employees and employees who have retired or left the office 
within the last twelve months.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records related to individuals while employed by the Department and 
which contain such information as: record of employee/supervisor 
discussions, supervisor(s)/team leader(s) observations, supervisory 
copies of officially recommended actions, reports of FTS telephone 
usage containing call detail information, awards, disciplinary actions, 
emergency addressee information, flexiplace records, reports of on-the-
job accidents, injuries, illnesses, correspondence from physicians, and 
training requests. The system also contains records relating to 
requests for reasonable accommodation, and/or leave, including medical 
documents submitted by employees, as well as reports and records by the 
Public Health Service physicians who have reviewed the accommodation 
requests.
    The system also contains labor relations materials such as 
performance improvement plans (PIPs), reprimands, suspensions of less 
than 14 days, leave restrictions and related materials.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 1302, 2951, 4118, Reorganization Plan 6 of 1950, and 
the Civil Service Reform Act of 1978. The Rehabilitation Act and the 
American Disabilities Awareness Act.

PURPOSE(S):
    To maintain a file for the use of supervisor(s)/team leader(s) in 
performing their responsibilities and to support specific personnel 
actions on employees.

[[Page 16831]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
AND USERS AND THE PURPOSE OF SUCH USES:
    A. Selected information may be disclosed at appropriate stages of 
adjudication to the Merit Systems Protection Board, Office of the 
Special Counsel, the Federal Labor Relations Authority, the Equal 
Employment Opportunity Commission, arbitrators, or the courts for the 
purposes of satisfying requirements related to investigation of 
prohibited personnel practices, appeals, special studies investigations 
of alleged EEOC discrimination practices and unfair labor practices.
    B. Records relating to a request for a reasonable accommodation may 
be referred to the Public Health Service (PHS) or other physicians for 
their review and evaluation of the request.
    C. Data may be disclosed to medical providers for the purpose of 
evaluating sick leave absences based upon illness or injury.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING 
OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in manual files.

RETRIEVABILITY:
    By name of employee.

SAFEGUARDS:
    Locked storage cabinets and desks. Access limited to officials/
employees on a need to know basis.

RETENTION AND DISPOSAL:
    Records are maintained on current employees. Records on former 
employees are kept for one year, then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    All supervisor(s)/team leader(s) having responsibility for 
performance management plans, performance standards, or ratings.

NOTIFICATION PROCEDURE:
    An individual may inquire whether the system contains a record 
pertaining to her/him by contacting the supervisor/team leader who 
completes his/her performance standards and rating.

RECORD ACCESS PROCEDURES:
    A request for access will be addressed to the appropriate system 
manager listed above. Individuals must furnish their name in order for 
their records to be located and identified:

CONTESTING RECORD PROCEDURES:
    A petition for amendments shall be addressed to the appropriate 
System Manager.

RECORD SOURCE CATEGORIES:
    Information is supplied by the individual, supervisor(s)/team 
leader(s), agency officials, medical providers and co-workers.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT
    None.
DOL/OASAM-4

SYSTEM NAME:
    Safety and Health Information Management System (SHIMS).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    1. Safety and Health Center, OASAM, U.S. Department of Labor, 200 
Constitution Avenue, NW, Washington, DC 20210 and
    2. DOL regional offices.
    3. A copy of the modified CA-1/CA-2 Form used by the Office of 
Workers' Compensation Programs (OWCP) may be reproduced and retained in 
the office of the supervisor who files the form.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DOL employees and Job Corps students involved in occupationally 
related accidents, injuries and illnesses.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Reports of on-the-job accidents, injuries, and illnesses generated 
as a result of filing forms CA-1, CA-2, and CA-6.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 651 et seq., 29 CFR Part 1960, 5 U.S.C. 7902, DOL 
Secretary's Order 5-95, Executive Order 12196.

PURPOSE(S):
    This system is used (a) to provide an information source for 
compliance with the Occupational Safety and Health Act; (b) to provide 
a documented record of job related accidents, injuries, and illnesses 
for the purpose of measuring safety and health programs' effectiveness; 
(c) to provide summary data of accident, injury and illness information 
to Departmental agencies in a number of formats for analytical purposes 
in establishing programs to reduce or eliminate loss producing hazards 
or conditions; (d) to provide summary listings of individual cases to 
Departmental agencies to ensure that all work-related injury/illness 
cases are reported through the SHIMS; and (e) to use as a reference 
when adjudicating tort and employee claims.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored on computer disks, and on hard copies filed in 
locked file cabinets.

RETRIEVABILITY:
    Records are retrieved by claimant's last name, social security 
number, and employee category (DOL employee or Job Corps student).

SAFEGUARDS:
    Records are maintained in locked storage equipment. Computer files 
are accessible only to authorized users through password/user ID 
system.

RETENTION AND DISPOSAL:
    Records are maintained for five (5) years after each report is 
filed with the agency. Electronic copies are maintained for five (5) 
years and then downloaded onto a disk.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Safety and Health Center, OASAM, U.S. Department of 
Labor, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the systems manager, or 
the servicing regional office in which they are employed. Individuals 
must furnish in writing the following information for their records to 
be located and identified:
    a. Full name
    b. Date of birth
    c. Signature

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to records should contact the 
appropriate office (national/regional). Individuals must furnish the 
following information for their records to be located:
    a. Full name
    b. Date of birth

[[Page 16832]]

    c. Signature
    Individuals requesting access must also comply with the Privacy Act 
Regulations on verification of identity and access to records (5 CFR 
297.201 and 297.203).

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request information about their records 
should contact in writing the systems manager. Individual must furnish 
the following information for their records to be located:
    a. Full name
    b. Signature

RECORD SOURCE CATEGORIES:
    a. The employee (or someone acting on his/her behalf).
    b. Witness (if any).
    c. Employing agency (supervisor or comp specialist).
    d. CA-1, CA-2, CA-6, forms used by OWCP.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-5

SYSTEM NAME:
    Employee Assistance Program (EAP) Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    The Employee Assistance Program (EAP), headquartered in the Safety 
and Health Center, Office of the Assistant Secretary for Administration 
and Management (OASAM), U.S. Department of Labor (DOL), 200 
Constitution Avenue, NW., Washington, DC 20210, and offices of 
designated EAP service providers located elsewhere in the Washington 
metropolitan area and Department's regions.

    Note: DOL may elect to use, under an interagency agreement or 
other contractual arrangement, the counseling staff of another 
Federal, state, or local government, or private or community 
organization. This system does not cover EAP records of DOL 
employees (current or former) or their family members that are 
maintained by other Federal agencies.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DOL employees or their family members, who have been assessed, 
referred for treatment/rehabilitation or otherwise counseled regarding 
alcohol or drug abuse or other emotional health issues by an EAP 
counselor responsible for providing services to DOL employees or their 
family members.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system include documentation of visits to 
counselors designated by the agency to provide EAP services (regardless 
of whether the counselors are employed by the Federal, state, or local 
government, or by a private sector or community organization); problem 
assessments; counseling; recommendations and/or referrals for treatment 
and/or rehabilitation; client cooperation with those recommendations 
and/or referrals; progress; and other notes or records of discussions 
held with the client made by the counselor. Additionally, records in 
this system may include documentation of the therapeutic or 
rehabilitative work performed by a private therapist or a therapist at 
a Federal, State, local government, or private organization. If the 
client was referred to the EAP by a supervisor due to work performance 
or conduct problems, the record may also contain information regarding 
such matters. When the client was referred to the EAP because of a 
positive drug test, required by DOL's drug-free workplace plan, the 
record will also contain information about such tests results.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7901, 7904; 5 U.S.C. 7361-7362; 42 U.S.C. 290dd-3; 5 CFR 
part 792; 42 CFR part 2; and E.O. 12564.

PURPOSE(s):
    These records are used to document the nature and extent of the 
client's problem; the counseling, recommendations and/or referrals for 
treatment and/or rehabilitation made by the EAP; and the extent of the 
client's participation in, and the results of treatment or 
rehabilitation in community or private sector programs; and any follow-
up necessary.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    a. DOL may elect to enter into interagency agreements or other 
contractual arrangements with other Federal agencies, private 
organizations or individuals for the purpose of providing EAP services 
for DOL employees and their family members. Relevant records will be 
disclosed to these providers.
    b. Except where the records are covered by the Confidentiality of 
Alcohol and Drug Abuse Patient Records regulation, 42 CFR part 2, 
records and information in these records may be:
    (1) Disclosed to the Department of Justice when: (A) DOL or any 
component thereof; or (B) any employee of the agency in his or her 
official capacity; or (C) the United States Government, is a party to 
litigation or has an interest in such litigation, and by careful 
review, the agency determines that the records are both relevant and 
necessary to the litigation, and the use of such records by the 
Department of Justice is for a purpose that is compatible with the 
purpose for which the agency collected the records.
    (2) Disclosed in a proceeding before a court or adjudicative body, 
when: (A) DOL or any component thereof; or (B) any employee of the 
agency in his or her official capacity; or (C) any employee of the 
agency in his or her individual capacity; or (D) the United States 
Government, is a party to litigation or has an interest in such 
litigation, and by careful review, the agency determines that the 
records are both relevant and necessary to the litigation, and that the 
use of such records is a purpose that is compatible with the purpose 
for which the agency collected the records.
    c. Where the records are covered by the Confidentiality of Alcohol 
and Drug Abuse Patient Records regulation, 42 CFR part 2, records and 
information in these records may be used:
    (1) To disclose, in accordance with 42 CFR 2.51, patient 
identifying information to medical personnel who have a need for the 
information about a patient for the purpose of treating a condition 
which poses an immediate threat to health of any person and which 
requires immediate medical intervention.
    (2) To disclose patient identifying information to medical 
personnel of the Food and Drug Administration (FDA) under the 
circumstances set forth in 42 U.S.C. 2.51(b) et seq.;
    (3) To disclose patient information when authorized by an order of 
a court of competent jurisdiction in accordance with 42 CFR 2.61;
    (4) To disclose information to a Federal, State or local law 
enforcement authority that is directly related to a patient's 
commission of a crime committed on the premises of the program or 
against any program personnel or to a threat to commit such a crime. 
(See 42 CFR 2.12(a)(5));
    (5) To disclose information to State or local law enforcement 
authorities on incidents of suspected child abuse or neglect. (See 42 
CFR 2.12(c)(6)).
    (6) To disclose the fact of a minor's application for treatment to 
the minor's parent or guardian where State law requires parental 
consent. (See 42 CFR 2.14(c));
    (7) To disclose to a minor's parent or guardian, facts relevant to 
reducing a

[[Page 16833]]

threat to the life or physical well being of any individual, if the 
minor lacks capacity for rational choice (See 42 CFR 2.14(d));
    (8) To disclose to a Qualified Service Organization (QSO),in 
accordance with 42 CFR 2.12(c)(4), that information needed by the QSO 
to provide services to the program;
    (9) To disclose patient identifying information for the purpose of 
conducting scientific research under the circumstances set forth in 42 
CFR 2.52;
    (10) To disclose patient identifying information for audit and 
evaluation purposes under the circumstance set forth in 42 CFR 2.53

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, AND 
RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    These records are maintained in file folders.

RETRIEVABILITY:
    These records are retrieved by the name of the individual on whom 
they are maintained.

SAFEGUARDS:
    These records are maintained in locked metal file cabinets labeled 
confidential with access strictly limited to personnel directly 
responsible for the management or operation of DOL's EAP. Such access 
and use must be in accordance with the provisions of the Privacy Act 
and 42 CFR part 2.

RETENTION AND DISPOSAL:
    Records are maintained for three (3) years after the client's last 
contact with the EAP, or until any relevant litigation is resolved, or 
any periodic evaluation reports required by the U.S. Office of 
Personnel Management, DOL, or other authorities are completed. Records 
are destroyed by shredding or burning.

SYSTEM MANAGER(S) AND ADDRESS:
    The Employee Assistance Program Administrator, Safety and Health 
Center, U.S. Department of Labor, 200 Constitution Avenue, NW, 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    An individual wishing to inquire whether this system of records 
contains information about him/her should submit a written request to 
the system manager, stating that the request is being made pursuant to 
the Privacy Act, and including:
    His/her full name, any former name, if applicable, home address, 
place and approximate dates when EAP services were received, date and 
place of birth, and signature.

RECORD ACCESS PROCEDURES:
    Follow the same steps described above.

CONTESTING RECORD PROCEDURES:
    Follow the same steps described above. In addition, the written 
request for an amendment should include the following:
    a. The precise identification of the records to be amended;
    b. The identification of the specific material to be deleted, 
added, or changed; and
    c. A statement of reasons for the request, including all available 
material substantiating the request.
    Requests for amendment of records should include the words Privacy 
Act Amendment Request on both the envelope and at the top of the 
request letter.

RECORDS SOURCE CATEGORIES:
    Information in this system of records comes from the individual to 
whom it applies, the supervisor of the individual if the individual was 
referred to the EAP by a supervisor, the staff of the EAP, other 
therapists or organizations providing treatment and/or rehabilitation, 
and other sources whom the EAP believes may have information relevant 
to treatment of the individual.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-7

SYSTEM NAME:
    Employee Medical File System Records (not job related).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    For current employees, records are located in a health unit or 
dispensary of the Federal Occupational Health (FOH), U.S. Public Health 
Service, Department of Health and Human Services, or in a health unit 
or dispensary of another Federal or private sector entity which 
provides health services, under an interagency agreement or other 
contractual arrangement, to DOL employees. Medical records maintained 
by one of the latter entities may be considered the property of the 
entity providing care to the DOL employee; however, records maintained 
by FOH are considered the property of DOL.
    For former employees, most records will be located in an Employee 
Medical Folder (EMF) stored at the National Personnel Records Center 
operated by the National Archives and Records Administration (NARA). 
Agencies may retain some records on former employees for a limited 
time.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered are those of the following who have received 
voluntary employee health services provided by the agency under the 
authority of 5 U.S.C. 7901:
    a. Current and former DOL employees as defined in 5 U.S.C. 2105.
    b. DOL contract employees and other visitors (including minors and 
employees of other Federal agencies) who may have received emergency 
care from the health unit or dispensary.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system is comprised of records developed as a result of the 
provision of voluntary employee health services offered by the agency 
under the authority of 5 U.S.C. 7901. These records contain the 
following information:
    a. Medical history and other biographical data on those employees 
requesting voluntary periodic health examinations.
    b. Test reports and medical diagnoses based on voluntary periodic 
health examinations or voluntary health screening program tests (tests 
for single medical conditions or diseases).
    c. History of complaint, diagnosis, and treatment of injuries and 
illnesses cared for by the health unit or dispensary.
    d. Vaccination records.

    Note: Listed below are other types of medical records which are 
not covered by this system of records. Rather, they are covered by a 
government-wide system of records (OPM/GOVT-10), which is managed by 
the U.S. Office of Personnel Management (OPM), even though the 
records are not in OPM's physical custody. The routine uses of such 
records are defined in the Privacy Act Notice for OPM/GOVT-10. Such 
records include:

    (1). Medical records, forms, and reports completed or obtained when 
an individual applies for a Federal job and is subsequently employed;
    (2). Medical records, forms and reports completed during employment 
as a condition of employment, either by the employing agency or by 
another State or local government entity, or a private sector entity 
under contract to the employing agency;
    (3). Records pertaining to and resulting from the testing of the 
employee for use of illegal drugs under Executive Order 12564. Such 
records

[[Page 16834]]

may be retained by the agency (e.g., by the agency Medical Review 
Official) or by a contractor laboratory. This includes records of 
negative results, confirmed or unconfirmed positive test results, and 
documents related to the reasons for testing or other aspects of test 
results;
    (4). Reports of on-the-job injuries and medical records, forms, and 
reports generated as a result of the filing of a claim for Workers 
Compensation, whether the claim is accepted or not. (The official 
compensation claim file is not covered by the OPM system; rather, it is 
part of DOL's Office of Workers Compensation Program (OWCP) system of 
records.)
    (5). All other medical records, forms, and reports created on an 
employee during his/her period of employment, including any retained on 
a temporary basis and those designated for long-term retention (i.e., 
those retained for the entire duration of Federal service and for some 
period of time after), except that, records maintained by an agency 
dispensary are included in this system of records only when they are 
the result of a condition of employment or related to an on-the-job 
occurrence including, for example, records of the specialized health 
services made available to investigative personnel of the Wage-Hour 
Division, under interagency agreement between PHS and DOL s Employment 
Standards Administration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7901 et seq., 5 CFR 293, and 5 CFR 297.

PURPOSE(s):
    These records document the utilization and provision of voluntary 
employee health services authorized by 5 U.S.C. 7901.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The records and information in this system of records may be used 
as follows:
    a. Disclosed to the Department of Justice when: (1) DOL or any 
component thereof; or (2) any employee of the agency in his or her 
official capacity; or (3) the United States Government, is a party to 
litigation or has an interest in such litigation, and by careful 
review, the agency determines that the records are both relevant and 
necessary to the litigation, and the use of such records by the 
Department of Justice is for a purpose that is compatible with the 
purpose for which the agency collected the records.
    b. Disclosed in a proceeding before a court or adjudicative body, 
when: (1) DOL or any component thereof; or (2) any employee of the 
agency in his or her official capacity; or (3) any employee of the 
agency in his or her individual capacity; or (4) the United States 
Government, is a party to litigation or has an interest in such 
litigation, and by careful review, the agency determines that the 
records are both relevant and necessary to the litigation, and that the 
use of such records is a purpose that is compatible with the purpose 
for which the agency collected the records.
    c. Used to refer information required by applicable law to be 
disclosed to a Federal, State, or local public health service agency, 
concerning individuals who have contracted certain communicable 
diseases or conditions. Such information is used to prevent further 
outbreak of the disease or condition.
    d. Disclosed to the appropriate Federal, State, or local agency 
responsible for investigation of an accident, communicable disease, 
medical condition, or injury as required by pertinent legal authority.
    e. Disclosed to the OWCP information in connection with a claim for 
benefits filed by an employee.
    f. Disclosed to contractors providing medical or health counseling 
services to Department of Labor employees when such contractors have a 
need for the information in connection with their services. This would 
include medical or health personnel and employee assistance program 
(EAP) counselors.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    These records are stored in manual file folders.

RETRIEVABILITY:
    These records are retrieved by the name of the individual to whom 
they pertain.

SAFEGUARDS:
    Records are maintained in a locked file cabinet with access limited 
to personnel directly responsible for the management or operation of 
DOL's voluntary health services program. Such access and use must be in 
accordance with the provisions of the Privacy Act.

RETENTION AND DISPOSAL:
    Records covered under OPM/GOVT-10 are retained and disposed of as 
required by that system. Records covered by this system are destroyed 
six (6) years after the date of last entry.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Safety and Health Center, Office of the Assistant 
Secretary for Administration and Management (OASAM), U.S. Department of 
Labor, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    a. An individual wishing to inquire whether this system of records 
contains information about him/her should submit a written request to 
the appropriate DOL system manager, stating that the request is being 
made pursuant to the Privacy Act, and including: His/her full name, any 
former name, if applicable, home address, current or last place and 
dates of DOL employment, date and place of birth, and signature.
    b. An applicant for DOL employment or a current DOL employee 
wishing to inquire whether OPM's government-wide system of records 
contains information about him/her should initially submit a written 
request, as above, to the appropriate DOL system manager.

    Note: OPM retains authority under its record management 
authority and under the Privacy Act to decide appeals of initial 
agency determinations regarding access to and amendment of material 
in these systems.

    c. A former employee wishing to inquire whether OPM's government-
wide system of records contains information about him/her should 
initially submit a written request, as outlined above, to the Assistant 
Director for Workforce and Information Personnel Systems and Oversight 
Group, Office of Personnel Management, 1900 E Street, NW., Washington, 
DC 20415.

RECORD ACCESS PROCEDURES:
    Follow the steps described above. Note: When a request for access 
involves medical or psychological records, the system manager may 
advise the requester that the material will be provided only to a 
physician designated by the subject. Upon receipt of the designation 
and upon verification of the physicians identity, the records will be 
made available to the physician, who will have full authority to 
disclose those records to the subject when appropriate.

CONTESTING RECORD PROCEDURES:
    Follow the steps described above. In addition, the written request 
for an amendment should include the following:
    The precise identification of the records to be amended; the

[[Page 16835]]

identification of the specific material to be deleted, added, or 
changed; and a statement of the reasons for the request, including all 
available material substantiating the request. Requests for amendment 
of records should include the words ``Privacy Act Amendment Request'' 
on both the envelope and at the top of the request letter.

RECORD SOURCE CATEGORIES:
    a. The individual to whom the information pertains.
    b. Laboratory reports and test results.
    c. Medical staff working in the health unit or dispensary who have 
examined, tested, or treated the individual.
    d. The individual's co-workers or supervisors.
    e. The individual's personal physician.
    f. Other Federal employee health units.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-12

SYSTEM NAME:
    Administrative Grievance Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    1. Human Resources Center, U.S. Department of Labor, 200 
Constitution Avenue, NW, Washington, DC 20210; National and Regional 
Personnel Offices;
    2. Office of the Solicitor, Washington, DC, and Regional Offices of 
the Solicitor.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current or former DOL employees who have filed grievances, under 
DOL's administrative grievance procedure in accordance with 5 CFR part 
771 and DOL's implementing regulation.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains records relating to grievances filed by DOL 
employees under administrative grievance procedures and in accordance 
with 5 CFR part 771 and DOL's implementing regulation. These case files 
contain all documents related to the grievance including statements of 
witnesses, reports of interviews and hearings, fact-finder's findings 
and recommendations, a copy of the original decision, and related 
correspondence and exhibits. This system does not include files and 
records of any grievance filed under negotiated procedures with 
recognized labor organizations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 CFR part 771.

PURPOSE(S):
    The records are used to process grievances submitted by bargaining-
unit employees for personal relief in a matter of concern or 
dissatisfaction which is subject to the control of agency management.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be used:
    a. To disclose information to any source from which additional 
information is requested in the course of processing a grievance, to 
the extent necessary to identify the individual, inform the source of 
the purpose(s) of the request, and identify the type of information 
requested.
    b. To disclose information to officials of the Merit System 
Protection Board or the Office of Special Counsel, when requested in 
connection with appeals, special studies of the civil service and other 
merit systems, review of DOL rules and regulations, investigations of 
alleged or possible prohibited personnel practices, and such other 
functions as may be authorized by law.
    c. To disclose information to the Equal Employment Opportunity 
Commission when requested in connection with investigations into 
alleged or possible discrimination practices or examination of 
affirmative employment programs.
    d. To disclose information to the Federal Labor Relations Authority 
or its General Counsel when requested in connection with investigations 
of allegations of unfair labor practices or matters before the Federal 
Service Impasses Panel.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Not applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, SAFEGUARDING, AND 
RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual file.

RETRIEVABILITY:
    These records are retrieved by the names of the individuals on whom 
they are maintained.

SAFEGUARDS:
    Locked storage equipment.

RETENTION AND DISPOSAL:
    These records are disposed of 4 years after the closing of the 
case.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Labor Management Relations Center, Human Resources 
Center, U.S. Department of Labor, 200 Constitution Avenue, NW, 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals submitting grievances should be provided a copy of the 
record under the grievance process. They may, however, contact the 
personnel office where the action was processed, regarding the 
existence of such records on them. They must furnish the following 
information for their records to be located and identified:
    a. Name;
    b. Approximate date of closing of the case and kind of action 
taken, and
    c. Organizational component involved.

RECORD ACCESS PROCEDURE:
    See Notification Procedure above.

CONTESTING RECORD PROCEDURE:
    Contact the personnel office where the grievance was processed. 
Individuals must furnish the following information for their records to 
be located and identified:
    a. Name;
    b. Approximate date of closing of the case and kind of action 
taken; and
    c. Organizational component involved.

RECORDS SOURCE CATEGORIES:
    Information in this system of records is provided by the following:
    a. The individual on whom the record is maintained.
    b. Testimony of witnesses.
    c. Investigative and other employment records.
    d. Decisions by Agency Officials.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Not applicable.
DOL/OASAM-17

SYSTEM NAME:
    Equal Employment Opportunity Complaint Files.

    Note: Records in this system are covered in conjunction with 
EEOC's government-wide system EEOC/GOVT-1.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Civil Rights Center, OASAM, U.S. Department of Labor, 200 
Constitution Avenue, NW, Washington, DC 20210. The Civil Rights Center 
maintains the primary system of records. However, Regional Civil Rights 
Offices maintain copies of complete or partial

[[Page 16836]]

investigative reports and correspondence files, as well as settlement 
agreements and informal complaint forms. A portion of these complaint 
files are forwarded to and maintained in the Office of the 
Administrative Review Board (ARB).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals, classes of individuals, or representatives designated 
to act on behalf of employees, former employees, or applicants of the 
Department who have consulted with an EEO Counselor and/or who have 
filed a formal complaint alleging discrimination on the basis of race, 
color, religion, sex, national origin, disability, age, and/or any 
basis covered by Executive Order 11478, as amended, because of a 
determination, decision, action, or the non-action administered against 
them by a departmental official, and individuals alleging reprisal for 
having previously participated in the EEO process.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information and/or documents pertaining to pre-complaint 
processing, informal resolutions, formal allegations of discrimination, 
and investigations of complaints of discrimination. These records 
contain complainants' names, addresses, job titles and descriptions, 
dates of employment; agencies involved; counselor's reports; initial 
and supplemental allegations; letters and notices to individuals and 
organizations involved in the processing of the complaint; materials 
placed into the record to support or refute the alleged decisions; 
determination or actions taken; statements of witnesses; related 
correspondence; investigative reports, instructions on actions to be 
taken in order to comply with the provisions of a decision, opinions, 
recommendations, settlement agreements, proposed and final decisions.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 11478, as amended; Secretary's Order 2-81 and 3-96; 
Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000e; 
the Equal Pay Act, as amended, 29 U.S.C. 206(d); the Age Discrimination 
in Employment Act of 1967, as amended, 29 U.S.C. 621; sections 501, 504 
and 508 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 791, 
794(a) and 794(d); the Civil Service Reform Act of 1978, 5 U.S.C. 1101; 
and 29 CFR part 1614.

PURPOSE(S):
    These records are used to process, investigate and resolve 
discrimination complaints within the Department.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The records in the complaint file are classified in three 
categories: Correspondence, investigative, and transcripts. Records 
that are relevant and necessary may be disclosed:
    1. To the responding official (RO) consistent with the instructions 
in EEOC's Complaint Processing Manual which provides that during the 
investigative process the responding official shall have access to 
documents in the correspondence file and the investigative file in 
which the official is identified and charged with discrimination or 
other wrong-doing. Names of and identifying information on persons 
other than the complainant and the RO should be deleted from copies of 
the documents shown to the RO. If the Department issues a final 
decision on the complaint rejecting the complainant's allegations 
against the RO, the RO does not have access to the entire complaint 
file. If the Department's decision concludes or implies impropriety on 
the part of the RO, the entire complaint file, with names and 
identifying information deleted where appropriate, must be made 
available to the RO. If the Department takes or proposes adverse action 
or other disciplinary action against the RO, only the records upon 
which the decision is based, without deletions, must be made available 
for his or her review.
    2. To Federal agencies with jurisdiction over a complaint, 
including the Equal Employment Opportunity Commission, the Office of 
Personnel Management, the Merit Systems Protection Board, the Office of 
Special Counsel, and the Federal Labor Relations Authority, for 
investigatory, conciliation or enforcement purposes.
    3. To a physician or medical official for the purpose of evaluating 
medical documents in complaints of discrimination on the basis of 
disability.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in manual and automated files.

RETRIEVABILITY:
    Manual files are indexed by complainant's name and by the office 
case number. Automated files are retrieved by: Office case number; 
complainant's name; fiscal year; current status of complaint; region 
code; issue code; basis code; agency code; class action; relief code; 
EOS identification; Investigator identification.

SAFEGUARDS:
    Manual records are maintained in secured file cabinets or in 
restricted areas, access to which is limited to authorized personnel. 
Automated files are controlled by means of identification numbers and 
passwords known only to the employees of the Civil Rights Center who 
are authorized to have access to such files.

RETENTION AND DISPOSAL:
    Records are retained for a period of four years after the final 
disposition of a complaint, and then destroyed. An alphabetical record 
is kept of open complaints by name of the complainant, giving the basis 
of the complaint, the matter giving rise to the complaint, and the 
disposition.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Civil Rights Center, OASAM, U.S. Department of Labor, 200 
Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals or organizations designated to act on behalf of 
individuals may write the system manager indicated above regarding the 
existence of records pertaining to them pursuant to 29 CFR 71.2. The 
inquirers should provide, as appropriate, their full name, the name of 
the employing agency and/or the agency in which the situation arose, if 
different than the employing agency, approximate date of filing 
complaint, region of complaint, complaint case number, the kind(s) of 
action(s) taken against them, and a notarized signature, or a notarized 
letter of consent when a person requests access on behalf of the 
individual who is the subject of the file.

RECORD ACCESS PROCEDURES:
    Individuals or organizations designated to act on behalf of an 
individual wishing to gain access to records covered by the Privacy 
Act, shall follow the guidelines prescribed by 29 CFR part 71, 
summarized here under ``Notification procedures.''

CONTESTING RECORD PROCEDURES:
    Individuals wishing to contest information in their files may, 
pursuant to 29 CFR 71.9, shall write the system manager at the 
specified address above, reasonably identifying the record pertaining 
to them, the information which is being contested in that record,

[[Page 16837]]

the corrective action(s) being sought, and the reasons for the 
correction(s).

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains; official documents relating 
to the processing of a complaint, the informal and formal allegations, 
appeals of departmental decisions; and respondent agency officials, 
employees, and other witnesses.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Under the specific exemption provided by 5 U.S.C. 552a(k) (2), this 
system of records is exempted from the following provisions of the 
Privacy Act: (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I) and (f). 
Information from the complaint file may be denied in anticipation of a 
civil action or proceeding, in instances where premature release of 
documents could hamper the decision-making process, where the release 
of personal information about another employee may result in an 
invasion of personal privacy, and where release of confidential 
statements could lead to intimidation or harassment of witnesses and 
impair future investigations by making it more difficult to collect 
similar information. Personal information about other employees that 
are contained in the complainant's file because of its use as 
comparative data such as: Medical records, place and date of birth, 
age, martial status, home address and telephone numbers, the substance 
of promotion recommendations, supervisory assessments of professional 
conduct and ability, may be denied to the subject when it could cause 
embarrassment and/or harassment to the other employees.
DOL/OASAM-19

SYSTEM NAME:
    Negotiated Grievance Procedure and Unfair Labor Practice Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    A. Offices in Washington, DC: Labor Management Relations Center, 
Human Resources Center (OASAM) and;
    B. OASAM Regional Personnel Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DOL employees who have filed grievances under negotiated grievance 
procedures, and DOL employees who have filed unfair labor practices 
charges against the Department.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains a variety of records relating to an employee 
grievance filed under procedures established by labor-management 
negotiations and unfair labor practice charges filed under the Federal 
Service Labor-Management Relations Statute. The Records may include 
information such as: Employee's name, grade, job title, employment 
history, arbitrator's decision or report, record of appeal to the 
Federal Labor Relations Authority, and a variety of employment and 
personnel records associated with the grievance or charge.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7121 for grievances, 5 U.S. 7116 for unfair labor 
practices, Federal Service Labor-Management Relations Statute and 
related amendments of 5 U.S.C. 5596(b) for back pay.

PURPOSE(s):
    These records are used to process an employee's grievance filed 
under a negotiated grievance procedure or an unfair labor practice 
charge filed by an employee or union.

ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records that are relevant 
and necessary may be used:
    a. To disclose information to officials of the Merit System 
Protection Board or the Office of Special Counsel, when requested in 
connection with appeals, special studies of the civil service and other 
merit systems, review of DOL rules and regulations, investigations or 
alleged or possible prohibited personnel practices, and such other 
functions as may be authorized by law.
    b. To disclose information to the Equal Employment Opportunity 
Commission when requested in connection with investigations into 
alleged or possible discrimination practices or examination of 
affirmative employment programs.
    c. To disclose information to the Federal Labor Relations Authority 
or its General Counsel when requested in connection with investigations 
of allegations of unfair labor practices or matters before the Federal 
Service Impasses Panel.
    d. To disclose information to the union when requested in 
connection with the union's representation of the DOL employee who has 
filed the grievance or unfair labor practice.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual file.

RETRIEVABILITY:
    By name and/or case file number.

SAFEGUARDS:
    Locked room.

RETENTION AND DISPOSAL:
    Records are destroyed 4 years after the closing of the case.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Labor-Management Relations, Human Resources Center, U.S. 
Department of Labor, 200 Constitution Ave., NW, Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Contact system manager at above address.

RECORD ACCESS PROCEDURE:
    Contact system manager at above address.

CONTESTING RECORD PROCEDURE:
    Contact system manager at above address.

RECORD SOURCE CATEGORIES:
    Individual employees who have filed grievances and charges, 
employee/supervisor interviews, investigative and employment records, 
and findings of arbitrators and other tribunals.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Under the specific exemption provided by 5 U.S.C. 552a(k)(2), this 
system of records is exempted from the following provisions of the 
Privacy Act: 5 U.S.C. 552a(c)(3), (d), (e)(1), and (e) (4)(G), (H), (I) 
& (f). Information from the case file may be denied in anticipation of 
a civil action or proceeding, in instances where premature release of 
documents could hamper the decision-making process, where the release 
of personal information about another employee may result in an 
invasion of personal privacy, and where release of confidential 
statements could lead to intimidation or harassment of witnesses and 
impair future investigations by making it more difficult to collect 
similar information. Personal information about other employees that is 
contained in the grievant's or charging party's file because of its use 
as comparative data such as: medical records, place and date of birth, 
age, marital status, home address and telephone numbers, the substance 
of

[[Page 16838]]

promotion recommendations, supervisory assessments of professional 
conduct and ability, may be denied to the subject when it could cause 
embarrassment and/or harassment to the other employees.
DOL/OASAM-20

SYSTEM NAME:
    Personnel Investigation Records.

SECURITY CLASSIFICATION:
    None for the system. However, items or records within the system 
may have national defense/foreign policy classifications up through 
secret.

SYSTEM LOCATION:
    Assistant Director, Executive Resources and Personnel Security Team 
(OASAM), U.S. Department of Labor, 200 Constitution Avenue, NW, 
Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    a. Current and former employees or applicants for employment in the 
Department.
    b. Individuals considered for access to classified information or 
restricted areas and/or security determinations as contractors, 
experts, instructors, and consultants to Departmental programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Investigative files and investigative index card files which 
pertain to clearance investigations for Federal employment. These 
records contain investigative information regarding an individual's 
character, conduct, and behavior in the community where he or she lives 
or lived; arrests and convictions for violations against the law; 
reports of interviews with present and former supervisors, coworkers, 
associates, educators, etc; reports about the qualifications of an 
individual for a specific position and files and index cards relating 
to adjudication matters; reports of inquiries with law enforcement 
agencies, employers, educational institutions attended; reports or 
action after OPM or FBI Section 8(d) Full Field Investigation; Notices 
of Security Investigation; and other information developed from above.

    Note: This system does not apply to records of a personnel 
investigative nature that are part of the Office of Personnel 
Management's (OPM) Privacy Act System OPM/CENTRAL-9, Personnel 
Investigation Records. Access to or amendment of such records must 
be obtained from OPM.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 10450.

PURPOSE(S):
    The purposes of this systems are:
    a. To provide investigatory information for determination 
concerning compliance with Federal personnel regulations and for 
individual personnel determinations including suitability and fitness 
for Federal employment, access and security clearances, evaluations of 
qualifications, loyalty to the U.S. and evaluations of qualifications 
and suitability for performance of contractual services for the U.S. 
Government.
    b. To document such determinations;
    c. To provide information necessary for the scheduling and conduct 
of the required investigations;
    d. To otherwise comply with mandates and Executive Order; and
    These records may also be used to locate individuals for personnel 
research.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be used in 
disclosing relevant and necessary information:
    a. To designated officers and employees of agencies, offices, and 
other establishments in the executive, legislative, and judicial 
branches of the Federal Government, and the District of Columbia 
Government, when such agency, office, or establishment conducts an 
investigation of the individual for the purpose of granting a security 
clearance, or for the purpose of making a determination of 
qualifications, suitability, or loyalty to the United States 
Government, or access to classified information or restricted areas.
    b. To designated officers and employees of agencies, offices, and 
other establishments in the executive, legislative, and judicial 
branches of the Federal Government, and the District of Columbia 
Government, having the responsibility to grant clearances to make a 
determination regarding access to classified information or restricted 
areas, or to evaluate qualifications, suitability, or loyalty to the 
United States Government, in connection with performance of a service 
to the Federal Government under a contract or other agreement.
    c. To the intelligence agencies of the Department of Defense, the 
National Security Agency, the Central Intelligence Agency, and the 
Federal Bureau of Investigation for use in intelligence activities.
    d. To Federal agencies as a data source for management information 
through the production of summary descriptive statistics and analytical 
studies in support of the functions for maintained or for related 
studies.
    e. To disclose information to officials of the Merit Systems 
Protection Board, including the Office of the Special Counsel, when 
requested in connection with appeals, special studies of the civil 
service and other merit systems, review of office rules and 
regulations, investigations of alleged or possible prohibited personnel 
practices, and such other functions, e.g., as promulgated in 5 U.S.C. 
1205 and 1206, or as may be authorized by law.
    f. To disclose information to the Equal Employment Opportunity 
Commission when requested in connection with investigations into 
alleged or possible discrimination practices in the Federal sector, 
examination of Federal affirmative employment programs, compliance by 
Federal agencies with the Uniform Guideline Employee Selection 
Procedures, or other functions vested in the Commission by the 
President's Reorganization Plan No. 1 of 1978.
    g. To disclose information to the Federal Labor Relations Authority 
or its General Counsel when requested in connection with investigations 
of allegations of unfair labor practices or matters before the Federal 
Service Impasses Panel.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Not applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ASSESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders and on index cards.

RETRIEVABILITY:
    Records are retrieved by the name of the individual on whom they 
are maintained.

SAFEGUARDS:
    Folders are maintained in file cabinets secured by three position 
combination locks. The index to the system and those records which are 
maintained on index cards are contained in covered and locked Wheeldex 
machines. All employees are required to have an appropriate security 
clearance before they are allowed access to the records.

RETENTION AND DISPOSAL:
    a. Index cards which show the scheduling or completion of an 
investigation, and investigative files, if any, are retained for 2 
years, plus the current year from the date of the most recent 
investigative activity. Other

[[Page 16839]]

index cards which show no investigative record other than the 
completion of a clear National Agency Check or a clear National Agency 
Check Inquiry, and where no investigative file folder exists, are 
retained for two years plus the current year.
    b. Reports of action after OPM or FBI section 8(d) background 
investigation are retained for the life of the investigative file.
    c. Notices of Security Investigations are retained for 20 years.
    All records are destroyed by burning.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Human Resources Services Center, OASAM, U.S. Department 
of Labor, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system contains 
information about them should contact the system manager in writing. 
Individuals must furnish the following information for their records to 
be located and identified:
    a. Full name
    b. Date of birth
    c. Signature
    d. Any available information regarding the type of record involved.
    e. The category of covered individuals under which the requester 
believes he or she fits.

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to their records should 
contact the system manager in writing. Individuals must furnish the 
following information for their records to be located and identified:
    a. Full name
    b. Date of birth
    c. Signature
    d. Any available information regarding the type of record involved.
    e. The category of covered individuals under which the requester 
believes he or she fits.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment to their non-exempt 
records should contact the system manager in writing. Individuals must 
furnish the following information for their records to be located and 
identified:
    a. Full name
    b. Date of birth
    c. Signature
    d. Any available information regarding the type of record involved.
    e. The category of covered individuals under which the requester 
believes he or she fits.

RECORD SOURCE CATEGORIES:
    Information contained in the system was obtained from the following 
categories of sources:
    a. Applications and other personnel and security forms furnished by 
the individual;
    b. Investigative and other record material furnished by Federal 
agencies;
    c. Notices of personnel actions furnished by Federal agencies;
    d. By personal investigation or written inquiry from sources such 
as employers, educational institutions, references, neighbors, 
associates, police departments, courts, credit bureaus, medical 
records, probation officials, prison officials, newspapers, magazines, 
periodicals, and other publications.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system may contain the following types of information:
    a. Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for Federal 
civilian employment. The Privacy Act, at 5 U.S.C. 552a(k)(5), permits 
an agency to exempt such material from certain provisions of the Act. 
Materials may be exempted to the extent that release of the material to 
the individual whom the information is about would:
    1. Reveal the identity of a source who furnished information to the 
Government under an express promise (granted on or after September 27, 
1975) that the identity of the source would be in confidence; or
    2. Reveal the identity of a source who, prior to September 27, 
1975, furnished information to the Government under an implied promise 
that the identity of the source would be held in confidence.
    b. For all the above reasons the Department hereby exempts this 
system from the following provisions of the Privacy Act: 5 U.S.C. 552a 
(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I) and (f).
DOL/OASAM-22

SYSTEM NAME:
    Civil Rights Center Discrimination Complaint Case Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Civil Rights Center, OASAM, U.S. Department of Labor, Constitution 
Avenue, NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals, classes of individuals, or representatives designated 
to act on behave of individuals filing complaints against recipients of 
DOL financial assistance, DOL conducted programs, or State or local 
governments that exercise responsibilities, regulate, or administer 
services, programs, or activities in all programs, services, and 
regulatory activities relating to labor and the workforce alleging 
discrimination on the basis of race, color, national origin, age, 
disability, sex, religion, citizenship, political affiliation or 
belief, citizenship, participation in a Workforce Investment Act (WIA) 
Title-I program or activity, and/or any basis covered by Executive 
Order 13160, or retaliation for having filed a discrimination 
complaint, furnishing information, or assisting or participating in any 
manner in an investigation, hearing or any other activity related to 
the administration of Federal law requiring equal opportunity.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Complainants' statements of alleged discrimination, respondents' 
statements, witnesses' statements, names and addresses of complainants 
and respondents, personal, employment or program participation 
information, medical records, conciliation and settlement agreements, 
related correspondence, initial and final determinations, other records 
related to investigations of discrimination complaints.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. 
2000d to 2000d-4; secs. 504 and 508(d) of the Rehabilitation Act of 
1973, as amended, 29 U.S.C. 794(a) and 794(d); the Age Discrimination 
Act of 1975, as amended, 42 U.S.C. 6102; Title IX of the Education 
Amendments of 1972, as amended, 20 U.S.C. 1681; sec. 645-255 of the 
Social Security Act, 42 U.S.C. 603(a)(5); sec. 167 of the Job Training 
Partnership Act, as amended, 29 U.S.C. 1577; sec. 188 of the Workforce 
Investment Act of 1998; 29 U.S.C. 2938, the Americans with Disabilities 
Act of 1990, 42 U.S.C. 12101 et seq.; Executive Order 13160; 
Secretary's Order 4-2000; 29 CFR parts 31, 32, 33, 34, 36 and 37, and 
28 CFR part 35.

PURPOSE(S):
    To maintain records on individuals who have filed a complaint with, 
or to investigate and resolve discrimination complaints filed with the 
Department of Labor against (1) recipients of financial assistance from 
the Department, (2) Department of Labor conducted programs or 
activities and (3) components of State and local

[[Page 16840]]

governments that exercise responsibilities, regulate, or administer 
services, programs, or activities in all programs, services, and 
regulatory activities relating to labor and the workforce.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records that are relevant and necessary may be disclosed:
    a. To the Equal Employment Opportunity Commission, Department of 
Justice, Federal Mediation and Conciliation Service, when relevant to 
matters within the jurisdiction of those agencies over a complaint, for 
investigatory, conciliation, enforcement, or litigation purposes.
    b. To organizations which are recipients of Federal financial 
assistance and against whom complaints in an administrative or judicial 
proceeding are filed to the extent necessary to effectively represent 
themselves, provided that the privacy of persons not a party to the 
dispute is protected.
    c. To the Equal Employment Opportunity Commission, the Department 
of Justice, the Department of Health and Human Services, and other 
Federal entities having responsibility for processing and resolving 
complaints, coordinating civil rights activities and/or preparing 
reports to Congress under authorities indicated in this particular 
notice.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    These records are maintained in manual and automated files.

RETRIEVABILITY:
    These records are retrieved by various combinations of office case 
numbers, complainant's name, fiscal year, current status of complaint, 
state, basis code, and program code.

SAFEGUARDS:
    Manual records are maintained in secured file cabinets or in 
restricted areas, access to which is limited to authorized personnel. 
Automated files are controlled by means of identification numbers and 
passwords.

RETENTION AND DISPOSAL:
    Manual records are retained for a period of three years after the 
final disposition of a complaint. They are then retired to the Federal 
Records Center for two additional years, and then destroyed. Complaints 
are maintained in the automated file for two years, after which they 
are stored on disc or tape for three additional years and then 
destroyed by shredding.

SYSTEM MANAGER(S) AND ADDRESS:
    Civil Rights Center, OASAM, U.S. Department of Labor, 200 
Constitution Avenue, NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Pursuant to 29 CFR part 71 individuals requesting information or 
assistance, or making inquiries regarding the existence of records 
pertaining to them should write the system manager at the address 
above. Inquiries should include the name of the inquirer, complaint 
case number, approximate date of filing, if the case number is unknown, 
name of respondent, last known status of the complaint, and signature. 
When a request is submitted by mail, the signature of the requester 
shall be notarized.

RECORD ACCESS PROCEDURES:
    An individual or organization representing an individual(s), 
wishing to gain access to these records shall follow the guidelines set 
forth under notification procedures summarized above and Departmental 
regulations at 29 CFR part 71.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to contest information in their files may, 
pursuant to 29 CFR part 71, write the system manager at the specified 
address above, reasonably identifying the record pertaining to them, 
the information which is being contested in that record, the corrective 
action(s) being sought, and the reason(s) for the correction(s).

RECORD SOURCE CATEGORIES:
    Individual complainants; respondent officials, employees, and 
witnesses; interrogatories; recipient files and records; and 
physicians' and other medical service providers' records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISION OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/OASAM-23

SYSTEM NAME:
    Travel Management Center.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    This system of records is located in the travel agency under 
contract with this Department and in the administrative offices of 
Department of Labor component agencies.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals for whom travel is being arranged by the contractor.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include traveler's profile which contains name of 
individual, social security number, home and office telephones, 
agency's name, address, and telephone number, air travel preference, 
rental car identification number and preference of car, hotel 
preference, current passport and/or visa number, personal credit card 
numbers, and additional information; travel authorization and monthly 
reports from travel agent(s) showing charges to individuals, balances, 
and other types of account analyses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 711; interpret or apply 31 U.S.C. 3511, 3512, and 3523.

PURPOSE(S):
    To assemble in one system information to enable travel agents who 
are under contract to the Federal Government to issue and account for 
travel provided to individuals.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the routine uses listed in the general prefatory 
statement:
    a. To disclose information to a credit card company for billing 
purposes.
    b. To disclose information to a Federal agency for accumulating 
reporting data and monitoring the system.
    c. To disclose information to the agency by the contractor in the 
form of

[[Page 16841]]

itemized statements of invoices, and reports of all transactions 
including refunds and adjustments to enable audits of charges to the 
Government.
    d. To disclose credit card information, phone numbers, addresses, 
etc., to airlines, hotels, car rentals companies and other travel 
affiliated companies for the purpose of serving the client.
    e. To disclose personal credit card information to hotels and car 
rental companies for the purpose of guaranteeing reservations.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records in file cabinets. Computer records within a computer 
and attached equipment.

RETRIEVABILITY:
    By name and/or social security number of traveler.

SAFEGUARDS:
    Records stored in lockable file cabinets or secured rooms. 
Computerized records protected by password system and electronic 
signaturing. Information released only to authorized officials on a 
need-to-know basis.

RETENTION AND DISPOSAL:
    Records kept by the Department and/or the travel agency are held 
for 3 years and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Budget, Office of the Assistant Secretary for 
Administration and Management, Department of Labor, 200 Constitution 
Avenue NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed or presented to the system manager noted 
at the address listed above.

RECORD ACCESS PROCEDURES:
    A request for access shall be addressed to the system manager at 
the address listed above.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager.

RECORD SOURCE CATEGORIES:
    Individual, employees, travel authorization, credit card companies.

EXEMPTION FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-24

SYSTEM NAME:
    Privacy Act/Freedom of Information Act Requests File System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    A. Departmental Offices in Washington, DC
    B. Regional offices of the Department.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have submitted Privacy Act and Freedom Of 
Information Act requests under (5 U.S.C. 552a and 552).

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains initial requests under the Acts, responses, 
and related documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Privacy Act of 1974 (5 U.S.C. 552a); the Freedom of Information 
Act (5 U.S.C. 552); and 5 U.S.C. 301).

PURPOSE(S):
    This system of records is maintained for various reasons as 
follows:
    a. To process individuals' requests made under the Privacy Act and 
the Freedom of Information Act.
    b. To provide a record of communications between the requester and 
the agency.
    c. To ensure that all relevant, necessary and accurate data are 
available to support any process for appeal.
    d. To provide a legal document to support any process for appeal.
    e. To prepare the annual reports to OMB and Congress as required by 
the Privacy and Freedom of Information Acts.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records, and information in these records, may be used:
    a. To disclose information to the Office of Management and Budget 
at any stage in the legislative coordination and clearance process in 
connection with private relief legislation as set forth in OMB Circular 
No. A-19.
    b. To disclose information to Federal agencies (e.g., Department of 
Justice) in order to obtain advice and recommendation concerning 
matters on which the agency has specialized experience or particular 
competence, for use in making required determinations under the Freedom 
of Information Act or the Privacy Act of 1974.
    c. To disclose information to any source from which additional 
information is requested (to the extent necessary to identify the 
individual, inform the source of the purpose of the request, and to 
identify the type of information requested), where necessary to obtain 
information relevant to a decision concerning a Privacy Act, Freedom of 
Information Act request.
    d. To disclose information to another Federal agency, to a court, 
or a party in litigation before a court or in an administrative 
proceeding being conducted by a Federal agency, either when the 
Government is a party to a judicial proceeding or in order to comply 
with the issuance of a subpoena.
    e. To disclose, in response to a request for discovery or for 
appearance of a witness, information that is relevant to the subject 
matter involved in a pending judicial or administrative proceeding.
    f. To disclose information to officials of the Merit Systems 
Protection Board, including the Office of the Special Counsel, when 
requested in connection with appeals, special studies of the civil 
service and other merit systems, review of Office rules and regulation, 
investigations of alleged or possible prohibited personnel practices, 
and such other functions, e.g., as prescribed in 5 U.S.C. 1205 and 
1206, or as may be authorized by law.
    g. To disclose information to the Equal Employment Opportunity 
Commission when requested in connection with investigations into 
alleged or possible discrimination complaints in the Federal sector, 
examination of Federal Affirmative employment programs, compliance by 
Federal agencies with the Uniform Guidelines on Employee Selection 
Procedures, or other functions vested in the Commission by the 
President's Reorganization Plan No. l of 1978.
    h. To disclose information to the Federal Labor Relations Authority 
or its General Counsel when requested in connection with investigations 
of allegations of unfair labor practices or matters before the Federal 
Service Impasses Panel.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    These records are maintained in file folders.

[[Page 16842]]

RETRIEVABILITY:
    These records are retrieved by name of individual making request 
and by date of request.

SAFEGUARDS:
    These records are located in lockable metal filing cabinets with 
access limited to personnel whose duties require access.

RETENTION AND DISPOSAL:
    Destroyed two years after response date if no denial was involved. 
Destroyed five years after response date if denial of records was 
involved. If there is an appeal to the Solicitor of Labor, the records 
are destroyed six years after final agency determination or 3 years 
after final court adjudication, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Head of agencies or component units within the Department who have 
custody of the records. (See the appropriate Agency Official in the 
listing in the Appendix to this document.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager at 
the appropriate office or region where their original Privacy Act or 
Freedom of Information Act request was sent, or where they received 
responses to such requests.

RECORD ACCESS PROCEDURE:
    A request for access shall be addressed to each facility to which 
the requester has submitted a Freedom of Information Act or Privacy Act 
request.

    Note: Individuals must furnish the following information for 
their records to be located and identified:
    a. Name
    b. Approximate dates of Privacy Act/FOIA Act correspondence 
between the Department of Labor and the individual.
  

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager 
listed above.

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from: The individual 
requester; official documents, agency officials, and other Federal 
agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The Department of Labor has claimed exemptions from several of its 
other systems of records under 5 U.S.C. 552a(k) (1), (2), (3), (5), and 
(6). During the course of a PA/FOIA action, exempt materials from those 
other systems may become part of the case record in this system. To the 
extent that copies of exempt records from those other systems are 
entered into these PA/FOIA case records, the Department has claimed the 
same exemptions for the records as they have in the original primary 
system of records of which they are a part.
DOL/OASAM-25

SYSTEM NAME:
    Intergovernmental Personnel Act Assignment Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    A. In Washington, DC: OASAM, Human Resources Center
    B. OASAM Regional Personnel Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current or former State or local government agency or educational 
institution employees, employees of Indian tribal governments, or other 
organizations who have completed or are presently on an assignment in a 
DOL agency under the provisions of IPA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records consist of a copy of the individual's IPA agreement 
between a DOL agency and a State or local government, educational 
institution, Indian tribal government, or other organization; 
biographical and background information about the assignees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Intergovernmental Personnel Act of 1970. (5 U.S.C. 3371 through 
3376).

PURPOSE(S):
    These records are maintained to document and track mobility 
assignments under IPA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Not applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders.

RETRIEVABILITY:
    By the name of the individual.

SAFEGUARDS:
    Files are maintained in an area with limited access.

RETENTION AND DISPOSAL:
    Records are retained for a period of three years following the 
completion of the assignment.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Human Resource Services Center, U.S. Department of Labor, 
200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals wanting to inquire whether this system contains 
information about them should contact the servicing personnel office.

RECORD ACCESS PROCEDURES:
    Contact the servicing personnel office.

CONTESTING RECORD PROCEDURES:
    Contact the servicing personnel office.

RECORDS SOURCE CATEGORIES:
    Information provided by the assignee and by officials in DOL 
agencies, State and local governments, educational institutions, Indian 
tribal governments and other organizations where the assignee is 
employed.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Not applicable.
DOL/OASAM-26

SYSTEM NAME:
    Frances Perkins Building Parking Management System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Facilities Management, Frances Perkins Building, 200 
Constitution Avenue, NW, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All individuals assigned or applying for assignment of parking 
privileges in the Frances Perkins Building, Washington, DC.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system includes: name, office building and room number, office 
telephone number, employing agency, home address, federal service 
computation date, handicap certification, automobile license number, 
make and year of car, permit

[[Page 16843]]

numbers (if assigned parking privileges), category of assignment, and 
office location in/out of zone of special consideration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To maintain records on individuals who are assigned or applying for 
assignment of parking privileges in the Frances Perkins Building.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of information may be made to other government agencies 
to compare names of car pool members. (For verification, the names of 
car pool members, their office telephone number and permit numbers will 
be displayed within the Frances Perkins Building.) Applications for 
disabled parking shall be disclosed to the PHS for medical review and 
approval. The names of car pool members, permit number, agency and 
office telephone numbers will be provided to the management contractor 
for the sale of permits.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files are stored in a local, three drawer file cabinet. 
Computer records are stored in a personal computer with a password 
control.

RETRIEVABILITY:
    Records are filed and retrieved by name or permit number.

SAFEGUARDS:
    Access to and use of these records is limited to personnel whose 
official duties require access. Automated data in personal computer are 
password protected. Written application data are placed in file 
cabinets.

RETENTION AND DISPOSAL:
    Records are retained while the assignments are current and are 
destroyed after the completion of each parking reallocation cycle.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Facilities Management, U.S. Department of 
Labor, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Access to these records may be obtained by request in writing to: 
Director, Office of Facilities Management, 200 Constitution Avenue, NW, 
Washington, DC 20210.

RECORD ACCESS PROCEDURE:
    Individuals wishing to request access to records should contact the 
appropriate office listed in the notification procedure section. 
Individuals must furnish the name or permit number for the record they 
wish to access.

CONTESTING RECORDS PROCEDURES:
    Individuals wishing to request amendment of the records should 
contact the official at the address specified under notification 
procedures above, and reasonably identify the record and specify the 
information to be contested.

RECORDS SOURCE CATEGORIES:
    Information comes from the individuals to whom the information 
pertains. Also, other government agencies may provide information to 
the Department.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-27

SYSTEM NAME:
    Employee/Contractor Identification Program.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Office of the Assistant Secretary for 
Administration and Management (OASAM), Business Operations Center 
(BOC), Administrative Services Center (ASC), Customer Service, 200 
Constitution Avenue, NW, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual DOL employees and individual employees of contractors 
doing business with DOL.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records which contain individual identifiers plus a photographic 
image of DOL employees and DOL contract employees.

AUTHORITY OF MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To maintain records on the identification of persons to be 
rightfully admitted to DOL facilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS:
STORAGE:
    Automated records are stored on the hard drive of a computer and 
manual records are stored in a secure file cabinet.

RETENTION AND DISPOSAL:
    Records are maintained indefinitely.

RETRIEVABILITY:
    Records are retrieved by the employee's or contractor's last name 
or social security number and agency.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Customer Service, OASAM, U.S. Department of Labor, 200 
Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager 
indicated above.

RECORD ACCESS PROCEDURE:
    Individuals requesting access must comply with Privacy Act 
regulations on verification of identity and access to records. (See 29 
CFR part 71.)

CONTESTING RECORD PROCEDURE:
    Same as notification procedure above, except individuals desiring 
to contest or amend information maintained in the system should direct 
their written request to the system manager listed above, and state 
clearly and concisely what information is being contested, the reasons 
for contesting it, and the proposed amendment to the information 
sought.

RECORD SOURCE CATEGORIES:
    Individual DOL employees and individual employees of contractors 
doing business with DOL.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-28

SYSTEM NAME:
    Incident Report/Restriction Notice.

[[Page 16844]]

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Office of the Assistant Secretary for 
Administration and Management (OASAM), Business Operations Center 
(BOC), Office of Facilities Management (OFM), Division of Security, 200 
Constitution Avenue NW, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Complainants, Witnesses and Suspects.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records which contain information on incidents that occurred in the 
Frances Perkins Building. Information includes name, agency and date of 
incident.

AUTHORITY OF MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    Records provide a means of identifying security problems thereby 
making it possible to better utilize security resources.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS:
STORAGE:
    Manual files in a cabinet housed in a secured room.

RETENTION AND DISPOSAL:
    Records are maintained seven years, at which time they are 
destroyed.

RETRIEVABILITY:
    Records are filed and retrieved by names.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Security and Emergency Preparedness, U.S. 
Department of Labor, OASAM/ BOC/OFM, 200 constitution Avenue, NW, 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager 
indicated above.

RECORD ACCESS PROCEDURE:
    Individuals wishing to request access to information about them 
should contact the system manager indicated above.

CONTESTING RECORD PROCEDURE:
    Same as notification procedure above, except individuals desiring 
to contest or amend information maintained in the system should direct 
their written request to the system manager listed above, and state 
clearly and concisely what information is being contested, the reasons 
for contesting it, and the proposed amendment to the information 
sought.

RECORD SOURCE CATEGORIES:
    Sources of information contained in this system are from 
individuals, DOL records, Federal Protective Service records and FBI 
records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-29

SYSTEM NAME:
    OASAM Employee Administrative Investigation File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Offices within the Office of the Assistant Secretary for 
Administration and Management at the National Office and in each of the 
Regional Offices in addition to all OASAM client agencies in the 
National Office and in the regions.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    OASAM employees and the Business Operations Center client agency 
personnel against whom allegations of misconduct have been made.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Investigative report(s), sworn affidavits, written statements, time 
and attendance records, earnings and leave statements, applications for 
leave, notifications of personnel actions, travel vouchers, 171's, 
certificates of eligible, performance appraisals, interviews and other 
data gathered from involved parties and organizations which are 
associated with the case.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(s):
    To maintain records on investigations of allegations of misconduct.

ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USERS:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in file cabinets.

RETRIEVABILITY:
    By name or case file number.

SAFEGUARDS:
    Files are maintained in locked file cabinets with access only to 
those with a need to know the information to perform their duties.

RETENTION AND DISPOSAL:
    Records are retained for four years following the date either: (a) 
They are referred to the OIG; (b) they are transferred to OPM/GOVT-3 
Records of Adverse Actions and Actions Based on Unacceptable 
Performance; or (c) it is determined that the allegation was without 
sufficient merit to warrant further action, after which they are 
destroyed by burning.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Human Resources Services Center, 200 Constitution Avenue, 
NW., Washington, DC 20210, and appropriate Regional Personnel Officers.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed or presented to the system manager noted 
at the address listed above.

RECORDS ACCESS PROCEDURES:
    A request for access shall be addressed to the system manager at 
the address listed above. Individuals must furnish the following 
information for their records to be located and identified: Name; 
approximate date of the investigation.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager 
and must meet the requirements of 29 CFR Part 71.

RECORD SOURCE CATEGORIES:
    Hotline complaints through the Office of the Inspector General's 
hotline or through the General Accounting Office; incident reports 
submitted by employees or members of the general public; statements by 
subject and fellow

[[Page 16845]]

employees; and other investigative reports.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/OASAM-30

SYSTEM NAME:
    Injury Compensation System (ICS).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    A. Offices in Washington, DC: Safety and Health Center, OASAM, and
    B. OASAM Regional Personnel Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current/former employees of the Department of Labor and current/
former Job Corps Center students who file, or who have filed on their 
behalf, workers' compensation claims for traumatic injury, occupational 
disease, recurrence of disability, and death.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains information relating to a DOL employee's/Job 
Corps Center student's claim for compensation filed under procedures 
established by the Office of Worker's Compensation Programs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Employees' Compensation Act, as amended (codified in 5 
U.S.C. 8101 et seq.), and to related regulations in Title 20, Code of 
Federal Regulations (CFR), part 10; The Occupational Safety and Health 
Act of 1970 (Pub. L. 91-596), Executive Order 12196; Occupational 
Safety and Health Programs for Federal Employees, and 29 CFR part 1960.

Purpose(s):
    The records are used as a reference, by agency officials, to track 
and monitor DOL employees and/or Job Corps Center students who receive 
continuation of pay and/or FECA compensation benefits.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in manual and automated files.

RETRIEVABILITY:
    Manual files are indexed by agency/region. Automated files are 
retrieved by: Agency/region code, case number, claimant's name, fiscal 
year.

SAFEGUARDS:
    Manual files are maintained in locked file cabinets under 
supervision of Office of Safety and Health personnel. Confidential 
passwords are required for access to automated records.

RETENTION AND DISPOSAL:
    Records are maintained in the ICS system for 5 years.

System Manager(s) Address:
    Director, Office of Safety and Health, U.S. Department of Labor, 
200 Constitution Avenue, NW., Washington, DC 20210.

Notification Procedure:
    Requests, including name, date of injury, agency name, and case 
file number, if known, should be addressed to the system manager listed 
above, at the office where the record is located.

Record Access Procedures:
    A request for access shall be addressed to the system manager at 
the address listed above. Individuals must furnish the following 
information for their records to be located and identified:
    a. Name and address.

CONTESTING RECORD PROCEDURES:
    Not applicable.

RECORD SOURCE CATEGORIES:
    Records in this system contain information extracted from OWCP/
payroll data files/tapes.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-31

SYSTEM NAME:
    DOL Flexible Workplace (Flexiplace) Programs Evaluation and Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    DOL/OASAM/Office of Human Resources, Office of Human Resource 
Systems and with each employee's supervisor.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DOL participants in Flexiplace Programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system include program participants, position title 
and grade, office location, and address of alternate work site. 
Records, also include survey information obtained during the 
individual's participation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    These records are used for statistical reporting and evaluation of 
the DOL Flexiplace Program, and are not used in any way for making any 
determination about an identifiable individual.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in manual files and on computer disks.

RETRIEVABILITY:
    Records are retrieved by individual(s) name(s).

SAFEGUARDS:
    Records are maintained on secure computer systems and can only be 
retrieved with the proper access code. Access to the manual files is 
limited to authorized users.

RETENTION AND DISPOSAL:
    The database will be retained without individual identifiers (which 
will be

[[Page 16846]]

deleted from the files) for statistical purposes only.

SYSTEM MANAGER(S) AND ADDRESS:
    U.S. Department of Labor, Office of the Assistant Secretary for 
Administration and Management, Office of Human Resources, Office of 
Human Resource Systems, Frances Perkins Building, 200 Constitution 
Avenue, NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the systems manager 
listed above. Individuals must furnish the following information for 
their records to be located and identified: Name, GS grade and series, 
organizational unit.

RECORDS ACCESS PROCEDURES:
    Individuals wishing to request access to records pertaining to them 
should contact the systems manager. Individuals must furnish the 
following information for their records to be located and identified: 
Name, GS grade and series, organizational unit.

CONTESTING RECORD PROCEDURE:
    Individuals wishing to contest information in their files may write 
to the system manager at the specified address above, reasonably 
identify the records pertaining to them, the information which is being 
contested in those records, the corrective action(s) being sought, and 
the reasons for the correction(s).

RECORD SOURCE CATEGORIES:
    Individual participants and their supervisors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Not applicable.
DOL/OASAM-32

SYSTEM NAME:
    Transit Subsidy Management System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Financial Management Services Center, 
Office of the Assistant Secretary for Administration and Management 
(OASAM), 200 Constitution Avenue, NW, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All DOL employees who apply for Transit Subsidy benefits.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contain information on DOL employees, such as name, social 
security number, organization (code), office location, and employment 
status.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To maintain records on the Transit Subsidy Program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files are retained by the Financial Management Services 
Center, in a file cabinet. Computer records are stored in a database 
server located in a secure area accessible only by encoded security 
cards.Machine readable version of the records is kept in a secure 
microcomputer (server) database.

RETRIEVABILITY:
    Records are filed and retrieved by name or Social Security Number.

SAFEGUARDS:
    Records can be accessed only through the use of passwords given to 
authorized DOL employees by the Database Administrator on a need to 
know basis.

RETENTION AND DISPOSAL:
    Records are retained for three years and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Business Operations Center, OASAM, U.S. Department of 
Labor, 200 Constitution Avenue, NW., Washington DC, 20210.

NOTIFICATION PROCEDURES:
    Inquiries should be mailed or presented to the system manager noted 
at the address listed above.

RECORD ACCESS PROCEDURES
    A request for access shall be addressed to the system manager at 
the address listed above.

CONTESTING RECORDS PROCEDURES:
    A petition for amendments shall be addressed to the System Manager 
and must meet the requirements of the DOL Privacy Act regulations at 29 
CFR 71.

RECORD SOURCE CATEGORIES:
    Information contained in this system is from the DOL Payroll System 
and the applicant.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-33

SYSTEM NAME:
    Entity Database.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Office of the Assistant Secretary for 
Administration and Management (OASAM), Information Technology Center 
(ITC), 200 Constitution Avenue, NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DOL employees and contract employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contain information on DOL employees, such as name, social 
security number, organization (code), pay plan, series, title, address, 
badge number, agency, cost center, phone number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    The data is used to complete applications, personnel and 
administrative forms, and provide input to various small systems used 
in administration and management of DOL employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Computer records are stored in a database server located in a 
secure area accessible only by encoded security cards. Access to 
records, forms, applications, processes, and information

[[Page 16847]]

is controlled by System Managers. The Entity database is not accessible 
by any individual user. Machine readable version of the records are 
kept in a secure microcomputer (server) database.

RETRIEVABILITY:
    Specific records may be retrieved by name, SSN, organization, 
grade.

SAFEGUARDS:
    Records are protected at both the machine (server) level and data 
level. Records can be accessed only through the use of passwords given 
to authorized DOL employees by the Database Administrator on a need to 
know basis. Access to specific data elements is further controlled by a 
need to know basis.

RETENTION AND DISPOSAL:
    The data is updated daily or on an as required basis. Earlier data 
are overwritten.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Information Technology Center, OASAM, U.S. Department of 
Labor, 200 Constitution Avenue, NW., Washington DC 20210.

NOTIFICATION PROCEDURES:
    Inquiries should be mailed or presented to the system manager noted 
at the address listed above.

RECORD ACCESS PROCEDURES
    A request for access shall be addressed to the appropriate system 
manager listed above.

CONTESTING RECORDS PROCEDURES:
    A petition for amendments shall be addressed to the System Manager 
and must meet the requirements of the DOL Privacy Act regulation at 29 
CFR part 71.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from the DOL 
Payroll System and information supplied by the applicant.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-34

SYSTEM NAME:
    DOL Fitness Association (DOLFA) Membership Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Fitness Center, U.S. Department of Labor, 200 Constitution Avenue, 
NW, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DOLFA members.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contain information on members, such as name, medical 
information required with a membership application, and attendance 
records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    Records are used to determine eligibility for membership, emergency 
contact numbers, and statistical utilization of the Fitness Center.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSE OF SUCH USES:
    Non-medical information collected from applicants for DOLFA 
membership shall be subject to those universal routine uses listed in 
the General Prefatory Statement to this document. In addition, relevant 
and necessary non-medical information may be disclosed to the current 
members of the DOLFA Board of Directors, and to the professional 
fitness specialists employed by DOLFA in the performance of their 
responsibilities. Medical information collected from applicants for 
DOLFA membership may be disclosed to the professional fitness 
specialists employed by DOLFA in the performance of their 
responsibilities.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in locking file cabinets, and in computer 
files.

RETRIEVABILITY:
    Records may be retrieved by name.

SAFEGUARDS:
    Records can be accessed only during normal business hours and are 
maintained in a locked room at all other times. Access is limited to 
personnel (including current members of the DOLFA Board of Directors) 
who are directly responsible for the management and/or operation of the 
Frances Perkins Building Fitness Center. Such access and use must be in 
accordance with the provisions of the Privacy Act.

RETENTION AND DISPOSAL:
    Records are destroyed five years after a member terminates 
membership in DOLFA.

SYSTEM MANAGER(S) AND ADDRESS:
    Team Leader, Health and Fitness Team, Safety and Health Center, 
U.S. Department of Labor, 200 Constitution Avenue, NW., Washington DC 
20210.

NOTIFICATION PROCEDURES:
    An individual wishing to inquire whether this system of records 
contains information about him/her should submit a written request to 
the system manager, stating that the request is being made pursuant to 
the Privacy Act, and including: His/her full name, any former name, if 
applicable, home address, and approximate dates of membership in DOLFA, 
and DOLFA membership number, date and place of birth, and signature.

RECORD ACCESS PROCEDURES:
    Follow the steps described above.

CONTESTING RECORDS PROCEDURES:
    The written request for an amendment should include the following: 
The precise identification of the records to be amended; the 
identification of the specific material to be deleted, added, or 
changed; and a statement of reasons for the request, including all 
available material substantiating the request. Requests for amendment 
of records should include the words ``Privacy Act Amendment Request'' 
on both the envelope and at the top of the request letter.

RECORD SOURCE CATEGORIES:
    Members.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-35

SYSTEM NAME:
    DOL Child Care Subsidy Program Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    DOL/OASAM/Worklife Center.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of the Department of Labor who apply for child care 
subsidies.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Application forms for the child care subsidy containing personal 
information, including employee (parent) name, grade, home and work 
addresses, telephone numbers, total family income, sources and amounts 
of State/County/Local subsidies, names of children on whose behalf the 
parent is

[[Page 16848]]

applying for the child care subsidy, children's Social Security 
Numbers, children's dates of birth; information on child care providers 
used, including name, address, provider license number and State where 
issued, tuition cost, and provider tax identification number; and 
copies of earnings and leave statements and IRS Form 1040 and 1040A for 
verification purposes.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Pub. L. 106-58, sec. 643 and E.O. 9397.

PURPOSE(S):
    To establish and verify DOL employees' eligibility for child care 
subsidies in order for DOL to provide monetary assistance to its 
employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses set forth in the 
General Prefatory Statement to this document.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information may be collected on paper or electronically and may be 
stored as paper forms or on computers.

RETRIEVABILITY:
    By name.

SAFEGUARDS:
    When not in use by an authorized person, paper records are stored 
in lockable file cabinets or secured rooms. Electronic records are 
protected by the use of passwords.

RETENTION AND DISPOSAL:
    Records are destroyed after three years.

SYSTEM MANAGER(S) AND ADDRESS:
    U.S. Department of Labor, Office of the Assistant Secretary for 
Administration and Management, Human Resources Center, Worklife Center, 
Frances Perkins Building, 200 Constitution Avenue, NW, Washington, DC 
20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager 
listed above. Individuals must furnish their full name and address.

RECORDS ACCESS PROCEDURE:
    Individuals wishing to request access to records pertaining to them 
should contact the system manager.

CONTESTING RECORD PROCEDURE:
    Individuals wishing to contest information in their files may write 
to the system manager at the address above, reasonably identify the 
records pertaining to them, the information that is being contested in 
those records, the corrective action(s) being sought, and the reasons 
for the correction(s).

RECORD SOURCE CATEGORIES:
    DOL employees who apply for the child care subsidy program.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OASAM-36

SYSTEM NAME:
    PeoplePower.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Office of the Assistant Secretary for 
Administration and Management (OASAM), People Power Team, 200 
Constitution Avenue, NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DOL employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contain information on DOL employees, such as name, social 
security number, organization (code), pay plan, series, title, address, 
badge number, agency, cost center, phone number, and benefits data, and 
information necessary to produce reports required by OPM and DOL. Also, 
it contains records of training received by individual employees for 
cost or no cost training. In addition, the records contain internal 
reports submitted to prepare Departmental budget and employment 
reports. These reports include information such as job title, grade, 
location, name and social security number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    The data is used to produce official personnel actions 
notifications (SF-50, SF-52), and to store and provide access to 
current and historical human resource information for all of the 
Department's employees. A further purpose is to administer training, to 
manage budgets with regard to employee positions, to produce analytical 
reports, and to automate workflow within the human resources offices.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Computer records are stored in a database server located in a 
secure area accessible only by encoded security cards. Access to 
records, forms, applications, processes, and information is controlled 
by System Manager. Machine readable version of the records are kept in 
a secure microcomputer (server) database.

RETRIEVABILITY:
    Specific records may be retrieved by name, organization, grade.

SAFEGUARDS:
    Records are protected at both the machine (server) level and data 
level. Records can be accessed only through the use of passwords given 
to authorized DOL employees by the Database Administrator on a need to 
know basis. Access to specific data elements is further controlled by a 
need to know basis. Each component's database is only accessible by 
that component's responsible personnel office in either the national or 
regional office. Likewise, the 9 DOL budget offices in the national 
office, in conjunction with the 14 nationwide human resources offices, 
can access their own component agency's database.

RETENTION AND DISPOSAL:
    Records may be retained indefinitely as a basis for longitudinal 
work history statistical studies. Other records are retained for 
varying periods of time in accordance with the National Archives and 
Records Administration records schedule.

SYSTEM MANAGER(S) AND ADDRESS:
    Project Director, People Power Team, OASAM, U.S. Department of 
Labor, 200 Constitution Avenue, NW., Washington DC, 20210.

NOTIFICATION PROCEDURES:
    Inquiries should be mailed or presented to the system manager noted 
at the address listed above.

[[Page 16849]]

RECORD ACCESS PROCEDURES:
    A request for access shall be addressed to the system manager 
listed above.

CONTESTING RECORDS PROCEDURES:
    A petition for amendments shall be addressed to the System Manager 
and must meet the requirements of the DOL Privacy Act regulation at 29 
CFR part 71.

RECORD SOURCE CATEGORIES:
    Information contained in this system is obtained from the DOL 
Payroll System and information supplied by the applicant.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OALJ-1

SYSTEM NAME:
    Office of Administrative Law Judges Case Tracking System (CTS).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Office of Administrative Law Judges 
(OALJ), 800 K St., NW., Washington, DC 20001.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Claimants, complainants, respondents, and other party litigants in 
cases before the OALJ for hearing and decision.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records that contain information and pertinent data gathered from 
case files and court filings, necessary to hear and decide cases.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Administrative Procedure Act, 5 U.S.C. 553, 554, 556, 557, 571 et 
seq.; Age Discrimination Act of 1975, 42 U.S.C. 6103; 29 CFR part 34; 
Americans with Disabilities Act of 1990, 42 U.S.C. 12101 et seq.; 29 
CFR part 34; Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d-
1; 29 CFR part 31; Clean Air Act, 42 U.S.C. 7622; 29 CFR part 24; 
Comprehensive Employment and Training Act, 29 U.S.C. 801-999 (Supp. V 
1981); 20 CFR part 676 (1990); Comprehensive Environmental Response, 
Compensation and Liability Act of 1980, 42 U.S.C. 9610; 29 CFR part 24; 
Contract Disputes Act, 41 U.S.C. 601 et seq.; 41 CFR part 29-60; 48 CFR 
2933.203.70; Contract Work Hours and Safety Standards Act, 40 U.S.C. 
327 et seq.; 29 CFR part 6; Copeland Act, 40 U.S.C. 276c; 29 CFR part 
6; Davis-Bacon Act, as amended, 40 U.S.C. 276a-276a-7; 29 CFR part 6; 
Debt Collection Act of 1982, 31 U.S.C. 3711(f); 29 CFR part 20; Title 
IX of the Education Amendments of 1972, 20 U.S.C. 1682; 29 CFR part 34; 
Employee Polygraph Protection Act of 1988, 29 U.S.C. 2005; 29 CFR part 
801, subpart E; Employee Retirement Income Security Act of 1974, 29 
U.S.C. 1132 and 1135; 29 CFR parts 2560 and 2570; Energy Reorganization 
Act of 1974, as amended, 42 U.S.C. 5851; 29 CFR part 24; Equal Access 
to Justice Act, 5 U.S.C. 504; 29 CFR part 16; Executive Order No. 
11,246, as amended, 3 CFR 339 (1964-1965 Comp.); reprinted in 42 U.S.C. 
2000e app.; 41 CFR parts 60-1 and 60-30; Fair Labor Standards Act of 
1938, as amended, 29 U.S.C. 211(d); 29 CFR part 530, subpart E; Fair 
Labor Standards Act of 1938, as amended, 29 U.S.C. 214(c); 29 CFR part 
525; Fair Labor Standards Act of 1938, as amended, 29 U.S.C. 216(e); 29 
CFR part 580; Title IV of the Federal Mine Safety and Health Act of 
1977, as amended, 33 U.S.C. 901 et seq.; 20 CFR parts 410, 718, 725 and 
727; Federal Unemployment Tax Act, 26 U.S.C. 3303(b)(3), 3304(c); 
Federal Unemployment Tax Act (addressing agreements under the Trade Act 
of 1974, as amended), 26 U.S.C. 3302(c)(3); 20 CFR part 617; Federal 
Water Pollution Control Act, 33 U.S.C. 1367; 29 CFR part 24; 
Immigration and Nationality Act, as amended, 8 U.S.C. 1101(a)(15)(H), 
1184 and 1186; 29 CFR part 501, subpart C; Immigration and Nationality 
Act, as amended, 8 U.S.C. 1101(a)(15)(H), 1182, 1184, 1188, 1288(c); 20 
CFR part 655; Immigration and Nationality Act, as amended, 8 U.S.C. 
1182(a)(5)(A); 20 CFR part 656; Job Training Partnership Act, 29 U.S.C. 
1576; 20 CFR part 627; Labor-Management Reporting & Disclosure Act of 
1959, 5 U.S.C. 7120; 29 CFR part 458; Longshore and Harbor Workers' 
Compensation Act, 33 U.S.C. 901 et seq. (and its extensions Defense 
Base Act, Outer Continental Shelf Lands Act, District of Columbia 
Workmen's Compensation Act, 36 DC Code 501 et seq.; Nonappropriated 
Fund Instrumentalities Act); 20 CFR parts 701, 702 and 704; McNamara-
O'Hara Service Contract Act, as amended, 41 U.S.C. 351 et seq.; 29 CFR 
part 6; Migrant and Seasonal Agricultural Worker Protection Act, 29 
U.S.C. 1813, 1853; 29 CFR part 500, subpart F; National Apprenticeship 
Act, 29 U.S.C. 50; 29 CFR parts 29 and 30; Program Fraud Civil Remedies 
Act of 1986, 31 U.S.C. 3803; 29 CFR part 22; sec. 503 of the 
Rehabilitation Act of 1973, as amended, 29 U.S.C. 793; 41 CFR part 60-
741, subpart B; sec. 504 of the Rehabilitation Act of 1973, as amended, 
29 U.S.C. 794; 29 CFR part 32; Reorganization Plan No. 14 of 1950; and 
29 CFR part 6; Rules of Practice and Procedure for Administrative 
Hearings Before the Office of Administrative Law Judges, 29 CFR part 
18; Safe Drinking Water Act, 42 U.S.C. 300j-9(i); 29 CFR part 24; 
Single Audit Act of 1984, 31 U.S.C. 7505; OMB Circular Nos. A-128 and 
A-110; 29 CFR part 96, subpart 96.6; Social Security Act, 42 U.S.C. 
503; 20 CFR part 601; Solid Waste Disposal Act, 42 U.S.C. 6971; 29 CFR 
part 24; Surface Transportation Assistance Act, 49 U.S.C. 31105; 29 CFR 
part 1978; Toxic Substances Control Act, 15 U.S.C. 2622; 29 CFR part 
24; Vietnam Era Veterans Readjustment Assistance Act, as amended, 38 
U.S.C. 4211, 4212; 41 CFR part 60-250, subpart B; Wagner-Peyser Act, as 
amended, 29 U.S.C. 49 et seq.; 20 CFR part 658; Walsh-Healey Public 
Contracts Act, as amended, 41 U.S.C. 38; 41 CFR part 50-203; Workforce 
Investment Act of 1998, 29 U.S.C. 2801 et seq.; other statutes, 
executive orders and regulations providing for an administrative law 
judge hearing as they may become applicable in the future.

PURPOSE(S):
    To maintain the court docket for administrative law judge 
adjudications. The records and information in the case tracking system 
are used as the court docket system in administrative law judge 
hearings conducted pursuant to 5 U.S.C. 552, 553, 554, 556 and 557 and/
or a variety of particular statutes and Executive Orders. The purpose 
of the system is to facilitate the processing of cases and 
determination of issues in hearings and appeals proceedings.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, information may be disclosed to 
contractors and other Federal agencies, as necessary, for the purpose 
of assisting this agency in further development and continuing 
maintenance of the system, or hearing-related functions.
    Since the administrative law judges proceedings conducted by the 
Office of Administrative Law Judges are public, court docket records 
are available for public inspection.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

[[Page 16850]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Computer system.

RETRIEVABILITY:
    Retrieval by Case Number. Other searchable fields such as name of 
party, are available.

SAFEGUARDS:
    Access is limited to authorized users.

RETENTION AND DISPOSAL:
    Records are deleted fifty years after the appeal process has been 
completed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Program Operations, U.S. Department of Labor, Office of 
Administrative Law Judges (OALJ), 800 K St., NW., Washington, DC 20001.

NOTIFICATION PROCEDURES:
    Inquiries regarding the existence of records should be in the form 
of a written, signed request to the above address.

RECORD ACCESS PROCEDURES:
    As in notification procedures.

CONTESTING RECORD PROCEDURES:
    As in notification procedures.

RECORD SOURCE CATEGORIES:
    Office of Administrative Law Judge Case Files.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OALJ-2

SYSTEM NAME:
    Office of Administrative Law Judge Case Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Unassigned case files are maintained by the Chief Administrative 
Law Judge or a District Chief Administrative Law Judge. Assigned case 
files are maintained by the presiding administrative law judge. Files 
may be located in the National Office, U.S. Department of Labor, Office 
of Administrative Law Judges (OALJ), 800 K St., NW, Washington, DC 
20001, or in District offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Claimants, complainants, respondents, and other party litigants in 
cases referred to OALJ for hearing and decision.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records may contain claim files, determinations and referral 
letters from the agency with initial claim development or investigatory 
responsibility; documents proffered as evidence; pleadings, motions and 
other submissions by litigants; administrative law judge orders, and 
decisions and orders; the hearing transcript; and other documents and 
information necessary to hear and decide cases.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Administrative Procedure Act, 5 U.S.C. 553, 554, 556, 557, 571 et 
seq.; Age Discrimination Act of 1975, 42 U.S.C. 6103; 29 CFR part 34; 
Americans with Disabilities Act of 1990, 42 U.S.C. 12101 et seq.; 29 
CFR part 34; Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d-
1; 29 CFR part 31; Clean Air Act, 42 U.S.C. 7622; 29 CFR part 24; 
Comprehensive Employment and Training Act, 29 U.S.C. 801-999 (Supp. V 
1981); 20 CFR part 676 (1990); Comprehensive Environmental Response, 
Compensation and Liability Act of 1980, 42 U.S.C. 9610; 29 CFR part 24; 
Contract Disputes Act, 41 U.S.C. 601 et seq.; 41 CFR part 29-60; 48 CFR 
2933.203.70; Contract Work Hours and Safety Standards Act, 40 U.S.C. 
327 et seq.; 29 CFR part 6; Copeland Act, 40 U.S.C. 276c; 29 CFR part 
6; Davis-Bacon Act, as amended, 40 U.S.C. 276a-276a-7; 29 CFR part 6; 
Debt Collection Act of 1982, 31 U.S.C. 3711(f); 29 CFR part 20; Title 
IX of the Education Amendments of 1972, 20 U.S.C. 1682; 29 CFR part 34; 
Employee Polygraph Protection Act of 1988, 29 U.S.C. 2005; 29 CFR part 
801, subpart E; Employee Retirement Income Security Act of 1974, 29 
U.S.C. 1132 and 1135; 29 CFR parts 2560 and 2570; Energy Reorganization 
Act of 1974, as amended, 42 U.S.C. 5851; 29 CFR part 24; Equal Access 
to Justice Act, 5 U.S.C. 504; 29 CFR part 16; Executive Order No. 
11,246, as amended, 3 CFR 339 (1964-1965 Comp.); reprinted in 42 U.S.C. 
2000e app.; 41 CFR parts 60-1 and 60-30; Fair Labor Standards Act of 
1938, as amended, 29 U.S.C. 211(d); 29 CFR part 530, subpart E; Fair 
Labor Standards Act of 1938, as amended, 29 U.S.C. 214(c); 29 CFR part 
525; Fair Labor Standards Act of 1938, as amended, 29 U.S.C. 216(e); 29 
CFR part 580; Title IV of the Federal Mine Safety and Health Act of 
1977, as amended, 33 U.S.C. 901 et seq.; 20 CFR parts 410, 718, 725 and 
727; Federal Unemployment Tax Act, 26 U.S.C. 3303(b)(3), 3304(c); 
Federal Unemployment Tax Act (addressing agreements under the Trade Act 
of 1974, as amended), 26 U.S.C. 3302(c)(3); 20 CFR part 617; Federal 
Water Pollution Control Act, 33 U.S.C. 1367; 29 CFR part 24; 
Immigration and Nationality Act, as amended, 8 U.S.C. 1101(a)(15)(H), 
1184 and 1186; 29 CFR part 501, subpart C; Immigration and Nationality 
Act, as amended, 8 U.S.C. 1101(a)(15)(H), 1182, 1184, 1188, 1288(c); 20 
CFR part 655; Immigration and Nationality Act, as amended, 8 U.S.C. 
1182(a)(5)(A); 20 CFR part 656; Job Training Partnership Act, 29 U.S.C. 
1576; 20 CFR part 627; Labor-Management Reporting & Disclosure Act of 
1959, 5 U.S.C. 7120; 29 CFR part 458; Longshore and Harbor Workers' 
Compensation Act, 33 U.S.C. 901 et seq. (and its extensions Defense 
Base Act, Outer Continental Shelf Lands Act, District of Columbia 
Workmen's Compensation Act, 36 DC Code 501 et seq.; Nonappropriated 
Fund Instrumentalities Act); 20 CFR parts 701, 702 and 704; McNamara-
O'Hara Service Contract Act, as amended, 41 U.S.C. 351 et seq.; 29 CFR 
part 6; Migrant and Seasonal Agricultural Worker Protection Act, 29 
U.S.C. 1813, 1853; 29 CFR part 500, subpart F; National Apprenticeship 
Act, 29 U.S.C. 50; 29 CFR parts 29 and 30; Program Fraud Civil Remedies 
Act of 1986, 31 U.S.C. 3803; 29 CFR part 22; Section 503 of the 
Rehabilitation Act of 1973, as amended, 29 U.S.C. 793; 41 CFR part 60-
741, subpart B; sec. 504 of the Rehabilitation Act of 1973, as amended, 
29 U.S.C. 794; 29 CFR part 32; Reorganization Plan No. 14 of 1950; and 
29 CFR part 6; Rules of Practice and Procedure for Administrative 
Hearings Before the Office of Administrative Law Judges, 29 CFR part 
18; Safe Drinking Water Act, 42 U.S.C. 300j-9(i); 29 CFR part 24; 
Single Audit Act of 1984, 31 U.S.C. 7505; OMB Circular Nos. A-128 and 
A-110; 29 CFR part 96, subpart 96.6; Social Security Act, 42 U.S.C. 
503; 20 CFR part 601; Solid Waste Disposal Act, 42 U.S.C. 6971; 29 CFR 
part 24; Surface Transportation Assistance Act, 49 U.S.C. 31105; 29 CFR 
part 1978; Toxic Substances Control Act, 15 U.S.C. 2622; 29 CFR part 
24; Vietnam Era Veterans Readjustment Assistance Act, as amended, 38 
U.S.C. 4211, 4212; 41 CFR part 60-250, subpart B; Wagner-Peyser Act, as 
amended, 29 U.S.C. 49 et seq.; 20 CFR part 658; Walsh-Healey Public 
Contracts Act, as amended, 41 U.S.C. 38; 41 CFR part 50-203; Workforce 
Investment Act of 1998, 29 U.S.C. 2801 et seq.; other statutes, 
executive orders and regulations providing for an administrative law 
judge hearing as they may become applicable in the future.

PURPOSE(S):
    To maintain the court records for public administrative-
adjudicative

[[Page 16851]]

hearings. These records and information in these records are used as 
the court record in administrative law judge hearings conducted 
pursuant to 5 U.S.C. 552, 553, 554, 556 and 557 and/or a variety of 
particular statutes and Executive Orders. The purpose of the system is 
the adjudication of cases and determination of issues in hearings and 
appeals proceedings.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    When necessary, information from the case files may be disclosed to 
individuals in other matters pending before the Office of 
Administrative Law Judges. Information may be disclosed to contractors 
for hearing-related functions.
    Since the administrative law judges proceedings conducted by the 
Office of Administrative Law Judges are public, case files are 
available for public inspection under the Freedom of Information Act, 5 
U.S.C. 552. Administrative law judge and Administrative Review Board 
decisions are posted on the Internet at www.oalj.dol.gov, see 5 U.S.C. 
552(a)(2)(A) and (E), and may be distributed to publishers.
    See also routine uses listed in the General Prefatory Statement to 
this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records are maintained in file folders. Electronic versions 
of ALJ orders and decisions are also stored in electronic media.

RETRIEVABILITY:
    Retrieval By Case Number.

SAFEGUARDS:
    Paper records are maintained in filing cabinets to which only 
authorized personnel have access. Computer records have security 
limiting access to authorized users. Most records, however, are public 
court documents available for inspection under the Freedom of 
Information Act, 5 U.S.C. 552.

RETENTION AND DISPOSAL:
    In cases where OALJ is the official custodian, inactive case files 
are retained for three years before being sent to a Federal Records 
Center. The Federal Records Center retains the files for an additional 
fifteen years before they are authorized for destruction, except for 
certain cases designated as precedent setting, which become permanent 
records. In cases where OALJ is not the official custodian, for example 
matters relating to Black Lung and Longshore (and extensions) cases, 
the official file is transferred to the appropriate federal custodial 
agency. When a case is appealed, the case file is forwarded to the 
appropriate administrative appellate agency, such as the Benefits 
Review Board, or the Administrative Review Board.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Program Operations, U.S. Department of Labor, Office of 
Administrative Law Judges (OALJ), 800 K St., NW, Washington, DC 20001.

NOTIFICATION PROCEDURES:
    Inquiries regarding the existence of records should be in the form 
of a written, signed request to the above address.

RECORD ACCESS PROCEDURES:
    As in notification procedures.

CONTESTING RECORD PROCEDURES:
    As in notification procedures.

RECORD SOURCE CATEGORIES:
    Records may include information submitted by the agency with 
initial claims development or investigatory responsibility, claimants, 
complainants, respondents, and other parties to the case, amicus 
curiae, administrative law judges involved in case, the court reporter, 
and in the case of remanded cases, the administrative-appellate body or 
federal court.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OALJ-3

SYSTEM NAME:
    Contract list.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Labor, Office of Administrative Law Judges 
(OALJ), 800 K St., NW, Washington, DC 20001.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Names, addresses and other contact information regarding 
contractors.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Administrative Procedure Act, 5 U.S.C. 553, 554, 556, 557, 571 et 
seq.; Department of Labor Acquisition Regulation, 48 CFR Chapter 29; 
Department of Labor Manual Series, Chapter 2-800.

PURPOSE(S):
    To maintain a contractor list to assist in managing agency 
contracts with contractors.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files and computer disk.

RETRIEVABILITY:
    By contractor's name.

SAFEGUARDS:
    Access limited to agency personnel who manage the contractors. 
Routine computer precautions limiting access to authorized users.

RETENTION AND DISPOSAL:
    Records are maintained for three years after the contract 
relationship between the contractor and the Office of Administrative 
Law Judges has ended, and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Program Operations, U.S. Department of Labor, Office of 
Administrative Law Judges (OALJ), 800 K St., NW, Washington, DC 20001.

NOTIFICATION PROCEDURES:
    Inquiries regarding the existence of records should be in the form 
of a written, signed request to the above address.

RECORD ACCESS PROCEDURES:
    As in notification procedures.

CONTESTING RECORD PROCEDURES:
    As in notification procedures.

RECORD SOURCE CATEGORIES:
    Contract applications.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None

[[Page 16852]]

DOL/OALJ-4

SYSTEM NAME:
    Notification List.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    U.S. Department of Labor, Office of Administrative Law Judges 
(OALJ), 800 K St., NW, Washington, DC 20001.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Registrants for e-mail notifications of web site updates.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Names and e-mail addresses of registrants.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Administrative Procedure Act, 5 U.S.C. 553, 554, 556, 557, 571 et 
seq.

PURPOSE(S):
    To provide e-mail notifications of web site updates to registrants.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those uses listed in the General Prefatory 
Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING , RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Computer disk.

RETRIEVABILITY:
    By name or e-mail address.

SAFEGUARDS:
    Access limited to agency personnel who manage the web site. Routine 
computer precautions limiting access to authorized users.

RETENTION AND DISPOSAL:
    Records are maintained until the registrant asks to be removed from 
the notification list, or the e-mail address expires, and then 
destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Program Operations, U.S. Department of Labor, Office of 
Administrative Law Judges (OALJ), 800 K St., NW, Washington, DC 20001.

NOTIFICATION PROCEDURES:
    Inquiries regarding the existence of records should be in the form 
of a written, signed request to the above address.

RECORD ACCESS PROCEDURES:
    As in notification procedures.

CONTESTING RECORD PROCEDURES:
    As in notification procedures.

RECORD SOURCE CATEGORIES:
    Web site users.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None
DOL/ARB-1

SYSTEM NAME:
    Administrative Review Board Appeals Files-DOL ARB-1.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Administrative Review Board, U.S. Department of Labor, 200 
Constitution Ave., NW, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Parties in cases which are before the Secretary, Deputy Secretary 
or other deciding officials of the Department and for which ARB is 
assigned responsibility.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information and decisions assembled in case files pertaining to 
proceedings relating to administrative adjudications of orders and 
decisions issued by Departmental officials and Administrative Law 
Judges.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Surface Transportation Assistance Act of 1982, 49 U.S.C. app. 2305 
(1988); Energy Reorganization Act of 1974, as amended, 42 U.S.C. 5851 
(1988); Clean Air Act, 42 U.S.C. 7622 (1988); Water Pollution Control 
Act, 33 U.S.C. 1367 (1988); Solid Waste Disposal Act, 42 U.S.C. 6971(a) 
(1988); Safe Drinking Water Act, 42 U.S.C. 300j-9(I) (1988); Toxic 
Substances Control Act, 15 U.S.C. 2622 (1988); Comprehensive 
Environmental Response Compensation and Liability Act, 42 U.S.C. 9610 
(1988); Comprehensive Employment and Training Act, as amended, 29 
U.S.C. 801-999 (Supp. V 1981); Job Training Partnership Act, 29 U.S.C. 
1501-1781 (1988); The Workforce Investment Act of 1998, 29 U.S.C. 2801 
et seq., Davis-Bacon Act, 40 U.S.C. 270a (1994); McNamara-O'Hara 
Service Contract Act of 1965, as amended, 41 U.S.C. 351-358 (1988); 
Migrant and Seasonal Agricultural Worker Protection Act, 29 U.S.C. 
1813(b), 1853(b) (1988); Longshore and Harbor Workers' Compensation 
Act, 33 U.S.C. 907(j) (1988); Walsh-Healey Public Contracts Act, as 
amended, 41 U.S.C. 35-45 (1988); Age Discrimination Act of 1975, 42 
U.S.C. 6101-6107 (1988); Title VI of the Civil Rights Act of 1964, as 
amended, 42 U.S.C. 601-605 (1988); Contract Work Hours and Safety 
Standards Act, 40 U.S.C. 327-332 (1988); Title IX of the Education 
Amendments of 1972, 20 U.S.C. 1681-1686 (1988); Employee Polygraph 
Protection Act of 1988, 29 U.S.C. 2001-2009 (1988); Equal Access to 
Justice Act, 5 U.S.C. 504 (1988); Executive Order No. 11,246, as 
amended, 3 CFR 339 (1964-1965 Comp.) reprinted in 42 U.S.C. 2000e app. 
at 28-31 (1988); Fair Labor Standards Act of 1938, as amended, 29 
U.S.C. 203(m) and (t), 211(d), 214(c) (1988); Federal Unemployment Tax 
Act, 26 U.S.C. 3304; Immigration Reform and Control Act of 1986, 8 
U.S.C. 1101(a)(15)(H)(ii)(a), 1184(c), 1188 (1988); National 
Apprenticeship Act, 29 U.S.C. 50 (1988); Program Fraud Civil Remedies 
Act of 1986, 31 U.S.C. 3801-3812 (1988); Sections 503 and 504 of the 
Rehabilitation Act of 1973, as amended, 29 U.S.C. 793, 794 (1988); 
Social Security Act, 42 U.S.C. 503 (Supp. V 1987); Single Audit Act of 
1984, 31 U.S.C. 7500-7507 (1988); Trade Act of 1974, as amended, 26 
U.S.C. 3302; Vietnam Era Veterans Readjustment Assistance Act, as 
amended, 38 U.S.C. 4212 (1988); and any laws enacted after May 3,1996, 
which by statute, law or regulation provide for final decisions by the 
Secretary of Labor upon appeal or review of decisions or recommended 
decisions of ALJs.

PURPOSE(S):
    The records are maintained for use in adjudication of cases before 
the ARB.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosures may be made to District Courts or Courts of Appeals 
that are relevant to appeals from ARB decisions. ARB decisions are 
published on the ARB web-site by using a link to the Internet web-site 
maintained by the Office of Administrative Law Judges (ALJs) where the 
decisions are published.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, REMAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in manual form in file folders and containers, and with 
case

[[Page 16853]]

tracking information in a computer system.

RETRIEVABILITY:
    Indexed by name of complainant, respondent, and docket number.

SAFEGUARD
    Kept in offices which are locked during non-work hours. Computer 
data are protected by use of a password.

RETENTION AND DISPOSAL:
    After the ARB function is completed, case records are returned to 
Office of Administrative Law Judges or to the other originating office, 
except for Davis-Bacon or Service Contract Act cases which are retained 
at the Board. A file containing copies of decisions, orders and ARB 
correspondence related to the case is retained in the office files for 
ten years, and thereafter sent to the National Archives and Records 
Administration (NARA) for permanent retention.

SYSTEM MANAGER(S) AND ADDRESS:
    Chairman, Administrative Review Board, 200 Constitution Avenue, NW, 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries regarding records should be in the form of a written, 
signed request to the above address.

RECORD ACCESS PROCEDURES:
    As in notification procedure.

CONTESTING RECORD PROCEDURES:
    As in notification procedure.

RECORD SOURCE CATEGORIES:
    Records include information submitted by claimants, respondents, 
other parties in the case, Administrative Law Judges, government 
representatives and the deciding official.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ASP-1

SYSTEM NAME:
    National Agricultural Workers Survey (NAWS) Research File.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    The NAWS Sponsor, Office of the Assistant Secretary for Policy, 
U.S. Department of Labor, 200 Constitution Avenue, NW, Washington, DC 
20210; the office of the System Manager, currently Aguirre 
International, 480 East 4th Avenue, Unit A, San Mateo, CA 94401-3349; 
and in two locations of the NAWS Co-Sponsor, the National Institute for 
Occupational Safety and Health (NIOSH): (1) The Division of 
Surveillance, Health Hazard Evaluations, and Field Studies, NIOSH, 4676 
Columbia Drive, Cincinnati, Ohio 45226, and (2) The Division of Safety 
Research, NIOSH, 1095 Willowdale Road--mail stop 180-p, Morgantown, 
West Virginia 26505.

CATEGORIES OF INDIVIDUAL COVERED BY THE SYSTEM:
    The respondents in the National Agricultural Workers Survey. These 
will be randomly selected individuals who are engaged in crop 
activities. There will be approximately 4,000 individuals per year 
included in the file.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system will contain records of the employment history and 
living conditions of crop workers and their families. It will also 
contain information about the wages, working conditions and recruitment 
procedures, and health and occupational injury experienced by crop 
workers. The records will contain the names, and addresses of the 
respondents in the NAWS. All of this data will have been obtained in a 
personal interview with the respondents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To gather and analyze farm worker data on all demographic, 
employment, wage and working conditions, health, safety, educational, 
social service, and housing issues. The demographic characteristics of 
farmworkers have been gathered by the federal government continuously 
throughout the postwar period. Until 1987 they were gathered by the 
Current Population Survey through a supplement and then elaborated by 
USDA's Economic Research Service (ERS). In 1987, the OASP/DOL assumed 
the responsibility to carry out this national survey, initially to 
accomplish the mandate of the Immigration Reform and Control Act of 
1986 to measure the supply of the farm labor during fiscal years 1990 
through 1993. Along with the task of carrying out the labor supply 
estimate assigned to OASP came the responsibility and the associated 
resources of the traditional survey on farmworkers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document with the following limitations: 
The Routine Uses listed at paragraphs 3, 4, 7, 8, 9, and 11 in the 
General Prefatory Statement to this document are not applicable to this 
system of records. The records also may be disclosed where required by 
law.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    In the initial stages the information will be stored on interview 
questionnaires which will be handled by Aguirre International of San 
Mateo California. This company will transfer the questionnaires as 
quickly as possible to their San Mateo Offices where they will be kept 
in locked filing cabinets. The information will be entered onto 
computer and stored on computer tape by the System Manager, currently 
Aguirre International, the System Sponsor OASP/DOL and by the System 
Co-Sponsor NIOSH.

RETRIEVABILITY:
    By names of respondents.

SAFEGUARDS:
    The practice and procedure of the Assistant Secretary for Policy 
prohibits the transfer of any record filed with a personal identifier 
to any location outside of the contractors' (currently Aguirre 
International) premises. At all the other system locations, including 
OASP/DOL, only files without personal identifiers will be stored. At 
all locations, files will be maintained with secure password 
protection.

RETENTION AND DISPOSAL:
    Names will be removed from the records and destroyed not later than 
four years after the collection of the data.

SYSTEM MANAGER(S) AND ADDRESS:
    The NAWS Sponsor, Office of the Assistant Secretary for Policy, 
U.S. Department of Labor, 200 Constitution Avenue, NW, Washington, DC 
20210; the System Manager, currently Aguirre International, 480 East 
4th Avenue, Unit A, San Mateo, CA, 94401-3349; and the NAWS Co-Sponsor, 
the National Institute for Occupational Safety and Health (NIOSH): (1) 
The Division of Surveillance, Health Hazard Evaluations, and Field 
Studies, NIOSH, 4676 Columbia Drive, Cincinnati, Ohio 45226, and (2) 
The Division of Safety Research, NIOSH, 1095 Willowdale

[[Page 16854]]

Road--mail stop 180-p, Morgantown, West Virginia 26505.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact OASP/DOL. Individuals 
must furnish the following information for their records to be located 
and identified:
    a. Full name
    b. Year of interview

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to their own records should 
contact OASP/DOL and comply with the requirements of the DOL regulation 
at 29 CFR part 71.2.

CONTESTING RECORD PROCEDURES:
    To seek amendment of record procedures individuals should direct 
their requests to OASP/DOL.

RECORD SOURCE CATEGORIES:
    The information in this system will be received from respondents.

SYSTEMS EXEMPTED FROM CERTAIN PROVISION OF THE ACT:
    None.
DOL/BRB-1

SYSTEM NAME:
    Appeals Files--Benefits Review Board (BRB).

SYSTEM LOCATION:
    Benefits Review Board, 200 Constitution Avenue, NW, Washington, DC 
20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Parties involved in appeals proceedings before the Benefits Review 
Board.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information assembled in case files pertaining to appeals to the 
Benefits Review Board with respect to claims of employees for benefits 
under the Longshoremen's and Harbor Workers Compensation Act as 
amended, and its extensions and the Federal Coal Mine Health and Safety 
Act, as amended.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    (a) 30 U.S.C. 901-62 (1982) (b) 33 U.S.C. 901-50 (1982) (c) 42 
U.S.C. 1651-54 (1982) (d) 36 DC Code 501-04 (1973) (e) 43 U.S.C. 1331-
43 (1982) (f) 5 U.S.C. 8171-73 (1982) (g) 42 U.S.C. 1701-17 (1982)

PURPOSE(S):
    Records are maintained for use in adjudication of appeals.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure outside the Department of Labor may be made to federal 
courts. BRB decisions are sent to commercial publishing companies for 
publication, and are also placed on the BRB's Internet Web site.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in manual form in file folders with data maintained in a 
computerized case tracking system.

RETRIEVABILITY:
    By Benefits Review Board docket number, ALJ number, and claimant's 
name.

SAFEGUARDS:
    Maintained in offices which are locked after normal work hours.

RETENTION AND DISPOSAL:
    Case materials returned to the Office of Workers' Compensation 
Programs, Employment Standards Administration, Department of Labor 
after completion of Benefits Review Board functions. Copies of the case 
decision are retained permanently.

SYSTEM MANAGER(S) AND ADDRESS:
    Clerk of the Board, Benefits Review Board, U.S. Department of 
Labor, 200 Constitution Avenue, NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    A written and signed request to the System Manager stating that the 
requester seeks information concerning records pertaining to him is 
required.

RECORD ACCESS PROCEDURES:
    A request for access may be addressed to the System Manager. The 
request must be in writing and be signed by the requester.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager.

RECORD SOURCE CATEGORIES:
    Records in the system include information submitted by the 
claimants, employers, carriers, and other persons involved in the 
appeals proceedings, as well as by the Government.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-3

SYSTEM NAME:
    Regional Office Staff Utilization File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Records stored on computer at The National Institutes of Health, 
Bethesda, MD. Access and maintenance is generally by remote terminal in 
the Postal Square Building, 2 Massachusetts Ave. NE, Washington, DC 
20212.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All Regional Office (R.O.) BLS employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Staff utilization and travel expenditures data: Name, Social 
Security Number, pay period, hours worked and units accomplished by PAS 
code for functions such as personal visit, telephone collection, 
training, and costs for transportation and subsistence.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To capture and electronically enter time distribution data into the 
DOL Time Distribution and Accounting Systems. To provide BLS managers a 
means of monitoring regional staff hours worked per unit and travel 
expenditures on assigned functions and tasks.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic tapes and disks.

RETRIEVABILITY:
    Retrievable by a data field, including name and Social Security 
Number.

SAFEGUARDS:
    Only authorized employees have access to tapes/disks, to the 
programs, and to the Regions' backup documents.

RETENTION AND DISPOSAL:
    Cumulative file is retained by fiscal year. Original input 
documents are retained for 4 years and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Field Collection Activities, Postal Square 
Building, 2

[[Page 16855]]

Massachusetts Ave. NE, Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Mail all inquiries or present in writing to System Manager at above 
address. Give name, and dates of employment.

RECORD ACCESS PROCEDURES:
    As above.

CONTESTING RECORD PROCEDURES:
    As above.

RECORD SOURCE CATEGORIES:
    The ``Staff Utilization Report'' (Form SO-1) from each individual 
R.O. employee who fills it out each pay period, (in place of the DL 1-
291, ``Project Reporting Form'') and SF-1012 (Travel Voucher).

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-6

SYSTEM NAME:
    Applicant Race and National Origin (ARNO) System. Form E 618.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bureau of Labor Statistics, Postal Square Building, 2 Massachusetts 
Ave. N.E., Washington, DC 20212.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Job applicants.

CATEGORIES OF RECORDS IN THE SYSTEM:
    DOL Form E 618, Applicant race and National origin data. Records 
contain: Name, SSN, grade, title of position, location of position, 
race, occupational code, date received, ARNO Code, title of 
announcement, number of announcement, authorization number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To comply with the data collection requirements of the Luevano V. 
Devine decree (November 19, 1981) for applicants. See Civil Service 
Action Number 79-0271, 93 Federal Rules Decisions 68.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The reports are sent to the Office of Personnel Management (OPM) to 
develop statistical reports on the number and race of applicants.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic disk packs.

RETRIEVABILITY:
    Retrievable by any element, including name and SSN.

SAFEGUARDS:
    Only authorized employees have access.

RETENTION AND DISPOSAL:
    Cumulative file is retained by fiscal year until all analysis is 
completed, then it is destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Personnel Officer, Division of Human Resources and Organization 
Management, Postal Square Building, 2 Massachusetts Ave. N.E., 
Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Requests should be submitted to above address.

RECORD ACCESS PROCEDURES:
    As in notification procedure.

CONTESTING RECORD PROCEDURES:
    As in notification procedure.

RECORD SOURCE CATEGORIES:
    Individual job applicants who complete Form E 618, Applicant Race 
and National Origin Questionnaire.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-7

SYSTEM NAME:
    BLS Employee Conduct Investigation.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bureau of Labor Statistics, National Office and eight Regional 
Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    BLS employee(s) against whom any allegations of misconduct, illegal 
acts, conflicts of interest, etc., have been made.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, organization and other information relating to the individual 
involved. It also contains investigative report(s) associated with the 
case, including interviews and other data gathered.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To investigate allegations of problems, misconduct, illegal acts, 
and conflicts of interest.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The records are stored in file folders in metal cabinets.

RETRIEVABILITY:
    By name or case file number.

SAFEGUARDS:
    The files are maintained in locked file cabinets with access only 
to those with a need to know the information to perform their duties.

RETENTION AND DISPOSAL:
    Records are retained for four years following the date either: (a) 
They are referred to the OIG; (b) they are transferred to OPM/GOVT-3 
Records of Adverse Actions and Actions Based on Unacceptable 
Performance; or (c) it is determined that the allegation was without 
sufficient merit to warrant further action, after which they are 
destroyed by burning.

SYSTEM MANAGER(S) AND ADDRESS:
    Personnel Officer, Division of Human Resources and Organization 
Management, Postal Square Building, 2 Massachusetts Ave. NE, 
Washington, DC 20212, and appropriate Regional Offices.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed or presented to the system manager noted 
at the address listed above.

RECORD ACCESS PROCEDURES:
    As noted in notification procedure.

CONTESTING RECORD PROCEDURES:
    As noted in notification procedure.

RECORD SOURCE CATEGORIES:
    Individuals, supervisors, hotline complaints through the Office of 
the

[[Page 16856]]

Inspector General's hotline; hotline complaints through the General 
Accounting Office's hotline system; incident reports submitted by 
employees; interview reports and investigative reports.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/BLS-8

SYSTEM NAME:
    BLS Employee ADP Training History.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bureau of Labor Statistics, National Office.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    BLS employees who take training under BLS's ADP training contract.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employee name, employee Social Security Number, employee 
organization, course taken, course start date, course end date, total 
hours for course, indication whether or not the course was completed, 
and cost of the course for this student to the student's organization.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    The records are maintained to enable BLS to allocate costs of 
training to appropriate organization within BLS and to enable 
employees' managers and employees to determine what courses employees 
have taken.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The paper records are stored in file folders in metal cabinets. 
Machine-readable versions of the records are kept in a microcomputer 
database.

RETRIEVABILITY:
    Filed and retrieved by course title or other identifying codes such 
as course number. Also, filed and retrieved by the name or Social 
Security Number of employee attending course.

SAFEGUARDS:
    The files are maintained in locked file cabinets with access only 
to those with a need to know the information to perform their duties. 
Access to machine readable data will be limited to those with a need to 
know.

RETENTION AND DISPOSAL:
    Destroy when 5 years old or when superseded or obsolete, whichever 
is sooner.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Technology Measurement and Strategic 
Initiatives, Room 5110, Postal Square Building, 2 Massachusetts Ave. 
NE, Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed or presented to the system manager noted 
at the address noted above.

RECORD ACCESS PROCEDURES:
    As noted in notification procedure.

CONTESTING RECORD PROCEDURES:
    As noted in notification procedure.

RECORD SOURCE CATEGORIES:
    Application for Training forms such as DL-101 or other application 
forms BLS may designate. Certificates of course completion and BLS 
management information system records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-9

SYSTEM NAMES:
    Routine Administrative Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bureau of Labor Statistics, Postal Square Building, 2 Massachusetts 
Ave. NE, Washington, DC 20212.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    BLS employees, BLS contractors, and visitors for longer than 30 
days.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Several groups of records exist: records containing tuition 
information, contractor ID card records, cardkey security records, 
Polaroid ID card records, DAS separations database records, imprest 
fund records, visitor control records, PSB Phone system records, 
facility service requests records, Sprint telephone card records 
transit subsidy records, government credit card records, and printing 
and duplications records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To record and track routine administrative data, to maintain 
security, to manage the facility, to plan expenditures, to maintain an 
employee locator system, and to process fund reimbursement vouchers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Stored on file server with tape backup capabilities and on personal 
computer hard drives with floppy disk backup. Manual files are stored 
in a secured area in locked file cabinets.

RETRIEVABILITY:
    By individual's name and Social Security Number.

SAFEGUARDS:
    Authorized personnel only. File servers and personal computers are

[[Page 16857]]

located in secured rooms. Passwords are necessary to access records. 
Access levels are created within automated systems to restrict 
unauthorized access to system utilities.

RETENTION AND DISPOSAL:
    All records are temporary, usually one to four years, and disposal 
is based on BLS records disposition schedule N1-257-88-1 and the 
National Archives and Records Administration (NARA) General Records 
Schedule (GRS) Numbers 1-4, 6, 11-13, and 18.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Branch of Records Management and General Services, Division 
of Administrative Services, Postal Square Building, 2 Massachusetts 
Ave. NE, Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Mail all inquiries or present in writing to System Manager at above 
address.

RECORD ACCESS PROCEDURES:
    As in notification procedure.

CONTESTING RECORD PROCEDURES:
    As in notification procedure.

RECORD SOURCE CATEGORIES:
    BLS Form OA-189, OA-193, DL 1-101, DL 1-107, OAM-165, OA-185, SO-
68, and from individuals concerned.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-10

SYSTEM NAME:
    Commissioner's Correspondence Control System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bureau of Labor Statistics, Postal Square Building, 2 Massachusetts 
Ave. NE, Washington, DC 20212.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals from whom correspondence is received in the 
Commissioner's Office of the Bureau of Labor Statistics.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information about correspondence and the originators including the 
name of the sender, the subject of the correspondence, the name of the 
individual and office instructed to prepare a response, a control 
number, dates, and related information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To record the receipt of correspondence, to monitor the handling of 
correspondence, and to facilitate a timely response to correspondence.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic file server with backup tapes.

RETRIEVABILITY:
    Name, control number, office assigned response, dates.

SAFEGUARDS:
    Access by authorized personnel only. Passwords are used.

RETENTION AND DISPOSAL:
    Dispose when 5 years old.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Management Systems, Postal Square Building, 2 
Massachusetts Ave. NE, Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed or presented to the system manager noted 
at the address listed above.

RECORD ACCESS PROCEDURES:
    As noted in notification procedure.

CONTESTING RECORD PROCEDURES:
    As noted in notification procedure.

RECORD SOURCE CATEGORIES:
    Correspondents and correspondence received in the Commissioner's 
Office.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-11

SYSTEM NAME:
    Mainframe User ID Database.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Electronic records stored on computer at SunGard Computer Center, 
Voorhees, NJ and the National Institutes of Health, Bethesda, MD. 
Access and maintenance occur by remote terminal in the Postal Square 
Building, 2 Massachusetts Ave. NE, Washington, DC 20212. Paper copy 
kept at above address.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    BLS employees, BLS contractors, state agencies employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include name, ID to access system, office address and phone 
number, and account number.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301

PURPOSE(S):
    To assign and maintain ID numbers to use NIH and Boeing mainframe 
computers, to locate mainframe users and to run an accounting program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Online in mainframe computer and paper copies.

RETRIEVABILITY:
    By any of the fields listed under Categories of Records in the 
System.

SAFEGUARDS:
    Access by authorized personnel only. Passwords are necessary for 
electronic retrieval. Paper files maintained in locked office.

RETENTION AND DISPOSAL:
    Reviewed at the beginning of each fiscal year to delete inactive 
IDs from the previous year. Data files identified for transfer to the 
National Archives will be transferred as specified.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Technology and Network Management, Postal Square 
Building, 2 Massachusetts Ave. NE, Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Mail all inquiries or present in writing to System Manager at above 
address.

RECORD ACCESS PROCEDURES:
    As in notification process.

[[Page 16858]]

CONTESTING RECORD PROCEDURES:
    As in notification process.

RECORD SOURCE CATEGORIES:
    Individuals concerned.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-12

SYSTEM NAME:
    Employee Acknowledgement Letter Control System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bureau of Labor Statistics, Postal Square Building, 2 Massachusetts 
Ave. NE, Washington, DC 20212.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    BLS employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include name, office address, telephone number, 
supervisor's name, last day of individual's first pay period, region, 
cost center, date acknowledgement was signed.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    Used by BLS to monitor whether employees have signed the 
acknowledgement letter regarding the safeguarding of confidential 
information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic file server with backup tapes. Paper files of the signed 
letters are also maintained.

RETRIEVABILITY:
    Name, date signed, Social Security Number, regional office.

SAFEGUARDS:
    Access by authorized personnel only. Passwords are used for 
electronic system. Paper files are kept in an office which is locked 
after working hours.

RETENTION AND DISPOSAL:
    Destroy 3 years after employee is transferred or released from 
government service.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Management Systems, Postal Square Building, 2 
Massachusetts Ave. NE, Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed or presented to the system manager noted 
at the address noted above.

RECORD ACCESS PROCEDURES:
    As noted in notification procedure.

CONTESTING RECORD PROCEDURES:
    As noted in notification procedure.

RECORD SOURCE CATEGORIES:
    Employees who signed acknowledgement letters.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-13

SYSTEM NAME:
    National Longitudinal Survey of Youth 1979 (NLSY79) Database.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    National Opinion Research Center (NORC), University of Chicago, 
1155 E. 60th Street, Chicago, IL 60637.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    A sample of the general population who were ages 14-21 on December 
31, 1978 (referred to as respondents), with over representation of 
blacks, Hispanics, poor whites, and persons serving in the military.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include, but are not limited to, name, Social Security 
Number, control number, marital history, education, job history, 
unemployment history, military service, training history, fertility/
family planning, child health history, alcohol use, drug use, reported 
police contacts, anti-social behavior, assets and income, school 
records, Government assistance program participation, childhood 
residence, child development outcomes, expectations, history of parent/
child relationship, time use, time spent on child care and household 
chores, immigration history, and Armed Services Vocational Aptitude 
Battery scores.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. Sec. 2.

PURPOSE(S):
    To serve a variety of policy-related research interests concerning 
the labor market problems of youth. Data are used for studies such as 
(but not limited to): Diffusion of useful information on labor, 
examination of employment and training programs, understanding labor 
markets, guiding military manpower and measuring the effect of military 
service, analysis of social indicators and measuring parental and child 
inputs and outcomes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    The Bureau of Labor Statistics may release records to the National 
Opinion Research Center (NORC) and/or Ohio State University to compile 
data which are not individually identifiable for use by the general 
public and Federal agencies who are conducting labor force research. 
Under written agreement to protect the confidentiality and security of 
identifying information, BLS may provide potentially identifying 
geographic information to researchers to conduct specific research 
projects which further the mission and functions of BLS. The records 
also may be disclosed where required by law. Items 3, 4, 7, 8, 9, 10, 
and 11 listed in the General Prefatory Statement to this document are 
not applicable to this system of records.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and on paper.

RETRIEVABILITY:
    Name or Control Number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Permanent. Transfer a copy of the data files, together with the 
documentation, to the National Archives when the data are made 
available to the public.

SYSTEM MANAGER(S) AND ADDRESS:
    Program Manager, NLS Youth 1979 Cohort Study, Office of Employment

[[Page 16859]]

and Unemployment Statistics, Room 4945, Postal Square Building, 2 
Massachusetts Ave., NE, Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Mail, or present in writing, all inquiries to the System Manager at 
the above address.

RECORD ACCESS PROCEDURES:
    As in notification procedure.

CONTESTING RECORD PROCEDURES:
    As in notification procedure.

RECORD SOURCE CATEGORIES:
    Individuals concerned.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-14

SYSTEM NAME:
    BLS Behavioral Science Research Laboratory Project Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bureau of Labor Statistics, National Office.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual respondents who participate in studies.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include respondent's name, name of study, biographic/
personal information on the respondent, and test results and 
observations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 2.

PURPOSE(S):
    Biographic/personal information is used by BLS to select 
participants for studies. Test results and observations are used by BLS 
to better understand the behavioral and psychological processes of 
individuals, as they reflect on the accuracy of BLS information 
collections.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document with the following limitations: 
The Routine Uses listed at paragraphs 3, 4, 7, 8, 9, and 11 in the 
General Prefatory Statement to this document are not applicable to this 
system of records. The records also may be disclosed where required by 
law.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper files, and some electronic files stored on magnetic disks 
and/or video tapes.

RETRIEVABILITY:
    Respondent name and study title.

SAFEGUARDS:
    Available to authorized personnel only. Files are kept in locked 
offices.

RETENTION AND DISPOSAL:
    One to three years.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Behavioral Sciences Research Center, Office of Research 
and Evaluation, Postal Square Building, 2 Massachusetts Ave., NE, 
Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Mail all inquiries or present in writing to System Manager at above 
address.

RECORD ACCESS PROCEDURES:
    As in notification procedure.

CONTESTING RECORD PROCEDURES:
    As in notification procedure.

RECORD SOURCE CATEGORIES:
    Individual respondents.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-17

SYSTEM NAME:
    National Longitudinal Survey of Youth 1997 (NLSY97) Database.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    National Opinion Research Center (NORC), University of Chicago, 
1155 E. 60th Street, Chicago, IL 60637.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    A sample of the general population who were ages 12-16 on December 
31, 1996 (referred to as respondents), with over representation of 
blacks, Hispanics, and disabled students.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include, but are not limited to, name, Social Security 
Number, control number, marital history, education, job history, 
unemployment history, military service, training history, fertility/
family planning, child health history, alcohol use, drug use, reported 
police contacts, anti-social behavior, assets and income, school 
records, Government assistance program participation, childhood 
residence, child development outcomes, expectations, history of parent/
child relationship, time use, time spent on child care and household 
chores, immigration history, and Armed Services Vocational Aptitude 
Battery scores.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. Sec. 2.

PURPOSE(S):
    To serve a variety of policy-related research interests concerning 
the school-to-work transition and the labor market problems of youth. 
Data are used for studies such as (but not limited to): diffusion of 
useful information on labor, examination of employment and training 
programs, understanding labor markets, analysis of social indicators, 
measuring parental and child input and outcomes, norming the Department 
of Defense Armed Services Vocational Aptitude Battery in its 
computerized adaptive form, and creation of norms for the Department of 
Defense Interest Measure.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    The Bureau of Labor Statistics may release records to the National 
Opinion Research Center (NORC) and/or Ohio State University to compile 
data which are not individually identifiable for use by the general 
public and Federal agencies who are conducting labor force research. 
Under written agreement to protect the confidentiality and security of 
identifying information, BLS may provide potentially identifying 
geographic information to researchers to conduct specific research 
projects which further the mission and functions of BLS. The records 
also may be disclosed where required by law. Items 3, 4, 7, 8, 9, 10, 
and 11 listed in the General Prefatory Statement to this document are 
not applicable to this system of records.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

[[Page 16860]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and on paper.

RETRIEVABILITY:
    Name or Control Number.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data, and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Permanent. Transfer a copy of the data files, together with the 
documentation, to the National Archives when the data are made 
available to the public.

SYSTEM MANAGER(S) AND ADDRESS:
    Program Manager, NLS Youth 1997 Cohort Study, Office of Employment 
and Unemployment Statistics, Postal Square Building, 2 Massachusetts 
Ave., NE, Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Mail, or present in writing, all inquiries to the System Manager at 
the above address.

RECORD ACCESS PROCEDURES:
    As in notification procedure.

CONTESTING RECORD PROCEDURES:
    As in notification procedure.

RECORD SOURCE CATEGORIES:
    Individuals concerned.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-18

SYSTEM NAME:
    Postal Square Building Parking Management Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Bureau of Labor Statistics, Postal Square Building, 2 
Massachusetts, Ave. NE, Washington, DC 20212.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All individuals assigned or applying for assignment of parking 
privileges in the Postal Square Building, Washington, DC.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system includes the following information on all individuals 
assigned or applying for parking privileges in the Postal Square 
Building: Name of driver and rider(s); office building and room number; 
office telephone number; employing agency home address including city, 
State and zip code; federal service computation date; handicap 
certification; automobile license numbers, make and year of car, permit 
number (if assigned parking privileges); category of assignments, and 
estimated times of arrival and departure, office location; and whether 
the applicant is in or out of the zone of special consideration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    The information is used by the Bureau of Labor Statistics in the 
administration of the Postal Square Building parking and car pool 
programs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Disclosure of information may be made to other government agencies 
to compare names of car pool members. For verification and, as a 
service to car pool seekers, the name of each driver and rider and 
permit number; his or her office telephone number and address; and his 
or her home city, state and zip code, will be displayed within BLS 
facilities and on automated information systems including the Intranet. 
Information may be provided to other applicants or listed members of 
the carpool, their supervisors, or their administrative personnel/
timekeepers in order to confirm information provided on the 
application.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files are stored in a locked file cabinet. Computer records 
are stored on diskettes, on personal computer hard drives, and on the 
BLS wide-area network.

RETRIEVABILITY:
    Records may be filed and retrieved by name or permit number or 
other information in the System as needed.

SAFEGUARDS:
    Access to and use of these records is limited to personnel whose 
official duties require access. The information in automated systems is 
protected from unauthorized access. Written application data are placed 
in locked file cabinets.

RETENTION AND DISPOSAL:
    Paper records and the database are destroyed three (3) months after 
the return of the credentials to the issuing office.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Administrative Services, 2 Massachusetts Ave., 
NE., Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Access to these records may be obtained by request in writing to: 
Chief, Division of Administrative Services, 2 Massachusetts Ave., NE., 
Washington, DC 20212.

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to records should contact the 
appropriate office listed in the notification procedure section. 
Individuals must furnish the name for the record they wish to access.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment of the records should 
contact the official at the address specified under notification 
procedures above and reasonably identify the record and specify the 
information to be contested.

RECORD SOURCE CATEGORIES:
    Individuals concerned and from information provided by parking 
applicants on Form DL 1-127, Application for Parking Assignment and OA-
205 BLS Application for Parking Permit.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT
    None.
DOL/BLS-19

SYSTEM NAME:
    Customer Information Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Offices in the Bureau of Labor Statistics (BLS) at the National 
Office and in each of the BLS Regional Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals (customers) requesting BLS information.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information necessary to satisfy customer requests and enhance 
service

[[Page 16861]]

to customers. Depending on the nature of the request, may include (but 
is not limited to) name, title, occupation, mailing address, telephone 
and fax numbers, Internet Protocol (I.P.) addresses, material 
requested, consent forms, E-Mail addresses and dates.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To enhance customer service by improving the availability of BLS 
information on automated systems; to facilitate sending information 
about new data products to customers with corresponding interests; to 
provide usage statistics associated with the BLS public access Internet 
site, and to provide a frame from which to select an unbiased sample of 
customers for customer service surveys. Maintaining the names, 
addresses, etc. of customers requesting BLS data/publications will 
enable BLS to streamline the process for handling subsequent customer 
inquiries and requests by eliminating duplicative gathering of mailing 
information. Internet Protocol (IP) addresses will be used only to 
calculate general usage statistics; the addresses themselves will be 
discarded.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and/or on paper.

RETRIEVABILITY:
    By name, telephone or fax number (including the telephone number 
from which the customer dials), or other identifying information in the 
System.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    Current customer information service files are updated as required 
and are destroyed when three (3) months old or when no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Commissioner for Publications and Special Studies, Postal 
Square Building, 2 Massachusetts Ave., NE, Washington, DC 20212.
    Associate Commissioner for Field Operations, Postal Square 
Building, 2 Massachusetts Ave., NE, Washington, DC 20212.
    Chief, Division of Data Dissemination Systems, Postal Square 
Building, 2 Massachusetts Ave., NE., Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Mail, or present in writing, all inquiries to the System Managers 
at the above addresses.

RECORD ACCESS PROCEDURES:
    As in notification procedure.

CONTESTING RECORD PROCEDURES:
    As in notification procedure.

RECORD SOURCE CATEGORIES:
    Individuals concerned.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/BLS-20

SYSTEM NAME:
    Fellowship Applicants and Recipients Files.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Offices in the Bureau of Labor Statistics (BLS) National Office.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants and recipients of fellowship awards (e.g., Fellows in 
the American Statistical Association/National Science Foundation/BLS 
Fellowship Program), who are not Federal employees but are assigned to 
work with BLS staff and/or BLS non-public data files.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include the individual's name, Social Security Number, 
school transcripts, work address and telephone number, home address and 
telephone number, and biographical information; applications, research 
proposals, and related papers; test results, and other documents such 
as correspondence with the individual.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To assure that the appropriate records on fellowship awards are 
maintained and are available for official use.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Files are stored electronically and on paper.

RETRIEVABILITY:
    By name.

SAFEGUARDS:
    Access by authorized personnel only. Computer security safeguards 
are used for electronically stored data, and locked locations for paper 
files.

RETENTION AND DISPOSAL:
    These records are permanent. Records are transferred to the Federal 
Records Center when five (5) years old. They are offered to NARA in ten 
(10) year blocks, when the most recent record is twenty (20) years old.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Commissioner for Survey Methods Research, Postal Square 
Building, 2 Massachusetts Ave. NE, Washington, DC 20212.

NOTIFICATION PROCEDURE:
    Mail, or present in writing, all inquiries to the System Manager at 
the above address.

RECORD ACCESS PROCEDURES:
    As in notification procedure.

CONTESTING RECORD PROCEDURES:
    As in notification procedure.

RECORD SOURCE CATEGORIES:
    Individuals concerned; from references, the Education Testing 
Service, educational institutions supplying transcripts, review 
records; and administrative data developed during the selection process 
and/or award tenure.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[[Page 16862]]

DOL/OCFO-1

SYSTEM NAME:
    Attendance, Leave, and Payroll File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    A. All Departmental component offices in Washington DC.
    B. All Departmental component offices in the Regions and Areas.
    C. Timekeepers.
    D. Offices of the Chief Financial Officer.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Labor employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, social security number and employee number, grade, step, and 
salary, transit subsidies, organization (code), retirement or FICA data 
as applicable. Federal, State, and local tax deductions, as 
appropriate. IRS tax lien data, commercial garnishment, child support, 
authorization forms for savings bond and charity deductions; 
authorization forms for regular and optional government life insurance 
deduction(s), health insurance deduction and plan or code; cash award 
data; jury duty data, military leave data, pay differentials, 
authorization forms for labor union dues deductions, allotments by type 
and amount, Thrift Savings Plan contributions, financial institution 
code and employee account number, leave status and leave data of all 
types (including annual, compensatory, jury duty, maternity, military, 
retirement, disability, sick, transferred, donated, and without pay), 
time and attendance records, including flexitime log sheets indicating 
number of regular, overtime, holiday, Sunday, and other hours worked, 
pay period number and ending date, cost of living allowances, co-owner 
and/or beneficiary of bonds, marital status, number of dependents, 
mailing address, ``Notification of Personnel Action'', and claims by 
the employee for overtime, for back wages and for waivers. Consumer 
credit reports of individuals indebted to the United States, 
correspondence to and from the debtor, information or records relating 
to the debtor's current whereabouts, assets, liabilities, income and 
expenses, debtor's personal financial statements and other information 
such as the nature, amount and history of a debt owed by an individual 
covered by this system, and other records and reports relating to the 
implementation of the Debt Collection Act of 1982, as amended by the 
Debt Collection Improvement Act of 1996, including any investigative 
reports or administrative review matters. The individual records listed 
herein are included only as pertinent or applicable to the individual 
employee.

    Note: Sign-in and sign-out records are filed chronologically and 
are not part of this system.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 66(A).

PURPOSE(S):
    In compliance with principles and standards prescribed by the 
Comptroller General, this system manages the Department of Labor's 
compensation and benefits processing, accounting, and reporting. The 
system provides control procedures and systems to assure the complete 
and timely processing of input documents and output reports necessary 
to update and maintain the Department's Interactive Payroll System.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    A. In addition to the general prefatory routine uses, transmittal 
of data to the U.S. Treasury to effect issuance of paychecks or 
electronic fund transfers (EFT) to employees and distribution of pay 
according to employee directions for savings bonds, allotments to 
financial institutions, and other authorized purposes. Transmittal of 
Thrift Savings Plan data to the Thrift Savings Board to effect 
contributions to the Thrift Savings Plan. Tax withholding data sent to 
the Internal Revenue Service and appropriate State and local taxing 
authorities, FICA deductions to the Social Security Administration, 
information concerning dues deductions to labor unions, withholdings 
for health insurance to insurance carriers and the Office of Personnel 
Management, charity deductions to agents of charitable institutions, 
annual W-2 statements to taxing authorities and the individual, and 
transmittal of computer tape data to appropriate State and local 
governments for their benefits matching projects. Transmittal of 
employee's name, social security number, salary history to state 
unemployment insurance agencies in order to facilitate the processing 
of state unemployment insurance claims for DOL employees.
    B. Pursuant to section 13 of the Debt Collection Act of 1982, as 
amended by the Debt Collection Improvement Act of 1996, the name, 
Social Security Number, address(es), telephone number(s), and nature, 
amount and history of the debt of a current or former employee may be 
disclosed to private collection agencies for the purpose of collecting 
or compromising a debt existing in this system.
    C. Department of Justice and General Accounting Office: Information 
may be forwarded to the General Accounting Office and/or the Department 
of Justice as prescribed in the Joint Federal Claims Collection 
Standards (4 CFR Chapter II). When debtors fail to make payment through 
normal collection routines, the files are analyzed to determine the 
feasibility of enforced collection by referring the cases to the 
Department of Justice for litigation.
    D. Other Federal Agencies:
    Pursuant to sections 5 and 10 of the Debt Collection Act of 1982, 
as amended by the Debt Collection Improvement Act of 1996, information 
relating to the implementation of the Debt Collection Act of 1982 may 
be disclosed to other Federal Agencies to effect salary or 
administrative offsets, or for other purposes connected with the 
collection of debts owed to the United States.
    E. Internal Revenue Service:
    (1) Information contained in the system of records may be disclosed 
to the Internal Revenue Service to obtain taxpayer mailing addresses 
for the purpose of locating such taxpayer to collect, compromise, or 
write-off a Federal claim against the taxpayer.
    (2) Records from this system of records may be disclosed to the 
Internal Revenue Service for the purpose of offsetting a Federal claim 
from any income tax refund that may be due to the debtor.
    (3) Information may be disclosed to the Internal Revenue Service 
concerning the discharge of an indebtedness owed by an individual.
    F. Records from this system of records may be disclosed to the 
Defense Manpower Data Center--Department of Defense and the United 
States Postal Service to conduct computer matching programs for the 
purpose of identifying and locating individuals who are receiving 
Federal salaries or benefit payments and are delinquent in their 
repayment of debts owed to the United States Government under certain 
programs administered by the United States Department of Labor in order 
to collect debts under the provisions of the Debt Collection Act of 
1982 (Pub. L. 97-365) by voluntary repayment, or by salary or 
administrative offset procedures.
    G. The names, social security numbers, home addresses, dates of 
birth, dates of hire, quarterly earnings, employer identifying 
information, and State of hire of employees may be disclosed to the 
Office of Child Support

[[Page 16863]]

Enforcement, Administration for Children and Families, Department of 
Health and Human Services for the purpose of locating individuals to 
establish paternity, establishing and modifying orders of child 
support, identifying sources of income, and for other child support 
enforcement actions as required by the Personal Responsibility and Work 
Opportunity Reconciliation Act (Welfare Reform law, Pub. L. 104-193).
    H. A record from this system of records, reflecting the employee's 
transit subsidy, may be disclosed to other governmental agencies for 
purposes of comparing transit subsidy recipients and car pool 
applicants.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    The amount, status, and history of overdue debts; the name and 
address, taxpayer identification number (SSN), and other information 
necessary to establish the identity of a debtor, the agency and program 
under which the claim arose, are disclosed pursuant to 5 U.S.C. 
552a(b)(12) to consumer reporting agencies as defined by section 603(f) 
of the Fair Credit Reporting Act (15 U.S.C. 1681a(f)), in accordance 
with section 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 
1966, as amended (31 U.S.C. 3711(f)) for the purpose of encouraging the 
repayment of an overdue debt.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual and machine-readable files.

RETRIEVABILITY:
    By name and SSN.

SAFEGUARDS:
    Personnel screening and locked storage equipment.

RETENTION AND DISPOSAL:
    Retained for fifty-six (56) years.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Accounting and Payment Services, Office of the 
Chief Financial Officer, Department of Labor, 200 Constitution Ave, NW, 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed or presented to the system manager noted 
at the addresses listed above.

RECORD ACCESS PROCEDURES:
    A request for access shall be addressed to the system manager at 
the address listed above. Individuals must furnish their name and 
address for their records to be located and identified:
    a. Name and address.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager.

RECORD SOURCE CATEGORIES:
    Employees, supervisors, timekeepers, official personnel records, 
the IRS, consumer credit reports, personal financial statements, 
correspondence with the debtor, records relating to hearings on the 
debt, and from other DOL systems of records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OCFO-2

SYSTEM NAME:
    Department of Labor Accounting and Related Systems.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    A. All Departmental component offices in Washington DC:
    B. All Departmental component offices in the Regions and the Areas.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All persons who receive or who owe a payment from agency/regional 
financial offices. Persons receiving payments include, but are not 
limited to: Employees, vendors, travelers on official business, 
grantees, contractors, consultants, and recipients of loans and 
scholarships. Persons owing monies include, but are not limited, to 
persons who have been overpaid and who owe DOL a refund and persons who 
have received from DOL goods or services for which there is a charge or 
fee (e.g., Freedom of Information Act requesters).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, identification number (Taxpayer Identification Number or 
other identifying number), address, purpose of payment, accounting 
classification, amount to be paid, and amount paid.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    These records are an integral part of the accounting systems at 
principal operating components, agency regional offices and specific 
area locations. The records are used to keep track of all payments to 
individuals, exclusive of salaries and wages, based upon prior entry 
into the systems of the official commitment and obligation of 
government funds. When an individual is to repay funds advanced as a 
loan or scholarship, etc., the records will be used to establish a 
receivable record and to track repayment status. In event of an 
overpayment to an individual, the record is used to establish a 
receivable record for recovery of the amount claimed. The records are 
also used internally to develop reports to the Internal Revenue Service 
and applicable state and local taxing officials of taxable income. This 
is a Department-wide notice of payment and collection activities at all 
locations listed under system locations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    A. Transmittal of the records to the U.S. Treasury to effect 
issuance of payments to payees.
    B. Pursuant to section 13 of the Debt Collection Act of 1982, the 
name, address(es), telephone number(s), social security number, and 
nature, amount and history of debts of an individual may be disclosed 
to private debt collection agencies for the purpose of collecting or 
compromising a debt existing in this system.
    C. Information may be forwarded to the Department of Justice as 
prescribed in the Joint Federal Claims Collection Standards (4 CFR 
Chapter II) for the purpose of determining the feasibility of enforced 
collection, by referring the cases to the Department of Justice for 
litigation.
    D. Pursuant to sections 5 and 10 of the Debt Collection Act of 
1982, information relating to the implementation of the Debt Collection 
Act of 1982 may be disclosed to other Federal Agencies to effect salary 
or administrative offsets.
    E. Information contained in the system of records may be disclosed 
to the Internal Revenue Service to obtain taxpayer mailing addresses 
for the purpose of locating such taxpayer to collect, compromise, or 
write off a Federal claim against the taxpayer.
    F. Information may be disclosed to the Internal Revenue Service 
concerning the discharge of an indebtedness owed by an individual.
    H. Information will be disclosed:
    1. To credit card companies for billing purposes;
    2. To other Federal agencies for travel management purposes;
    3. To airlines, hotels, car rental companies and other travel 
related companies for the purpose of serving the traveler. This 
information will

[[Page 16864]]

generally include the name, phone number, addresses, charge card 
information and itineraries.
    4. To state and local taxing officials informing them of taxable 
income.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    The amount, status, and history of overdue debts; the name and 
address, taxpayer identification number (SSN), and other information 
necessary to establish the identity of a debtor, the agency and program 
under which the claim arose, are disclosed pursuant to 5 U.S.C. 
552a(b)(12) to consumer reporting agencies as defined by section 603(f) 
of the Fair Credit Reporting Act (15 U.S.C. 1681a(f)), in accordance 
with section 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 
1966, as amended (31 U.S.C. 3711(f)) for the purpose of encouraging the 
repayment of an overdue debt.

    Note: Debts incurred by use of the official travel charge card 
are personal and the charge card company may report account 
information to credit collection and reporting agencies.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records in file cabinets. Computer records within a computer, 
its attached equipment or some magnetic form.

RETRIEVABILITY:
    This varies according to the particular operating accounting system 
within the Operating Division, Agency and Regional Office. Usually the 
hard copy document is retrieved by name within accounting 
classification. Computer records may be retrieved by social security 
number and voucher number or on any field in the record.

SAFEGUARDS:
    Records stored in lockable file cabinets or secured rooms. 
Computerized records protected by password system.

RETENTION AND DISPOSAL:
    Records are purged from automated files once the accounting purpose 
has been served; printed copy and manual documents are retained and 
disposed of after six years and three months. Generally, on the 
accounting side, information is kept until at least the employee has 
left the Department, and perhaps longer, until all existing activity 
for the employee is closed out. Generally, on the payroll side, the 
information stays on the Master Employee Record until the retirement 
has been reconciled for the year in which the employee has left.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Accounting and Payment Services, Office of the 
Chief Financial Officer, Department of Labor, 200 Constitution Avenue, 
NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed or presented to the system manager noted 
at the address listed above.

RECORD ACCESS PROCEDURES:
    A request for access shall be addressed to the system manager at 
the address listed above.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager.

RECORD SOURCE CATEGORIES:
    Individuals, employees, other DOL systems, other Federal agencies, 
consumer reporting agencies, credit card companies, government 
contractors, state and local law enforcement.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

DOL/OCFO-3
SYSTEM NAME:
    Travel and Transportation System

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    A. All component offices in Washington DC
    B. Regional and area offices of the components.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All individuals who travel in an official capacity for the 
Department of Labor.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Various records are created and maintained in support of official 
travel. The forms or succeeding forms may include the following:

DL 1-33  Travel Authorization
SF 1038  Advance of Funds Application and Account
SF 1012  Travel Voucher
DL 1-2024  Request and Authorization for Exception From Standard 
Contract Terms for City-Pair Service
DL 1-289  Request for Approval of GSA Vehicle Option or Exemption
DL 1-473  Employment Agreement for Transfers Within the Continental 
U.S.
DL 1-474  Employment Agreement for Persons Assigned to Posts Outside 
the Continental U.S.
DL-1-2030  Estimated PCS Travel and Transportation Data for Travel 
Authorization DL-1-2031  Claim Form for Payment of Relocation Income 
Tax Allowance
DL-1-2032  Covered Taxable Reimbursements
DL-1-2033R  Withholding Tax Allowance, Summary of Transactions, 
Withholding of Taxes, and W-2 Reporting
DL 1-472  Employee Application for Reimbursement of Expenses Incurred 
in Sale or Purchase (or both) of Residence Upon Change of Official 
Station
SF 1164  Claim for Reimbursement for Expenditures on Official Business
DL 1-101  Training Authorization and Evaluation Form
DL 1-478  Administrative Exception to Travel Claim
DL 1-423  Expense Record for Temporary Quarters
SF 1169  Government Transportation Request (will be phased out within 
next 5 years)

    Telephone charge cards.
    As a result of travel, individuals may become indebted to the 
Government. Records used to cure these claims include: consumer credit 
reports, information or records relating to the debtor's current 
whereabouts, assets, liabilities, income and expenses, debtor's 
personal financial statements, and other information such as the 
nature, amount and history of the debt, and other records and reports 
relating to the implementation of the Debt Collection Act of 1982, 
including any investigative reports or administrative review matters.
    Individuals expecting to travel at least two times per year are 
required to have charge cards provided by Government contract. Besides 
the application for such cards, records created include transaction, 
payment and account status data.
    Travel arrangement services are also available by Government 
contract. Records include traveler's profile containing name of 
individual, social security number, home and office telephones, 
agency's name, address, and telephone number, air travel preference, 
rental car identification number and preference of car, hotel 
preference, current passport and/or visa number, personal credit card 
numbers, and additional information; travel authorization; and monthly 
reports from travel agent(s) showing charges to individuals, balances, 
and other types of

[[Page 16865]]

account analyses. Permanent change of station travel arrangements may 
include information about real estate and movement of household goods. 
To provide more efficient processing of travel documents, travel 
document processing software will be used by employees to record travel 
planning information, expenses incurred, traveler/employer 
identification information (SSN, and other identifying information used 
in conjunction with the purposes of the software), user ID's, 
passwords, electronic signatures, routing lists and other information 
used by the system to track and process travel documentation.
    Vendors and contractors provide to the Department itemized 
statements of invoices, and reports of transactions including refunds 
and adjustments to enable audits of charges to the Government.
  

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    41 CFR part 101-7 (Federal Travel Regulations); interpret or apply 
31 U.S.C. 3511, 3512, and 3523; 31 U.S.C. 3711 et seq. (Debt Collection 
Act of 1982); section 206 of Executive Order 11222 (May 8, 1965); 5 CFR 
735.207 (Office of Personnel Management Regulations).

PURPOSE(S):
    To facilitate performance of official Government travel by 
documenting the authorization of travel; payment of advances; payment 
of claims, invoices, vouchers, judgments; debts created by advance 
payments and overpayments; provision and use of government contractor-
issued charge cards; and to make travel arrangements.
    Data received from a charge card company under government contract 
will be used to perform responsibilities under section 206 of Executive 
Order 11222 (May 8, 1965) and 5 CFR 735.207 (Office of Personnel 
Management Regulations) concerning requirements for employees to pay 
their just financial obligations in a proper and timely manner. Reports 
will also be monitored to insure that the charge cards are used only in 
the course of official travel as required by the contract. Data will 
also be analyzed to permit more efficient and cost effective travel 
planning and management, including negotiated costs of transportation, 
lodging, subsistence and related services.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    A. Transmittal of data to the U.S. Treasury to effect issuance of 
checks and Electronic Funds Transfer (EFT) payments to payees.
    B. Information may be forwarded to the Department of Justice as 
prescribed in the Joint Federal Claims Collection Standards (4 CFR 
Chapter II). When debtors fail to make payment through normal 
collection routines, the files are analyzed to determine the 
feasibility of enforced collection by referring the cases to the 
Department of Justice for litigation.
    C. Pursuant to sections 5 and 10 of the Debt Collection Act of 
1982, information relating to the implementation of the Debt Collection 
Act of 1982 may be disclosed to other Federal Agencies to effect salary 
or administrative offsets, or for other purposes connected with the 
collection of debts owed to the United States.
    D. Information contained in the system of records may be disclosed 
to the Internal Revenue Service to obtain taxpayer mailing addresses 
for the purpose of locating such taxpayer to collect, compromise, or 
write off a Federal claim against the taxpayer.
    E. Information may be disclosed to the Internal Revenue Service 
concerning the discharge of an indebtedness owed by an individual, or 
other taxable benefits received by the employee.
    F. Information will be disclosed:
    1. To credit card companies for billing purposes.
    2. To Departmental and other Federal agencies such as GSA for 
travel management purposes.
    3. To airlines, hotels, car rental companies, travel management 
centers and other travel related companies for the purpose of serving 
the traveler. This information will generally include the name, phone 
number, addresses, charge card information and itineraries.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    The amount, status, and history of overdue debts; the name and 
address, taxpayer identification number (SSN), and other information 
necessary to establish the identity of a debtor, the agency and program 
under which the claim arose, are disclosed pursuant to 5 U.S.C. 
552a(b)(12) to consumer reporting agencies as defined by section 603(f) 
of the Fair Credit Reporting Act (15 U.S.C. 1681a(f)), in accordance 
with section 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 
1966, as amended (31 U.S.C. 3711(f)) for the purpose of encouraging the 
repayment of an overdue debt.

    Note: Debts incurred by use of the official travel charge card 
are personal and the charge card company may report account 
information to credit collection and reporting agencies.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records in file cabinets. Computer records within a computer 
and attached equipment.

RETRIEVABILITY:
    Filed by name and/or social security number of traveler or by 
travel document number at each location.

SAFEGUARDS:
    Records stored in lockable file cabinets or secured rooms. 
Computerized records protected by password system. Information released 
only to authorized officials on a need-to-know basis.

RETENTION AND DISPOSAL:
    Records are held for 6 years or until audit whichever is sooner and 
then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Office of the Chief Financial Officer, Division of Planning and 
Internal Control, Department of Labor, 200 Constitution Avenue, NW, 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries from individuals should be addressed to the appropriate 
agency's administrative office for which they traveled.

RECORDS ACCESS PROCEDURES:
    Requests from individuals should be addressed to the appropriate 
Department of Labor agency's administrative office for which they 
traveled. Individuals must furnish their full name and the authorizing 
agency component for their records to be located and identified.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment of their records should 
contact the appropriate Department of Labor administrative office of 
which they traveled. Individuals must furnish their full name and the 
name of the authorizing agency, including duty station where they were 
employed when traveling if applicable.

RECORD SOURCE CATEGORIES:
    Individuals, employees, other Federal agencies, consumer reporting 
agencies, credit card companies, government contractors, state and 
local law enforcement.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[[Page 16866]]

DOL/ODEP-1

SYSTEM NAME:
    Job Accommodation Network (JAN) Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Job Accommodation Network, West Virginia University, P.O. Box 6080, 
Morgantown, West Virginia, 26505-6080.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals with disabilities, employers and the general public who 
request information through the JAN system.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Caller's name, address, telephone number, type of disability, 
functional limitations caused by the disability, accommodations 
discussed, type of firm or organization for whom the caller works, and 
anecdotal information recorded by the human factors consultant.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301

PURPOSE(S):
    This system provides technical assistance to businesses and to 
individuals for the purpose of making job accommodations for 
individuals with disabilities. It also makes possible the sharing of 
information about job accommodations. The JAN system compiles a 
comprehensive resource data bank for job accommodations currently 
available. Finally, the system provides technical assistance to 
employers on how to comply with the Americans with Disabilities Act 
(ADA).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, relevant information may be 
disclosed to employers for the purpose of hiring individuals with 
disabilities and/or for enabling the employers to accommodate employees 
with disabilities.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Computer disks.

SAFEGUARDS:
    The data is stored on computer disk, stored in a secure central 
file server.

RETRIEVABILITY:
    Records are retrieved by caller's name, state, and job interest 
category.

RETENTION AND DISPOSAL:
    Data is maintained permanently on the file server with access by 
program personnel only.

SYSTEM MANAGER(S) AND ADDRESS:
    The systems manager is the Project Director of the Job 
Accommodations Network, West Virginia University, P.O. Box 6080, 
Morgantown, WV 26506-6080.

NOTIFICATION PROCEDURE:
    Mail all inquiries or present in writing to the Office of 
Disability Employment Policy, 1331 F Street, NW, DC 20004 or to the 
Freedom of Information Act/Privacy Act Coordinator, at U.S. Department 
of Labor/Office of Disability Employment Policy, 200 Constitution 
Avenue., NW, Washington, DC 20210.

RECORDS ACCESS PROCEDURES:
    Individuals wishing to gain access shall write to Assistant 
Secretary for Disability Employment Policy at the above addresses.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to contest information in their files may write 
to the system manager at the specified address above, reasonably 
identify the records pertaining to them, the information which is being 
contested in those records, the corrective action(s) being sought, and 
the reasons for the correction(s).

RECORD SOURCE CATEGORIES:
    Individual participants in the JAN system.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ODEP-2

SYSTEM NAME:
    Workforce Recruitment Program (WRP) Database.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Disability Employment Policy, U.S. Department of Labor, 
1331 F Street, NW, Third Floor, Washington, DC 20004.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    College students with disabilities who have interviewed with a WRP 
recruiter on a college campus.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Student's name, address, telephone number, e-mail address, college, 
major, credits earned, degree sought, job preference categories, job 
location preference, type of disability, job accommodation information, 
recruiter's summary of student's interview.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To provide federal and private sector employers a database resource 
of college students with disabilities from which to identify qualified 
temporary and permanent employees in a variety of fields.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses, listed in the General 
Prefatory Statement to this document, relevant information concerning 
student interviewees may be disclosed to interested federal and private 
sector employers. Disability information concerning interviewees is 
disclosed to interested federal employers but not to private sector 
employers.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    CD-ROMs.

SAFEGUARDS:
    The data is stored on CD-ROMs and stored on program manager's hard 
drive.

RETRIEVABILITY:
    Records are retrieved by student's name, state, or job interest 
category.

RETENTION AND DISPOSAL:
    Data is maintained indefinitely on CD-ROMs and on the project 
manager's hard drive. Paper files are maintained by the project manager 
and destroyed after one year.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the WRP Project Manager, Office of Disability 
Employment Policy, 1331 F Street, NW, Third Floor, Washington, DC 
20004.

[[Page 16867]]

NOTIFICATION PROCEDURE:
    Mail all inquiries or present in writing to the Office of 
Disability Employment Policy, 1331 F Street, NW, Third Floor, 
Washington, DC, 20004.

RECORDS ACCESS PROCEDURES:
    Individuals wishing to gain access shall write to the Office of 
Disability Employment Policy at the above address.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager.

RECORD SOURCE CATEGORIES:
    College students with disabilities who have participated in an 
interview with a WRP recruiter.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ECAB-01

SYSTEM NAME:
    Employees' Compensation Appeals Board Docket Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Employees' Compensation Appeals Board, 
200 Constitution Avenue, NW, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Former or current Federal employees appealing final decisions of 
the Office of Workers' Compensation Programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Documents pertaining to appeals of final decisions rendered by the 
Office of Workers' Compensation Programs arising under the Federal 
Employees Compensation Act, including incoming and outgoing 
correspondence, a summary of processing transactions, pleadings, 
motions, orders, and final disposition.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 8101 et seq.

PURPOSE(S):
    To maintain records of appeals and track appeals through processing 
and disposition operations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, ECAB decisions are sent for 
publication to the U.S. Government Printing Office (GPO) and are 
available on ECAB's Internet web-site.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in manual hard copy form in file folders; summary data 
maintained in computer based case tracking system.

RETRIEVABILITY:
    Indexed by ECAB Docket case number, can be cross-referenced to 
individual's name.

SAFEGUARDS:
    Manual Docket records are maintained in a separate file room with 
access restricted to ECAB employees and which is locked during non-work 
hours.

RETENTION AND DISPOSAL:
    Manual Docket records are retired to the National Records Center 
after three years; they are destroyed after 20 years. Historical 
computer records are stored permanently on diskette in a locked 
cabinet.

SYSTEM MANAGER(S) AND ADDRESS:
    Chairman, Employees' Compensation Appeals Board, 200 Constitution 
Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries regarding records should be in the form of a written, 
signed request to the System Manager at the above address and should 
specify the ECAB Docket number.

RECORD ACCESS PROCEDURES:
    Information or assistance regarding access to ECAB Docket records 
may be obtained by contacting the Clerk of the Board, Employees' 
Compensation Appeals Board, 200 Constitution Avenue, NW, Washington, DC 
20210.

CONTESTING RECORD PROCEDURES:
    Individuals who wish to contest their records should notify the 
System Manager in writing.

RECORD SOURCE CATEGORIES:
    Records in this system contain information supplied by the 
appellant and Government officials involved in the appeals proceedings.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Not applicable.
DOL/ECAB-02

SYSTEM NAME:
    Employees' Compensation Appeals Board Disposition Records.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Employees' Compensation Appeals Board, 
200 Constitution Avenue, NW, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Former or current Federal employees who appealed final decisions of 
the Office of Workers' Compensation Programs.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Final decisions and/or orders determining appeals of benefits 
claims under the Federal Employees' Compensation Act.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 8101 et seq.

PURPOSE(S):
    To maintain formal records of appeal dispositions determined by the 
Employees' Compensation Appeals Board.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Board final decisions and/or orders are public documents and are 
accessible to interested persons. Precedent setting decisions are sent 
to the U.S. Government Printing Office (GPO) for publication in an 
annual Volume, which is available for sale from the GPO, and deposited 
in over 500 Federal Depository Libraries throughout the country.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Recent decisions are maintained in hard copy form in binders in the 
ECAB library; older decisions are published in bound volumes. Published 
volumes are also on deposit in designated Federal Depository Libraries, 
and on the ECAB'S Internet Website.

RETRIEVABILITY:
    Published decisions are indexed by appellant's last name, by 
category of medical condition and legal issue, by

[[Page 16868]]

ECAB Docket number and by ECAB Volume number and page. Unpublished 
decisions are indexed by ECAB Docket number, and can be cross-
referenced to appellant's name.

SAFEGUARDS:
    Access to ECAB Library and Decision Files is by request and 
available during regular office hours.

RETENTION AND DISPOSAL:
    Records are retained permanently.

SYSTEM MANAGER(S) AND ADDRESS:
    Chairman, Employees' Compensation Appeals Board, 200 Constitution 
Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be in the form of a written, signed request to the 
System Manager at the above address and should specify the ECAB Docket 
number, name of appellant and approximate date of disposition. 
Alternatively, if disposition is known to be a published decision, 
inquiry should specify the Volume and page number.

RECORD ACCESS PROCEDURES:
    Information or assistance regarding access to ECAB Disposition 
Records may be obtained by contacting the Clerk of the Board, 
Employees' Compensation Appeals Board, 200 Constitution Avenue, NW, 
Washington, DC.

CONTESTING RECORD PROCEDURES:
    Appellants who wish to contest their Disposition Records should 
notify the System Manager in writing.

RECORD SOURCE CATEGORIES:
    Records in this system are composed of formal, final decisions and/
or orders of the Employees' Compensation Appeals Board.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ESA-2

SYSTEM NAME:
    Office of Federal Contract Compliance Programs Complaint Case 
Files.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of Federal Contract Compliance Programs (OFFCP), 200 
Constitution Avenue, NW, Washington, DC 20210, and OFCCP Regional and 
District Offices (see the Appendix to this document for addresses).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals, classes of individuals or representatives authorized 
to act on behalf of individuals or classes of individuals who have 
filed complaints of discrimination.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Medical records, investigative reports and materials, complaints, 
contract coverage information, employment applications, time and 
attendance records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 11246, as amended; the Vietnam Era Veterans' 
Readjustment Assistance Act of 1974, as amended, 38 U.S.C. 4212, 
section 503 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 
793.

PURPOSE(S):
    To maintain information that is used to investigate and to resolve 
complaints of discrimination filed by individuals under Executive Order 
11246, as amended; the Veteran Era Veterans' Readjustment Assistance 
Act of 1974, amended, 38 U.S.C. 4212; and section 503 of the 
Rehabilitation Act of 1973, as amended, 29 U.S.C. 793.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OR USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be disclosed to:
    (1) The Equal Employment Opportunity Commission, Department of 
Justice, or other Federal, State or local agencies with jurisdiction 
over a complaint, when relevant and necessary for investigatory, 
conciliation or enforcement purposes;
    (2) To Federal contractors and subcontractors against whom a 
complaint is filed, including providing a copy of the complaint or a 
summary for purposes of notice;
    (3) A physician or medical provider records or information for the 
purpose of evaluating the complaint or medical records in cases 
involving complaints of discrimination on the basis of disability;

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Power files/Magnetic tape/Manual files.

RETRIEVABILITY:
    By name or OFCCP control number.

SAFEGUARDS:
    Locked files and computer access codes.

RETENTION AND DISPOSAL:
    Active files retained 2-3 years from date of closure, referred to a 
Federal Records Center for an additional 4 years then they are 
destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Deputy Assistant Secretary for Federal Contract Compliance, 200 
Constitution Avenue, NW, Washington, DC 20210; Regional Directors for 
OFCCP, see The Appendix to this document for addresses.

NOTIFICATION PROCEDURE:
    Individuals, wishing to inquire whether this system of records 
contains information about them, should contact the appropriate system 
manager. Such person should provide his or her full name, date of 
birth, and signature.

RECORD ACCESS PROCEDURES:
    An individual or organization representing an individual wishing to 
gain access to records shall follow guidelines set forth under the 
notification procedures summarized above.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to contest information in their files may write 
the appropriate system manager at the specified address, reasonably 
identifying the record pertaining to them, the information which is 
being contested in that record, the corrective action(s) being sought, 
and the reason for the correction(s).

RECORD SOURCE CATEGORIES:
    Individual and class action complainants, employers, co-workers, 
witnesses, State rehabilitation agencies, physicians, and other health 
care providers.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    This system contains complaints and investigative files compiled 
during the course of complaint investigations and compliance reviews. 
In accordance with paragraph (k)(2) of the Privacy Act, 5 U.S.C. 
552a(k)(2), these files have been exempted from subsections 
(c)(3),(d),(e)(1), (e)(4)(G),(H), and (I) and (f) of the Act. The 
disclosure of information contained in these files may in some 
circumstances discourage non-management persons who have knowledge of 
facts and circumstances pertinent to charges from giving statements or 
cooperating in investigations. In addition, disclosure of

[[Page 16869]]

medical records contained in these files may adversely affect the 
health of individuals without guidance of a responsible physician.
DOL/ESA-5

SYSTEM NAME:
    Office of Workers' Compensation Programs, Black Lung 
Antidiscrimination Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Workers' Compensation Programs, Division of Coal Mine 
Workers' Compensation, Department of Labor Building, 200 Constitution 
Avenue, NW, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals filing complaints against employers on account of 
discharge or other acts of discrimination by reason of pneumoconiosis 
disease.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individual correspondence, investigative records, employment 
records, payroll records, medical reports, any other documents or 
reports pertaining to an individual's work history, education, medical 
condition or hiring practices of the employer.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    30 U.S.C. 938.

PURPOSE(S):
    To maintain records that are used to process complaints against 
employers who discharge or otherwise discriminate against individuals 
because they suffer from pneumoconiosis disease.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure of file content may be made to any party in interest to 
the complaint, including the coal company, the claimant, medical 
providers, and legal representatives of any party for purposes related 
to the complaint.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Not applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files.

RETRIEVABILITY:
    Coal miner's name and social security number.

SAFEGUARDS:
    Files located in restricted area of a Federal building under guard 
by security officers.

RETENTION AND DISPOSAL:
    Files are destroyed 10 years after case is closed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Division of Coal Mine Workers' Compensation, Department 
of Labor Building, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager at 
the above address. Individuals must furnish their name, address and 
signature.

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to their records should 
contact the system manager at the above address. Individuals must 
furnish their name, address and signature.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment of any record should 
contact the system manager at the above address. Individuals must 
furnish their name, address and signature.

RECORD SOURCE CATEGORIES:
    Individuals, employers, medical providers and investigators.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Not applicable.
DOL/ESA-6

SYSTEM NAME: Office of Workers' Compensation, Black Lung
    Benefits Claim File.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of Workers' Compensation Programs, Division of Coal Mine 
Workers' Compensation, Department of Labor Building, 200 Constitution 
Avenue, NW, Washington, DC 20210, and district offices (see addresses 
in the Appendix to this document).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals filing claims for black lung (pneumoconiosis) benefits 
under the provisions of Black Lung Benefits Act, as amended, including 
miners, and their surviving spouses, children, dependent parents and 
siblings.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal (name, date of birth, social security number, claim type, 
miner's date of death), medical, and financial. Information gathered in 
connection with investigations concerning possible violations of 
Federal law, whether civil or criminal, under the authorizing 
legislation and related Acts. This record also contains investigative 
records and the work product of the Department of Labor and other 
governmental personnel and consultants involved in the investigations. 
If the individual has received benefits to which he or she is not 
entitled, the system may contain consumer credit reports correspondence 
to and from the debtor, information or records relating to the debtor's 
current whereabouts, assets, liabilities, income and expenses, debtor's 
personal financial statements, and other information such as the 
nature, amount and history of a claim filed by an individual covered by 
this system, and other records and reports relating to the 
implementation of the Debt Collection Act of 1982 including any 
investigative records or administrative review matters. The individual 
records listed herein are included only as pertinent to the individual 
claimant.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    30 U.S.C. 901 et seq., 20 CFR 715.1 et seq., 20 CFR 720.1 et seq., 
20 CFR 725.1 et seq.

PURPOSE(S):
    To maintain records that are used to process all aspects of claims 
for black lung (pneumoconiosis) benefits under the provisions of the 
Black Lung Benefits Act, as amended, including claims filed by miners 
and their surviving spouses, children, dependent parents and siblings. 
These records are also used to process the recoupment of overpayments 
under the Act.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement of this document, disclosure of relevant and 
necessary information may be made to the following:
    a. Mine operators (and/or any party providing the operator with 
benefits insurance) who have been determined potentially liable for the 
claim at any time after the filing of a claim for Black Lung Benefits 
for the purpose of determining liability for payment.
    b. State workers' compensation agencies and the Social Security 
Administration for the purpose of determining offsets as specified 
under the Act.

[[Page 16870]]

    c. Doctors and medical services providers for the purpose of 
obtaining medical evaluations, physical rehabilitation or other 
services.
    d. Representatives of the claimant for the purpose of processing 
the claim, responsible operator and program representation on contested 
issues.
    e. Labor unions and other voluntary employee associations of which 
the claimant is a member for the purpose of assisting the member.
    f. Contractors providing automated data processing services to the 
Department of Labor, or to any agency or entity to whom release is 
authorized, where the contractor is providing a service relating to the 
purpose for which the information can be released.
    g. Federal, state or local agencies if necessary to obtain 
information relevant to a Departmental decision concerning the 
determination of initial or continuing eligibility for program 
benefits, including whether benefits have been or are being paid 
improperly; whether dual benefits prohibited under any federal or state 
law are being paid; and including salary offset and debt collection 
procedures, including any action required by the Debt Collection Act of 
1982.
    h. Debt collection agency that DOL has contracted for collection 
services to recover indebtedness owed to the United States.
    i. Internal Revenue Service for the purpose of obtaining taxpayer 
mailing addresses in order to locate such taxpayers to collect, 
compromise, or write-off a Federal claim against the taxpayer; 
discharging an indebtedness owed by an individual.
    j. Credit Bureaus for the purpose of receiving consumer credit 
reports identifying the assets, liabilities, income and expenses of a 
debtor to ascertain the debtor's ability to pay a debt and to establish 
a payment schedule.

    Note: Disclosure to a claimant or a person who is duly 
authorized to act on the claimant's or beneficiary's behalf, of 
information contained in the file may be made over the telephone. 
Disclosure over the telephone will only be done where the requestor 
provides appropriate identifying information to OWCP personnel. 
Telephonic disclosure of information is essential to allow OWCP to 
efficiently perform its functions in adjudicating and servicing 
claims.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    The amount, status and history of overdue debts; the name and 
address, taxpayer identification (SSAN), and other information 
necessary to establish the identity of a debtor, the agency and program 
under which the claim arose, are disclosed pursuant to 5 U.S.C. 
552a(b)(12) to consumer reporting agencies as defined by the Fair 
Credit Reporting Act (15 U.S.C. 1681a(f), or in accordance with the 
Federal Claims Collection Act of 1966 as amended (31 U.S.C. 3711(e) for 
the purpose of encouraging the repayment of an overdue debt.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Case file documents, both original and copies, in manual files.

RETRIEVABILITY:
    Coal miner's name, social security number, and claimant's social 
security number different from miner's.

SAFEGUARDS:
    Files are located in the restricted area of a Federal building 
under guard by security officers.

RETENTION AND DISPOSAL:
    Approved claims files are destroyed 10 years after death of last 
beneficiary. Denied claims are destroyed 30 years after final denial.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Division of Coal Mine Workers' Compensation, Department 
of Labor Building, Room C-3520, 200 Constitution Avenue, NW, 
Washington, DC 20210, and district office directors (see addresses in 
the Appendix to this document).

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager at 
the above address, or district office directors. (See addresses in the 
Appendix to this document.) Individuals must furnish claimant's name, 
and signature.

RECORD ACCESS PROCEDURE:
    Individuals wishing to request access to non-exempt records should 
contact the appropriate office listed in the Notification Procedure 
section. The individual must furnish his or her name, signature and 
address.

CONTESTING RECORD PROCEDURES:
    Specific materials in this system have been exempted from Privacy 
Act provisions (5 U.S.C. 552a(d)), regarding access to records. The 
section of this notice titled ``Systems Exempted from Certain 
Provisions of the Act'' indicates the kinds of materials exempted from 
access and the reasons for exempting them from access. Individuals 
wishing to request amendment of any non-exempt records should contact 
the appropriate office listed in the Notification Procedure section.
    Individuals must furnish their name, address and signature.

RECORD SOURCE CATEGORIES:
    Individuals, organizations, and investigators.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/ESA-15

SYSTEM NAME:
    Office of Workers' Compensation Programs, Longshore and Harbor 
Workers' Compensation Act Case Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Division of Longshore and Harbor Workers' Compensation, Office of 
Workers' Compensation Programs, Washington, DC 20210, and district 
offices of the Office of Workers' Compensation Programs set forth in 
the Appendix to this document.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees injured or killed while working in private industry who 
are covered by the provisions of the Longshore and Harbor Workers' 
Compensation Act, the Non-Appropriated Fund Instrumentalities Act, the 
Defense Base Act, the War Hazards Act, and the DC Workers' Compensation 
Act, referred to collectively herein as the Longshore and Harbor 
Workers' Compensation Act (LHWCA).

[[Page 16871]]

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system may contain the following kinds of records: reports of 
injury by the employee and/or employing agency; claim forms filed by or 
on behalf of injured employees covered under the LHWCA or their 
survivors seeking benefits under the LHWCA; forms authorizing medical 
care and treatment; other medical records and reports; bills and other 
payments records; compensation payments records (including section 8(f) 
payment records); section 8(f) applications filed by the employer; 
formal orders for or against the payment of benefits; transcripts of 
hearings conducted; and any other medical employer or personal 
information submitted or gathered in connection with the claim. The 
system may also contain information relating to dates of birth, 
marriage, divorce, and death, notes of telephone conversations 
conducted in connection with the claim; information relating to 
vocational and/or medical rehabilitation plans and progress reports; 
records relating to court proceedings, insurance, banking, and 
employment; articles from newspapers and insurance, banking and 
employment; articles from newspapers and other publications; 
information relating to other benefits (financial and otherwise) the 
claimant or employer may be entitled to; and information received from 
various investigative agencies concerning possible violations of 
Federal civil or criminal law.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    33 U.S.C. 901 et seq. (20 CFR parts 701 et seq.); 36 DC Code 501 et 
seq.; 42 U.S.C. 1651 et seq.; 43 U.S.C. 1331 et seq.; 5 U.S.C. 8171 et 
seq.

PURPOSE(S):
    To maintain records on the actions of insurance carriers, 
employers, and injured workers with respect to injuries reported under 
the Longshore and Harbor Workers' Compensation Act and related Acts, to 
ensure that eligible claimants receive appropriate benefits as provided 
by the Act.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, disclosure of information from 
this system of records may also be made to the following individuals 
and entities for the purposes noted when the purpose of the disclosure 
is compatible with the purpose for which the information was collected:
    a. The employer or its representatives, including third-party 
administrators, and/or any party providing the employer with workers' 
compensation insurance coverage since the employer and insurance 
carrier are parties-in-interest to all actions on a case, for the 
purpose of assisting in the litigation of the claim, at any time after 
report of the injury or report of the onset of the occupational 
illness, or the filing of a notice of injury or claim related to such 
injury or occupational illness.
    b. Doctors, pharmacies, and other health care providers for the 
purpose of treating the claimant, conducting medical examinations, 
physical rehabilitation or other services or obtaining medical 
evaluations.
    c. Public or private rehabilitation agencies to whom the injured 
worker has been referred for vocational rehabilitation services so that 
they may properly evaluate the injured worker's experience, physical 
limitations and future employment capabilities.
    d. Federal, state and local agencies conducting similar or related 
investigations to verify whether prohibited dual benefits were 
provided, whether benefits have been or are being paid properly, 
including whether dual benefits prohibited by federal law are being 
paid; salary offset and debt collection procedures including those 
actions required by the Debt Collection Act of 1982.
    e. Labor unions and other voluntary associations from which the 
claimant has requested assistance in connection with the processing of 
the LHWCA claim.
    f. Attorneys or other persons authorized to represent the interests 
of the LHWCA claimant in connection with a claim for benefits under the 
LHWCA, and/or a LHWCA beneficiary in connection with a claim for 
damages filed against a third party.
    g. Internal Revenue Service for the purpose of obtaining taxpayer 
mailing addresses in order to locate a taxpayer to collect, compromise, 
or write-off a Federal claim against such taxpayer; discharging an 
indebtedness owed by an individual.
    h. Trust funds that have demonstrated to the OWCP a right to a lien 
under 33 U.S.C. 917, for the purpose of permitting the trust funds to 
identify potential entitlement to payments upon which the trust funds 
may execute the lien.

    Note: Disclosure of information contained in the file to the 
claimant, a person who is duly authorized to act on his/her behalf, 
or to others to whom disclosure is authorized by these routine uses, 
may be made over the telephone. Disclosure over the telephone will 
only be done where the requestor provides appropriate identifying 
information. Telephonic disclosure of information is essential to 
permit efficient administration and adjudication of claims.


    Note: Pursuant to 5 U.S.C. 552a(b)(1), information from this 
system of records is disclosed to members and staff of the Office of 
Administrative Law Judges, the Benefits Review Board, the Office of 
the Solicitor and other components of the Department who have a need 
for the record in the performance of their duties.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Case files are maintained in manual files and magnetic tapes.

RETRIEVABILITY:
    Case files are retrieved after identification by coded file number, 
which is cross-referenced to injured worker by name.

SAFEGUARDS:
    Files are maintained under supervision of OWCP personnel during 
normal working hours. Files and magnetic tapes are maintained in locked 
offices after normal working hours. Confidential passwords are required 
for access to automated records.

RETENTION AND DISPOSAL:
    Time retained varies by type of case, ranging from lost-time 
disability cases, in which records are destroyed 20 years after the 
case is closed, to other cases where the last possible beneficiary has 
died, in which the records are destroyed 6 years and 3 months after the 
death of such beneficiary. ``No Lost Time'' cases are destroyed three 
years after the end of the fiscal year during which the related report 
was received.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Longshore and Harbor Workers' Compensation, U.S. 
Department of Labor, 200 Constitution Avenue, NW, Washington, DC 20210; 
and District Directors at the district offices set forth in the 
Appendix.

NOTIFICATION PROCEDURE:
    Requests, including name, date of injury, employer at time of 
injury, and case file number, if known, should be addressed to the 
system manager listed above, at the office where the case is located.

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to records should contact the 
system manager indicated above.

CONTESTING RECORD PROCEDURE:
    Individuals wishing to contest the contents of a record should 
contact the appropriate System Manager.

[[Page 16872]]

RECORD SOURCE CATEGORIES:
    Information is obtained from injured employees, their qualified 
dependents, employers, insurance carriers, physicians, medical 
facilities, educational institutions, attorneys, and State, Federal, 
and private vocational rehabilitation agencies.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ESA-24

SYSTEM NAME:
    Office of Workers' Compensation Programs, Longshore and Harbor 
Workers' Compensation Act Special Fund System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Division of Longshore and Harbor Workers' Compensation, Office of 
Workers' Compensation Programs, 200 Constitution Avenue, NW, 
Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons receiving compensation and related benefits under the 
Longshore and Harbor Workers' Compensation Act, the Non-Appropriated 
Fund Instrumentalities Act, the Defense Base Act, the War Hazards Act, 
and the DC Workers' Compensation Act, referred to collectively herein 
as the Longshore and Harbor Workers' Compensation Act (LHWCA).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Medical and vocational rehabilitation reports, bills, vouchers and 
records of payment for compensation and related benefits, statements of 
employment status, and formal orders for payment of compensation, and 
U.S. Treasury Records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    33 U.S.C. 901 et seq. (20 CFR parts 701 et seq.); 36 DC Code 501 et 
seq.; 42 U.S.C. 1651 et seq.; 43 U.S.C. 1331 et seq.; 5 U.S.C. 8171 et 
seq.;

PURPOSE(S):
    This system provides a record of payments to claimants, their 
qualified dependents, or providers of services to claimants from the 
Special Fund established pursuant to Section 44 of the Act.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, disclosure of information from 
this system of records may also be made to the following individuals 
and entities for the purposes noted when the purpose of the disclosure 
is compatible with the purpose for which the information was collected:
    a. The employer or employer's representatives, including third-
party administrators, and/or any party providing the employer with 
workers' compensation insurance coverage since the employer and 
insurance carrier are parties-in-interest to all actions on a case, for 
the purpose of assisting in the litigation of the claim, at any time 
after report of the injury or report of the onset of the occupational 
illness, or the filing of a notice of injury or claim related to such 
injury or occupational illness.
    b. Doctors, pharmacies, and other health care providers for the 
purpose of treating the claimant, conducting medical examinations, 
physical rehabilitation or other services or obtaining medical 
evaluations.
    c. Public or private rehabilitation agencies to whom the injured 
worker has been referred for vocational rehabilitation services so that 
they may properly evaluate the injured worker's experience, physical 
limitations and future employment capabilities.
    d. Federal, state and local agencies conducting similar or related 
investigations to verify whether prohibited dual benefits were 
provided, whether benefits have been or are being paid properly, 
including whether dual benefits prohibited by federal law are being 
paid; salary offset and debt collection procedures including those 
actions required by the Debt Collection Act of 1982.
    e. Labor unions and other voluntary associations from which the 
claimant has requested assistance with the processing of the LHWCA 
claim.
    f. Internal Revenue Service for the purpose of obtaining taxpayer 
mailing addresses in order to locate such taxpayer to collect, 
compromise, or write-off a Federal claim against the taxpayer; 
discharging an indebtedness owed by an individual.
    g. Trust funds that have demonstrated to the OWCP a right to a lien 
under 33 U.S.C. 917, for the purpose of permitting the trust funds to 
identify potential entitlement to payments upon which the trust funds 
may execute the lien.
    h. To individuals, and their attorneys and other representatives, 
and government agencies, seeking to enforce a legal obligation on 
behalf of such individual, to pay alimony and/or child support, for the 
purpose of enforcing such an obligation, pursuant to an order of a 
state or local court of competent jurisdiction, including Indian tribal 
courts, within any State, territory or possession of the United States, 
or the District of Columbia or to an order of a State agency authorized 
to issue income withholding notices pursuant to State or local law or 
pursuant to the requirements of section 666(b) of title 42, United 
States Code, or for the purpose of denying the existence of funds 
subject to such legal obligation.

    Note: Disclosure of information contained in the file to the 
claimant, a person who is duly authorized to act on his/her behalf, 
or to others to whom disclosure is authorized by these routine uses, 
may be made over the telephone. Disclosure over the telephone will 
only be done where the requestor provides appropriate identifying 
information. Telephonic disclosure of information is essential to 
permit efficient administration and adjudication of claims.


    Note: Information from this system of records is disclosed to 
members and staff of the Office of Administrative Law Judges, the 
Benefits Review Board, the Office of the Solicitor and other 
components of the Department who have a need for the record in the 
performance of their duties.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Case files are maintained in manual files and magnetic tapes.

RETRIEVABILITY:
    Case files are retrieved by social security number, which is cross-
referenced to injured worker by name.

SAFEGUARDS:
    Files are maintained under supervision of OWCP personnel during 
normal working hours. Confidential passwords are required for access to 
automated records. Files and magnetic tapes are in Federal office 
building.

RETENTION AND DISPOSAL:
    Files are destroyed 7 years after last payment is made.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Longshore and Harbor Workers' Compensation, Office of 
Workers' Compensation Programs, 200 Constitution Avenue, NW, 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Requests, including name and case number, if known, should be 
addressed to the System Manager.

[[Page 16873]]

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to records should contact the 
System Manager indicated above.

CONTESTING RECORD PROCEDURE:
    Individuals wishing to contest the contents of a record should 
contact the System Manager indicated above.

RECORD SOURCE CATEGORIES:
    The system obtains information from injured employees, their 
qualified dependents, employers, insurance carriers, physicians, 
medical facilities, educational institutions, attorneys, and State, 
Federal, and private vocational rehabilitation agencies.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ESA-25

SYSTEM NAME:
    Office of Federal Contract Compliance Programs, Executive 
Management Information System (OFCCP/EIS) which includes the Case 
Management System (CMS), and Time Reporting Information System (TRIS).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    OFCCP, Department of Labor, 200 Constitution Avenue, NW, 
Washington, DC 20210; Ten Regional Offices, see the Appendix to this 
document for addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals filing complaints of employment discrimination by 
Federal Contractors and Compliance Officers.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Listing of hours utilized to perform OFCCP program 
responsibilities. Listing of complaints filed by individuals alleging 
employment and listing of hours utilized to perform OFCCP program 
responsibilities.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 11246, as amended; the Vietnam Era Veterans' 
Readjustment Assistance Act of 1974, as amended, 38 U.S.C. 2012; 
section 503 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. 
793.

PURPOSE(S):
    The Case Management System is the data entry portion of OFCCP's 
core case management and management information system. OFCCP Executive 
Information System (OFEIS) makes up the reporting side of the total 
system. The Office of Contract Compliance Programs Case Management 
System (OFCMS) provides the umbrella under which numerous applications 
can be accessed. The purposes of the systems are: To track and monitor 
by means of an automated data base complaint investigations of 
employment discrimination by Federal contractors. To provide OFCCP 
Managers with a viable means of tracking the number of hours used in 
performing OFCCP program responsibilities. To track the number of hours 
utilized by compliance officers in performing their assigned program 
duties and responsibilities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN SYSTEM:
STORAGE:
    Manual files for working copies of source documents and magnetic 
tapes and disks for central computer processing.

RETRIEVABILITY:
    By the name of the complainant, OFCCP control number, contractor 
establishment name and number. By identification numbers assigned to 
each compliance officer.

SAFEGUARDS:
    Files are locked except during working hours, and only authorized 
personnel have access to files. Computer systems are restricted to 
authorized operators and each subsystem has multiple layers of password 
protection depending upon sensitivity of data.

RETENTION AND DISPOSAL:
    Inactive records retained in system for two years from last date of 
action on record before being purged to history files where they are 
stored for three years. Transfer to NARA and destroy five years after 
transfer.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, OFCCP, Room C-3325, 200 Constitution Avenue, NW, 
Washington, DC 20210; Regional Directors for OFCCP, see Appendix I to 
this document for Addresses.

NOTIFICATION PROCEDURES:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the appropriate system 
manager or the Regional Office servicing the state where they are 
employed (see list of the Regional Office addresses in Appendix). Such 
person should provide his or her full name, date of birth, and 
signature.

RECORD ACCESS PROCEDURES:
    A request for access shall be mailed or presented to the 
appropriate system manager at the address listed above. Individuals 
must furnish the following information for their records to be 
identified: (a) Name and (b) verification of identity as required by 
the regulations implementing the Privacy Act of 1974, at 29 CFR 71.2.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to contest information in their files may write 
the appropriate system manager at the specified address, reasonably 
identifying the records pertaining to them, the information which is 
being contested in that record, the corrective action(s) being sought, 
and the reason for the correction(s). See also 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    OFCCP personnel working in district and regional offices.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of the source 
would be held in confidence.
DOL/ESA-26

SYSTEM NAME:
    Office of Workers' Compensation Programs, Longshore and Harbor 
Workers' Compensation Act Investigation Files.

SECURITY CLASSIFICATION:
    None.

[[Page 16874]]

SYSTEM LOCATION:
    Division of Longshore and Harbor Workers' Compensation, Office of 
Workers' Compensation Programs, Washington, DC 20210, and district 
offices of the Office of Workers' Compensation Programs set forth in 
the Appendix to this document.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals filing claims for workers' compensation benefits under 
the Longshore and Harbor Workers' Compensation Act, the Non-
Appropriated Fund Instrumentalities Act, the Defense Base Act, the War 
Hazards Act, and the DC Workers' Compensation Act, referred to 
collectively herein as the Longshore and Harbor Workers' Compensation 
Act (LHWCA); individuals providing medical and other services to the 
Division; employees of insurance companies and of medical and other 
services providers to claimants; and other persons suspected of 
violations of law under the Act, including related civil and criminal 
provisions.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records which contain information gathered in connection with 
investigations concerning possible violations of Federal law, whether 
civil or criminal, under the LHWCA. This system also contains the work 
product of the Department of Labor and other government personnel and 
consultants involved in the investigations.

AUTHORITY FOR MAINTENANCE OF SYSTEM:
    33 U.S.C. 901 et seq. (20 CFR parts 701 et seq.); 36 DC Code 501 et 
seq.; 42 U.S.C. 1651 et seq.; 43 U.S.C. 1331 et seq.; 5 U.S.C. 8171 et 
seq.

PURPOSE(S):
    To maintain records for the purpose of assisting in determinations 
of possible violations of Federal law, whether civil or criminal, in 
connection with reported injuries under the LHWCA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, disclosure of relevant and 
necessary information from this system of records may also be made to 
the following individuals and entities for the purposes noted when the 
purpose of the disclosure is compatible with the purpose for which the 
information was collected: Internal Revenue Service, for the purpose of 
obtaining taxpayer mailing addresses in order to locate a taxpayer to 
collect, compromise, or write-off a Federal claim against such 
taxpayer; discharging an indebtedness owed by an individual.

    Note: Pursuant to 5 U.S.C. 552a(b)(1), information from this 
system of records is disclosed to members and staff of the Office of 
Administrative Law Judges, the Benefits Review Board, the Office of 
the Solicitor and other components of the Department who have a need 
for the record in the performance of their duties.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in manual files.

RETRIEVABILITY:
    Records are retrieved by name of individual being investigated.

SAFEGUARDS:
    Files are maintained under the supervision of OWCP personnel and 
access is provided only to authorized personnel.

RETENTION AND DISPOSAL:
    Time retained varies by type of compensation case involved, and the 
investigative file is retained according to the same schedule as the 
particular compensation case to which it relates. For example, if the 
investigative file is about a lost-time case, it is transferred to the 
Federal Records Center 2 years after the related compensation case is 
closed, and destroyed 20 years after the case is closed. If the 
investigative file is about a death case, it is retained in the office 
as long as there are qualified dependents, and destroyed 6 years, 3 
months after final closing. ``No Lost Time cases are destroyed three 
years after the end of the fiscal year during which the related report 
was received.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Longshore and Harbor Workers' Compensation, Office of 
Workers' Compensation Programs, 200 Constitution Avenue, NW, 
Washington, DC 20210, and District Directors in the district offices of 
the Office of Workers' Compensation Programs set forth in the Appendix 
to this document.

NOTIFICATION PROCEDURE:
    Requests, including name of individual being investigated, should 
be addressed to the System Manager.

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to records should contact the 
System Manager indicated above.

CONTESTING RECORD PROCEDURE:
    Individuals wishing to contest the contents of a record should 
contact the System Manager.

RECORD SOURCE CATEGORIES:
    Records are from Division claim and payment files (DOL/ESA-15 and 
DOL/ESA-24) and from employees, insurers, service providers; and 
information received from parties leading to the opening of an 
investigation, or from interviews held during the course of an 
investigation.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/ESA-27

SYSTEM NAME:
    Office of Workers' Compensation Programs, Longshore and Harbor 
Workers' Compensation Act Claimant Representatives.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Division of Longshore and Harbor Workers' Compensation, Office of 
Workers' Compensation Programs, Washington, DC 20210, and district 
offices of the Office of Workers' Compensation Programs set forth in 
the Appendix to this document.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals alleged to have violated the provisions of the 
Longshore and Harbor Workers' Compensation Act and

[[Page 16875]]

its implementing regulations relating to representation of claimants/
beneficiaries before the Department of Labor, those found to have 
committed such violations and who have been disqualified, and those who 
are investigated but not disqualified. This system would also cover 
those persons who have been reinstated as qualified claimant 
representatives.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system will consist of information such as the 
representative's name and address, the names and addresses of affected 
claimants/beneficiaries, copies of relevant documents obtained from 
claimant/beneficiary files relating to the issue of representation; all 
documents received or created as a result of the investigation of and/
or hearing on the alleged violation of the Longshore Act and/or its 
regulations relating to representation, including investigations 
conducted by the DOL Office of Inspector General or other agency; and 
copies of documents notifying the representative and other interested 
persons of the disqualification.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Longshore and Harbor Workers' Compensation Act, 33 U.S.C. 
931(b)(2)(B).

PURPOSE(S):
    These records contain information on activities--including 
billing-- relating to representation of claimants/beneficiaries, 
including documents relating to the debarment of representatives under 
other Federal or state programs.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, disclosure of relevant and 
necessary information from this system of records may also be made to 
the following individuals and entities for the purposes noted when the 
purpose of the disclosure is compatible with the purpose for which the 
information was collected:
    a. A claimant/beneficiary for the purpose of informing him/her that 
his/her representative has been disqualified from further 
representation under the Longshore Act.
    b. Employers, insurance carriers, state bar disciplinary 
authorities, and the general public, for the purpose of providing 
information concerning the qualification of person(s) to act as a 
claimant representative under the Act.
    c. Federal, state or local agency maintaining pertinent records, if 
necessary to obtain information relevant to a Departmental decision 
relating to debarment actions.

    Note: Disclosure of information contained in the file of the 
claimant, a person who is duly authorized to act on his/her behalf, 
or to others to whom disclosure is authorized by these routine uses, 
may be made over the telephone. Disclosure over the telephone will 
only be done where the requestor provides appropriate identifying 
information. Telephonic disclosure of information is essential to 
permit efficient administration and adjudication of claims.

  

  
    Pursuant to 5 U.S.C. 552a(b)(1), information from this system of 
records is disclosed to members and staff of the Office of 
Administrative Law Judges, the Benefits Review Board, the Office of the 
Solicitor and other components of the Department who have a need for 
the record in the performance of their duties.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THIS SYSTEM:
STORAGE:
    The information collected in connection with complaints is kept in 
manual files.

RETRIEVABILITY:
    The records are retrieved by the name of the representative.

SAFEGUARDS:
    Records are stored in locked file cabinets.

RETENTION AND DISPOSAL:
    File is retained in the office for three years after the debarment 
action is final and then transferred to the Federal Records Center, and 
destroyed thirty years after the debarment action is final. Where the 
period of exclusion is defined as a set period of time, the file will 
be retained two years after the period of exclusion expires (or the 
individual is otherwise reinstated), then transferred to the Federal 
Records Center, and destroyed thirty years after the debarment action 
is final.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Longshore and Harbor Workers' Compensation Act, Office 
of Workers' Compensation Programs, 200 Constitution Avenue, NW, 
Washington, DC 20210, and District Directors in district offices set 
forth in the Appendix.

NOTIFICATION PROCEDURE:
    Requests, including name, date of injury, employer at the time of 
injury, and case file number, if known, should be addressed to the 
appropriate system manager indicated above.

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to records should contact the 
appropriate system manager listed above.

CONTESTING RECORD PROCEDURE:
    Individuals wishing to contest the contents of a record should 
contact the System Manager.

RECORD SOURCE CATEGORIES:
    Information in this system is obtained from employees, employers, 
insurance carriers, members of the public, agency investigative 
reports, and from other DOL systems of records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/ESA-28

SYSTEM NAME:
    Office of Workers' Compensation Programs, Physicians and Health 
Care Providers Excluded under the Longshore Act.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Division of Longshore and Harbor Workers' Compensation, Office of 
Workers' Compensation Programs, Washington, DC 20210, and district 
offices of the Office of Workers' Compensation Programs set forth in 
the Appendix to this document.

[[Page 16876]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Providers of medical goods and services, including physicians, 
hospitals, and providers of medical support services or supplies 
excluded or considered for exclusion from payment under the Longshore 
Act, 33 U.S.C. 907(c).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Copies of letters, lists, and documents from Federal and state 
agencies concerning the administrative debarment of providers from 
participation in programs providing benefits similar to those of the 
Longshore and Harbor Workers' Compensation Act and their reinstatement; 
materials concerning possible fraud or abuse which could lead to 
exclusion of a provider; documents relative to reinstatement of 
providers; materials concerning the conviction of providers for 
fraudulent activities in connection with any Federal or state program 
for which payments are made to providers for similar medical services; 
all letters, memoranda, and other documents regarding the consideration 
of a provider's exclusion, the actual exclusion, or reinstatement under 
the provisions of 20 CFR 702.431 et seq.; copies of all documents in a 
claimant's file relating to medical care and/or treatment, including 
bills for such services; as well as letters, memoranda, and other 
documents obtained during investigations, hearings, and other 
administrative proceedings concerning exclusion for fraud or abuse, as 
well as reinstatement, and recommendations and decisions; lists of 
excluded providers released by the OWCP.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Longshore and Harbor Workers' Compensation Act, 33 U.S.C. 901, 
907(c).

PURPOSE(S):
    To maintain records to determine the propriety of instituting 
debarment actions under the Longshore Act. These records also provide 
information on treatment, billing and other aspects of a medical 
provider's actions, and/or documentation relating to the debarment of 
the medical care provider under another Federal or state program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, disclosure of information from 
this system of records may be made to the following individuals and 
entities for the purposes noted when the purpose of the disclosure is 
compatible with the purpose for which the information is collected:
    a. Federal, state or local government agencies, state licensing 
boards, professional organizations, claimants, patients, employers, 
insurance companies, and any other entities or individuals, for the 
purpose of identifying an excluded or reinstated provider, to ensure 
that authorization is not issued nor payment made to an excluded 
provider, and for the purpose of providing notice that a formerly 
excluded provider has been reinstated.
    b. Federal, state or local government agencies, state licensing 
boards, professional organizations, claimants, patients, employers, 
insurance companies, and any other entities or individuals, for the 
purpose of obtaining information necessary to ensure that the list of 
excluded providers is correct, useful, and updated, as appropriate, and 
for the purpose of obtaining information relevant to a Departmental 
decision regarding a debarment action. This routine use encompasses the 
disclosure of such information which will enable the Department to 
properly verify the identity of a provider, to identify the nature of a 
violation, and the penalty imposed for such violation.


    Note: Disclosure of information contained in the file to the 
claimant, a person who is duly authorized to act on his/her behalf, 
or to others to whom disclosure is authorized by these routine uses, 
may be made over the telephone. Disclosure over the telephone will 
only be done where the requestor provides appropriate identifying 
information. Telephonic disclosure of information is essential to 
permit efficient administration and adjudication of claims.


    Note: Pursuant to 5 U.S.C. 552a(b)(1), information from this 
system of records is disclosed to members and staff of the Benefits 
Review Board, the Office of Administrative Law Judges, the Office of 
the Solicitor and other components of the Department who have a need 
for the record in the performance of their duties.

  

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THIS SYSTEM:
STORAGE:
    The records are in manual files, magnetic tapes or other computer 
storage media, or on computer printouts.

RETRIEVABILITY:
    Material is maintained by the name of the provider.

SAFEGUARDS:
    Material in the possession of the Office of Workers' Compensation 
Programs and its contractors will be, when not in use, kept in closed 
file cabinets, appropriate lockers and storage areas, etc.

RETENTION AND DISPOSAL:
    File is retained in the office for three years after the debarment 
action is final and then transferred to the Federal Records Center, and 
destroyed thirty years after the debarment action is final. Where the 
period of exclusion is defined as a set period of time, the file will 
be retained two years after the period of exclusion expires (or the 
individual is otherwise reinstated), then transferred to the Federal 
Records Center, and destroyed thirty years after the debarment action 
is final.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Longshore and Harbor Workers' Compensation Act, Office 
of Workers' Compensation Programs, 200 Constitution Avenue, NW, 
Washington, DC 20210, and District Directors in the district offices 
set forth in the Appendix to this document.

NOTIFICATION PROCEDURE:
    An individual wishing to inquire whether this system of records 
contains information about him/her may write the system manager at the 
address above. In order for the record to be located, the individual 
must provide his or her full name, date of birth, and signature.

RECORD ACCESS PROCEDURE:
    Any individual seeking access to non-exempt information about a 
record within this system of records may write the appropriate system 
manager, and arrangements will be made to provide review of the file. 
In order for the record to be located, the individual must provide his 
or her full name, date of birth, and signature.

CONTESTING RECORD PROCEDURE:
    Specific materials in this system have been exempted from certain 
Privacy Act provisions regarding the amendment of records. The section 
of this notice entitled ``Systems Exempted from Certain Provisions of 
the Act'' indicates the kind of materials exempted, and the reasons for 
exempting them. Any individual requesting amendment of non-exempt 
records should contact the appropriate system manager. In order for the 
record to be located, the

[[Page 16877]]

individual must provide his or her full name, date of birth, and 
signature. Individuals requesting amendment of records must comply with 
the Department's Privacy Act regulations at 29 CFR 71.1 and 71.9.

RECORD SOURCE CATEGORIES:
    Information in this system is obtained from Federal, state or local 
government agencies, state licensing boards, professional 
organizations, claimants, patients, employers, insurance companies, any 
other entities or individuals, public documents, and newspapers, as 
well as from other Department of Labor systems of records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/ESA-29

SYSTEM NAME:
    Office of Workers' Compensation Programs, Physicians and Health 
Care Providers Excluded under the Federal Employees' Compensation Act.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    The Division of Federal Employees' Compensation, Office of Workers' 
Compensation Programs, Washington, DC 20210, and district offices of 
the Office of Workers' Compensation Programs set forth in the Appendix 
to this document.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Providers of medical goods and services, including physicians, 
hospitals, and providers of medical support services or supplies 
excluded or considered for exclusion from payment under the Federal 
Employees' Compensation Act for fraud or abuse (20 CFR 10.815-826).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Copies of letters, lists and documents from Federal and state 
agencies concerning the administrative debarment of providers from 
participation in programs providing benefits similar to those of the 
Federal Employees' Compensation Act and their reinstatement; materials 
concerning possible fraud or abuse which could lead to exclusion of a 
provider; documents relative to reinstatement of providers, materials 
concerning the conviction of providers for fraudulent activities in 
connection with any Federal or state program for which payments are 
made to providers for similar medical services; all letters, memoranda, 
and other documents regarding the consideration of a provider's 
exclusion, the actual exclusion, or reinstatement under the provisions 
of 20 CFR 10.815-826; copies of all documents in a claim file relating 
to medical care and/or treatment including bills for such services, as 
well as letters, memoranda, and other documents obtained during 
investigations, hearings and other administrative proceedings 
concerning exclusion for fraud or abuse, as well as reinstatement, 
along with recommendations and decisions; lists of excluded providers 
released by the OWCP.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Employees' Compensation Act (5 U.S.C. 8101 et seq.), and 
Title 20 CFR part 10.

PURPOSE(S):
    To maintain records to determine the propriety of instituting 
debarment actions under the Federal Employees' Compensation Act. These 
records also provide information on treatment, billing and other 
aspects of a medical provider's actions, and/or documentation relating 
to the debarment of the medical care provider under another Federal or 
state program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, disclosure of information from 
this system of records may be made to the following individuals and 
entities for the purposes noted when the purpose of the disclosure is 
compatible with the purpose for which the information is collected:
    a. Federal, state or local government agencies, state licensing 
boards, professional organizations, claimants, patients, employers, 
insurance companies, and any other entities or individuals, for the 
purpose of identifying an excluded or reinstated provider, to ensure 
that authorization is not issued nor payment made to an excluded 
provider, and for the purpose of providing notice that a formerly 
excluded provider has been reinstated.
    b. Federal, state or local government agencies, state licensing 
boards, professional organizations, claimants, patients, employers, 
insurance companies, and any other entities or individuals, for the 
purpose of obtaining information necessary to ensure that the list of 
excluded providers is correct, useful, and updated, as appropriate, and 
for the purpose of obtaining information relevant to a Departmental 
decision regarding a debarment action. This routine use encompasses the 
disclosure of such information that will enable the Department to 
properly verify the identity of a provider, to identify the nature of a 
violation, and the penalty imposed for such violation.


    Note: Disclosure of information contained in the file to the 
claimant, a person who is duly authorized to act on his/her behalf, 
or to others to whom disclosure is authorized by these routine uses, 
may be made over the telephone. Disclosure over the telephone will 
only be done where the requestor provides appropriate identifying 
information. Telephonic disclosure of information is essential to 
permit efficient administration and adjudication of claims.


    Note: Pursuant to 5 U.S.C. 552a(b)(1), information from this 
system of records is disclosed to members and staff of the 
Employees' Compensation Appeals Board, the Office of Administrative 
Law Judges, the Office of the Solicitor and other components of the 
Department who have a need for the record in the performance of 
their duties.

  

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THIS SYSTEM:
STORAGE:
    The records are in manual files, magnetic tapes or other computer 
storage media, or on computer printouts.

RETRIEVABILITY:
    Material is maintained either by the name of the provider, a case 
citation, or date of release.

[[Page 16878]]

SAFEGUARDS:
    Material in the possession of the Office of Workers' Compensation 
Programs and its contractors will be, when not in use, kept in closed 
file cabinets, appropriate lockers and storage areas, etc.

RETENTION AND DISPOSAL:
    File is retained in the office for three years after the debarment 
action is final and then transferred to the Federal Records Center, and 
destroyed thirty years after the debarment action is final. Where the 
period of exclusion is defined as a set period of time, the file will 
be retained two years after the period of exclusion expires (or the 
individual is otherwise reinstated), then transferred to the Federal 
Records Center, and destroyed thirty years after the debarment action 
is final.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Federal Employees' Compensation, Office of Workers' 
Compensation Programs, 200 Constitution Avenue, NW, Washington, DC 
20210, and the District Directors of the district offices set forth in 
the Appendix to this document.

NOTIFICATION PROCEDURE:
    An individual wishing to inquire whether this system of records 
contains information about him/her may write the appropriate system 
manager at the address above. In order for the record to be located, 
the individual must provide his or her full name, date of birth, and 
signature.

RECORD ACCESS PROCEDURE:
    Any individual seeking access to non-exempt information about a 
record within this system of records may write the OWCP district office 
where the case is located, or the system manager, and arrangements will 
be made to provide review of the file. In order for the record to be 
located, the individual must provide his or her full name, date of 
birth, and signature.

CONTESTING RECORD PROCEDURE:
    Specific materials in this system have been exempted from certain 
Privacy Act provisions regarding the amendment of records. The section 
of this notice Entitled ``Systems Exempted from Certain Provisions of 
the Act'' indicates the kind of materials exempted, and the reasons for 
exempting them. Any individual requesting amendment of non-exempt 
records should contact the appropriate the system manager. Individuals 
requesting amendment of records must comply with the Department's 
Privacy Act regulations at 29 CFR 71.1 and 71.9.

RECORD SOURCE CATEGORIES:
    Information in this system is obtained from Federal, state or local 
government agencies, state licensing boards, professional 
organizations, claimants, patients, employers, insurance companies, any 
other entities or individuals, public documents, and newspapers, as 
well as from other Department of Labor systems of records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material 
compiled for law enforcement purposes which is maintained in the 
investigation files of the Office of Workers' Compensation Programs, is 
exempt from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), 
and (f) of 5 U.S.C. 552a. The disclosure of information contained in 
civil investigative files, including the names of persons and agencies 
to whom the information has been transmitted, would substantially 
compromise the effectiveness of the investigation. Knowledge of such 
investigations would enable subjects to take such action as is 
necessary to prevent detection of illegal activities, conceal evidence 
or otherwise escape civil enforcement action. Disclosure of this 
information could lead to the intimidation of, or harm to, informants 
and witnesses, and their respective families, and the well being of 
investigative personnel and their families.
DOL/ESA-30

SYSTEM NAME:
    Office of Workers' Compensation Programs, Black Lung Automated 
Support Package.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of Workers' Compensation Programs, Division of Coal Mine 
Workers' Compensation, U.S. Department of Labor Building, 200 
Constitution Ave., NW, Washington, DC 20210, and district offices (see 
addresses in the Appendix to this document).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals filing claims for black lung benefits; claimants 
receiving benefits; dependents of claimants and beneficiaries; medical 
providers; attorneys representing claimants; coal mine operators 
(workers' compensation insurance carriers).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records included are personal (name, date of birth, SSN, claim 
type, miner's date of death); demographic (state, county, city, 
congressional district, zip code); mine employment history; medical 
records; initial determination; conference results; hearing results; 
medical and disability payment history; accounting information 
including data on debts owed to the United States; Social Security 
Administration black lung benefits data; state workers' compensation 
claim and benefits data; coal mine operator names, addresses, states of 
operation and histories of insurance coverage; and medical service 
providers names, addresses, license numbers, medical specialties, tax 
identifications and payment histories.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    30 U.S.C. 901 et seq., 20 CFR 715.1 et seq., 20 CFR 720.1 et seq., 
20 CFR 725.1 et seq.

PURPOSE(S):
    To maintain data on claimants, beneficiaries and their dependents; 
attorneys representing claimants; medical service providers; coal mine 
operators and insurance carriers. Provide means of automated payment of 
medical and disability benefits. Maintain a history of medical bills 
submitted by beneficiaries and medical service providers. Maintain a 
history of disability benefit payments made to beneficiaries and 
medical benefit payments made to beneficiaries and medical service 
providers. Maintain program accounting information including 
information on debts owed to the United States. Provide a means for the 
automatic recoupment of overpayments made to beneficiaries and medical 
service providers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document , disclosure of relevant and 
necessary information may be made to the following:
    a. Mine operators (and/or any party providing the operator with 
workers' compensation insurance) who have been determined potentially 
liable for the claim at any time after the filing of a notice of injury 
or claim related to such injury or occupational illness, for the 
purpose of determining liability for payment.
    b. State workers' compensation agencies and the Social Security 
Administration for the purpose of determining offsets as specified 
under the Act.
    c. Doctors and medical services providers for the purpose of 
obtaining

[[Page 16879]]

medical evaluations, physical rehabilitation or other services.
    d. Other Federal agencies conducting scientific research concerning 
the incidence and prevention of black lung disease.
    e. Legal representatives, or person authorized to act on behalf of 
the claimant, responsible operator and program representation on 
contested issues.
    f. Labor unions and other voluntary employee associations of which 
the claimant is a member for the purpose of exercising an interest in 
claims of members as part of their service to the members.
    g. Contractors providing automated data processing services to the 
Department of Labor, or to any agency or entity to whom release is 
authorized, where the contractor is providing a service relating to the 
purpose for which the information can be released.
    h. Federal, state or local agencies if necessary to obtain 
information relevant to a Department decision concerning the 
determination of initial or continuing eligibility for program 
benefits, whether benefits have been or are being paid improperly, 
including whether dual benefits prohibited under any federal or state 
law are being paid; and salary offset and debt collection procedures, 
including any action required by the Debt Collection Act of 1982, 31 
U.S.C. 3711.
    i. Debt collection agency that DOL has contracted for collection 
services to recover indebtedness owed to the United States.
    j. Internal Revenue Service for the purpose of obtaining taxpayer 
mailing addresses in order to locate taxpayers to collect, compromise, 
or write-off a Federal claim against the taxpayer; discharging an 
indebtedness owed by an individual.
    k. Credit Bureaus for the purpose of receiving consumer credit 
reports identifying the assets, liabilities, income and expenses of a 
debtor to ascertain the debtor's ability to pay a debt and to establish 
a payment schedule.


    Note: Disclosure of information contained in the file to the 
claimant, a person who is duly authorized to act on his/her behalf, 
or to others to whom disclosure is authorized by these routine uses, 
may be made over the telephone. Disclosure over the telephone will 
only be done where the requestor provides appropriate identifying 
information. Telephonic disclosure of information is essential to 
permit efficient administration and adjudication of claims.

  

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    The amount, status and history of overdue debts; the name and 
address, taxpayer identification (SSAN), and other information 
necessary to establish the identity of a debtor, the agency and program 
under which the claim arose, are disclosed pursuant to 5 U.S.C. 
552a(b)(12) to consumer reporting agencies as defined by section 603(f) 
of the Fair Credit Reporting Act (15 U.S.C. 1681a(f); or in accordance 
with section 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 
1966 as amended (31 U.S.C. 3711(f) for the purpose of encouraging the 
repayment of an overdue debt.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic media. Medical bills and supporting medical reports 
transferred to microfilm and magnetic media.

RETRIEVABILITY:
    Coal miner's name and social security number; medical provider 
number; coal mine operator number; insurance carrier number.

SAFEGUARDS:
    Files secured in a guarded facility; teleprocessing access 
protected by restrictions on access to equipment and through use of 
encrypted passwords.

RETENTION AND DISPOSAL:
    Electronic file data has permanent retention. Claimant and benefit 
master file data will be transferred to magnetic tape and transmitted 
to NARA every ten years. This data (which includes both open and closed 
cases) will not be made available to the public until 90 years after 
transfer to NARA due to Privacy Act restrictions.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Division of Coal Mine Workers' Compensation, U.S. 
Department of Labor, Room C-3520, 200 Constitution Ave., NW, 
Washington, DC 20210, and district office director (see addresses in 
The Appendix to this document).

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager at 
the above address or district office director (see addresses in the 
Appendix to this document). Individuals must furnish their name, 
address, and signature.

RECORD ACCESS PROCEDURES:
    Individuals wishing to access any records should contact the 
appropriate office listed in the Notification Procedure section. 
Individuals must furnish their name, address and signature.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment of any non-exempt records 
should contact the appropriate office listed in the Notification 
Procedure section. Individuals must furnish their name, address, and 
signature.

RECORD SOURCE CATEGORIES:
    Individuals, and organizations.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Investigatory portion of system exempted from certain provisions of 
the ACT: In accordance with paragraph 3(k)(2) of the Privacy Act, 
investigatory material compiled for civil law enforcement purposes, 
which is maintained in this system's files of the Office of Workers' 
Compensation Programs of the Employment Standards Administration, is 
exempt from paragraphs (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), 
and paragraph (f) of 5 U.S.C. 552a. The disclosure of civil 
investigatory information, if any, contained in this system's files, 
including the names of persons and agencies to whom the information has 
been transmitted, would substantially compromise the effectiveness of 
investigations. Knowledge of such investigations would enable subjects 
to take such action as is necessary to prevent detection of illegal 
activities, conceal evidence, or otherwise escape civil enforcement 
action. Disclosure of this information could lead to the intimidation 
of, or harm to informants, witnesses, and their respective families, 
and in addition, could jeopardize the safety and well-being of 
investigative personnel and their families.
DOL/ESA-32

SYSTEM NAME:
    ESA, Employee Conduct Investigations.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    The Employment Standards Administration National Office.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Subjects of complaints and/or investigations covered under the 
authority delegated to the Branch of

[[Page 16880]]

Management Review and Internal Control.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, organization and other information relating to the individual 
involved. It also contains investigative report(s) associated with the 
case, including interviews and other confidential data gathered.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C.301.

PURPOSE(S):
    To investigate allegations of misconduct.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ASSESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The records are stored in file folders in metal cabinets.

RETRIEVABILITY:
    By name of the subject of the complaint or the case file number.

SAFEGUARDS:
    The files are maintained in locked file cabinets with access only 
to those with a need to know the information to perform their duties.

RETENTION AND DISPOSAL:
    Records are retained for four years following the date either: (a) 
They are referred to the OIG; (b) they are transferred to OPM/GOVT-3 
Records of Adverse Actions and Actions Based on Unacceptable 
Performance; or (c) it is determined that the allegation was without 
sufficient merit to warrant further action, after which they are 
destroyed by burning.

SYSTEM MANAGER(S) AND ADDRESS:
    Branch of Management Review and Internal Management Control, 200 
Constitution Ave., NW, Room N-4414, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquires should be mailed or presented to the system manager noted 
at the address noted above.

RECORD ACCESS PROCEDURE:
    A request for access shall be addressed to the system manager at 
the address listed above. Individuals must furnish the following 
information for their records to be located and identified: Name; 
approximate date of the investigation; and individuals requesting 
access must also comply with the Privacy Act regulations regarding 
verification of identity to records at 29 CFR 71.2.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager 
and must meet the requirements of 29 CFR 71.2.

RECORD SOURCE CATEGORIES:
    Hotline complaints through the Office of the Inspector General's 
hotline; hotline complaints through the General Accounting Office's 
hotline system, personnel records; incident reports submitted by other 
employees; investigative reports, and individuals.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/ESA-33

SYSTEM NAME:
    ``Time Report'' Component of the Wage and Hour Investigative 
Support and Reporting Database (WHISARD)

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Wage and Hour National Office (NO), Regional Offices (RO), and 
District Offices (DO). See the Appendix to this document for the 
addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Wage and Hour Division Investigators, Assistants, and Supervisors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Listing of hours worked distributed among the various programs 
Activities; leave records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To provide Wage and Hour District Directors a method of monitoring 
the activities of Investigators by providing a daily record of 
Investigator activities including expenditure of hours by case, Act, 
non-case activity, and a record of leave taken.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Printed copies of these records are maintained in file cabinets and 
in an electronic file database in the NO.

RETRIEVABILITY:
    By name of Investigator, assistant, and supervisor.

SAFEGUARDS:
    Files are locked except during working hours. Only authorized 
personnel have access to files. Electronic files are protected by the 
use of passwords by authorized persons.

RETENTION AND DISPOSAL:
    Printed forms generated by the WHISARD system will be retained in 
Wage and Hour DOs (see Records Disposal Schedule #NN-168-43, items 1a 
and 1b). Database information will be captured on tape at the end of 
each fiscal year and retained for 25 years.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, Frances Perkins Building, 
200 Constitution Avenue, NW, Washington DC 20210; Regional 
Administrators Wage and Hour Division (see the Appendix of this 
document for addresses).

NOTIFICATION PROCEDURES:
    Individuals wishing to make inquiries regarding this system should 
contact the system manager, or the regional office servicing the state 
where they are employed (see the Appendix of this document for 
addresses).

[[Page 16881]]

RECORD ACCESS PROCEDURES:
    Individuals wishing to request these records should contact the 
appropriate system manager listed above.

CONTESTING RECORD PROCEDURES:
    Individuals who wish to contest or amend any nonexempt system 
should direct their request to the system manager listed in the 
Appendix. In addition, the request should state clearly and concisely 
what information is being contested, the reason for contesting it, and 
the proposed amendment sought for the information. See 29 CFR part 71.

RECORD SOURCE CATEGORIES:
    Individual investigators, assistants and supervisors, Wage and Hour 
investigator personnel working in District Offices.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ESA-34

SYSTEM NAME:
    Farm Labor Contractor Registration File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    All Wage and Hour Regional Offices and the Florida Department of 
Labor & Employment Security, Agricultural Programs Section located in 
Tallahassee, Florida.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for and holders of Farm Labor Contractor Certificates of 
Registration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records, which contain personal identification, fingerprints, FBI 
records, insurance records, court and police records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection 
Act, as amended (MSPA), 29 U.S.C. 1801 et seq.

PURPOSE(S):
    To maintain a record of applicants for and holders of Farm Labor 
Contractor Certificates of Registration. Records are used to determine 
eligibility for issuance of a certificate of registration and for 
determining compliance with MSPA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, relevant and necessary 
information may be disclosed to the system manager of DOL/ESA-37, MSPA 
Public Central Register Records File, for the purpose of preparing its 
list.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Not applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are kept in letter size manual files, computer discs and 
computer printouts. Records are stored in metal file cabinets in Wage 
and Hour Regional Offices and in the office of the Florida Department 
of Labor & Employment Security, Agricultural Programs Section, located 
in Tallahassee, Florida.

RETRIEVABILITY:
    Indexed by the name of the applicant/holder.

SAFEGUARDS:
    Accessible only to persons engaged in the administration of the 
program and there is screening to prevent unauthorized disclosure.

RETENTION AND DISPOSAL:
    Records must be retained for a period of five years from the date 
of last certificate of action, and then destroyed when no longer 
needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, 200 Constitution Avenue, NW, 
Washington, DC 20210, and Regional Administrator for Wage and Hour of 
relevant Regional Offices.

NOTIFICATION PROCEDURE:
    To System Manager(s) at above address.

RECORD ACCESS PROCEDURES:
    Write to System Manager(s) indicated above.

CONTESTING RECORD PROCEDURES:
    Address inquiries to Administrator, Wage and Hour Division, 200 
Constitution Avenue, NW, Washington, DC 20210, and Regional 
Administrator for Wage and Hour of relevant Regional Offices. Such 
inquiries should include the full name of the requester.

RECORD SOURCE CATEGORIES:
    The applicant, insurance companies, FBI, court and police records, 
and from investigations conducted by DOL.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ESA-35

SYSTEM NAME:
    Farm Labor Contractor Employee Registration File.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    All Wage and Hour Regional Offices and the Florida Department of 
Labor & Employment Security, Agricultural Programs Section located in 
Tallahassee, Florida.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for and holders of Farm Labor Contractor Employee 
Certificates of Registration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records which contain personal identification, fingerprints, FBI 
records, insurance records, court and police records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection 
Act, as amended (MSPA), 29 U.S.C. 1801 et seq.

PURPOSE(S):
    To maintain a record of applicants for and holders of Farm Labor 
Contractor Employee Certificates of Registration. Records are used to 
determine eligibility for issuance of a certificate of registration and 
for determining compliance with MSPA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, relevant and necessary 
information may be disclosed to the system manager of DOL/ESA-37, MSPA 
Public Central Register Records File, for the purpose of preparing its 
list.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Not applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are kept in letter size manual files, computer discs and 
computer

[[Page 16882]]

printouts. Records are stored in metal file cabinets in Wage and Hour 
Regional Offices and in the office of the Florida Department of Labor & 
Employment Security, Agricultural Programs Section, located in 
Tallahassee, Florida.

RETRIEVABILITY:
    Indexed by the name of the applicant/holder.

SAFEGUARDS:
    Accessible only to persons engaged in the administration of the 
program and there is screening to prevent unauthorized disclosure.

RETENTION AND DISPOSAL:
    Records must be retained for a period of five years from the date 
of last certificate of action, and then destroyed when no longer 
needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, 200 Constitution Avenue, NW, 
Washington, DC 20210, and Regional Administrator for Wage and Hour of 
relevant Regional Offices.

NOTIFICATION PROCEDURE:
    Write to System Manager(s) indicated above.

RECORD ACCESS PROCEDURES:
    Write to appropriate System Manager indicated above.

CONTESTING RECORD PROCEDURES:
    Address inquiries to Administrator, Wage and Hour Division, 200 
Constitution Avenue, NW, Washington, DC 20210, and Regional 
Administrator for Wage and Hour of relevant Regional Offices. Such 
inquiries should include the full name of the requester.

RECORD SOURCE CATEGORIES:
    The applicant, insurance companies, FBI, court and police records, 
and from investigations conducted by DOL.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ESA-36

SYSTEM NAME:
    MSPA Civil Money Penalties in the Wage Hour Investigative Support 
and Reporting Database (WHISARD).

SECURITY CLASSIFICATION:
    None.
DOL/ESA-36

SYSTEM NAME:
    MSPA Civil Money Penalties in the Wage Hour Investigative Support 
and Reporting Database (WHISARD).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Wage and Hour National Office (NO), Regional Offices (RO) and 
District Offices (DO), see The Appendix of this document for addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All persons investigated and assessed civil money penalties (CMPs) 
under the Migrant and Seasonal Agricultural Worker Protection Act 
(MSPA).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Names, addresses, Social Security numbers, complaint information, 
employer information, employer/employee interviews, payroll 
information, housing and/or vehicle inspection reports, outcome of 
investigation, notification of determination to assess a CMP, hearing 
requests and/or subsequent legal documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection 
Act, as amended (MSPA), 29 U.S.C. 1801 et seq.

PURPOSE(S):
    To maintain records on persons assessed MSPA CMPs and all actions 
connected therewith.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those routine uses listed in the General Prefatory 
Statement to this document.

DISCLOSURE OF CONSUMER REPORT AGENCIES:
    Not applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM
STORAGE:
    Original records are stored in Wage and Hour offices. These records 
and other information are also maintained in an electronic file 
database in these offices.

RETRIEVABILITY:
    Records are retrieved by employer name, Employer Identification 
Number, case file number or Act violated.

SAFEGUARDS:
    Only authorized personnel have access by use of passwords to 
information stored on the database.
    Original records are securely stored in Wage and Hour Regional 
Offices.

RETENTION AND DISPOSAL:
    1. Electronic records are electronically archived; data tapes are 
retained for 25 years.
    2. Printed information generated by this system and retained in a 
Wage-Hour office will be disposed of as follows: Printed information, 
concerning cases where violations were found, is disposed of 12 years 
after the date the case is closed. For cases where no violation were 
found, printed information is disposed of three years after the closing 
date.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, Room S-3502, Frances Perkins 
Building, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Individuals wishing to make inquiries regarding this system should 
contact the system manager, or the regional office that services the 
state in which they are located (see list of the regional office 
addresses in the Appendix of this document). Inquiries should include 
the full name of the requester and the date and amount of assessment.

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to these records should 
contact the appropriate regional office listed in the Appendix.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to contest or amend any records should direct 
their request to the appropriate regional office listed in the 
Appendix. Such inquiries should include the full name of the requester 
and the date and amount of assessment.

RECORD SOURCE CATEGORIES:
    The subject of the investigation, employer(s), employee(s) (present 
and/or former), insurance companies, other government agencies, court 
documents, and previous investigations (if applicable).

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ESA-37

SYSTEM NAME:
    MSPA Public Central Registry Records File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Wage and Hour National Office (NO), Regional Offices (RO) and 
District

[[Page 16883]]

Offices (DO), see the Appendix for addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Holders of Farm Labor Contractor and Farm Labor Contractor Employee 
Certificates of Registration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records which contain the name, address, certificate of 
registration number, authorization to transport, house, or drive (if 
any), and effective and expiration dates of holders of Farm Labor 
Contractor and Farm Labor Contractor Employee Certificates of 
Registration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection 
Act, as amended (MSPA), 29 U.S.C. 1801 et seq.

PURPOSE(S):
    To maintain a record of holders of Farm Labor Contractor and Farm 
Labor Contractor Employee Certificates of Registration.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the routine uses listed in the General Prefatory 
Statement to this document, a public central registry of all persons 
issued certificates of registration is maintained by name and address 
which is available to anyone, upon request, as required by the Migrant 
and Seasonal Agricultural Worker Protection Act (MSPA), as amended 
(Section 402). Alternatively, section 500.170 of 29 CFR Part 500 
provides that requests for registry information may be made by 
telephone by calling a toll-free number (listed). This registry is the 
source for providing that information.

DISCLOSURE OF CONSUMER REPORT AGENCIES:
    Not applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM
STORAGE:
    Original records are stored in the Wage and Hour Regional Offices. 
These records are also maintained in an electronic file Database in the 
DOL NO.

RETRIEVABILITY:
    Records are retrieved by name, Social Security Number (or Employer 
Identification Number), or Farm Labor Contractor Registration Number.

SAFEGUARDS:
    Only authorized personnel have access by use of passwords to 
information stored on the database.
    Original records are securely stored in Wage and Hour Regional 
Offices.

RETENTION AND DISPOSAL:
    1. Electronic records are updated on a real-time basis. Expired 
certificate records are electronically archived daily. Data tapes are 
retained for 25 years.
    2. Printed information generated by the certificates program and 
retained in a Wage-Hour office will be disposed of 5 years after the 
date of last certificate action.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, Frances Perkins Building, 
200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Individuals wishing to make inquiries regarding this system should 
contact the system manager, or the regional office that services the 
state in which they are located (see list of the regional office 
addresses in the Appendix).

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to these records should 
contact the appropriate regional office listed in the Appendix.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to contest or amend any records should direct 
their request to the appropriate regional office listed in the 
Appendix. Such inquiries should include the full name of the requester 
and the date and amount of assessment.

RECORD SOURCE CATEGORIES:
    Farm labor contractor and farm labor contractor employee 
applications and certificates of registration.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ESA-38

SYSTEM NAME:
    Wage and Hour Regional Office Clearance List--MSPA Registration

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Wage and Hour National Office (NO), Regional Offices (RO) and 
District Offices (DO), see the Appendix for addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Farm labor contractors and farm labor contractor employees who may 
not currently meet eligibility requirements, as stated in the Migrant 
and Seasonal Agricultural Worker Protection Act (MSPA) for issuance of 
a certificate of registration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records containing names, addresses, and social security numbers, 
outstanding unpaid CMPs under MSPA, injunctions, convictions, 
deportations, and previous actions to deny or revoke a certificate of 
registration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection 
Act, as amended (MSPA), 29 U.S.C. 1801 et seq.

PURPOSE(S):
    To provide a list of persons who may not meet eligibility 
requirements for issuance of a farm labor contractor or farm labor 
contractor employee Certificate of Registration to be used as a 
reference document for screening incoming applications by Wage and Hour 
Regional Offices and to provide historical and current compliance 
information to Wage and Hour National, Regional, and District Offices.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE OF CONSUMER REPORT AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM
STORAGE:
    Original records are stored in the Wage and Hour Regional Offices. 
These records are also maintained in an electronic file Database in the 
DOL National Office.

RETRIEVABILITY:
    Records are retrieved by name or Social Security number (or 
Employer Identification Number).

SAFEGUARDS:
    Only authorized personnel have access by use of passwords to 
information stored on the database.
    Original records are securely stored in Wage and Hour Regional 
Offices.

RETENTION AND DISPOSAL:
    1. Electronic records are updated on a real-time basis. Data tapes 
are retained for 25 years.
    2. Printed information retained in Wage-Hour offices will be 
disposed of 5

[[Page 16884]]

years after the date of the last certifice action.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, Frances Perkins Building, 
200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Individuals wishing to make inquiries regarding this system should 
write to the system manager, or the regional office that services the 
state in which they are located (see list of the regional office 
addresses in the Appendix of this document).

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to these records should write 
to the appropriate office listed in the Appendix. Accessible only to 
persons engaged in the administration of the program.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to contest or amend any record procedures 
should write to the system manager listed in the Appendix. The request 
should state clearly and concisely what information is being contested, 
the reason for contesting it, and the proposed amendment sought for the 
information.

RECORD SOURCE CATEGORIES:
    Insurance companies, FBI, court and police records, previous 
actions to deny or revoke certificates of registration, and from 
investigations conducted by DOL and subsequent legal documents 
following such investigations.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ESA-39

SYSTEM NAME:
    State Employment Service Clearance List--MSPA Registration

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    The Department of Labor & Employment Security, Tallahassee, 
Florida; New Jersey Department of Labor, Trenton, New Jersey; Virginia 
Employment Commission, Richmond, Virginia; Wage and Hour National 
Office (NO), Regional Offices (RO) and District Offices (DO), see the 
Appendix of this document for addresses of the Wage and Hour offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Farm labor contractors and farm labor contractor employees who may 
not currently meet eligibility requirements, as stated in the Migrant 
and Seasonal Agricultural Worker Protection Act (MSPA), for issuance of 
a certificate of registration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contain names, addresses, and Social Security numbers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection 
Act, as amended (MSPA), 29 U.S.C. 1801 et seq.

PURPOSE(S):
    To provide a list of persons who may not meet eligibility 
requirements for issuance of a farm labor contractor or farm labor 
contractor employee Certificate of Registration to be used as a 
reference document for screening incoming applications by the 
Department of Labor and Employment Security, Tallahassee, Florida; New 
Jersey Department of Labor, Trenton, New Jersey; and Virginia 
Employment Commission, Richmond, Virginia.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE OF CONSUMER REPORT AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM
STORAGE:
    Electronic data is stored on computer disc.

RETRIEVABILITY:
    Records are retrieved by name or by Social Security Number.

SAFEGUARDS:
    This is accessible only to persons engaged in the administration of 
the program and there is screening to prevent unauthorized disclosure.

RETENTION AND DISPOSAL:
    Electronic records are updated on a monthly basis. Data tapes are 
retained for 25 years.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, Frances Perkins Building, 
200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Write to System Manager(s) indicated above.

RECORD ACCESS PROCEDURES:
    Write to System Manager(s) indicated above.

CONTESTING RECORD PROCEDURES:
    Write to System Manager(s) indicated above.

RECORD SOURCE CATEGORIES:
    Wage and Hour Clearance List--MSPA Registration.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ESA-40

SYSTEM NAME:
    MSPA Tracer List.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    The Wage and Hour National Office.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Farm labor contractors, farm labor contractor employees, 
agricultural employers, and housing providers who have been 
investigated under the Migrant and Seasonal Agricultural Worker 
Protection Act (MSPA).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records containing names, addresses, and Certificate of 
Registration numbers of persons investigated under MSPA; location and 
scope of investigation, period covered and results of investigations 
conducted.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection 
Act, as amended (MSPA), 29 U.S.C. 1801 et seq.

PURPOSE(S):
    To provide a written compliance history of persons who have been 
investigated under MSPA and the results of those investigations as a 
reference document for Wage and Hour investigators to determine 
knowledge of the Act by the person being investigated and whether 
previous violations are ongoing.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE OF CONSUMER REPORT AGENCIES:
    None.

[[Page 16885]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM
STORAGE:
    Records are stored on computer media at the Wage and Hour National 
Office.

RETRIEVABILITY:
    Records are retrieved by name.

SAFEGUARDS:
    Electronic data is stored on computer disc. This is accessible only 
to persons engaged in the administration of the program and there is 
screening to prevent unauthorized disclosure.

RETENTION AND DISPOSAL:
    Electronic records are updated on a monthly basis. Data tapes are 
retained for 25 years.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, Frances Perkins Building, 
200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Write to System Manager(s) indicated above.

RECORD ACCESS PROCEDURES:
    Write to System Manager(s) indicated above.

CONTESTING RECORD PROCEDURES:
    Write to System Manager(s) indicated above.

RECORD SOURCE CATEGORIES:
    The person investigated, employers, employees, insurance companies, 
FBI, court and police records, and from investigations conducted by DOL 
and subsequent legal documents following such investigations.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a provided, however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence.
DOL/ESA-41

SYSTEM NAME:
    MSPA Certificate Action Record Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Wage and Hour National Office and Regional Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants for and holders of Farm Labor Contractor/Farm Labor 
Contractor Employee Certificates of Registration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Names, addresses, Social Security numbers, fingerprints, FBI 
records, insurance records, court and police records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Migrant and Seasonal Agricultural Worker Protection 
Act, as amended (MSPA), 29 U.S.C. 1801 et seq.

PURPOSE(S):
    To maintain a record of persons whose applications for or 
previously issued Farm Labor Contractor/Farm Labor Contractor Employee 
Certificates of Registration have been denied or revoked and all 
subsequent actions connected therewith.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None except for these routine uses listed in the General Prefatory 
Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Not applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in metal file cabinets and computer media in the 
Wage and Hour National Office. Computer media are stored in the Wage 
and Hour National Office and Regional Offices.

RETRIEVABILITY:
    By the name of the applicant/holder.

SAFEGUARDS:
    Accessible only to persons engaged in the administration of the 
program and there is screening to prevent unauthorized disclosure.

RETENTION AND DISPOSAL:
    Records must be retained for a period of five years from the 
expiration date of a certificate of registration or from the date an 
application is received where no certificate has been issued.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, 200 Constitution Avenue, NW, 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Write to System Manager at above address.

RECORD ACCESS PROCEDURES:
    Write to System Manager indicated above.

CONTESTING RECORD PROCEDURES:
    Write to Administrator, Wage and Hour Division, 200 Constitution 
Avenue, NW, Washington, DC 20210. Such inquiries should include the 
full name of the requester.

RECORD SOURCE CATEGORIES:
    Applicants, individuals, insurance companies, FBI, court and police 
records, and from investigations conducted by DOL.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a provided however, that if any individual is denied any 
right, privilege, or benefit that he or she would otherwise be entitled 
to by Federal law, or for which he or she would otherwise be eligible, 
as a result of the maintenance of these records, such material shall be 
provided to the individual, except to the extent that the disclosure of 
such material would reveal the identity of a source who furnished 
information to the Government under an express promise that the 
identity of the source would be held in confidence.
DOL/ESA-42

SYSTEM NAME:
    Case Registration/Investigator Assignment Form; in the Wage and 
Hour Investigative Support and Reporting Database (WHISARD).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Wage and Hour National Office (NO), Regional Offices (RO), and 
District Offices (DO); see the Appendix of this document for addresses.

[[Page 16886]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Wage and Hour Investigators.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records containing name and address, case investigation number, 
investigation program, investigating office, prior history of 
investigations, and investigating officer.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To provide Wage and Hour DOs with a record of employers currently 
undergoing investigation by Wage and Hour within the jurisdiction of 
that particular DO. Used to record the initial scheduling of an 
investigation, assignment to an Investigator and subsequent actions.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE OF CONSUMER REPORT AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in the DOL NO in electronic file Database.

RETRIEVABILITY:
    By name of employer, by North American Industrial Code (NAIC) and/
or Employer Identification Number (EIN).

SAFEGUARDS:
    Only authorized personnel have access to files. Files locked in 
office at close of business day. Electronic file protected by password.

RETENTION AND DISPOSAL:
    Printed investigation forms generated by the WHISARD system will be 
retained in the investigative files of Wage and Hour District Offices 
(see Records Disposal Schedule #NN-168-43, items 1a and 1b.) Database 
information will be captured on tape at the end of each fiscal year and 
will be retained for 25 years.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, Room S-3502, Frances Perkins 
Building, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Individuals wishing to make inquiries regarding this system should 
contact the system manager, or the regional office servicing the state 
where they are employed (see list of the regional office addresses in 
the Appendix of this document).

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to these records should 
contact the appropriate office listed in the Appendix.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to contest or amend any nonexempt records 
should direct their request to the disclosure officer listed in the 
Appendix. In addition, the request should state clearly and concisely 
what information is being contested, the reason for contesting it, and 
the proposed amendment sought for the information.

RECORD SOURCE CATEGORIES:
    Complainants, employers, and Wage and Hour personnel.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a provided however, that if any individual is denied any 
right, privilege, or benefit that he or she would otherwise be entitled 
to by Federal law, or for which he or she would otherwise be eligible, 
as a result of the maintenance of these records, such material shall be 
provided to the individual, except to the extent that the disclosure of 
such material would reveal the identity of a source who furnished 
information to the Government under an express promise that the 
identity of the source would be held in confidence.
DOL/ESA-43

SYSTEM NAME:
    Office of Workers' Compensation Programs, Federal Employees' 
Compensation Act and Longshore and Harbor Workers' Compensation Act 
Rehabilitation Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Rehabilitation files are located in the Federal Employees' 
Compensation (FEC) and Longshore and Harbor Workers' Compensation 
(Longshore) District Offices where the OWCP case file is located. See 
the Appendix to this document for District Office addresses. Copies of 
claim forms and other documents arising out of a job-related injury 
that resulted in the filing of a claim under the FECA may also be 
maintained by the employing agency (and where the forms were 
transmitted to the OWCP electronically, the original forms are 
maintained by the agency).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The rehabilitation records cover either individuals covered by the 
Federal Employees' Compensation Act (FECA) for injuries on the job, or 
individuals covered by the Longshore and Harbor Workers' Compensation 
Act (LHWCA), and related acts. See DOL/GOVT-1 for further explanation 
of employees covered by the FECA, and DOL/ESA-15 for those covered by 
the LHWCA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records found in the FECA or Longshore case file (see DOL/GOVT-1 
and DOL/ESA-15), notes on telephone calls and interviews with 
rehabilitation counselors, claimants, potential employers, physicians 
and others who have been contacted as part of the rehabilitation 
process, notes created by the rehabilitation specialist and the 
rehabilitation counselor concerning the rehabilitation process relating 
to the claimant proposed and/or approved rehabilitation plans, and 
reports submitted in connection with the plans. These records also 
contain information about covered employees' entitlement to wage-loss 
compensation benefits and entitlement to medical benefits and 
treatment, and contain information about medical and vocational 
testing, rehabilitation plans and the documentation supporting such 
plans. The records may also include other information relating to the 
vocational rehabilitation process under the relevant statute.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 8101 et seq.; 33 U.S.C. 901, et seq.; 36 DC Code 501 et 
seq.; 42 U.S.C. 1331 et seq.; 5 U.S.C. 8171 et seq.

PURPOSE(S):
    These records are maintained to provide information and 
verification about the covered employees' work-related injuries and the 
vocational rehabilitation process.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory

[[Page 16887]]

Statement to this document, disclosure of information from this system 
of records may be made to the following individuals and entities for 
the purposes noted when the purpose of the disclosure is compatible 
with the purpose for which the information is collected:
    a. Rehabilitation agencies, counselors, screeners, physicians and 
medical providers, and other persons or entities, for the purpose of 
providing rehabilitation services to injured workers under the FECA or 
LHWCA.
    b. The worker's former employer or its representatives, including 
third-party administrators, and where appropriate the employer's 
insurance carrier, for the purpose of paying compensation benefits, 
including medical expenses, and the cost of the rehabilitation services 
provided to the injured worker.
    c. Employers, including federal agencies, which may consider 
returning the worker to employment, or to hiring such worker as a 
result of the return-to-work effort conducted by OWCP during the 
rehabilitation process.
    d. Labor unions and other voluntary employee associations from whom 
the claimant has requested assistance with claims processing and 
adjudication and other services.


    Note: Disclosure of information contained in the file to the 
claimant, a person who is duly authorized to act on his/her behalf, 
or to others to whom disclosure is authorized by these routine uses, 
may be made over the telephone. Disclosure over the telephone will 
only be done where the requestor provides appropriate identifying 
information. Telephonic disclosure of information is essential to 
permit efficient administration and adjudication of claims.


    Note: Pursuant to 5 U.S.C. 552a(b)(1), information from this 
system of records is disclosed to members and staff of the Benefits 
Review Board, the Employees' Compensation Appeals Board, the Office 
of Administrative Law Judges, the Office of the Solicitor and other 
components of the Department who have a need for the record in the 
performance of their duties.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Case files are maintained in manual files, security case files in 
locked cabinets, and FECA or LHWCA management information system 
information, chargeback file and other automated data are stored on 
computer discs or magnetic tapes which are stored in cabinets.

RETRIEVABILITY:
    Files and automated data are retrieved after identification by 
coded file number, which is cross-referenced to employee by name.

SAFEGUARDS:
    Files and automated data are maintained under supervision of OWCP 
personnel during normal working hours--only authorized personnel may 
handle or disclose any information contained therein. Only personnel 
having security clearance may handle or process security files. After 
normal working hours, security files are kept in locked cabinets. All 
files and data are maintained in guarded Federal buildings.

RETENTION AND DISPOSAL:
    All rehabilitation files are merged with the FECA or Longshore case 
file (see DOL/GOVT-1 or DOL/ESA-15) at the conclusion of the 
rehabilitation effort and are retained consistent with the retention 
schedule for the case files.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Division of Planning, Policy and Standards, Office of 
Workers' Compensation Programs, U.S. Department of Labor, 200 
Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    An individual wishing to inquire whether this system of records 
contains information about him or her may write or telephone the OWCP 
District Office which services the State in which the individual 
resided or worked at the time the individual thinks he or she filed a 
claim, or the system manager. In order for a record to be located, the 
individual must provide his or her full name, FEC or LHWCA case number 
(if known), date of injury (if known), and date of birth.

RECORD ACCESS PROCEDURE:
    Individuals wishing to request access to records should contact the 
appropriate office listed in the Notification Procedure section, or the 
system manager. Individuals must furnish their name, the claim number 
and signature.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment of any records should 
contact the appropriate office listed in the Notification Procedure 
section, or the system manager. Individuals must furnish their name, 
the claim number and signature. Any individual requesting amendment of 
records must comply with the Department's Privacy Act regulations at 29 
CFR 71.1 and 71.9.

RECORD SOURCE CATEGORIES:
    Claimants, claim forms, medical reports, correspondence, 
investigative reports, employment reports; Federal and state agency 
records, any other record or document pertaining to a claimant or his 
dependent as it relates to the claimant's age, education, work history, 
marital history or medical condition; notes on telephone conversations 
conducted by the rehabilitation specialist or counselor with employers, 
medical providers and others.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ESA-44

SYSTEM NAME:
    Office of Workers' Compensation Programs, Federal Employees' 
Compensation Act (FEC) and Longshore and Harbor Workers' Compensation 
Act Rehabilitation Counselor Case Assignment, Contract Management and 
Performance Files and FEC Field Nurses.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Files concerning rehabilitation counselors are located in the 
Federal Employees' Compensation (FEC) and Longshore and Harbor Workers' 
Compensation (Longshore) District Offices where the counselor is 
certified. Files for FEC field nurses are found in FEC district 
offices. See the Appendix to this document for District Office 
addresses. Copies of claim forms and other documents arising out of a 
job-related injury that resulted in the filing of a claim under the 
FECA may also be maintained by the employing agency (and where the 
forms were transmitted to the OWCP electronically, the original forms 
are maintained by the agency).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The rehabilitation counselor/nurse files cover individuals who have 
entered into a contract with the Office of Workers' Compensation 
Programs to provide rehabilitation counselor or nursing services under 
the Federal Employees' Compensation Act (FECA) and/or the Longshore and 
Harbor Workers' Compensation Act (LHWCA).

[[Page 16888]]

CATEGORIES OF RECORDS IN THE SYSTEM:
    Names, addresses and information on qualifications of 
rehabilitation counselors/nurses certified by and under contract with 
OWCP to provide rehabilitation services to injured workers under the 
FECA and LHWCA or field nurse services under FECA. In addition there 
are records compiled and maintained by the rehabilitation specialist or 
the OWCP staff nurse, concerning the assignment of rehabilitation/field 
nurse cases to the counselor/nurse and the performance of the 
counselor/nurse in fulfilling the duties under the contract with OWCP.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    These records are maintained to provide information about the 
rehabilitation counselor or field nurse, including the name, address, 
telephone number, counselor/nurse status, skill codes, number of 
referrals, status of referrals and notes. These notes can include 
evaluation of performance and other matters concerning performance of 
the contract.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

    Note: Disclosure of information contained in the file to the 
claimant, a person who is duly authorized to act on his/her behalf, 
or to others to whom disclosure is authorized by these routine uses, 
may be made over the telephone. Disclosure over the telephone will 
only be done where the requestor provides appropriate identifying 
information. Telephonic disclosure of information is essential to 
permit efficient administration and adjudication of claims.


    Note: Pursuant to 5 U.S.C. 552a(b)(1), information from this 
system of records may be disclosed to members and staff of the 
Benefits Review Board, the Employees' Compensation Appeals Board, 
the Office of Administrative Law Judges, the Office of the Solicitor 
and other components of the Department who have a need for the 
record in the performance of their duties.

  

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The records are maintained in electronic form within the OWCP 
rehabilitation data system, or staff nurse monitoring system and in 
hard copy records maintained in the OWCP district office. Records are 
principally stored by district office in electronic form, accessed by 
appropriate codes. Hard copy records may be maintained in the district 
office in locked cabinets.

RETRIEVABILITY:
    Files and automated data are retrieved by the name of the 
counselor/nurse through the database and/or files maintained in the 
appropriate OWCP district office.

SAFEGUARDS:
    Files and automated data are maintained under supervision of OWCP 
personnel during normal working hours--only authorized personnel may 
handle or disclose any information contained therein. Only personnel 
having appropriate authorization, including security codes, may access 
the electronic files and only the rehabilitation specialists or staff 
nurses who monitor contract performance and actions in individual 
claims, as well as the appropriate supervisors and managers in the 
district office and the national office, may access the files.

RETENTION AND DISPOSAL:
    All case files and automated data pertaining to the OWCP 
rehabilitation counselors/nurses are maintained for two years following 
the termination of the contract.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Division of Planning, Policy and Standards, Office of 
Workers' Compensation Programs, U.S. Department of Labor, 200 
Constitution Avenue NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    An individual wishing to inquire whether this system of records 
contains information about him or her may write or telephone the 
appropriate OWCP District Office for the geographic region for which 
that individual contracted to provide services. In order for a record 
to be located, the individual must provide his or her full name and 
date of birth.

RECORD ACCESS PROCEDURE:
    Individuals wishing to request access to records should contact the 
appropriate office listed in the Notification Procedure section, or the 
system manager. Individuals must furnish their name, the claim number 
and signature.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment of any records should 
contact the appropriate office listed in the Notification Procedure 
section, or the system manager.

RECORD SOURCE CATEGORIES:
    Rehabilitation Counselors, Field Nurses, Other Individuals, 
correspondence, investigative reports, Federal and state agency 
records, any other record or document pertaining to a contract.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ESA-45

SYSTEM NAME:
    Investigative Files of the Office of Labor-Management Standards.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    The field offices of the Office of Labor-Management Standards.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Union officials and other individuals investigated or interviewed 
in connection with investigations carried out pursuant to the Labor-
Management Reporting and Disclosure Act, 29 U.S.C. 401 et. seq.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records compiled in connection with investigations conducted under 
the Labor-Management Reporting and Disclosure Act of 1959, as amended 
(LMRDA), and under the standards of conduct provisions of the Civil 
Service Reform Act of 1978 (CSRA) and Foreign Service Act of 1980 
(FSA), and the Congressional Accountability Act of 1995 (CAA) and the 
implementing regulations at 29 CFR part 458.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 401 et seq., 5 U.S.C. 7120, 22 U.S.C. 4117, 2 U.S.C. 1351 
(a)(1), 29 CFR part 458.

PURPOSE(S):
    Records are compiled in connection with enforcement of the LMRDA 
and the standards of conduct provisions of the CSRA and FSA and CAA and 
the implementing regulations at 29 CFR part 458.

ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEMS, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records may be disclosed to interested persons or officials as 
provided for in section 601(a) of the Labor-Management Reporting and 
Disclosure Act, 29 U.S.C. 521(a). See

[[Page 16889]]

also, routine uses listed in the General Prefatory Statement to this 
document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files and manual and computer indices.

RETRIEVABILITY:
    By name of union, union officials, individuals investigated, 
business organizations, labor relations consultants, and other 
individuals and organizations deemed significant.

SAFEGUARDS:
    These records are normally maintained in secured file cabinets with 
access strictly limited to only those employees of the agency who need 
such information as part of their official duties. A charge-out system 
is employed to restrict and monitor withdrawal of records from the 
files.

RETENTION AND DISPOSAL:
    Records pertaining to open investigations are retained in the OLMS 
field offices. Closed files are retained in field offices for two years 
after which they are retired to Federal Records Centers. FRC will 
destroy files after eight calendar years of storage (ten years after 
closure of case).

SYSTEM MANAGER(S) AND ADDRESS:
    Deputy Assistant Secretary for Labor-Management Programs, U.S. 
Department of Labor, 200 Constitution Avenue, NW, Washington, D.C. 
20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the systems manager. 
Individuals must furnish the following information for their records to 
be located and identified: Name, date of birth, union or business 
affiliation.

RECORDS ACCESS PROCEDURE:
    Individuals wishing to request access to records pertaining to them 
should contact the systems manager. Individuals must furnish the 
following information for their records to be located or identified: 
Name, date of birth, and union or business affiliation.

CONTESTING RECORD PROCEDURE
    Individuals wishing to contest information in their files may write 
to the system manager at the specified address above, reasonably 
identify the records pertaining to them, the information which is being 
contested in those records, the corrective action(s) being sought, and 
the reasons for the corrections(s).

RECORD SOURCE CATEGORIES:
    Labor unions, union members, union officials and employees, 
employers, labor relations consultants, and other individuals.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    To the extent this system of records is maintained for criminal law 
enforcement purposes, it is exempt pursuant to 5 U.S.C. 552a (j)(2) 
from all provisions of the Privacy Act except the following: 5 U.S.C. 
552a (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), and 
(11), and (i). In accordance with 5 U.S.C. 552a(k)(2), investigatory 
material in this system of records compiled for civil law enforcement 
purposes is exempt for subsections (c)(3); (d); (e)(1), (e)(4)(G), (H), 
and (I); and (f) of 5 U.S.C. 552a, provided however, that if any 
individual is denied any right, privilege, or benefit that he or she 
would otherwise be entitled to by Federal law, or for which he or she 
would otherwise be eligible, as a result of the maintenance of these 
records, such material shall be provided to the individuals, except to 
the extent that the disclosure of such material would reveal the 
identity of a source who furnished information to the Government under 
an express promise that the identity of the source would be held in 
confidence, or prior to January 1, 1975, under an implied promise that 
the identity of the source would be held in confidence. Exemption under 
5 U.S.C. 552a(j)(2) and (k)(2) of information within this system of 
records is necessary to undertake the investigative and enforcement 
responsibilities of OLMS, to prevent individuals from frustrating the 
investigatory process, to prevent subjects of investigation from 
escaping prosecution or avoiding civil enforcement, to prevent 
disclosure of investigative techniques, to protect the confidentiality 
of witnesses and informants, and to protect the safety and well-being 
of witnesses, informants, and law enforcement personnel, and their 
families.
DOL/ESA-46

SYSTEM NAME:
    Migrant and Seasonal Agricultural Worker Protection Act (MSPA) 
Ineligible Farm Labor Contractors.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Wage and Hour National Office.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons whose Farm Labor Contractor or Farm Labor Contractor 
Employee Certificate of Registration has been revoked or whose 
application for such certificate has been denied and such action has 
become a final and unappealable Order of the Secretary of Labor.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records containing the names and addresses of persons whose 
certificates of registration have been revoked or whose application for 
a certificate of registration have been denied.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Migrant and Seasonal Agricultural Worker Protection Act, as amended 
(MSPA), 29 U.S.C. 1801 et seq.

PURPOSES:
    To provide a written listing of individuals who may not legally 
engage in any activity as a farm labor contractor or farm labor 
contractor employee.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    This listing is mailed upon request to the General Public.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Not applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in all Wage and Hour Regional Offices, some Wage 
and Hour District Offices and the Wage and Hour National Office.

RETRIEVABILITY:
    Records are retrieved by name.

SAFEGUARDS:
    Records are maintained under the supervision of Wage and Hour 
personnel.

RETENTION AND DISPOSAL:
    Record is updated and replaced on a monthly basis. These records 
are destroyed after they have been replaced and are no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, 200 Constitution Avenue, NW,

[[Page 16890]]

Washington, DC 20210, and Regional Administrator for Wage and Hour of 
relevant Regional Offices.

NOTIFICATION PROCEDURE:
    Write to Administrator, Wage and Hour Division, 200 Constitution 
Avenue, NW, Washington, DC 20210, or appropriate Regional Administrator 
for Wage and Hour.

RECORD ACCESS PROCEDURES:
    Write to Administrator, Wage and Hour Division, 200 Constitution 
Avenue, NW, Washington, DC 20210, or to the appropriate Regional 
Administrator for Wage and Hour.

CONTESTING RECORD PROCEDURES:
    Write to Administrator, Wage and Hour Division, 200 Constitution 
Avenue, NW, Washington, DC 20210, or to the appropriate Regional 
Administrator for Wage and Hour. Such inquiries should include the full 
name of the requester.

RECORD SOURCE CATEGORIES:
    The sources for records in the system include information furnished 
by the applicant.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ESA-47

SYSTEM NAME:
    Youth Peddler Bulletin Board.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    All Wage and Hour Division's Regional and District Offices and the 
National Office.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employers, crew chiefs who recruit minors for door-to-door sales, 
and/or drivers who transport minors to sell candy or other goods.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records containing the names and addresses of companies and/or 
individuals subject to state or Federal child labor laws. Information 
on the location and scope of any current or prior investigations; 
information concerning criminal investigations--including subpoenas, 
injunctions or agreements involving crew chiefs or drivers of youth 
peddlers; synopses of recruiting advertisements, or itineraries of 
activities; information concerning products being sold and location of 
manufacturers and/or warehouses used to store these materials; 
registration of vehicles used to transport youth crews; and State and 
local licenses.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 201 et seq.; and 5 U.S.C. 301.

PURPOSE(S):
    To assemble into one system, information concerning the 
investigative histories of crew chiefs/drivers who may have recruited/
transported minor-workers for the purpose of selling materials door-to-
door that may result in a violation of Federal or State child labor 
laws.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    Pertinent information may be disclosed to the appropriate Federal, 
State, or local agency for investigating, prosecuting, enforcing, or 
implementing a statute, rule, regulation, or order, in connection with 
a potential or actual child labor violation.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Not applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored manually and on computer media in all Wage and 
Hour Regional and District offices, and the Wage and Hour National 
Office.

RETRIEVABILITY:
    Records are retrieved by the names of door-to-door sales crew 
chiefs and drivers and/or employers.

SAFEGUARDS:
    These records are kept manually and electronically and may only be 
accessed by entering a password that will be provided to persons 
engaged in the administration of the program.

RETENTION AND DISPOSAL:
    The electronic records will be transferred to the master data base 
(CD/disc) file after one year. The textual records (which include 
printouts, correspondence, fax copies, and reports) will be maintained 
for two years. Both the electronic and textual records will be 
destroyed when they are no longer needed for program purposes.

SYSTEM MANAGER(S) AND ADDRESS:
    Child Labor and Special Employment Team Leader, Wage and Hour 
Division, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Write to the Child Labor and Special Employment Team Leader, Wage 
and Hour Division, 200 Constitution Avenue, NW, Washington, DC 20210, 
and Regional Administrators for Wage and Hour of relevant Regional and 
District Offices. Such inquiries should include the full name of the 
requestor and/or the legal name of the company.

RECORDS ACCESS PROCEDURE:
    Write to the Child Labor and Special Employment Team Leader, Wage 
and Hour Division, 200 Constitution Avenue, NW, Washington, DC 20210, 
or appropriate Regional Administrator for Wage and Hour. Such inquiries 
should include the full name of the requestor and/or the legal name of 
the company.

CONTESTING RECORD PROCEDURES:
    Write to the Child Labor and Special Employment Team Leader, Wage 
and Hour Division, 200 Constitution Avenue, NW, Washington, DC 20210, 
and Regional Administrator for Wage and Hour of relevant Regional and 
District Offices. Such inquiries should include the full name of the 
requestor and/or the legal name of the company.

RECORD SOURCE CATEGORIES:
    Crew chiefs/drivers, employees, court and police records, and 
records of investigations conducted by the U.S. Department of Labor and 
the State Departments of Labor and any subsequent legal documents 
created following such investigations.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.

[[Page 16891]]

DOL/ESA-48

SYSTEM NAME:
    ``Customer Service component'' of the Wage Hour Investigative 
Support and Reporting Database (WHISARD).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Wage and Hour National Office (NO), Regional Offices (RO) and 
District Offices (DO), see The Appendix of this document for addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons who contact the Wage and Hour Division for technical 
assistance or to file a complaint.

CATEGORIES OF RECORDS IN THE SYSTEM:
    ``Browse Customer List'' records containing last name, first name, 
phone number, address, city, complaint status, case identification 
number, WH employee name, and contact priority.
    ``Employee Contact Information'' records containing home address, 
phone numbers, fax number, e-mail address and certain information about 
the individual's complaint.
    ``Employee Work Information'' records containing certain employment 
and payroll information about the individual's complaint.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 29 U.S.C. 201 et seq.

PURPOSE(S):
    To provide Wage and Hour NO, ROS and DOs with an index of 
individuals who contact the Wage and Hour Division. This information 
may be used to provide assistance or facilitate the processing of a 
complaint.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the routine uses listed in the General Prefatory 
Statement to this document, relevant information may be provided to 
other government agencies for law enforcement purposes.

DISCLOSURE OF CONSUMER REPORT AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained in an electronic file Database in the DOL National 
Office.

RETRIEVABILITY:
    By name of the individual.

SAFEGUARDS:
    Only authorized personnel have access by use of passwords to this 
on-line transactional system and its database.

RETENTION AND DISPOSAL:
    Printed investigation forms generated by the WHISARD system will be 
retained in the investigative files of Wage and Hour District Offices 
(see Records Disposal Schedule #NN-168-43, items 1a and 1b which 
provides as follows: Printed information, concerning cases where 
violations were found, is disposed of 12 years after the date the case 
is closed. For cases where no violation were found, printed information 
is disposed of three years after the closing date. Database information 
will be captured on tape at the end of each fiscal year and retained 
for 25 years.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Wage and Hour Division, Room S-3502, Frances Perkins 
Building, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Individuals wishing to make inquiries regarding this system should 
contact the system manager, or the regional office servicing the state 
where they are employed (see list of the regional office addresses in 
the Appendix of this document).

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to these records should 
contact the appropriate office listed in the Appendix.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to contest or amend any records should direct 
their request to the appropriate system manager. In addition, the 
request should state clearly and concisely what information is being 
contested, the reason for contesting it, and the proposed amendment 
sought for the information.

RECORD SOURCE CATEGORIES:
    Complainants, employers, and Wage and Hour personnel.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ESA-49

SYSTEM NAME:
    Office of Workers' Compensation Programs, Energy Employees 
Occupational Illness Compensation Program Act File.

SECURITY CLASSIFICATION:
    Most files and data are unclassified. Files and data in certain 
cases have Top Secret classification, but the rules concerning their 
maintenance and disclosure are determined by the agency that has given 
the information the security classification of Top Secret.

SYSTEM LOCATION:
    U.S. Department of Labor, Employment Standards Administration, 
Office of Workers' Compensation Programs, Frances Perkins Building, 200 
Constitution Ave., NW, Washington, DC 20210, and district offices 
located throughout the United States.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals or their survivors who claim benefits under the Energy 
Employees Occupational Illness Compensation Program Act (EEOICPA). 
These individuals include, but are not limited to, federal employees or 
survivors of federal employees; employees or survivors of employees of 
the Department of Energy, its predecessor agencies, and their 
contractors and subcontractors; and members of the armed forces.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system may contain the following kinds of records: Claim forms 
filed by or on behalf of injured individuals or their survivors seeking 
benefits under the EEOICPA; reports by the employee and/or the U.S. 
Department of Energy; employment records; exposure records; safety 
records or other incident reports; dose reconstruction records; 
workers' or family members contemporaneous diaries, journals, or other 
notes; forms authorizing medical care and treatment; other medical 
records and reports; bills and other payment records; compensation 
payment records; formal orders for or against the payment of benefits; 
transcripts of hearings conducted; and any other medical, employment, 
or personal information submitted or gathered in connection with the 
claim. The system may also contain information relating to dates of 
birth, marriage, divorce, and death; notes of telephone conversations 
conducted in connection with the claim; information relating to 
vocational and/or medical rehabilitation plans and progress reports; 
records relating to court proceedings, insurance, banking and 
employment; articles from newspapers and other publications; 
information relating to other benefits (financial and otherwise) the 
claimant may be entitled to, including previously

[[Page 16892]]

filed claims; and information received from various investigative 
agencies concerning possible violations of Federal civil or criminal 
law.
    The system may also contain consumer credit reports on individuals 
indebted to the United States, information relating to the debtor's 
assets, liabilities, income and expenses, personal financial 
statements, correspondence to and from the debtor, information relating 
to the location of the debtor, and other records and reports relating 
to the implementation of the Federal Claims Collection Act (as 
amended), including investigative reports or administrative review 
matters. Individual records listed here are included in a claim file 
only insofar as they may be pertinent or applicable to the individual 
claiming benefits.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Energy Employees Occupational Illness Compensation Program Act, 
Title XXXVI of Pub. L. 106-398, October 30, 2000, 114 Stat. 1654.

PURPOSE(S):
    To maintain records on individuals who file claims under the Energy 
Employees Occupational Illness Compensation Program Act, which 
establishes a program for compensating certain individuals for covered 
illnesses related to exposure to beryllium, cancers related to exposure 
to radiation, and chronic silicosis. These records provide information 
and verification about individual claimants' covered illnesses on which 
may be based any entitlement to medical treatment, compensation and 
survivors' benefits, under the EEOICPA and certain other statutes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those Department-wide routine uses set forth above 
in the General Prefatory Statement to this document, disclosure of 
information from this system of records may be made to the following 
individuals and entities for the purposes noted when the purpose of the 
disclosure is both relevant and necessary and is compatible with the 
purpose for which the information was collected:
    a. To any attorney or other representative of an EEOICPA 
beneficiary for the purpose of assisting in a claim or litigation 
against a third party or parties potentially liable to pay damages as a 
result of the beneficiary's compensable condition, and for the purpose 
of administering the provisions of sections 3641-3642 of the EEOICPA. 
Any such third party, or a representative acting on that third party's 
behalf, may be provided information or documents concerning the 
existence of a record and the amount and nature of compensation paid to 
or on behalf of the beneficiary for the purpose of assisting in the 
resolution of the claim or litigation against that party or 
administering the provisions of sections 3641-3642 of the EEOICPA.
    b. To the Department of Energy, its contractors and subcontractors, 
and federal agencies that employed the employee at the time of the 
alleged exposure of the employee, and to other entities that may 
possess relevant information, to assist in administering the EEOICPA, 
to answer questions about the status of the claim, to consider other 
actions the agency may be required to take with regard to the claim, or 
to permit the agency to evaluate its safety and health program. 
Disclosure to federal agencies, including the Department of Justice, 
may be made where OWCP determines that such disclosure is relevant and 
necessary for the purpose of providing assistance in regard to 
asserting a defense based upon the EEOICPA's exclusive remedy provision 
to an administrative claim or to litigation filed under the Federal 
Tort Claims Act.
    c. To the personnel, contractors, grantees, and cooperative 
agreement holders of the Department of Energy, the Department of Health 
and Human Services, the Department of Justice, and other federal 
agencies designated by the President to implement the federal 
compensation program established by the EEOICPA, for the purpose of 
assisting in the adjudication or processing of a claim under that Act.
    d. To physicians, pharmacies, and other health care providers for 
their use in treating the claimant, in conducting an examination or 
preparing an evaluation on behalf of OWCP and for other purposes 
relating to the medical management of the claim, including evaluation 
of and payment for charges for medical and related services and 
supplies.
    e. To medical insurance or health and welfare plans (or their 
designees) that cover the claimant in instances where OWCP had paid for 
treatment of a medical condition that is not compensable under the 
EEOICPA, or where a medical insurance plan or health and welfare plan 
has paid for treatment of a medical condition that may be compensable 
under the EEOICPA, for the purpose of resolving the appropriate source 
of payment in such circumstances.
    f. To a federal, state or local agency for the purpose of obtaining 
information relevant to a determination concerning initial or 
continuing eligibility for EEOICPA benefits, and for a determination 
concerning whether benefits have been or are being properly paid, 
including whether dual benefits that are prohibited under any 
applicable federal or state statute are being paid; and for the purpose 
of utilizing salary offset and debt collection procedures, including 
those actions required by the Debt Collection Act of 1982, to collect 
debts arising as a result of overpayments of EEOICPA compensation and 
debts otherwise related to the payment of EEOICPA benefits.
    g. To the Internal Revenue Service (IRS) for the purpose of 
obtaining taxpayer mailing addresses for the purposes of locating a 
taxpayer to collect, compromise, or write-off a federal claim against 
such taxpayer; and informing the IRS of the discharge of a debt owed by 
an individual. Records from this system of records may be disclosed to 
the IRS for the purpose of offsetting a federal claim from any income 
tax refund that may be due to the debtor.
    h. Where an investigation, settlement of claims, or the preparation 
and conduct of litigation is undertaken, a record may be disclosed to 
(1) a person representing the United States or the Department of Labor 
in the investigation, settlement or litigation, and to individuals 
assisting in such representation; (2) others involved in the 
investigation, settlement, and litigation, and their representatives 
and assistants; and (3) a witness, potential witness, or their 
representatives and assistants, and to any other person who possesses 
information pertaining to the matter, when such disclosure is necessary 
for the conduct of the investigation, settlement, or litigation, or is 
necessary to obtain information or testimony relevant to the matter.
    i. To the Defense Manpower Data Center--Department of Defense and 
the United States Postal Service to conduct computer matching programs 
for the purpose of identifying and locating individuals who are 
receiving Federal salaries or benefit payments and are delinquent in 
their repayment of debts owed to the United States under programs 
administered by the DOL in order to collect the debts under the 
provisions of the Debt Collection Act of 1982 (Pub. L. 97-365) by 
voluntary repayment, or by salary or administrative offset procedures.
    j. To a credit bureau for the purpose of obtaining consumer credit 
reports identifying the assets, liabilities,

[[Page 16893]]

expenses, and income of a debtor in order to ascertain the debtor's 
ability to repay a debt incurred under the FECA, to collect the debt, 
or to establish a payment schedule.
    k. The amount, status and history of overdue debts, the name and 
address, taxpayer identification (SSN), and other information necessary 
to establish the identity of a debtor, the agency and program under 
which the claim arose, may be disclosed pursuant to 5 U.S.C. 
552a(b)(12) to consumer reporting agencies as defined by section 603(f) 
of the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or in accordance 
with section 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 
1966 as amended (31 U.S.C. 3711(f)) for the purpose of encouraging the 
repayment of an overdue debt.
    l. To individuals, and their attorneys and other representatives, 
and government agencies, seeking to enforce a legal obligation on 
behalf of such individual or agency, to pay alimony and/or child 
support for the purpose of enforcing such an obligation, pursuant to an 
order of a state or local court of competent jurisdiction, including 
Indian tribal courts, within any State, territory or possession of the 
United States, or the District of Columbia or to an order of a State 
agency authorized to issue income withholding notices pursuant to State 
or local law or pursuant to the requirements of section 666(b) of title 
42, United States Code, or for the purpose of denying the existence of 
funds subject to such legal obligation.
    m. To the spouse, children, parents, grandchildren, or grandparents 
of deceased employees who may be covered under the EEOICPA to enable 
them to determine their eligibility for benefits under the EEOICPA, and 
to inform them of decisions regarding benefit eligibility, so that they 
have the opportunity to take action to protect any rights they may have 
as potentially eligible beneficiaries.

    Note: Disclosure of information contained in this system of 
records to the subject of the record, a person who is duly 
authorized to act on his or her behalf, or to others to whom 
disclosure is authorized by these routine uses, may be made over the 
telephone or by electronic means. Disclosure over the telephone or 
by electronic means will only be done where the requestor provides 
appropriate identifying information. Telephonic or electronic 
disclosure of information is essential to permit efficient 
administration and adjudication of claims under the EEOICPA.

  

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    The amount, status and history of overdue debts, the name and 
address, taxpayer identification (SSAN), and other information 
necessary to establish the identity of a debtor, the agency and program 
under which the claim arose, may be disclosed pursuant to 5 U.S.C. 
552a(b)(12) to consumer reporting agencies as defined by section 603(f) 
of the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or in accordance 
with section 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 
1966 as amended (31 U.S.C. 3711(f)) for the purpose of encouraging the 
repayment of an overdue debt.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper case files are maintained in filing cabinets. Automated data, 
including case files that have been transformed into electronic form, 
are stored in computer discs or magnetic tapes, which are stored in 
cabinets. Microfiche is stored in cabinets.

RETRIEVABILITY:
    Files and automated data are retrieved after identification by 
coded file number and/or Social Security Number which is cross-
referenced to employee by name, employer and/or contractor, and date 
and nature of injury.

SAFEGUARDS:
    Files and automated data are maintained under supervision of OWCP 
personnel during normal working hours--only authorized personnel, with 
the appropriate password, may handle, retrieve, or disclose any 
information contained therein. Access to electronic records is 
controlled by password or other user identification code.

RETENTION AND DISPOSAL:
    All case files and automated data pertaining to a claim are 
destroyed 15 years after the case file has become inactive. Paper files 
that have been scanned to create electronic copies are destroyed after 
the copies are verified. Automated data is retained in its most current 
form only, however, and as information is updated, outdated information 
is deleted. Some related financial records are retained only in 
electronic form, and destroyed 6 years and 3 months after creation or 
receipt.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Workers' Compensation Programs, 200 
Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURES:
    An individual wishing to inquire whether this system of records 
contains information about him/her may write or telephone the OWCP 
district office that services the state in which the individual resided 
or worked at the time he or she believes a claim was filed. In order 
for the record to be located, the individual must provide his or her 
full name, OWCP claim number (if known), date of injury (if known), and 
date of birth.

RECORD ACCESS PROCEDURES:
    Any individual seeking access to non-exempt information about a 
case in which he/she is a party in interest may write or telephone the 
OWCP district office where the case is located, or the systems manager.

CONTESTING RECORD PROCEDURES:
    Any individual requesting amendment of non-exempt records should 
contact the appropriate OWCP district office, or the system manager. 
Individuals requesting amendment of records must comply with the 
Department's Privacy Act regulations at 29 CFR 71.1 and 71.9.

RECORD SOURCE CATEGORIES:
    Injured employees who are the subjects of the record, their family 
members and beneficiaries; employing Federal agencies; State 
governments, State agencies, and other Federal agencies; State and 
Federal workers' compensation offices; physicians and other medical 
professionals; hospitals; clinics; medical laboratories; suppliers of 
health care products and services and their agents and representatives; 
educational institutions; attorneys; Members of Congress; OWCP field 
investigations; consumer credit reports; investigative reports; 
correspondence with the debtor including personal financial statements; 
records relating to hearings on the debt; and other DOL systems of 
records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigative material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) 
of 5 U.S.C. 552a, provided, however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of the material would reveal the identity of a source 
who furnished information to the Government under an

[[Page 16894]]

express promise that the identity of the source would be held in 
confidence, or prior to January 1, 1975, under an implied promise that 
the identity of the source would be held in confidence.
DOL/ESA-50

SYSTEM NAME:
    Office of Workers' Compensation Programs, Physicians and Health 
Care Providers Excluded under the Energy Employees Occupational Illness 
Compensation Program Act.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Employment Standards Administration, 
Office of Workers' Compensation Programs, Frances Perkins Building, 200 
Constitution Ave., NW, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Providers of medical goods and services, including physicians, 
hospitals, and providers of medical support services or supplies 
excluded or considered for exclusion from payment under the Energy 
Employees Occupational Illness Compensation Program Act for fraud or 
abuse (20 CFR 30.715-30.726, or as updated).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Copies of letters, lists and documents from Federal and state 
agencies concerning the administrative debarment of providers from 
participation in programs providing benefits similar to those of the 
Energy Employees Occupational Illness Compensation Program Act and 
their reinstatement; materials concerning possible fraud or abuse which 
could lead to exclusion of a provider; documents relative to 
reinstatement of providers, materials concerning the conviction of 
providers for fraudulent activities in connection with any Federal or 
state program for which payments are made to providers for similar 
medical services; all letters, memoranda, and other documents regarding 
the consideration of a provider's exclusion, the actual exclusion, or 
reinstatement under the provisions of 20 CFR 30.715-30.726 (or as 
updated); copies of all documents in a claim file relating to medical 
care and/or treatment including bills for such services, as well as 
letters, memoranda, and other documents obtained during investigations, 
hearings and other administrative proceedings concerning exclusion for 
fraud or abuse, as well as reinstatement, along with recommendations 
and decisions; lists of excluded providers released by the OWCP.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Energy Employees Occupational Illness Compensation Program Act, 
Title XXXVI of Pub. L. 106-398, October 30, 2000, 114 Stat. 1654.

PURPOSE(S):
    To maintain records in order to determine the propriety of 
instituting debarment actions under the Energy Employees Occupational 
Illness Compensation Program Act. These records also provide 
information on treatment, billing and other aspects of a medical 
provider's actions, and/or documentation relating to the debarment of 
the medical care provider under another Federal or state program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, disclosure of information from 
this system of records may be made to the following individuals and 
entities for the purposes noted when the purpose of the disclosure is 
compatible with the purpose for which the information is collected:
    a. Federal, state or local government agencies, state licensing 
boards, professional organizations, claimants, patients, employers, 
insurance companies, and any other entities or individuals, for the 
purpose of identifying an excluded or reinstated provider, to ensure 
that authorization is not issued nor payment made to an excluded 
provider, and for the purpose of providing notice that a formerly 
excluded provider has been reinstated.
    b. Federal, state or local government agencies, state licensing 
boards, professional organizations, claimants, patients, employers, 
insurance companies, and any other entities or individuals, for the 
purpose of obtaining information necessary to ensure that the list of 
excluded providers is correct, useful, and updated, as appropriate, and 
for the purpose of obtaining information relevant to a Departmental 
decision regarding a debarment action. This routine use encompasses the 
disclosure of such information that will enable the Department to 
properly verify the identity of a provider, to identify the nature of a 
violation, and the penalty imposed for such violation.

    Note: Disclosure of information contained in the file to the 
claimant, a person who is duly authorized to act on his/her behalf, 
or to others to whom disclosure is authorized by these routine uses, 
may be made over the telephone. Disclosure over the telephone will 
only be done where the requestor provides appropriate identifying 
information. Telephonic disclosure of information is essential to 
permit efficient administration and adjudication of claims.

  

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PROCEDURES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THIS SYSTEM:
STORAGE:
    The records are in manual files, magnetic tapes or other computer 
storage media, or on computer printouts.

RETRIEVABILITY:
    Material is retrieved either by the name of the provider, a case 
citation, or date of release.

SAFEGUARDS:
    Files and automated data are maintained under supervision of OWCP 
personnel during normal working hours--only authorized personnel, with 
the appropriate password, may handle, retrieve, or disclose any 
information contained therein. Access to electronic records is 
controlled by password or other user identification code.

RETENTION AND DISPOSAL:
    File is retained in the office for three years after the debarment 
action is final and then transferred to the Federal Records Center, and 
destroyed thirty years after the debarment action is final. Where the 
period of exclusion is defined as a set period of time, the file will 
be retained two years after the period of exclusion expires (or the 
individual is otherwise reinstated), then transferred to the Federal 
Records Center, and destroyed thirty years after the debarment action 
is final.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Workers' Compensation Programs, 200 
Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    An individual wishing to inquire whether this system of records 
contains information about him/her may write the system manager at the 
address above. In order for the record to be located, the individual 
must provide his or her full name, date of birth, and signature.

[[Page 16895]]

RECORD ACCESS PROCEDURE:
    Any individual seeking access to non-exempt information about a 
record within this system of records may write the system manager, and 
arrangements will be made to provide review of the file. In order for 
the record to be located, the individual must provide his or her full 
name, date of birth, and signature.

CONTESTING RECORD PROCEDURE:
    Any individual requesting amendment of non-exempt records should 
contact the system manager. Individuals requesting amendment of records 
must comply with the Department's Privacy Act regulations at 29 CFR 
71.1 and 71.9.

RECORD SOURCE CATEGORIES:
    Information in this system is obtained from Federal, state or local 
government agencies, state licensing boards, professional 
organizations, claimants, patients, employers, insurance companies, any 
other entities or individuals, public documents, and newspapers, as 
well as from other Department of Labor systems of records.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material 
compiled for law enforcement purposes which is maintained in the 
investigation files of the Office of Workers' Compensation Programs, is 
exempt from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), 
and (f) of 5 U.S.C. 552a. The disclosure of information contained in 
civil investigative files, including the names of persons and agencies 
to whom the information has been transmitted, would substantially 
compromise the effectiveness of the investigation. Knowledge of such 
investigations would enable subjects to take such action as is 
necessary to prevent detection of illegal activities, conceal evidence 
or otherwise escape civil enforcement action. Disclosure of this 
information could lead to the intimidation of, or harm to, informants 
and witnesses, and their respective families, and the well being of 
investigative personnel and their families.
DOL/ESA-51

SYSTEM NAME:
    OLMS Public Disclosure Request Tracking System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Employment Standards Administration, 
Office of Labor-Management Standards, Division of Reports, Disclosure 
and Audits, U.S. Department of Labor, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who request documents.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Data regarding the request for copies of annual financial reports, 
information reports, and constitution and bylaws filed with the 
Department of Labor by labor unions in accordance with the public 
disclosure provisions of the Labor-Management Reporting and Disclosure 
Act of 1959, as amended (LMRDA). Data includes individual requester's 
name, title (optional), organization (optional), street address, city, 
state, zip code, telephone number (optional), fax number (optional), e-
mail address (optional), user name, and password; type of request 
(walk-in, telephone, mail, Internet, or fax); date of request; copying 
and certification charges; name and amount on requester's check; the 
name and LM Number of the labor union for which information has been 
requested; and the documents requested.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 435.

PURPOSE(S):
    These records are used by authorized OLMS disclosure personnel to 
process requests made to the OLMS Public Disclosure Room, prepare 
requests for payments, and process payments.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Computer storage.

RETRIEVABILITY:
    By individual name, organization name, address, control number, or 
request date.

SAFEGUARDS:
    Computer system is password protected and accessible only to 
personnel creating and maintaining the database.

RETENTION AND DISPOSAL:
    The data is deleted after one year or when no longer needed, 
whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Reports, Disclosure and Audits, Employment 
Standards Administration, Office of Labor-Management Standards, 200 
Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager 
indicated above. Individuals must furnish their full names for their 
records to be located and identified.

RECORD ACCESS PROCEDURES:
    Same as notification procedure. Individuals requesting access must 
also comply with U.S. Department of Labor Privacy Act regulations on 
verification of identity at 29 CFR 71.2.

CONTESTING RECORD PROCEDURES:
    Same as notification procedure above except individuals desiring to 
contest or amend information maintained in the system should direct 
their written request to the System Manager listed above, and state 
clearly and concisely what information is being contested, the reasons 
for contesting it, and the proposed amendment to the information sought 
pursuant to 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Individuals requesting documents from the OLMS Public Disclosure 
Room, and OLMS employees processing the request.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ETA-1

SYSTEM NAME:
    Office of Apprenticeship Training, Employer and Labor Services 
(OATELS), Bureau of Apprenticeship and Training, Budget and Position 
Control File.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Employment and Training Administration (ETA), Office of 
Apprenticeship Training, Employer and Labor Services (OATELS), Bureau 
of Apprenticeship and Training (BAT), Frances Perkins Building, 200 
Constitution Avenue, NW., Washington, D.C. 20210.

[[Page 16896]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Federal employees currently employed by OATELS/BAT.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal records concerning grades and salaries.

AUTHORITY FOR MAINTENANCE OF THE SYSTEMS:
    5 U.S.C. 301

PURPOSE(S):
    For ready access in preparing management reports as required by the 
Employment and Training Administration, and controlling OATELS/BAT FTE 
Ceiling (Full Time Equivalent) employment.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those routine uses listed in the General Prefatory 
Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Kardex Files.

RETRIEVABILITY:
    By region, budget position number, and name of employee, on a 
manual basis.

SAFEGUARDS:
    Access to and use of these records are limited to those persons 
whose official duties require such access.

RETENTION AND DISPOSAL:
    Retained indefinitely for employment reference requests on former 
employees.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Office of Apprenticeship Training, Employer and 
Labor Services (OATELS), Bureau of Apprenticeship and Training (BAT), 
Employment and Training Administration, Frances Perkins Building, 200 
Constitution Avenue, NW, Washington DC 20210.

NOTIFICATION PROCEDURE:
    Individuals seeking information concerning the existence of records 
or the contents of records on himself/herself should furnish a written 
request to the Administrator, Office of Apprenticeship Training, 
Employer and Labor Services (OATELS), Bureau of Apprenticeship and 
Training (BAT), Employment and Training Administration, Frances Perkins 
Building, 200 Constitution Avenue, NW., Washington DC 20210. The 
following information is needed for the records to be located:
    a. Full name
    b. Date of birth

RECORD ACCESS PROCEDURES:
    See Notification procedure above.

CONTESTING RECORD PROCEDURE:
    See Notification procedure above.

RECORD SOURCE CATEGORIES:
    Personal records, including SF-Form 50.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Not applicable.
DOL/ETA-4

SYSTEM NAME:
    Apprenticeship Information Management System (AIMS).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Employment and Training Administration, Office of Apprenticeship 
Training, Employer and Labor Services (OATELS), Frances Perkins 
Building, 200 Constitution Avenue, NW, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Apprentices/Trainees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The categories of records include the following identifying 
information on apprentices/trainees: Social security number, ATR Code, 
program number, State Code, DOT Code, Job Title, name, birth date, sex, 
ethnic code, Veteran code, accession date, previous experience date, 
expected completion date, and apprenticeship school link.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The National Apprenticeship Act, also referred to as the Fitzgerald 
Act, 29 U.S.C. 50.

PURPOSE(S):
    Records of individual apprentice/trainee and apprenticeship/trainee 
program sponsors are used for the operation and management of the 
apprenticeship system of training.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Statistical records may be disclosed to SOICC (State Occupational 
Information Coordinating Committee) as basis for skill needs 
projection; to AFL-CIO, Joint Apprenticeship Committees and Nonjoint 
Apprenticeship Committees, and other apprenticeship sponsors to 
determine an assessment of skill needs and provide program information; 
to provide program information for State Apprenticeship Agencies(SACs) 
and other State/Federal agencies concerned with apprenticeship/training 
needs; to community organizations such as the Urban League, and the 
Opportunities Industrialization Centers, to utilize apprenticeship 
information in planning.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Direct Access Storage Devices (DASD); manual files. Magnetic tape 
is used for archived information.

RETRIEVABILITY:
    Records are retrieved by the social security number of the 
apprentice/trainee by program type.

SAFEGUARDS:
    Two levels of individual passwords for entry to the system. Locked 
computer room. Manual system: Locked file cabinet. During work hours, 
records are accessible only to authorized personnel.

RETENTION AND DISPOSAL:
    Retain for five years and then destroy. Inactive programs are 
stored on magnetic tape and archived from online AMS file. Inactive and 
completed apprentices are maintained on tape indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Office of Apprenticeship Training, Employer and 
Labor Services (OATELS), Bureau of Apprenticeship and Training, 
Employment and Training Administration, Frances Perkins Building, 200 
Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals seeking information concerning the existence of 
apprenticeship records or the contents of records on himself/herself 
should furnish a written request to the Administrator, Office of 
Apprenticeship Training, Employer and Labor Services (OATELS), Bureau 
of Apprenticeship and Training (BAT), Employment and Training 
Administration, Frances Perkins Building, 200 Constitution

[[Page 16897]]

Avenue, NW, Washington, DC 20210. The following information is needed 
for records to be located:
    a. Full Name
    b. Date of Birth

RECORD ACCESS PROCEDURES:
    Individuals can request access to any record pertaining to himself/
herself by mailing a request to the Administrator listed above under 
``Notification Procedure.''

CONTESTING RECORD PROCEDURE:
    Individuals desiring to contest or amend information maintained in 
this system should direct their written request to the Administrator 
listed in ``Notification Procedure'' above. The request to amend should 
state clearly and concisely what information is being contested, the 
reasons for contesting, and the proposed amendment to the information 
sought.

RECORD SOURCE CATEGORIES:
    Apprentice/trainee and also Program Sponsor.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ETA-7

SYSTEM NAME:
    Employer Application and Attestation File for Permanent and 
Temporary Alien Workers.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    ETA, Office of Workforce Security (OWS), Division of Foreign Labor 
Certifications, Frances Perkins Building, 200 Constitution Avenue, NW, 
Washington, DC 20210; ETA Regional Offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employers who file labor certification applications, labor 
condition applications, or labor attestations to employ one or more 
alien workers on a permanent or temporary basis. The alien may be known 
or unknown.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employers' names, addresses, type and size of businesses, 
production data, number of workers needed in certain cases, offer of 
employment terms to known or unknown aliens, and background and 
qualifications of certain aliens, along with resumes and applications 
of U.S. workers.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Immigration and Nationality Act, as amended, 8 U.S.C. 
1101(a)(15)(H)(i), and (ii), 1184(c),1182(m) and (n), 1182(a)(5)(a), 
1188, and 1288. Section 122 of Pub. L. 101-649. 8 CFR 214.2(h).

PURPOSE(S):
    To maintain a record of applicants and actions taken by ETA on 
requests to employ alien workers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Case files developed in processing labor certification 
applications, labor condition applications, or labor attestations, are 
released to the employers which filed such applications, their 
representatives, and to named alien beneficiaries or their 
representatives, if requested, to review ETA actions in connection with 
appeals of denials before the Office of Administrative Law Judges and 
Federal Courts; to participating agencies such as the DOL Office of 
Inspector General, Employment Standards Administration, INS, and 
Department of State in connection with administering and enforcing 
related immigration laws and regulations; and to the Office of 
Administrative Law Judges and Federal Courts in connection with appeals 
of denials of labor certification requests, labor condition 
applications, and labor attestations.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
    Manual and/or computerized files are stored in the national office, 
and each of the ETA Regional Offices.

RETRIEVABILITY:
    Records are maintained on all applications for alien employment 
certification labor condition applications, and labor attestations 
filed by case number and employer names. Partial data elements from 
each case file are stored on the computer and may be accessed by 
employer or in certain cases, by the named alien beneficiary.

SAFEGUARDS:
    Access to records provided only to authorized personnel. The 
computerized data has a double security access: (1) Initial password 
entry to the local area network; and (2) restricted access to alien 
certification data is given only to those employees with a need to know 
the data in performing their official duties.

RETENTION AND DISPOSAL:
    Generally retain case file in office for two years, then transfer 
to a records center for destruction after three additional years.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Foreign Labor Certifications, U.S. Office of 
Workforce Security, ETA, 200 Constitution Avenue, NW, Washington, DC 
20210, and each Regional Administrator or Associate Regional 
Administrator of the ETA in the Regional Offices.

NOTIFICATION PROCEDURE:
    Inquiries concerning this system can be directed to the System 
Manager listed above. The appropriate addresses for the Regional 
Offices are listed under the section ``Responsible Officials'' included 
in this notice.

RECORD ACCESS PROCEDURES:
    Individuals can request access to any personal record by mailing a 
request to the appropriate System Manager listed above.

CONTESTING RECORD PROCEDURES:
    Individuals wanting to contest or amend information maintained in 
this system should direct their written request to the appropriate 
System Manager listed above. The request to amend should state clearly 
and concisely what information is being contested, the reasons for 
contesting, and the proposed amendment to the information sought.

RECORD SOURCE CATEGORIES:
    Information comes from labor certification applications, labor 
condition applications, and labor attestations completed by employers. 
Certain information is furnished by named alien beneficiaries of labor 
certification applications, State Employment Security agencies, and the 
resumes and applications of U.S. workers.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ETA-8

SYSTEM NAME:
    Job Corps Student Pay, Allotment and Management Information System 
(SPAMIS).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Job Corps Data Center (JCDC), Building 5159, 205 6th Street, San 
Marcos, Texas 78666 (and Job Corps Centers).

[[Page 16898]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Job Corps students and Job Corps terminees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal information about the student: Pre-enrollment status, 
number of months enrolled in school, home address, family status and 
income; characteristics, such as age, race/ethnic group, sex; 
summarization of basic education and vocational training received in 
Job Corps; and initial Placement status (entry into employment, school, 
military service, or other status) after separation from the Program.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Subtitle C of Title I of the Workforce Investment Act of 1998, 29 
U.S.C. 2882 et seq.

PURPOSE(S):
    These records are maintained to pay students and track student 
academic and vocational outcomes and achievements. This information is 
used for reporting center/contractor performance that includes 
enrollment information, performance outcomes while enrolled and 
placement information after separation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records and information in these records may be used when 
relevant, necessary and appropriate:
    (1) To disclose photographs and student identities to the news 
media for the purpose of promoting the merits of the program.
    (2) To disclose information of a student's academic and vocational 
achievement and general biographical information, to placement and 
welfare agencies, respective employers, school or training institutions 
to assist in the employment of a student. Categories of users:
    (1) Job Corps Center staff and operators/contractors;
    (2) Outreach, Admissions and Placement staff and contractors;
    (3) Support Contractors;
    (4) Federal staff at the regional and national levels; and


    Note: Selective Service System to ensure that males over 18 
years of age are registered.

  

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic disk and magnetic tape.

RETRIEVABILITY:
    Social Security Number or name and center enrolled.

SAFEGUARDS:
    Access to files is limited to designated data processing staff 
(programmers/analysts) and is restricted by User ID and Passwords. Tape 
backups to these files are temporarily stored in a physically secure 
vault in a secure building. Later these backup tape files are 
transferred to a physically secure off site climate controlled records 
storage area.

RETENTION AND DISPOSAL:
    During enrollment, the official record of Job Corps students is 
maintained in the student record section of the center of enrollment. 
The official record copy of these documents is filed in the Terminated 
Students Record folders, which are maintained at the Job Corps Center 
where a student was enrolled for at least three (3) but no more than 
four (4) years after termination. After this, the records are retired 
to the Regional Federal Records Center where they are kept 75 years.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Job Corps U.S. Department of Labor, Employment 
and Training Administration, 200 Constitution Avenue, NW, Washington, 
DC 20210.

NOTIFICATION PROCEDURE:
    Letter to System Manager in accordance with 29 CFR Part 71, giving 
the following information about the Job Corps student or terminee:
    Full Name, Social Security Number (if available), Job Corps center 
at which enrolled (if available), dates of enrollment and separation, 
if known.

RECORD ACCESS PROCEDURES:
    Individuals can request access to any record pertaining to himself/
herself by mailing a request to the System Manager listed above under 
``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information maintained in 
this system should direct their written request to the System Manager 
listed in ``Notification Procedure'' above. The request to amend should 
state clearly and concisely what information is being contested, the 
reasons for contesting, and the proposed amendment to the information 
sought. Documentation should be provided supporting any requests for 
amending records.

RECORD SOURCE CATEGORIES:
    Job Corps students, Outreach, Admissions and Placement Contractors; 
Support Contractors, and Job Corps Centers.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ETA-15

SYSTEM NAME:
    DOL/ETA Evaluation, Research, Pilot or Demonstration Contractors' 
Project Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Individual contractors' and subcontractors' project worksites and 
the Office of Policy and Research (OPR), ETA.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Participants in programs of the Job Training Partnership Act 
(JTPA), Workforce Investment Act (WIA) and other research, pilot or 
demonstration projects.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system may include characteristics of program 
participants, description of program activities, services received by 
participants, program outcomes and participant follow-up information 
obtained after the completion of the program.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Job Training Partnership Act, Title IV; Workforce Investment Act of 
1998, secs. 156, 171, and 172; Social Security Act, secs. 441 and 908. 
(29 U.S.C. 1731-1735; 29 U.S.C. 2856, 2916, and 2917; and 42 U.S.C. 841 
and 1108; respectively.

PURPOSE(S):
    The purpose of this system is to provide necessary information for 
statutorily-required and other evaluations of Employment and Training 
Administration (ETA) programs, evaluations of ETA-sponsored pilot and 
demonstration programs, and other statistical and research studies of 
employment and training program and policy issues. These records are 
used solely for statistical research or evaluation and are not used in 
any way for making any determination about an identifiable individual.

[[Page 16899]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records may be disclosed to other Federal, State and local 
government agencies in order to facilitate the collection of additional 
data necessary for statistical and evaluation purposes.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on magnetic tape and disks by the U.S. 
Bureau of the Census and various contractors.

RETRIEVABILITY:
    Records are retrieved by name or social security number, and by a 
variety of other unique identifiers that have been created for a 
specific study.

SAFEGUARDS:
    Records are maintained on secure computer systems and can only be 
retrieved with the proper access code.

RETENTION AND DISPOSAL:
    Records which are individually identified are retained by the 
contractors for one to five years, then the identifiers are destroyed. 
After the conclusion of the studies the records are retired to the 
Federal Records Center and are destroyed after being retained by the 
Records Center for 20 years.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Office of Policy and Research, Employment and 
Training Administration, Frances Perkins Building, 200 Constitution 
Ave., NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Address inquiries to the Administrator, Office of Policy and 
Research, Employment and Training Administration, Frances Perkins 
Building, 200 Constitution Ave., NW, Washington, DC 20210.

RECORD ACCESS PROCEDURES:
    Individuals wishing access to a record should contact the System 
Manager indicated in the notification procedures section above. 
Individuals requesting access to records must comply with the 
Department's Privacy Act regulations on verification of identity and 
access to records.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment to records should contact 
the System Manager indicated in the notification procedures section.

RECORD SOURCE CATEGORIES:
    Individual participants, and Federal, State, and local Government 
agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ETA-16

SYSTEM NAME:
    Employment and Training Administration Investigatory File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Special Program Services Unit, Employment and Training 
Administration, Frances Perkins Building, 200 Constitution Ave., NW, 
Washington, DC 20210, and each of the Employment and Training 
Administration regional offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Applicants, contractors, subcontractors, grantees, members of the 
general public, ETA employees, who are alleged violators of ETA laws 
and regulations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Reports of alleged and confirmed problems, abuses or deficiencies 
relative to the administration of programs and operations of the 
agency, and of possible violations of Federal law whether civil or 
criminal; reports on resolution of criminal or conduct violations, and 
information relating to investigations and possible violations of ETA 
administered programs and projects; incident reports, hotline 
complaints, and investigative memoranda.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Job Training Partnership Act (JTPA) (29 U.S.C. 1501 
et seq.); Workforce Investment Act, 29 U.S.C. 2801 et seq.

PURPOSE(S):
    To ensure that all appropriate records of problems, abuses or 
deficiencies relative to the administration of programs and operations 
of the agency are retained and are available to agency, Departmental, 
or other Federal officials having a need for the information to support 
actions taken based on the records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The records and information in this system that are relevant and 
necessary may be used to disclose pertinent information to states, 
Workforce Investment Boards, and other DOL-funded grantees as necessary 
to enforce ETA rules and regulations; and other uses noted in the 
prefatory statement.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Case files are maintained in manual files and certain information 
from those manual files, e.g., case number, names and social security 
numbers, description of allegations, etc., are maintained in a 
computerized format on the local area network.

RETRIEVABILITY:
    The manual case files are indexed by case number. Automated records 
are retrieved by case number, case name, or subject.

SAFEGUARDS:
    Direct access to the manual case files is restricted to authorized 
staff members with a need to know the information in the performance of 
their official duties and responsibilities. Automated records can be 
accessed only through use of confidential procedures and passwords by 
authorized staff.

RETENTION AND DISPOSAL:
    The records containing information or allegations which do not 
relate to a specific investigation are retained for 5 years after the 
case is closed, and are then destroyed by shredding. The records 
containing information or allegations that do result in a specific 
investigation are placed in an inactive file when the case is closed 
and destroyed, by shredding, after 10 years.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Office of Financial and Administrative Management, 
200 Constitution Ave., NW, Washington, DC 20210; and each Regional 
Administrator or Associate Regional Administrator of the ETA in the 
regional offices.

NOTIFICATION PROCEDURE:
    Inquiries concerning this system can be directed to: System 
Manager, U.S. Department of Labor, Employment and Training 
Administration, Office of Financial and Administrative Management, 200 
Constitution Avenue, NW, Washington, DC 20210 or to the appropriate ETA 
Regional Administrator or Associate Regional Administrator in the 
regional cities

[[Page 16900]]

listed in the Appendix to this notice. Such inquiries should include 
the full name of the requester, name and address of the organization, 
service delivery area, and the ETA-administered program or project.

RECORD ACCESS PROCEDURES:
    Individuals can request access to any record pertaining to himself/
herself by mailing a request to the appropriate System Manager listed 
above under ``Notification Procedure.'' Such inquiries should include 
the full name of the requester, name and address of the organization, 
service delivery area, and the ETA-administered program or project.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information maintained in 
this system should direct their written request, containing specific 
details of personal and professional data indicated, to the appropriate 
System Manager listed in ``Notification Procedure'' above. The request 
should state clearly and concisely what information is being contested, 
the reasons for contesting it, and the proposed amendment to the 
information sought.

RECORD SOURCE CATEGORIES:
    Individuals, program sponsors, contractors, grantees, complainants, 
witnesses, Office of the Inspector General and other Federal, State and 
local government records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/ETA-20

SYSTEM NAME:
    Federal Bonding Program, Bondee Certification Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Punch Card Processing Co., 6875 New Hampshire Ave., Takoma Park, 
MD. 20012, and the McLaughlin Co., Suite 514, 2000 L St., NW, 
Washington, DC 20038.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    State Employment Service applicants who are eligible and need 
bonding to get a job.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal (name, SSN, employer name), employment data (DOT and SIC 
codes), employer data (address, city, State, ZIP code), amount of bond 
(expressed in $500 units), cost of bond (expressed in units), effective 
date of bond, and termination date of bond.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Job Training Partnership Act, Title IV, Part D (29 U.S.C. 1731-
1735); and the Workforce Investment Act of 1998(WIA)(29 U.S.C. 2801 et 
seq.).

PURPOSE(S):
    The purpose of these records is to provide information to the DOL 
project officer on the activities of the contracted project--the 
Federal Bonding Program. These records are used solely for statistical 
information and not used in any way for making any determination about 
an identifiable individual.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Disk Operated System (DOS) and printout.

RETRIEVABILITY:
    Retrieved by assigned bond number.

SAFEGUARDS:
    Locked in cabinets in offices of Federal, State, and private 
buildings.

RETENTION AND DISPOSAL:
    States and regions dispose of data 3 years and older; The Punch 
Card Processing Co. keeps master DOS of all bondees prior to 1980.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Office of Policy Research, Frances Perkins Building, 
200 Constitution Ave. NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Address inquiry to the System Manager at 200 Constitution Ave., NW, 
Washington, DC, 20210 as indicated above.

RECORD ACCESS PROCEDURES:
    Individuals can request access to any record pertaining to himself/
herself by mailing a request to the System Manager listed above under 
``Notification Procedure.''

CONTESTING RECORD PROCEDURES:
    Individuals wishing to contest or amend information maintained in 
this system should direct their written request to the System Manager 
at the address shown in ``Notification Procedure'' above. The request 
to amend or contest should state clearly and concisely what information 
is being contested, the reasons for contesting, and the proposed 
amendment to the information sought.

RECORD SOURCE CATEGORIES:
    State Job Service files, applicants for the bond and bonded 
employee's employer.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ETA-22

SYSTEM NAME:
    ETA Employee Conduct Investigations.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Offices in the Employment and Training Administration at the 
National Office and in each of the regional offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    ETA employee(s) against whom any allegation of misconduct, illegal 
acts, conflicts of interests, etc., has been made.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, organization and other information relating to the individual

[[Page 16901]]

involved; investigative report(s), including interviews and other data 
gathered.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 7301, and Executive Order 11222.

PURPOSE(S):
    To ensure that all appropriate records of problems, misconduct, 
illegal acts, conflicts of interest, etc., are maintained to document 
actions taken in each case.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for the prefatory routine uses.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Case files are maintained in manual files and certain information 
from those manual files, e.g., case number, names and social security 
numbers, description of allegations, etc., are maintained in a 
computerized format on the local area network.

RETRIEVABILITY:
    The manual case files are indexed by name and case number. 
Automated records are retrieved by case number, case name, or subject.

SAFEGUARDS:
    Direct access to the manual case files is restricted to authorized 
staff members with a need to know the information in the performance of 
their official duties and responsibilities. Automated records can be 
accessed only through use of confidential procedures and passwords by 
authorized staff.

RETENTION AND DISPOSAL:
    Records are retained for four years following the date either: (a) 
They are referred to the OIG; (b) they are transferred to OPM/GOVT-3 
Records of Adverse Actions and Actions Based on Unacceptable 
Performance; or (c) it is determined that the allegation was without 
sufficient merit to warrant further action, after which they are 
destroyed by shredding.

SYSTEM MANAGER(S) AND ADDRESS:
     Administrator, Office of Financial and Administrative Management, 
200 Constitution Ave., NW, Washington, DC 20210, and each Regional 
Administrator or Associate Regional Administrator in the Employment and 
Training Administration regional offices.

NOTIFICATION PROCEDURE:
    Inquiries concerning this system can be directed to the 
Administrator, Office of Financial and Administrative Management, at 
the address listed above under ``System Manager(s) and Address'', or to 
the appropriate Regional Administrator or Associate Regional 
Administrator listed under Responsible Officials contained at the end 
of these notices. Such inquiries should include full name, agency, 
organization, and office component of the requester.

RECORD ACCESS PROCEDURES:
    Individuals can request access to any record pertaining to himself/
herself by mailing a request to the System Manager listed above under 
``Notification Procedure.'' Such inquiries should include full name, 
agency, organization, and office component of the requester.

CONTESTING RECORD PROCEDURES:
    Individuals wanting to contest or amend information maintained in 
this system should direct their written request, containing the data 
elements listed above, to the System Manager listed above in 
``Notification Procedure.'' The request to amend should state clearly 
and concisely what information is being contested, the reasons for 
contesting, and the proposed amendment to the information sought.

RECORD SOURCE CATEGORIES:
    Individuals, hotline complaints through the Office of the Inspector 
General's hotline; hotline complaints through the General Accounting 
Office's hotline system; incident reports submitted by employees; 
investigative reports and interviews.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/ETA-24

SYSTEM NAME:
    Contracting and Grant Officer Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Employment and Training Administration, Office of Grants and 
Contracts Management, Office of Financial and Administrative Services, 
and Assistant Secretary for Administration and Management, Division of 
Federal Assistance and Contract Services, 200 Constitution Avenue, NW, 
Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Present and former contracting and grant officers.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, Social Security Number, job title and grade, qualifications, 
training and experience, request for appointment as Contracting/Grant 
Officer, Certification of Appointment, copy of Certificate of 
Appointment, and other correspondence and documents relating to the 
individual's qualifications therefor.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    40 U.S.C. 486; Department of Labor Acquisition Regulations 2901.6; 
Department of Labor Manual Series 2-800.

PURPOSE(S):
    To ascertain an individual's qualifications to be appointed as a 
contracting/grant officer; to determine if limitations on procurement 
authority are appropriate; to complete Certificate of Appointment.

ROUTINE USES OF RECORD MAINTAINED IN THE SYSTEMS, INCLUDING CATEGORIES 
AND USERS AND THE PURPOSES OF SUCH USES:
    A. Disclosure to Office of Government Ethics:
    A record from a system of records may be disclosed, as a routine 
use, to the Office of Government Ethics for any purposes consistent 
with that office's mission, including the compilation of statistical 
data.
    B. Disclosure to a Board of Contract Appeals, GAO or any other 
entity hearing a contractor's protest or dispute:
    A record from a system of records may be disclosed, as a routine 
use, to the United States General Accounting Office, to a Board of 
Contract Appeals, or the Claims Court in bid protest cases or contract 
dispute cases involving procurement.

[[Page 16902]]

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING 
OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records in file folders.

RETRIEVABILITY:
    Filed by Contracting/Grant Officer Number and Name.

SAFEGUARDS:
    Records are maintained in a secured, locked file cabinet accessible 
to the authorized personnel having need for the information in the 
performance of their duties.

RETENTION AND DISPOSAL:
    All documents relating to and reflecting the designation of 
Contracting/Grant Officers and terminations of such designations, are 
destroyed 6 years after termination of appointment.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Federal Assistance, U.S. Department of Labor, 
ETA, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Requests for information may be directed to the System Manager.

RECORD ACCESS PROCEDURES:
    Requests from individuals should be addressed to System Manager. 
Written requests should contain the full name, current address and 
telephone number of the individual.

CONTESTING RECORD PROCEDURES:
    Documentation should be provided supporting any requests for 
amending records.

RECORD SOURCE CATEGORIES:
    The contract/grant officer's Certification of Appointment and 
background information on education, SF-171, and specific information 
on procurement authorities delegated.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ETA-25

SYSTEM NAME:
    DOL/ETA Evaluation Research Projects of the Unemployment 
Compensation System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Either in ETA or at an individual contractor's worksite.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any employer or employee covered under a State unemployment 
compensation law.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains Claimant (Employee) records, Employer 
contribution records, and Employee wage records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Social Security Act, Sections 303(a)(1), 303(a)(6), and 906, (42 
U.S.C. 503(a)(1), 503(a)(6), 902, 1106); 5 U.S.C. 8506(b).

PURPOSE(S):
    These records are used for researching and evaluating the 
unemployment compensation and other programs for which ETA is 
responsible and are not used for any purpose other than that specified 
under agreement with the State from which the records were obtained. 
These records are not used in any way for making any determination 
affecting an identifiable individual's entitlement to unemployment 
compensation.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USE:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on magnetic tape and disks by ETA and 
various contractors.

RETRIEVABILITY:
    Records may be retrieved by individual identifiers; specifically, 
by name, social security account number, or employer identification 
number.

SAFEGUARDS:
    Records are maintained on secure computer systems and can only be 
retrieved with the proper access code.

RETENTION AND DISPOSAL:
    Records are retained by ETA or its contractor until the end of each 
project. At the conclusion of each project, the records obtained from 
the State are returned to the State from which they were obtained, or 
maintained by ETA without potentially identifying information.

SYSTEM MANAGER(S) AND ADDRESSES:
    Administrator, Office of Workforce Security (OWS), Employment and 
Training Administration, Frances Perkins Building, 200 Constitution 
Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Address inquiries to the Administrator, Office of Workforce 
Security, Employment and Training Administration, Frances Perkins 
Building, 200 Constitution Avenue, NW, Washington, DC 20210.

RECORD ACCESS PROCEDURES:
    Individuals wishing access to a record should contact the office 
indicated in the notification procedure section. Individuals requesting 
access to records must comply with the Privacy Act regulations on 
verification of identity and access to records.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment to records should contact 
the office indicated in the notification procedures section.

RECORD SOURCE CATEGORIES:
    State records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ETA-26

SYSTEM NAME:
    Standardized Program Information Report (SPIR).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Database management contractor's work site.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Terminees from Titles IIA (including Older Workers Set-aside), IIC, 
and III of the Job Training Partnership Act (JTPA); and enrollees who 
have completed programs/services under the Workforce Investment Act of 
1998, Title I (29 U.S.C. 2801 et seq.).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system include the Social Security number and 
various characteristics of each participant, the description of program 
activities and services they received, and program

[[Page 16903]]

outcome and participant follow-up information obtained after completion 
of the program.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    JTPA Section 165(c)(2)(29 U.S.C. 1575(c)(2)); and the Workforce 
Investment Act of (29 U.S.C. 2801 et seq.).

PURPOSE(S):
    To maintain a management information system designed to facilitate 
the uniform compilation and analysis of programmatic data necessary for 
reporting, monitoring and evaluation purposes. These records are not 
used for making determinations about identifiable individuals.
    The system will:
    (1) Generate statistical reports that will present detailed 
information on the characteristics of program participants, program 
activities and outcomes. These data will be reported at the national, 
state and local levels; and will allow the Department to respond to a 
variety of requests for specific information regarding the scope of 
services and the nature of employment that JTPA is providing to its 
clients.
    (2) Provide information that will enable the Department to evaluate 
the program at different levels (nationally, or at a regional, State or 
local level) and to provide feedback to States and localities on such 
evaluations.
    (3) Provide a suitable national database to enable the Department 
to provide technical guidance to local programs in establishing 
performance goals for their service providers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure to State and local JTPA organizations those records that 
are relevant and necessary to allow for comparative self-analysis of 
their programs' performance.
    Disclosure to researchers and public interest groups those records 
that are relevant and necessary to evaluate the effectiveness of the 
overall program and its various training components in serving 
different subgroups of the eligible population.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Not applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on magnetic tape and disks at the database 
management contractor's work site.

RETRIEVABILITY:
    Primarily by name or participant characteristic. Occasionally by 
Social Security Number.

SAFEGUARDS:
    Records are maintained on a secure computer system and can only be 
retrieved with the proper access code. Public access files and files 
used for analysis outside the database manager's computer system will 
be purged of participant identifiers and records will be sufficiently 
aggregated to prevent identification of any individual.

RETENTION AND DISPOSAL:
    Data files will be retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Office of Workforce Security, Employment and 
Training Administration, 200 Constitution Avenue, NW, Washington, DC 
20210.

NOTIFICATION PROCEDURE:
    Address inquiries to the Administrator, Office of Workforce 
Security, Employment and Training Administration, 200 Constitution 
Avenue, NW, Washington, DC 20210.

RECORD ACCESS PROCEDURES:
    Individuals wishing assess to a record should contact the office 
indicated in the notification procedure above. Individuals requesting 
access to records must comply with the Department of Labor's Privacy 
Act regulations on verification of identity and access to records.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment to records should contact 
the office indicated in the notification procedures section.

RECORD SOURCE CATEGORIES:
    Individual participant, State and local JTPA program offices.

SYSTEMS EXEMPT FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/ETA-27

SYSTEM NAME:
    Youth Opportunity Grant Program Information Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Database management contractor's work site.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Enrollees in Youth Opportunity Grant programs funded under Section 
169 of the Workforce Investment Act of 1998 (WIA) (29 U.S.C. 2914).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system include the Social Security number and 
various characteristics of each participant, the description of program 
activities and services they received, and program outcome and 
participant follow-up information obtained after completion of the 
program.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Workforce Investment Act of 1998 (29 U.S.C. 2801 et seq.)

PURPOSE(S):
    To maintain a management information system designed to facilitate 
the uniform compilation and analysis of programmatic data necessary for 
reporting, monitoring and evaluation purposes. These records are not 
used for making determinations about identifiable individuals.
    The system will:
    (1) Generate statistical reports that will present detailed 
information on the aggregate characteristics of program participants, 
program activities and outcomes. These data will be reported at the 
national and grantee levels; and will allow the Department to respond 
to a variety of requests for specific information regarding the scope 
of services and the nature of employment that Youth Opportunity Grants 
are providing to their enrollees.
    (2) Provide information that will enable the Department to monitor 
the program at different levels (nationally, or at the grantee level) 
and to provide feedback to localities on their progress in implementing 
their grants.
    (3) Provide a suitable national database to enable the Department 
to provide technical guidance to local programs in establishing 
performance goals for their service providers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosure to Youth Opportunity Grantees those records that are 
relevant and necessary to allow for comparative self-analysis of their 
programs' performance.
    Disclosure to researchers and public interest groups those records 
that are relevant and necessary to evaluate the effectiveness of the 
overall program and its various training components in serving 
different subgroups of the eligible population.

[[Page 16904]]

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Not applicable.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING , RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained on magnetic tape and disks at the database 
management contractor's work site.

RETRIEVABILITY:
    Primarily by participant characteristics; Social Security Number, 
and geographic site codes.

SAFEGUARDS:
    Records are maintained on a secure computer system and can only be 
retrieved with the proper access code. Public access files and files 
used for analysis outside the database manager's computer system will 
be purged of participant identifiers. Published tables will be 
sufficiently aggregated to prevent identification of any individual.

RETENTION AND DISPOSAL:
    Data files will be retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator, Office of Youth Services, Employment and Training 
Administration, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Address inquiries to the Administrator, Office of Youth Services, 
Employment and Training Administration, 200 Constitution Avenue, NW, 
Washington, DC 20210.

RECORD ACCESS PROCEDURES:
    Individuals wishing assess to information contained in this system 
should contact the office indicated in the notification procedure 
above. Individuals requesting access to files must comply with the 
Department of Labor's Privacy Act regulations on verification of 
identity and access to records.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment to records should contact 
the office indicated in the notification procedures section.

RECORD SOURCE CATEGORIES:
    Individual participant, Youth Opportunity Grantees.

SYSTEMS EXEMPT FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OIG-1

SYSTEM NAME:
    Investigative Files, Case Tracking System, Analysis, Complaints, 
Inspections, and Evaluation Files, USDOL/OIG.

SECURITY CLASSIFICATION:
    Not applicable.

SYSTEM LOCATION:
    Office of Inspector General, U.S. Department of Labor, 200 
Constitution Avenue, NW, Washington, DC 20210 and in the OIG regional 
and field offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    DOL employees, applicants, contractors, subcontractors, grantees, 
subgrantees, claimants, complainants, individuals threatening DOL 
employees or the Secretary of Labor, alleged violators of Labor laws 
and regulations, union officers, trustees, employers, individuals 
investigated and interviewed, and individuals filing claims for 
entitlement or benefits under laws administered by the Department of 
Labor, individuals providing medical and other services to OWCP, 
employees of insurance companies and of medical and other services 
provided to OWCP, and other persons suspected of violations of law and 
related administrative, civil and criminal provisions.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains records related to administrative, civil and 
criminal investigations, complaints, inspections, and evaluations which 
include: Statements and other information from subjects, targets, 
witnesses and complainants; material from governmental investigatory or 
law enforcement organizations (federal, state, local or international) 
and intelligence information; information of criminal, civil or 
administrative referrals and/or results of investigations; 
investigative notes and investigative reports; summary information for 
indexing and cross referencing; reports and associated materials filed 
with DOL or other government agencies from, for example, medical 
providers, grantees, contractors, employers or insurance companies; 
other evidence and background material existing in any form (i.e. audio 
or video tape, photographs, computer tapes, disks or compact disks).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. App. 3 (IG Act); 5 U.S.C. 8101 et seq. (FECA); Health 
Insurance Portability and Accountability Act, Pub. L. 104-191; 5 U.S.C. 
8401 et seq. (FERSA); 8 U.S.C. 1101 et seq. (IRCA); 18 U.S.C. 874 (Anti 
Kickback Act); 29 U.S.C. 49 et seq. (Wagner-Peyser Act); 29 U.S.C. 101 
et seq. (LMRA); 29 U.S.C. 201 et seq. (FLSA); 29 U.S.C. 401 et seq. 
(LMRDA); 29 U.S.C. 651 et seq. (OSHA); 29 U.S.C. 793 et seq. 
(Rehabilitation Act); 29 U.S.C. 1001 et seq. (ERISA); 29 U.S.C. 1501 et 
seq. (JTPA); 29 U.S.C. 2801 et seq. (Workforce Investment Act of 1998); 
30 U.S.C. 801 et seq. (MSHA); 30 U.S.C. 901 et seq. Black Lung); 31 
U.S.C. 3701 et seq. (False Claims Act); 31 U.S.C. 3801 et seq. (Program 
Fraud Civil Remedies Act); 33 U.S.C. 901 et seq. (Longshore 
Compensation Act and extension); 40 U.S.C. 276a5 (Davis Bacon); 40 
U.S.C. 276c (Copeland Act); 41 U.S.C. 35 et seq. (Walsh-Healey); 41 
U.S.C. 351 et seq. (Service Contract Act); Title 18, United States Code 
(Criminal Code); and Secretary's Order 2-90, dated January 31, 1990 
concerning the authorization and organization of the Office of 
Inspector General in the Department of Labor.

PURPOSE(S):
    This system is established and maintained to fulfill the purposes 
of the Inspector General Act of 1978 and to fulfill the 
responsibilities assigned by that Act concerning investigative 
activities and the complaints and other information from which 
investigations, inspections, and evaluations develop. The OIG initiates 
investigations and evaluations of individuals, inspections and 
evaluations of entities and programs, maintains information received 
and developed in this system during the time the investigation, 
inspection or evaluation is performed, and after each investigation, 
inspection or evaluation is completed. This system is the repository of 
all information developed during the course of investigations, 
inspections, and evaluations. OIG also receives many complaints via its 
Hotline and other sources. These complaints are reviewed for 
investigative merit and can be referred for a full investigation, for 
program agency action, or no action.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    A. Referral to federal, state, local and foreign investigative and/
or prosecutive authorities. A record from a system of records, which 
indicates either by itself or in combination with other information 
within the agency's possession, a violation or potential violation of 
law, whether civil, criminal or administrative and whether arising

[[Page 16905]]

by general statute or particular program statute, or by regulation, 
rule or order issued pursuant thereto, may be disclosed as a routine 
use, to the appropriate federal, foreign, state or local agency or 
professional organization charged with the responsibility of 
investigating or prosecuting such violation or charged with enforcing 
or implementing or investigating or prosecuting such violation or 
charged with enforcing or implementing the statute or rule, regulation 
or order issued pursuant thereto.
    B. Introduction to a grand jury. A record from a system of records 
may be disclosed, as a routine use, to a grand jury agent pursuant 
either to a federal or state grand jury subpoena or to a prosecution 
request that such record be released for the purpose of its 
introduction to a grand jury.
    C. Referral to federal, state, local or professional licensing 
boards. A record from a system of records may be disclosed, as a 
routine use, to any governmental, professional or licensing authority 
when such record reflects on qualifications, either moral, educational 
or vocational, of an individual seeking to be licensed or to maintain a 
license.
    D. Disclosure to contractor, grantee or other direct or indirect 
recipient of federal funds to allow such entity to effect corrective 
action in the agency's best interest. A record from a system of records 
may be disclosed, as a routine use, to any direct or indirect recipient 
of federal funds where such record reflects inadequacies with a 
recipient's personnel, and disclosure of the record is made to permit a 
recipient to take corrective action beneficial to the Government.
    E. Disclosure to any source, either private or governmental, to the 
extent necessary to solicit information relevant to any investigation, 
audit, or evaluation. A record from a system of records may be 
disclosed, as a routine use, to any source, either private or 
governmental, to the extent necessary to secure from such source 
information relevant to and sought in furtherance of an investigation, 
audit, or evaluation.
    F. Disclosure to any domestic or foreign governmental agencies for 
personnel or other action. A record from a system of records may be 
disclosed, as a routine use, to a federal, state, local, foreign or 
international agency, for their use in connection with such entity's 
assignment, hiring or retention of an individual, issuance of a 
security clearance, reporting of an investigation of an individual, 
letting of a contract or issuance of a license, grant or other benefit, 
to the extent that the information is relevant and necessary to such 
agency's decision on the matter.
    G. Disclosure to a board of contract appeals, GAO or any other 
entity hearing a contractor protest or dispute. A record from a system 
of records may be disclosed, as a routine use, to the United States 
General Accounting Office, to a board of contract appeals, or to the 
Court of Federal Claims in bid protest cases or contract dispute cases 
involving procurement.
    H. Disclosure to domestic or foreign governmental law enforcement 
agency in order to obtain information relevant to an OIG or DOL 
decision. A record from a system of records may be disclosed, as a 
routine use, to a domestic or foreign governmental agency maintaining 
civil, criminal or other relevant information, in order to obtain 
information relevant to an OIG or DOL decision concerning the 
assignment, hiring, or retention of an individual, the issuance of a 
security clearance, the letting of a contract, or the issuance of a 
license, grant, or other benefit, or which may be relevant to an OIG or 
DOL investigation, audit, or evaluation.
    I. Disclosure to OMB or DOJ regarding Freedom of Information Act 
and Privacy Act advice. Information from a system of records may be 
disclosed, as a routine use, to the Office of Management and Budget or 
the Department of Justice in order to obtain advice regarding statutory 
and other requirements under the Freedom of Information Act or Privacy 
Act.
    J. Disclosure pursuant to the receipt of a valid subpoena. A record 
from a system of records may be disclosed, as a routine use, in 
response to a facially valid subpoena for the record. Disclosure may 
also be made when a subpoena or order is signed by a judge from a court 
of competent jurisdiction.
    K. Disclosure to Treasury and DOJ in pursuance of an ex parte court 
order to obtain taxpayer information from the IRS. A record from a 
system of records may be disclosed, as a routine use, to the Department 
of Treasury and the Department of Justice when the OIG seeks an ex 
parte court order to obtain taxpayer information from the Internal 
Revenue Service.
    L. Disclosure to a consumer reporting agency in order to obtain 
relevant investigatory information. A record from a system of records 
may be disclosed, as a routine use, to a ``consumer reporting agency'' 
as that term is defined in the Fair Credit Reporting Act (15 U.S.C. 
1681a(f)) and the Federal Claims Collection Act of 1966 (31 U.S.C. 
3701(a)(3)), for the purposes of obtaining information in the course of 
an investigation, audit, or evaluations.
    M. Disclosure in accordance with computer matching guidelines. A 
record may be disclosed to a federal, state, or local agency for use in 
computer matching programs to prevent and detect fraud and abuse in 
benefit programs administered by those agencies, to support civil and 
criminal law enforcement activities of those agencies and their 
components, and to collect debts and overpayments owed to the agencies 
and their components. This routine use does not provide unrestricted 
access to records for such law enforcement and related anti-fraud 
activities; each request for disclosure will be considered in light of 
the applicable legal and administrative requirements for the 
performance of a computer matching program or procedure.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
    The information is maintained in a variety of mediums including 
paper, magnetic tapes or discs, and optical digital data discs. The 
records are maintained in limited access areas during duty hours and in 
locked offices at all other times.

RETRIEVABILITY:
    The written case records are indexed by case number. Automated 
records are retrieved by case number, case name, subject, cross 
referenced item or, batch retrieval applications.

SAFEGUARDS:
    Direct access is restricted to authorized staff members of the OIG, 
their attorneys, or contractor employees on a need-to-know basis. 
Automated records can be accessed only through use of confidential 
procedures and passwords.

RETENTION AND DISPOSAL:
    Closed files relating to a specific investigation are destroyed 
after ten years. Closed files containing information of an 
investigative nature but not relating to a specific investigation are 
destroyed after five years. Closed inspection and evaluation case files 
are destroyed after five years.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Inspector General for Investigations and the Assistant 
Inspector General for Communications,

[[Page 16906]]

Inspections, and Evaluations, Office of Inspector General, U.S. 
Department of Labor, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries concerning this system of records can be directed to: 
Disclosure Officer, Office of Inspector General, U.S. Department of 
Labor, Room S1303, 200 Constitution Avenue, NW, Washington, DC 20210. 
Inquiries must comply with the requirements in 29 CFR part 71.

RECORD ACCESS PROCEDURE:
    Individuals can request access to any record pertaining to him/her 
by mailing a request to the Disclosure Officer listed above and in 
accordance with 29 CFR part 71.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information maintained in 
the system should direct their request to the Disclosure Officer listed 
in ``Notification Procedure,'' above.
    In addition, the request should state clearly and concisely what 
information is being contested, the reasons for contesting it, and the 
proposed amendment to the information sought. See 29 CFR part 71.

RECORD SOURCE CATEGORIES:
    The information contained in this system is received from 
individual complaints, witnesses, interviews conducted during 
investigations, Federal, state and local government records, individual 
or company records, claim and payment files, employer medical records, 
insurance records, court records, articles from publications, published 
financial data, corporate information, bank information, telephone 
data, insurers, service providers, other law enforcement organizations, 
grantees, subgrantees, contractors and subcontractors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The Secretary of Labor has promulgated regulations which exempt 
information contained in this system of records from various provisions 
of the Privacy Act depending upon the purpose for which the information 
was gathered and for which it will be used. The various law enforcement 
purposes and the reasons for the exemptions are as follows:
    (a) Criminal Law Enforcement: In accordance with 5 U.S.C. 
552a(j)(2) information compiled for this purpose is exempt from all of 
the provisions of the Act except the following sections: (b), (c)(1) 
and (2), (e)(4) (A) through (F), (e)(6), (7), (9), (10), and (11), and 
(i). This material is exempt because the disclosure and other 
requirements of the Act would substantially compromise the efficacy and 
integrity of OIG operations in a number of ways. Indeed, disclosure of 
even the existence of these files would be problematic. Disclosure 
could enable suspects to take action to prevent detection of criminal 
activities, conceal evidence, or escape prosecution. Required 
disclosure of information contained in this system could lead to the 
intimidation of, or harm to, informants, witnesses and their respective 
families or OIG personnel and their families. Disclosure could invade 
the privacy of individuals other than subjects and disclose their 
identity when confidentiality was promised or impliedly promised to 
them. Disclosure could interfere with the integrity of information 
which would otherwise be privileged, (see, e.g., 5 U.S.C. 552(b)(5)), 
and which could interfere with other important law enforcement 
concerns: (see, e.g., 5 U.S.C. 552 (b)(7)).
    The requirement that only relevant and necessary information be 
included in a criminal investigative file is contrary to investigative 
practice which requires a full and complete inquiry and exhaustion of 
all potential sources of information. See, 5 U.S.C. 552a(e)(1).
    Similarly, maintaining only those records which are accurate, 
relevant, timely and complete and which assure fairness in a 
determination is contrary to established investigative techniques. See, 
5 U.S.C. 552a(e)(5). Requiring investigators to obtain information to 
the greatest extent practicable directly from the subject individual 
would be counterproductive to performance of clandestine criminal 
investigation. See, U.S.C. 552a(e)(2). Finally, providing notice to an 
individual interviewed of the authority of the interviewer, the purpose 
to which the information provided may be used, the routine uses of that 
information and the effect upon the individual should he/she choose not 
to provide the information sought could discourage the free flow of 
information in a criminal law enforcement inquiry. 5 U.S.C. 552a(e)(3).
    (b) Other Law Enforcement: In accordance with 5 U.S.C. 552a(k)(2), 
investigatory material compiled for law enforcement purposes (to the 
extent it is not already exempted by 5 U.S.C. 552a(j)(2)), is exempted 
from the following provisions of the ACT: (c)(3), (d), (e)(1), 
(e)(4)(G), (H) and (I), and (f). This material is exempt because the 
disclosure and other requirements of the Act could substantially 
compromise the efficacy and integrity of OIG operations. Disclosure 
could invade the privacy of other individuals and disclose their 
identity when they were expressly promised confidentiality. Disclosure 
could interfere with the integrity of information which would otherwise 
be subject to privileges, see, e.g., 5 U.S.C. 552(b)(5), and which 
could interfere with other important law enforcement concerns. See, 
e.g., 5 U.S.C. 552(b)(7).
    (c) Protective Services: In accordance with 5 U.S.C. 552(k)(3) 
investigatory material maintained in connection with assisting the U.S. 
Secret Service to provide protective services to the President of the 
United States or other individuals pursuant to 18 U.S.C. 3056 is exempt 
from the following sections of the ACT: (c)(3), (d), (e)(1), (e)(4)(G), 
(H) and (I), and (f). This material is exempt in order to enable the 
OIG to continue its support of the Secret Service without compromising 
the effectiveness of either agency's activities.
    (d) Contract Investigations: In accordance with 5 U.S.C. 
552a(k)(5), investigatory material compiled solely for the purpose of 
determining integrity, suitability, eligibility, qualifications, or 
employment for a DOL contract is exempt from the following sections of 
the ACT: (c)(3), (d), (e)(1), (e)(4)(G), (H), (I) and (f). This 
exemption was obtained in order to protect from disclosure the identity 
of a confidential source when an express promise of confidentiality has 
been given in order to obtain information from sources who would 
otherwise be unwilling to provide necessary information.
DOL/OIG-2

SYSTEM NAME:
    Freedom of Information/Privacy Act Records.

SECURITY CLASSIFICATION:
    Not applicable.

SYSTEM LOCATION:
    Freedom of Information/Privacy Acts Disclosure Office, Office of 
Inspector General, U. S. Department of Labor, 200 Constitution Avenue, 
NW, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Persons who request disclosure of records pursuant to the Freedom 
of Information Act, persons who request access to or correction of 
records pertaining to themselves contained in the Office of Inspector 
General's systems of records pursuant to the Privacy Act; where 
applicable, persons about whom records have been requested or about 
whom information is contained in requested records; and persons 
representing those identified above.

[[Page 16907]]

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains (a) copies of all correspondence and internal 
memorandums related to the Freedom of Information Act and Privacy Act 
requests, and related records necessary to the processing of such 
requests; (b) copies of all documents relevant to appeals and lawsuits 
under the Freedom of Information and Privacy Acts.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Freedom of Information Act, 5 U.S.C. 552, the Privacy Act, 5 U.S.C. 
552a and 29 CFR parts 70 and 71.

PURPOSE(S):
    This system of records is maintained in order to reflect, 
accurately, the identity of requesters, the substance of each request, 
the responses made by the OIG and in order to comply with the reporting 
and accounting requirements of the Freedom of Information and Privacy 
Acts. Materials within this system also reflect the reasons for the 
disclosure and/or denial of requests or portions of requests and any 
further action on requests which may be appealed and/or litigated.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    A. Referral to federal, state, local and foreign investigative and/
or prosecutive authorities. A record from a system of records, which 
indicates either by itself or in combination with other information 
within the agency's possession a violation or potential violation of 
law, whether civil, criminal or regulatory and whether arising by 
general statute or particular program statute, or by regulation, rule 
or order issued pursuant thereto, may be disclosed as a routine use to 
the appropriate federal, foreign, state or local agency or professional 
organization charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing or 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute or rule, regulation or order issued 
pursuant thereto.
    B. Introduction to a grand jury. A record from a system of records 
may be disclosed, as a routine use, to a grand jury agent pursuant 
either to a federal or state grand jury subpoena or to a prosecution 
request that such record be released for the purpose of its 
introduction to a grand jury.
    C. Referral to federal, state, local or professional licensing 
boards. A record from a system of records may be disclosed, as a 
routine use, to any governmental, professional or licensing authority 
when such record reflects on qualifications, either moral, educational 
or vocational, of an individual seeking to be licensed or to maintain a 
license.
    D. Disclosure to contractor, grantee or other direct recipient of 
federal funds to allow such entity to effect corrective action in 
agency's best interest. A record from a system of records may be 
disclosed, as a routine use, to any direct or indirect recipient of 
federal funds where such record reflects serious inadequacies with a 
recipient's personnel, and disclosure of the record is made to permit a 
recipient to take corrective action beneficial to the Government.
    E. Disclosure to any source, either private or governmental, to the 
extent necessary to solicit information relevant to any investigation, 
audit or inspection. A record from a system of records may be 
disclosed, as a routine use, to any source, either private or 
governmental, to the extent necessary to secure from such source 
information relevant to and sought in furtherance of an investigation, 
audit, or evaluation.
    F. Disclosure to any domestic or foreign governmental agencies for 
personnel or other action. A record from a system of records may be 
disclosed, as a routine use, to a federal, state, local, foreign or 
international agency, for their use in connection with such entity's 
assignment, hiring or retention of an individual, issuance of a 
security clearance, reporting of an investigation of an individual, 
letting of a contract or issuance of a license, grant or other benefit, 
to the extent that the information is relevant and necessary to such 
agency's decision on the matter.
    G. Disclosure to a board of contract appeals, GAO or any other 
entity hearing a contractor protest or dispute. A record from a system 
of records may be disclosed, as a routine use, to the United States 
General Accounting Office, to a board of contract appeals, or to the 
claims court in bid protest cases or contract dispute cases involving 
procurement.
    H. Disclosure to domestic or foreign governmental law enforcement 
agency in order to obtain information relevant to an OIG or DOL 
decision. A record from a system of records may be disclosed, as a 
routine use, to a domestic or foreign governmental agency maintaining 
civil, criminal or other relevant information, in order to obtain 
information relevant to a OIG or DOL decision concerning the 
assignment, hiring, or retention of an individual, the issuance of a 
security clearance, the letting of a contract, or the issuance of a 
license, grant, or other benefit, or which may be relevant to an OIG or 
DOL investigation, audit, or evaluation.
    I. Disclosure to OMB or DOJ regarding Freedom of Information Act 
and Privacy Act advice. Information from a system of records may be 
disclosed, as a routine use, to the Office of Management and Budget or 
the Department of Justice in order to obtain advice regarding statutory 
and other requirements under the Freedom of Information Act or Privacy 
Act.
    J. Disclosure pursuant to the receipt of a valid subpoena. A record 
from a system of records may be disclosed, as a routine use, in 
response to a facially valid subpoena for the record. Disclosure may 
also be made when a subpoena or order is signed by a judge from a court 
of competent jurisdiction.
    K. Disclosure to Treasury and DOJ in pursuance of an ex parte court 
order to obtain taxpayer information from the IRS. A record from a 
system of records may be disclosed, as a routine use, to the Department 
of Treasury and the Department of Justice when the OIG seeks an ex 
parte court order to obtain taxpayer information from the Internal 
Revenue Service.
    L. Disclosure to a consumer reporting agency in order to obtain 
relevant investigatory information. A record from a system of records 
may be disclosed, as a routine use, to a ``consumer reporting agency'' 
as that term is defined in the Fair Credit Reporting Act (15 U.S.C. 
1681a(f)) and the Federal Claims Collection Act of 1966 (31 U.S.C. 
3701(a)(3)), for the purposes of obtaining information in the course of 
an investigation, audit, or evaluation.
    M. Disclosure in accordance with computer matching laws, 
regulations and/or guidelines. A record may be disclosed to a federal, 
state, or local agency for use in computer matching programs to prevent 
and detect fraud and abuse in benefit programs administered by those 
agencies, to support civil and criminal law enforcement activities of 
those agencies and their components, and to collect debts and 
overpayments owed to the agencies and their components. This routine 
use does not provide unrestricted access to records for such law 
enforcement and related anti-fraud activities; each request for 
disclosure will be considered in light the applicable legal and 
administrative requirements for the performance of a computer matching 
program or procedure.

[[Page 16908]]

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The records in this system are maintained in a variety of mediums 
including paper, magnetic tapes or discs, and optical digital data 
discs.

RETRIEVABILITY:
    A record is retrieved by the name of the individual, the case file 
numbers or by other subject matter covered by the request.

SAFEGUARDS:
    This system of records is maintained at OIG Headquarters which is 
located in a building protected by twenty-four hour guard service. The 
system is kept in locked storage when not in use and is accessible only 
on a need to know basis. Offices containing records are restricted to 
authorized personnel only. Automated data can only be accessed with a 
password by authorized users.

RETENTION AND DISPOSAL:
    These records are destroyed six years after final agency 
determination or 3 years after final court adjudication, whichever is 
later.

SYSTEM MANAGER(S) AND ADDRESS:
    Disclosure Officer, Office of Inspector General, U.S. Department of 
Labor, Room S1303, 200 Constitution Avenue, NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries concerning this system can be directed to: Disclosure 
Officer, Office of Inspector General, 200 Constitution Avenue, NW., 
Washington, DC 20210. Inquiries must comply with the requirements in 29 
CFR part 71.

RECORD ACCESS PROCEDURES:
    Individuals can request access to any record pertaining to him/her 
by mailing a request to the Disclosure Officer listed above under 29 
CFR 71.2.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information maintained in 
the system should direct their written request to the Disclosure 
Officer listed in ``Notification Procedure'' above. In addition, the 
request should state clearly and concisely what information is being 
contested, the reasons for contesting it, and the proposed amendment to 
the information sought. See 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    The information contained in this system is received from the 
persons or entities making requests, the systems of records searched to 
respond to requests, and other agencies referring requests for access 
or correction of records originating in the Office of Inspector 
General.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Some records obtained and stored in this system originate from 
other systems of records and have been exempted under the provisions of 
the Freedom of Information/Privacy Acts to the same extent as the 
systems of records from which they were obtained.
DOL/OIG-3

SYSTEM NAME:
    Investigative Case Files, Case Development and Intelligence 
Records.

SECURITY CLASSIFICATION:
    Not applicable.

SYSTEM LOCATION:
    Office of Inspector General, U.S. Department of Labor, 200 
Constitution Avenue, NW, Washington, DC 20210 and in the OIG regional 
and field offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals or entities known or suspected of being involved in or 
associated with criminal activity, labor racketeering, or other 
violation of law or regulation and associates of those individuals.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system of records contains materials related to criminal and 
civil investigations, intelligence and other background information 
based on reasonable suspicion of criminal activity; statements and 
other material from subjects and witnesses; information from government 
investigatory or law enforcement organizations and projects (federal, 
state, local or international); investigative notes and reports; 
summary information for indexing and cross-referencing; other evidence 
and background materials existing in any form (e.g. audio or video 
tape, photographs, computer tapes or disks).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. App 3; the Act of March 4, 1913 (37 Stat. 736) 29 U.S.C. 
551; Secretary's Order 2-90, dated January 31, 1990 concerning the 
authorization and organization of the Office of Inspector General at 
the Department; and the Omnibus Crime Control Act of 1984; and 28 CFR 
23.1.

PURPOSE(S):
    This system of records is maintained as a repository for: (1) 
Records created as a result of targeting, surveys and projects for the 
development of cases and investigations for the Office of 
Investigations and for the Office of Labor Racketeering; (2) 
intelligence information concerning individuals identified as potential 
violators of criminal, labor and labor-related laws and other 
individuals associated with them; and (3) for other research and 
analysis to share with other law enforcement organizations if in 
compliance with 28 CFR 23.1.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    A. Referral to federal, state, local and foreign investigative and/
or prosecutive authorities. A record from a system of records, which 
indicates either by itself or in combination with other information 
within the agency's possession a violation or potential violation of 
law, whether civil, criminal or regulatory and whether arising by 
general statute or particular program statute, or by regulation, rule 
or order issued pursuant thereto, may be disclosed as a routine use, to 
the appropriate federal, foreign, state or local agency or professional 
organization charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing or 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute or rule, regulation or order issued 
pursuant thereto.
    B. Introduction to a grand jury. A record from a system of records 
may be disclosed, as a routine use, to a grand jury agent pursuant 
either to a federal or state grand jury subpoena or to a prosecution 
request that such record be released for the purpose of its 
introduction to a grand jury.
    C. Referral to federal, state, local or professional licensing 
boards. A record from a system of records may be disclosed, as a 
routine use, to any governmental, professional or licensing authority 
when such record reflects on qualifications, either moral, educational 
or vocational, of an individual seeking to be licensed or to maintain a 
license.
    D. Disclosure to contractor, grantee or other indirect recipient of 
federal funds to allow such entity to effect corrective action in 
agency's best interest. A record from a system of records may be

[[Page 16909]]

disclosed, as a routine use, to any direct or indirect recipient of 
federal funds where such record reflects serious inadequacies with a 
recipient's personnel, and disclosure of the record is made to permit a 
recipient to take corrective action beneficial to the Government.
    E. Disclosure to any source, either private or governmental, to the 
extent necessary to solicit information relevant to any investigation, 
audit or inspection. A record from a system of records may be 
disclosed, as a routine use, to any source, either private or 
governmental, to the extent necessary to secure from such source 
information relevant to and sought in furtherance of an investigation, 
audit, or evaluation.
    F. Disclosure to any domestic or foreign governmental agencies for 
personnel or other action. A record from a system of records may be 
disclosed, as a routine use, to a federal, state, local, foreign or 
international agency, for their use in connection with such entity's 
assignment, hiring or retention of an individual, issuance of a 
security clearance, reporting of an investigation of an individual, 
letting of a contract or issuance of a license, grant or other benefit, 
to the extent that the information is relevant and necessary to such 
agency's decision on the matter.
    G. Disclosure to a board of contract appeals, GAO or any other 
entity hearing a contractor protest or dispute. A record from a system 
of records may be disclosed, as a routine use, to the United States 
General Accounting Office, to a board of contract appeals, or to the 
claims court in bid protest cases or contract dispute cases involving 
procurement.
    H. Disclosure to domestic or foreign governmental law enforcement 
agency in order to obtain information relevant to an OIG or DOL 
decision. A record from a system of records may be disclosed, as a 
routine use, to a domestic or foreign governmental agency maintaining 
civil, criminal or other relevant enforcement information, or other 
pertinent information, in order to obtain information relevant to an 
OIG or DOL decision concerning the assignment, hiring, or retention of 
an individual, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant, or other benefit, or 
which may be relevant to an OIG or DOL investigation, audit, or 
evaluation.
    I. Disclosure to OMB or DOJ regarding Freedom of Information Act 
and Privacy Act advice. Information from a system of records may be 
disclosed, as a routine use, to the Office of Management and Budget or 
the Department of Justice in order to obtain advice regarding statutory 
or other requirements under the Freedom of Information Act or Privacy 
Act.
    J. Disclosure pursuant to the receipt of a valid subpoena. A record 
from a system of records may be disclosed, as a routine use, in 
response to a facially valid subpoena for the record. Disclosure may 
also be made when a subpoena or order is signed by a judge from a court 
of competent jurisdiction.
    K. Disclosure to Treasury and DOJ in pursuance of an ex parte court 
order to obtain taxpayer information from the IRS. A record from a 
system of records may be disclosed, as a routine use, to the Department 
of Treasury and the Department of Justice when the OIG seeks an ex 
parte court order to obtain taxpayer information from the Internal 
Revenue Service.
    L. Disclosure to a consumer reporting agency in order to obtain 
relevant investigatory information. A record from a system of records 
may be disclosed, as a routine use, to a ``consumer reporting agency'' 
as that term is defined in the Fair Credit Reporting Act (15 U.S.C. 
1681a(f)) and the Federal Claims Collection Act of 1966 (31 U.S.C. 
3701(a)(3)), for the purposes of obtaining information in the course of 
an investigation, audit, or evaluation.
    M. Disclosure in accordance with computer matching laws, 
regulations and/or guidelines. A record may be disclosed to a federal, 
state, or local agency for use in computer matching programs to prevent 
and detect fraud and abuse in benefit programs administered by those 
agencies, to support civil and criminal law enforcement activities of 
those agencies and their components, and to collect debts and 
overpayments owed to the agencies and their components. This routine 
use does not provide unrestricted access to records for such law 
enforcement and related anti-fraud activities; each request for 
disclosure will be considered in light of the applicable legal and 
administrative requirements for the performance of a computer matching 
program or procedure.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, AND 
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The records are stored on a variety of mediums including paper, 
magnetic tapes or discs, and/or optical digital data discs.

RETRIEVABILITY:
    Retrievable by name of individual subject, other personal 
identifiers and other non-personal elements.

SAFEGUARDS:
    Available on an official need-to-know basis and kept in locked 
storage when not in use. Offices containing records are restricted to 
authorized personnel only. Any automated data can only be accessed by a 
password from a authorized user. Computer terminals with access are 
away from general staff and housed in locked offices.

RETENTION AND DISPOSAL:
    Closed Labor Racketeering case files are retired to the Federal 
Records Center and retained for 20 years. All other cases are destroyed 
10 years after the files are closed. Intelligence information 
maintained in electronic files are reviewed every 5 years for relevance 
and importance. Information deemed obsolete or otherwise unreliable is 
deleted after 5 years. Electronic information for which accuracy of 
information and reliability of source cannot be confirmed is deleted 
after 1 year. Electronic Information collected for which reliability of 
source and reasonable suspicion of criminal activity has been confirmed 
and linked to long term, known organized crime activity can be kept in 
excess of 5 years. All records are destroyed 20 years after cut off 
date.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Inspector General for Investigations, OIG/DOL, 200 
Constitution Avenue, NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries concerning this system can be directed to: Disclosure 
Officer, OIG, 200 Constitution Avenue, NW., Washington, DC 20210. 
Inquiries must comply with the requirements in 29 CFR part 71.

RECORD ACCESS PROCEDURE:
    Individuals can request access to any record pertaining to him/her 
by mailing a request to the Disclosure Officer listed above and in 
accordance with 29 CFR 71.2.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information maintained in 
the system should direct their request to the Disclosure Officer listed 
in 29 CFR part 71. In addition, the request should state clearly and 
concisely what information is being contested, the reasons for 
contesting it, and the proposed

[[Page 16910]]

amendment sought for the information. See 29 CFR part 71.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The Secretary of Labor has promulgated regulations which exempt 
information contained in this system of records from various provisions 
of the Privacy Act depending upon the purpose for which the information 
was gathered and for which it will be used. The various law enforcement 
purposes and the reasons for the exemptions are as follow:
    (a) Criminal Law Enforcement: Information compiled for this purpose 
is exempt from all of the provisions of the Act except the following 
sections: (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), 
(10), and (11), and (i). This material is exempt because the disclosure 
and other requirements of the Act would substantially compromise the 
efficacy and integrity of OIG operations in a number of ways. Indeed, 
disclosure of even the existence of these files would be problematic.
    Disclosure could enable suspects to take action to prevent 
detection of criminal activities, conceal evidence, or escape 
prosecution. Required disclosure of information contained in this 
system could lead to the intimidation of, or harm to, informants, 
witnesses and their respective families or OIG personnel and their 
families.
    Disclosure could invade the privacy of individuals other than 
subjects and disclose their identity when confidentiality was promised 
to them. Disclosures from these files could interfere with the 
integrity of other information which would otherwise be privileged, 
see, e.g., 5 U.S.C. 552(b)(5) and which could interfere with other 
important law enforcement concerns, see, e.g., 5 U.S.C. 552(b)(7).
    The requirement that only relevant and necessary information be 
included in a criminal investigative file is contrary to good 
investigative practices which require a full and complete inquiry and 
exhaustion of all potential sources of information. 5 U.S.C. 
552a(e)(1). Similarly, maintaining only those records which are 
accurate, relevant, timely and complete and which assure fairness in a 
determination is contrary to established investigative techniques. 5 
U.S.C. 552a(e)(5). Requiring investigators to obtain information to the 
greatest extent practicable directly from the subject individual would 
be counterproductive to performance of a clandestine criminal 
investigation. 5 U.S.C. 552a(e)(2). Finally, providing notice to an 
individual interviewed of the authority of the interviewer, the purpose 
to which the information provided may be used, the routine uses of that 
information and the effect upon the individual should he choose not to 
provide the information sought could discourage the free flow of 
information in a criminal law enforcement inquiry. 5 U.S.C. 552a(e)(3).
    (b) Other Law Enforcement: In accordance with 5 U.S.C. 552a(k)(2), 
investigatory material compiled for law enforcement purposes (to the 
extent it is not already exempted by 5 U.S.C. 552a(j)(2)), is exempted 
from the following provisions of the Act: (c)(3), (d), (e)(1), 
(e)(4)(G), (H), (I) and (f). This material is exempt because the 
disclosure and other requirements of the act could substantially 
compromise the efficacy and integrity of OIG operations. Disclosure 
could invade the privacy of other individuals and disclose their 
identity when they were expressly promised confidentiality.
    Disclosure could interfere with the integrity of information which 
would otherwise be subject to privileges, see, e.g., 5 U.S.C. 
552(b)(5), and which could interfere with other important law 
enforcement concerns. See, e.g., 5 U.S.C. 552(b)(7).
DOL/OIG-5

SYSTEM NAME:
    Audit Information, Tracking and Reporting System US DOL/OIG.

SECURITY CLASSIFICATION:
    Not applicable.

SYSTEM LOCATION:
    Office of Inspector General, U.S. Department of Labor, Frances 
Perkins Building, 200 Constitution Avenue, NW, Washington, DC 20210 and 
the OIG regional and field offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Auditors, certain administrative support staff, and contractors of 
the Office of Inspector General.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records or information contained in the system may include: (1) 
Employee or OIG contractor; (2) social security number; (3) grade/step; 
(4) training; (5) audit and investigative case tracking data (e.g. 
audit/project/report number, program, findings, results, etc.); (6) 
other statistical information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Pub. L. 95-452, 5 U.S.C. App. 3, Inspector General Act of 1978. 
Secretary's Order 2-90 dated January 31, 1990 establishing the Office 
of Inspector General at the Department of Labor.

PURPOSE(S):
    This system is maintained in order to act as a management 
information system for OIG audit projects and personnel and to assist 
in the accurate and timely maintenance of information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    A. Referral to federal, state, local and foreign investigative and/
or prosecutive authorities. A record from a system of records, which 
indicates either by itself or in combination with other information 
within the agency's possession a violation or potential violation of 
law, whether civil, criminal or regulatory and whether arising by 
general statute or particular program statute, or by regulation, rule 
or order issued pursuant thereto, may be disclosed as a routine use, to 
the appropriate federal, foreign, state or local agency or professional 
organization charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing or 
investigating or prosecuting such violation or charged with enforcing 
or implementing the statute or rule, regulation or order issued 
pursuant thereto.
    B. Introduction to a grand jury. A record from a system of records 
may be disclosed, as a routine use, to a grand jury agent pursuant 
either to a federal or state grand jury subpoena or to a prosecution 
request that such record be released for the purpose of its 
introduction to a grand jury.
    C. Referral to federal, state, local or professional licensing 
boards. A record from a system of records may be disclosed, as a 
routine use, to any governmental, professional or licensing authority 
when such record reflects on qualifications, either moral, educational 
or vocational, of an individual seeking to be licensed or to maintain a 
license.
    D. Disclosure to contractor, grantee or other direct recipient of 
federal funds to allow such entity to effect corrective action in the 
agency's best interest. A record from a system of records may be 
disclosed, as a routine use, to any direct or indirect recipient of 
federal funds where such record reflects inadequacies with a 
recipient's personnel, and disclosure of the record is made to permit a 
recipient to take corrective action beneficial to the Government.
    E. Disclosure to any source, either private or governmental, to the 
extent necessary to solicit information relevant

[[Page 16911]]

to any investigation, audit or evaluation. A record from a system of 
records may be disclosed, as a routine use, to any source, either 
private or governmental, to the extent necessary to secure from such 
source information relevant to and sought in furtherance of an 
investigation, audit, or evaluation.
    F. Disclosure to any domestic or foreign governmental agencies for 
personnel or other action. A record from a system of records may be 
disclosed, as a routine use, to a federal, state, local, foreign or 
international agency, for their use in connection with such entity's 
assignment, hiring or retention of an individual, issuance of a 
security clearance, reporting of an investigation of an individual, 
letting of a contract or issuance of a license, grant or other benefit, 
to the extent that the information is relevant and necessary to such 
agency's decision on the matter.
    G. Disclosure to a board of contract appeals, GAO or any other 
entity hearing a contractor protest or dispute. A record from a system 
of records may be disclosed, as a routine use, to the United States 
General Accounting Office, to a board of contract appeals, or to the 
claims court in bid protest cases or contract dispute cases involving 
procurement.
    H. Disclosure to domestic or foreign governmental law enforcement 
agency in order to obtain information relevant to an OIG or DOL 
decision. A record from a system of records may be disclosed, as a 
routine use, to a domestic or foreign governmental agency maintaining 
civil, criminal or other relevant information, in order to obtain 
information relevant to a OIG or DOL decision concerning the 
assignment, hiring, or retention of an individual, the issuance of a 
security clearance, the letting of a contract, or the issuance of a 
license, grant, or other benefit, or which may be relevant to an OIG or 
DOL investigation, audit, or evaluation.
    I. Disclosure to OMB or DOJ regarding Freedom of Information Act 
and Privacy Act advice. Information from a system of records may be 
disclosed, as a routine use, to the Office of Management and Budget or 
the Department of Justice in order to obtain advice regarding statutory 
and other requirements under the Freedom of Information Act or Privacy 
Act.
    J. Disclosure pursuant to the receipt of a valid subpoena. A record 
from a system of records may be disclosed, as a routine use, in 
response to a facially valid subpoena for the record. Disclosure may 
also be made when a subpoena or order is signed by a judge from a court 
of competent jurisdiction.
    K. Disclosure to Treasury and DOJ in pursuance of an ex parte court 
order to obtain taxpayer information from the IRS. A record from a 
system of records may be disclosed, as a routine use, to the Department 
of Treasury and the Department of Justice when the OIG seeks an ex 
parte court order to obtain taxpayer information from the Internal 
Revenue Service.
    L. Disclosure to a consumer reporting agency in order to obtain 
relevant investigatory information. A record from a system of records 
may be disclosed, as a routine use, to a ``consumer reporting agency'' 
as that term is defined in the Fair Credit Reporting Act (15 U.S.C. 
1681a(f)) and the Federal Claims Collection Act of 1966 (31 U.S.C. 
3701(a)(3)), for the purposes of obtaining information in the course of 
an investigation, audit, or evaluation.
    M. Disclosure in accordance with computer matching laws, 
regulations and/or guidelines. A record may be disclosed to a federal, 
state, or local agency for use in computer matching programs to prevent 
and detect fraud and abuse in benefit programs administered by those 
agencies, to support civil and criminal law enforcement activities of 
those agencies and their components, and to collect debts and 
overpayments owed to the agencies and their components. This routine 
use does not provide unrestricted access to records for such law 
enforcement and related anti-fraud activities; each request for 
disclosure will be considered in light of the applicable legal and 
administrative requirements for the performance of a computer matching 
program or procedure.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The records are stored on a variety of mediums including paper, 
magnetic tapes or discs, and optical digital data discs.

RETRIEVABILITY:
    Records are retrieved by computer using individual name(s) or 
project/case name.

SAFEGUARDS:
    Direct access is restricted to authorized staff members and 
contractors of the OIG. Automated records can be accessed only through 
use of confidential procedures and passwords by authorized personnel in 
both OIG Headquarters and regional and field offices.

RETENTION AND DISPOSAL:
    Closed files are destroyed after three years.

SYSTEM MANAGER(S) AND ADDRESS:
    Assistant Inspector General for Audit, 200 Constitution Avenue, 
NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries concerning this system can be directed to: Disclosure 
Officer, Office of Inspector General, 200 constitution Avenue, NW., 
Washington, DC 20210. Inquiries must comply with the requirements in 29 
CFR part 71.

RECORDS SOURCE CATEGORIES:
    Official personnel folders; other personnel documents, activity 
supervisors, audit/investigation report standard forms.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The Secretary of Labor has promulgated regulations which exempt 
information contained in this system of records from various provisions 
of the Privacy Act depending upon the purpose for which the information 
was gathered and for which it will be used.
    The various law enforcement purposes and the reasons for the 
exemptions are as follow:
    (a) Criminal Law Enforcement: Information compiled for this purpose 
is exempt from all of the provisions of the Act except the following 
sections: (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), 
(10), and (11), and (i). This material is exempt because the disclosure 
and other requirements of the Act would substantially compromise the 
efficacy and integrity of OIG operations in a number of ways. Indeed, 
disclosure of even the existence of these files would be problematic. 
Disclosure could enable suspects to take action to prevent detection of 
criminal activities, conceal evidence, or escape prosecution.
    Required disclosure of information contained in this system could 
lead to the intimidation of, or harm to, informants, witnesses and 
their respective families or OIG personnel and their families.
    Disclosure could invade the privacy of individuals other than 
subjects and disclose their identity when confidentiality was promised 
to them. Disclosures from these files could interfere with the 
integrity of other information which would otherwise be privileged, 
see, e.g., 5 U.S.C. 552(b)(5), and which could interfere with other

[[Page 16912]]

important law enforcement concerns, see, e.g., 5 U.S.C. 552(b)(7).
    The requirement that only relevant and necessary information be 
included in a criminal investigative file is contrary to good 
investigative practices which require a full and complete inquiry and 
exhaustion of all potential sources of information. 5 U.S.C. 
552a(e)(1). Similarly, maintaining only those records which are 
accurate, relevant, timely and complete and which assure fairness in a 
determination is contrary to established investigative techniques.
    5 U.S.C. 552a(e)(5). Requiring investigators to obtain information 
to the greatest extent practicable directly from the subject individual 
would be counterproductive to performance of a clandestine criminal 
investigation. 5 U.S.C. 552a(e)(2). Finally providing notice to an 
individual interviewed of: The authority of the interviewer, the 
purpose to which the information provided may be used, the routine uses 
of that information and the effect upon the individual should he choose 
not to provide the information sought could discourage the free flow of 
information in a criminal law enforcement inquiry. 5 U.S.C. 552a(e)(3).
    (b) Other Law Enforcement: In accordance with 5 U.S.C. 552a(k)(2), 
investigatory material compiled for law enforcement purposes (to the 
extent it is not already exempted by 5 U.S.C. 552a(j)(2)), is exempted 
from the following provisions of the ACT: (c)(3), (d), (e)(1), 
(e)(4)(G), (H), and (I), and (f). This material is exempt because the 
disclosure and other requirements of the Act could substantially 
compromise the efficacy and integrity of OIG operations. Disclosure 
could invade the privacy of other individuals and disclose their 
identity when they were expressly promised confidentiality. Disclosure 
could interfere with the integrity of information which would otherwise 
be subject to privileges, see, e.g., 5 U.S.C. 552(b)(5), and which 
could interfere with other important law enforcement concerns. See, 
e.g., 5 U.S.C. 552(b)(7).
    (c) Protective Services: In accordance with 5 U.S.C. 552a(k)(3) 
investigatory material maintained in connection with assisting the U.S. 
Secret Service to provide protective services to the President of the 
United States or other individuals pursuant to 18 U.S.C. 3056 is exempt 
from the following section of the ACT: (c)(3), (d), (e)(1), (e)(4)(G), 
(H), and (I), and (f). This material is exempt in order to enable the 
OIG to continue its support of the Secret Service without compromising 
the effectiveness of either agency's activities.
    (d) Contract Investigations: In accordance with 5 U.S.C. 
552a(k)(5), investigatory material compiled solely for the purpose of 
determining integrity, suitability, eligibility, or qualifications for 
a DOL contract is exempt from the following sections of the ACT: 
(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I) and (f). This exemption 
was obtained in order to protect from disclosure the identity of a 
confidential source when an express promise of confidentiality has been 
given in order to obtain information from sources who would otherwise 
be unwilling to provide necessary information.
DOL/ILAB-1

SYSTEM NAME:
    Arbitrators/Experts/Consultant Candidates' Biographies.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. National Administrative Office, U.S. Department of Labor, 
Bureau of International Labor Affairs, 200 Constitution Avenue, NW, 
Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who applied, are nominated or are selected to serve as 
arbitrators, experts, advisors, consultants, contractors or similar 
positions for the U.S. National Administrative Office or the 
Secretariat for the North American Agreement on Labor Cooperation 
(NAALC), the supplemental agreement on labor issues to the North 
American Free Trade Agreement (NAFTA).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Application and nomination letters; resumes, biographical sketches, 
curriculum vitae, and other related documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    North American Agreement on Labor Cooperation Articles 23, 28, and 
30; 58 FR 69410; and 5 U.S.C. 301.

PURPOSE(S):
    These records are established when individuals nominate themselves 
or are recommended for appointments as arbitrators, experts, 
consultants, contractors, advisory committee members or similar 
positions with the U.S. National Administrative Office or the 
Secretariat for the NAALC. The records are used by the Deputy Under 
Secretary of Labor for International Affairs to make selections or 
recommendations as appropriate to the Secretary of Labor or Executive 
Director of the Secretariat for appointment.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those uses listed in the General Prefatory 
Statement to this document.

DISCLOSURES TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files and computer disk.

RETRIEVABILITY:
    By Nominee's name and by selected skills categories.

SAFEGUARDS:
    Locked storage equipment and personnel screening.

RETENTION AND DISPOSAL:
    a. Advisory committee members, arbitrators, contractors, 
consultants, and experts: Permanent transfer to National Archives three 
(3) years after expiration of term of service.
    b. Nominees not selected: destroy files when five (5) years old.

SYSTEM MANAGER(S) AND ADDRESS:
    Secretary, U.S. National Administrative Office, U.S. Department of 
Labor, Bureau of International Labor Affairs, Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Individuals wishing to gain access to records should contact the 
system manager at the SYSTEM LOCATION above.

RECORD ACCESS PROCEDURES:
    A request for access shall be addressed to the system manager at 
the address listed above. Individuals must furnish the following 
information for their records to be located and identified:
    a. Name;
    b. Approximate date for investigation;
    c. Individuals requesting access must also comply with the Privacy 
Act regulations regarding verification of the identity to records at 29 
CFR 71.2.

CONTESTING RECORDS PROCEDURES:
    A petition for amendments shall be addressed to the System Manager 
and must meet the requirements of 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Nominations submitted by individuals within the system, other

[[Page 16913]]

individuals and organizations and by government agencies.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Not applicable.
DOL/MSHA-1

SYSTEM NAME:
    Coal and Metal and Nonmetal Mine Accident, Injury, and Illness.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Department of Labor, Mine Safety and Health Administration, Program 
Evaluation and Information Resources, PO Box 25367, Denver CO 80225-
0367.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual workers in the coal and metal and nonmetal mining 
industries.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain accident, injury, and occupational illness 
data which includes the mine name and identification number; date, 
time, and place of occurrence; type and description of accident; and 
name and social security number of injured miner. For 1978 and 
subsequent years, only the last four digits of the social security 
number are in the records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    30 U.S.C. 813.

PURPOSE(S):
    To maintain data to provide MSHA timely information for making 
decisions on improving safety and health programs, improving education 
and training efforts, and establishing priorities in technical 
assistance activities in the mining industry. The primary uses of the 
records are (a) to determine probable cause of accidents, injuries, and 
illnesses and (b) to provide a statistical analytic data base for 
allocation of MSHA and other resources to reduce occupational injuries 
and illnesses.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the general 
prefatory statement, disclosures may be made to a federal agency which 
has requested information relevant or necessary to research for mine 
safety and health under appropriate security procedures.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual--file folders; Computer--magnetic media.

RETRIEVABILITY:
    Indexed and filed by mine identification number and date of 
accident and injury occurrence or illness diagnosis. Accessed by mine 
identification, date of accident and the last four digits of the social 
security number of individual(s) involved.

SAFEGUARDS:
    Computer safeguards and procedures developed by MSHA under GSA 
Circular E-34. Appropriate reports are marked with the Privacy Act 
warning. Only authorized personnel have access to files.

RETENTION AND DISPOSAL:
    MSHA Forms 7000-1, Mine Accident, Injury, and Illness Report, are 
retained for 6 years after year of record and then destroyed. 
Microfiche copies of these documents are retained by the Office of 
Injury and Employment Information permanently. Records in magnetic 
media are transferred to NARA as permanent records immediately after 
each annual close-out.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Office of Injury and Employment Information, Program 
Evaluation and Information Resources, PO Box 25367, Denver, CO 80225-
0367.

NOTIFICATION PROCEDURE:
    Inquiries regarding the existence of records should be addressed to 
the System Manager. A written, signed request stating that the 
requester seeks information concerning records pertaining to him/her is 
required.

RECORD ACCESS PROCEDURES:
    To see your records, write the System Manager and describe 
specifically as possible the records sought and furnish the following 
information:
    a. Full name
    b. Date of birth
    c. Signature

CONTESTING RECORD PROCEDURES:
    Individuals requesting amendment to the record should contact the 
System Manager and furnish the following information:
    a. Full name
    b. Date of birth
    c. Signature

RECORD SOURCE CATEGORIES:
    Mine operators including independent contractors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/MSHA-3

SYSTEM NAME:
    Metal and Nonmetal Mine Safety and Health Management Information 
System.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    (1) Office of the Administrator for Metal and Nonmetal Mine Safety 
and Health, U.S. Department of Labor, 4015 Wilson Blvd., Arlington, 
Virginia 22203.
    (2) Substantially all Metal and Nonmetal Mine Safety and Health 
Offices listed in the appendix. (See the Appendix for addresses.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Metal and Nonmetal enforcement personnel and key officials who 
conduct inspection/investigation activities at surface and underground 
mines.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contains records on metal and nonmetal mine safety and health 
activities which include mine and mill locations, metal and nonmetal 
mine inspection personnel time and activity, inspections, citations and 
orders against operators, sampling data on personal exposure of non-
identified miners and MSHA personnel to radiation, dust, noise and 
other contaminants, and comprehensive health surveys on individual 
operations.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 557a, 668; 30 U.S.C. 811, 813, 814.

PURPOSE(S):
    Records are maintained in order to (a) determine workload, work 
scheduling and performance of mine inspection personnel; (b) maintain 
records on violations of health and safety standards and regulations; 
(c) determine contaminant exposure level; and (d) maintain employment 
data at metal and nonmetal mines, e.g. number or workers, etc.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, disclosure may be made (a) to the 
National Institute of Occupational Safety and Health and the 
Environmental Protection Agency to determine

[[Page 16914]]

contaminant exposure levels; (b) to state agencies to maintain records 
on violations of health and safety standards and regulations, as well 
as to determine contaminant exposure levels; (c) to unions and company 
officials to determine contaminant exposure levels; (d) to individuals 
requesting information on mines or mine exposure.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Computer-Information from source documents to remote disk storage 
to host disk storage, with final storage on magnetic tape. Manual--8 
x  10\1/2\ inch reports and forms in standard file cabinets.

RETRIEVABILITY:
    Computerized and manual records are indexed by mine identification 
number for operator and by Authorized Representative and Right of Entry 
number for MSHA personnel.

SAFEGUARDS:
    Computer safeguards and procedures developed by MSHA under GSA 
Circular E-34. Manual-Locked file cabinets. During working hours 
records are accessible only to authorized personnel.

RETENTION AND DISPOSAL:
    Computer databases are updated from source documents daily, weekly 
and monthly. The active computer database contains data for the most 
recent 5 years. This data is transferred to the historical database 
when it is 5 years old. The historical database is retained 
indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrative Officer, Metal and Nonmetal Mine Safety and Health, 
4015 Wilson Blvd., Arlington, Virginia 22203.

NOTIFICATION PROCEDURE:
    Inquiries regarding the existence of records should be addressed to 
the System Manager. A written, signed request stating that the 
requester seeks information concerning records pertaining to him/her is 
required.

RECORD ACCESS PROCEDURES:
    To see your records, write the System Manager and describe as 
specifically as possible the records sought and furnish the following 
information:
    a. Full name
    b. Date of birth
    c. Signature

CONTESTING RECORD PROCEDURES:
    Individuals requesting amendment to the record should contact the 
System Manager and furnish the following information:
    a. Full name
    b. Date of birth
    c. Signature

RECORD SOURCE CATEGORIES:
    MSHA inspection personnel and individual mine operators.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT
    None.
DOL/MSHA-10

SYSTEM NAME:
    Discrimination Investigations.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of the Administrator for Coal Mine Safety and Health and 
Office of the Administrator for Metal and Nonmetal Mine Safety and 
Health, Mine Safety and Health Administration, U.S. Department of 
Labor, 4015 Wilson Boulevard, Arlington, Virginia 22203 and all Coal 
and Metal and Nonmetal Mine Safety and Health district offices (see the 
Appendix for addresses).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals alleged to have been discriminated against in violation 
of the Federal Mine Safety and Health Act of 1977 and the Coal Mine 
Health and Safety Act of 1969.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, address, telephone number, social security number, 
occupation, place of employment, other identifying data, and allegation 
information concerning complainants, mine operators, witnesses, and 
third party sources. This material includes interviews and other data 
gathered by the investigator.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    30 U.S.C. 815(c).

PURPOSE(S):
    Records are maintained to determine validity and gravity of 
allegations and the amount of civil penalty assessment.

ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, ACCESSING, RETAINING, AND DISPOSING 
OF RECORDS IN THE SYSTEM:
STORAGE:
    In manila file folders and computerized tracking system.

RETRIEVABILITY:
    Records are retrieved by case number; complainant's/respondent's 
name; company name; mine name, identification number (I.D.), or 
address.

SAFEGUARDS:
    Maintained in locked file cabinets and secured computer system.

RETENTION AND DISPOSAL:
    Retained for 3 years, then transferred to a Federal Records Center 
where they are retained for 15 years, then destroyed except for cases 
involving health issues. For those cases involving health issues retain 
for 3 years, then transferred to a Federal Records Center where they 
are retained for 27 years, then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator for Coal Mine Safety Health, Ballston Towers No. 3, 
4015 Wilson Boulevard, Arlington, Virginia 22203; Administrator for 
Metal and Nonmetal Mine Safety and Health, same address as above.

NOTIFICATION PROCEDURE:
    Inquiries regarding the existence of records should be addressed to 
the appropriate System Manager. A written, signed request stating that 
the requester seeks information concerning records pertaining to him/
her is required.

RECORDS ACCESS PROCEDURES:
    To see your records, write the appropriate System Manager and 
describe as specifically as possible the records being sought and 
furnish the following information:
    a. Full name.
    b. Date of birth.
    c. Signature.

CONTESTING RECORD PROCEDURES:
    Individuals requesting amendment to the record should contact the 
appropriate System Manager and furnish the following information:
    a. Full name.
    b. Date of birth.
    c. Signature.

RECORD SOURCE CATEGORIES:
    Individuals alleging discrimination, mine operators, witnesses, and 
third party sources.

[[Page 16915]]

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/MSHA-13

SYSTEM NAME:
    Coal Mine Respirable Dust Program.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Coal Mine Safety and Health, MSHA, U.S. Department of Labor, 4015 
Wilson Blvd., Arlington, Virginia 22203, and substantially all Coal 
Mine Safety and Health Offices listed in the Appendix.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individual coal miners for whom personal dust samples have been 
submitted for analysis prior to 1981, miners with evidence of the 
development of coal workers' pneumoconiosis (black lung disease) as 
defined under 30 CFR part 90 after 1981.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain data such as the mine identification, 
including mine name and company name, mine entity number (specific 
location in the mine where samples were taken), occupation and social 
security number of individual sampled (pre 1981 date) and of 30 CFR 
part 90 miner (after 1980), date sampled, concentration of respirable 
dust measured in the miner's work environment, tons of material 
produced during sampling shift, and sampling time, and social security 
number of the certified person taking the sample.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    30 U.S.C. 813(a), 842.

PURPOSE(S):
    To maintain records to determine compliance with the mandatory 
respirable coal mine dust standards.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, disclosure of relevant records 
may be made (1) to the U.S. Department of Health and Human Services in 
accordance with provisions of Pub. L. 91-173 as amended by Pub. L. 95-
164; (2) to mine operators to furnish information relevant to the 
respirable dust program as it applies to their operations as required 
by the law; (3) to appropriate Federal, State, local or foreign agency 
for research purposes, for enforcing or implementing a statute, rule, 
regulation, order or license; (4) to labor, industry and academic 
organizations to monitor dust concentration and compliance trends.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Historical data on magnetic tape and current data on computer disk.

RETRIEVABILITY:
    Indexed by mine identification number, and social security number 
for individual coal miners sampled prior to 1981 and for all 30 CFR 
part 90 miners after 1980. This information is available on computer 
printouts.

SAFEGUARDS:
    Access limited to authorized personnel in regard to computerized 
data. Sampling data and other manual records for part 90 miners are 
stored in locked steel cabinets with access being granted only to duly 
authorized personnel. Sample results for other than 30 CFR part 90 
miners are kept in regular file cabinets. No other manual records are 
identifiable.

RETENTION AND DISPOSAL:
    Maintain magnetic tapes indefinitely. Transfer to FARC operator/
inspector dust data cards when 3 years old and destroy when 10 years 
old.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Health, Coal Mine Safety and Health, MSHA, 4015 
Wilson Blvd., Arlington, Virginia 22203.

NOTIFICATION PROCEDURE:
    Inquiries regarding the existence of records should be addressed to 
the System Manager. A written, signed request stating that the 
requester seeks information concerning records pertaining to him/her is 
required.

RECORDS ACCESS PROCEDURES:
    To see your records, for samples collected prior to 1981 and for 30 
CFR part 90 miners after 1980 write the System Manager and describe 
specifically as possible the records sought and furnish the following 
information:
    a. Full name
    b. Date of birth
    c. Social Security number
    d. Signature

CONTESTING RECORD PROCEDURES:
    To see your records, write the System Manager and describe 
specifically as possible the records sought and furnish the following 
information:
    a. Full name
    b. Date of birth
    c. Social Security number
    d. Signature

RECORD SOURCE CATEGORIES:
    Mine operators.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/MSHA-15

SYSTEM NAME:
    Health and Safety Training and Examination Records.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Qualification and Certification Unit, Educational Policy and 
Development, Mine Safety and Health Administration, PO Box 25367 (DFC), 
Denver, Colorado 80225.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Miners, mining industry personnel, State and Federal employees who 
have taken MSHA approved training courses to attain skills to become 
qualified and certified to complete mining tasks.

CATEGORIES OF RECORDS IN THE SYSTEM:
    These records contain mine ID number, training course codes, 
instructor's name, date of training, name and social security number of 
persons who have taken training and examinations to become qualified 
and/or certified.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    30 U.S.C. 825, 877(i), 952.

[[Page 16916]]

PURPOSE(S):
    The primary uses of the records are to (a) maintain records of 
training and examination of individual miners, mining industry 
personnel, and State and Federal employees who have taken MSHA approved 
training courses; (b) issue qualification and/or certification cards to 
individuals who become qualified or certified under the law, as 
appropriate; (c) issue qualification cards to instructors authorized to 
teach MSHA approved training courses; (d) provide information to 
monitor and expand safety training programs; (e) verify that 
individuals have completed required training; (f) report training data 
in various formats for a variety of uses, particularly, reporting to 
Congress, publication.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosures may be made (a) to mine operators requesting 
information to verify training required by law; (b) to labor 
organizations requesting information on training status of its members; 
(c) to mine operators' associations which require training for policy 
and programming utilization; (d) to appropriate Federal, State, tribal 
governments, local or foreign agencies responsible for investigating or 
prosecuting the violation of, or for enforcing or implementing, a 
statute, rule, regulation, order or license.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Training documents are microfilmed; then, they are entered into 
computer files.

RETRIEVABILITY:
    Computerized records are indexed and accessed by mine 
identification and individual social security numbers. Microfilm 
records are retrieved on basis of cycle number, social security number, 
mine identification numbers, date and course examination. (Note: 
Records have the individual names but do not contain addresses. The 
social security number is used by MSHA for retrievals because the file 
contains many individuals with the same names, and there is no way to 
know which records belong to which individual by using name only.)

SAFEGUARDS:
    Computer safeguards and procedures developed by MSHA under GSA 
Circular E-34. Reports are marked with the appropriate Privacy Act 
warning. During working hours only authorized personnel have access to 
files.

RETENTION AND DISPOSAL:
    Training documents are destroyed when 3 years old. Microfilm is 
destroyed when 50 years old.
    Computer files are updated as changes occur and used to verify 
information.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Qualification and Certification Unit, Educational Policy and 
Development, PO Box 25367 (DFC), Denver, Colorado 80225.

NOTIFICATION PROCEDURE:
    Inquiries regarding the existence of records should be addressed to 
the System Manager. A written, signed request stating that the 
requester seeks information concerning records pertaining to him/her is 
required.

RECORD ACCESS PROCEDURES:
    To see your records, write the System Manager and describe 
specifically as possible the records sought and furnish the following 
information:
    a. Full name
    b. Social Security number
    c. Signature
    d. Address

CONTESTING RECORD PROCEDURES:
    Individuals requesting amendment to the record should contact the 
System Manager and furnish the following information:
    a. Full name
    b. Social Security number
    c. Signature
    d. Type of Record to be amended
    e. Address

RECORD SOURCE CATEGORIES:
    Training records are received from instructors, mining industry, 
and MSHA training personnel.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/MSHA-18

SYSTEM NAME:
    Coal Mine Safety and Health Management Information System.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    (1) Office of the Administrator for Coal Mine Safety and Health, 
U.S. Department of Labor, 4015 Wilson Boulevard, Arlington, Virginia 
22203; (2) Coal Mine Safety and Health district and field offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Coal Mine Safety and Health enforcement personnel and key officials 
at surface and underground installations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information on mine status and characteristics; key mine officials; 
inspections; violations; sampling information; Coal Mine Safety and 
Health enforcement personnel; and time utilization for Coal Mine Safety 
and Health enforcement personnel.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 557a, 668; 30 U.S.C. 811, 813, 814.

PURPOSE(S):
    To maintain information on (a) status of mining operations; (b) 
identification of key mine officials; (c) inspections of mines; (d) 
citations and orders issued for violation of the Mine Act and 30 CFR; 
(e) information on samples taken by inspectors; and (f) time 
utilization for Coal Mine Safety and Health enforcement personnel. 
Disclosure outside the Department of Labor may be made to appropriate 
Federal, State, local or foreign agencies responsible for investigating 
or prosecuting the violation of, or for enforcing or implementing, a 
statute, rule, regulation, order or license.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files: Magnetic tape and disk units.

RETENTION AND DISPOSAL:
    Inspection reports and related documents are destroyed after 10 
years. Other source documents are destroyed when no longer needed. 
Active database is retained for 2 complete fiscal years; then moved to 
the historical database or magnetic tape. Historical database and 
magnetic tapes are retained indefinitely.

[[Page 16917]]

RETRIEVABILITY:
    By mine identification number for key mine officials; by Authorized 
Representative number, organization number, inspection event number, 
and violation number for enforcement personnel.

SAFEGUARDS:
    Access limited to authorized personnel in regard to computerized 
data. Manual records on Coal Mine Safety and Health enforcement 
personnel are kept in locked file cabinets. Manual records on mine 
status and characteristics, key mine officials, inspections, 
violations, and time utilization for Coal Mine Safety and Health 
enforcement personnel are kept in regular file cabinets.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator for Coal Mine Safety and Health, MSHA, Department of 
Labor, 4015 Wilson Boulevard, Arlington, Virginia 22203.

NOTIFICATION PROCEDURE:
    Inquiries regarding the existence of records should be addressed to 
the System Manager. A written, signed request stating that the 
requester seeks information concerning records pertaining to him/her is 
required.

RECORD ACCESS PROCEDURES:
    To see your records, write the System Manager and describe 
specifically as possible the records sought and furnish the following 
information:
    a. Full name
    b. Date of birth
    c. Social Security number
    d. Signature

CONTESTING RECORD PROCEDURES:
    Individuals requesting amendment to the record should contact the 
System Manager and furnish the following information:
    a. Full name
    b. Date of birth
    c. Social Security number
    d. Signature

RECORDS SOURCE CATEGORIES:
    Coal Mine Safety and Health personnel submit inspection, time 
utilization, violation, sampling, and other enforcement information in 
accordance with prescribed procedures.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/MSHA-19

SYSTEM NAME:
    Employee Conduct Investigations.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Mine Safety and Health Administration, Administration and 
Management, U.S. Department of Labor, 4015 Wilson Blvd., Arlington, 
Virginia 22203.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Any MSHA employee against whom any allegation of serious 
misconduct, illegal acts, conflict of interest, etc. has been made.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, organization, allegation and other pertinent information 
relating to the individual involved, as well as the investigative 
report associated with the case, including interviews and other data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 7301, Executive Order 11222.

PURPOSE(S):
    The primary use of the records is to determine facts and 
circumstances relative to allegations.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual records are maintained in manila folders which are stored in 
locked file cabinets. Computer records are maintained in a password 
controlled, computerized tracking system.

RETRIEVABILITY:
    By name or by file number.

SAFEGUARDS:
    Maintained in locked file cabinets and password controlled computer 
system.

RETENTION AND DISPOSAL:
    Records are retained for four years following the date either: (a) 
They are referred to the OIG; (b) they are transferred to OPM/GOVT-3 
Records of Adverse Actions and Actions Based on Unacceptable 
Performance; or (c) it is determined that the allegation was without 
sufficient merit to warrant further action, after which they are 
destroyed by burning.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Administration and Management, MSHA, 4015 Wilson Blvd. 
Arlington, Virginia 22203.

NOTIFICATION PROCEDURE:
    Inquiries regarding the existence of records should be addressed to 
the System Manager. A written, signed request stating that the 
requestor seeks information concerning records pertaining to him/her is 
required.

RECORD ACCESS PROCEDURES:
    To see records, an individual must provide the request in writing 
to the System Manager. It must be as specific as possible and the 
following information must be furnished:
    a. Full name.
    b. Date of birth.
    c. Signature.

CONTESTING RECORD PROCEDURES:
    Individuals requesting amendment to the record should contact the 
System Manager and furnish the following information:
    a. Full name.
    b. Date of birth.
    c. Signature.

RECORD SOURCE CATEGORIES:
    Individual employees and officials of MSHA and any others alleging 
misconduct.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(g), (h), and (i); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/MSHA-20

SYSTEM NAME:
    Civil/Criminal Investigations.

[[Page 16918]]

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of the Administrator for Coal Mine Safety and Health and 
Office of the Administrator for Metal and Nonmetal Mine Safety and 
Health, Mine Safety and Health Administration, U.S. Department of 
Labor, 4015 Wilson Boulevard, Arlington, Virginia 22203 and all Coal 
and Metal and Nonmetal Mine Safety and Health district offices (see the 
Appendix for addresses).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who allegedly, knowingly or willfully, committed 
violations of the Federal Mine Safety and Health Act of 1977 (Mine Act) 
and the Coal Mine Health and Safety Act of 1969 (Coal Act); individuals 
who have been criminally prosecuted for such violations; and 
individuals who have been civilly assessed a monetary penalty for 
violations of the 1977 Mine Act or 1969 Coal Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, address, telephone number, social security number, 
occupation, place of employment, and other identifying data along with 
allegation information of miners, mine operators, and other 
individuals. Interviews and other data gathered by the investigator.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    30 U.S.C. 820.

PURPOSE(S):
    Records are maintained to determine validity and gravity of 
allegations and the amount of civil penalty assessment or referral for 
possible criminal prosecution.

ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement of this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, ACCESSING, RETAINING, AND DISPOSING 
OF RECORDS IN THE SYSTEM:
STORAGE:
    In manila file folders and computerized tracking system.

RETRIEVABILITY:
    Records are filed by case number; agent's name; company name; mine 
name, identification number (I.D.) or address.

SAFEGUARDS:
    Maintained in locked file cabinets and secured computer system.

RETENTION AND DISPOSAL:
    Retained for 3 years, then transferred to a Federal Records Center 
where they are retained for 15 years, then destroyed except for cases 
involving health issues. For those cases involving health issues retain 
for 3 years, then transferred to a Federal Records Center where they 
are retained for 27 years, then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrator for Coal Mine Safety Health, Ballston Towers No. 3, 
4015 Wilson Boulevard, Arlington, Virginia 22203; Administrator for 
Metal and Nonmetal Mine Safety and Health, same address as above.

NOTIFICATION PROCEDURE:
    Inquiries regarding the existence of records should be addressed to 
the System Manager. A written, signed request stating that the 
requester seeks information concerning records pertaining to him/her is 
required.

RECORDS ACCESS PROCEDURES:
    To see your records, write the System Manager and describe as 
specifically as possible the records being sought and furnish the 
following information:
    a. Full name
    b. Date of birth
    c. Signature

CONTESTING RECORD PROCEDURES:
    Individuals requesting amendment to the record should contact the 
System Manager and furnish the following information:
    a. Full name
    b. Date of birth
    c. Signature

RECORD SOURCE CATEGORIES:
    Miners and mine operators, MSHA investigators and other 
individuals.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
    In accordance with 5 U.S.C. 552a(j)(2), investigatory material in 
this system of records compiled for criminal law enforcement purposes 
is exempt from subsections (c)(3), (c)(4), (d)(1), (d)(2), (d)(3), 
(d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), 
(e)(5), (e)(8), (f), of 5 U.S.C. 552a.
DOL/MSHA-21

SYSTEM NAME:
    Assessments and Civil Penalty Debt Collection Activity and 
Reporting System

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of Assessments, Civil Penalty Compliance Office, Mine Safety 
and Health Administration (MSHA), U.S. Department of Labor, 4015 Wilson 
Boulevard, Arlington, Virginia 22203.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who were cited for committing violations of the Federal 
Mine Safety and Health Act of 1977 (Mine Act) and mandatory safety and 
health standards which resulted in their indebtedness to the United 
States in the form of a civil penalty.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Consumer credit reports, Case files, payment installment plans, 
bankruptcy case files, Employee Identification Numbers file (EIN), 
Treasury cross-servicing files, Treasury offset files, financial 
adjustment files, Assessments Management Information System.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 3701, 3711-12, 3716-19, 3720A-E, 7701. (Debt Collection 
Improvement Act of 1996); 30 U.S.C. 815 and 820.

PURPOSE(S):
    The system provides information on individuals who are indebted to 
the Department of Labor, Mine Safety and Health Administration, for the 
purpose of assessing penalties, determining the collection of debts, 
and taking appropriate actions to collect or otherwise resolve the 
debts.

[[Page 16919]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files, computer files on Local Area Network (LAN) and PCS.

RETRIEVABILITY:
    By mine identification number; Employee Identification Number, 
Name, MSHA case number, or Social Security Number (SSN).

SAFEGUARDS:
    Access to computerized data is limited to authorized personnel 
through use of encrypted passwords. Manual records in Office of 
Assessments are kept in locked file cabinets or restricted areas. 
During working hours only authorized personnel have access to files.

RETENTION AND DISPOSAL:
    Source documents are retained until case is closed and retired to 
the appropriate Federal Records Center for 10 years and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Assessment, Department of Labor, Mine Safety and Health 
Administration, Office of Assessments, 4015 Wilson Boulevard, 
Arlington, Virginia 22203.

NOTIFICATION PROCEDURE:
    Inquiries regarding the existence of records should be addressed to 
the System Manager. A written, signed request stating that the 
requester seeks information concerning records pertaining to him/her is 
required.

RECORD ACCESS PROCEDURES:
    To see records, write the System Manager and describe specifically 
as possible the records sought and furnish the following information:
    a. Full name
    b. Signature

CONTESTING RECORD PROCEDURES:
    Individuals requesting amendment to the record should contact the 
System Manager and furnish the following information:
    a. Full name
    b. Signature
    c. The specific problem

RECORD SOURCE CATEGORIES:
    Information is obtained from Office of Assessments, Civil Penalty 
Compliance Office, Credit Reporting Bureaus, Dun and Bradstreet 
Reporting, Consumer credit reports, Case files, payment installment 
plans, bankruptcy case files, Employee Identification Numbers file 
(EIS), Treasury cross-servicing files, Treasury offset files, financial 
adjustment files, and the Assessments Management Information System.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/MSHA-22

SYSTEM NAME:
    Education Policy and Development; National Mine Health and Safety 
Academy Permanent Record Card.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of the Superintendent, National Mine Health and Safety 
Academy, Mine Safety and Health Administration, U.S. Department of 
Labor, 1301 Airport Road, Beaver, West Virginia 25813.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Mine Safety and Health Administration personnel and other students 
receiving training at the Mine Health and Safety Academy.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Student grade transcripts. (Records reflecting courses and grades 
received)

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 557(a), 30 U.S.C. 952.

PURPOSE(S):
    To maintain records on Mine Safety and Health inspectors to assure 
that proper training is received as required under the Federal mine 
Safety and Health Act of 1977, Public Law 91-173, as amended by Public 
Law 95-164, Sec. 502 c.(1) (2) (3). Records are used by students and 
supervisors to track training and grades.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosures may be made to (1) appropriate Federal, State, local 
agencies when students transfer from one agency to another; (2) 
colleges that accept training received at the Academy for transferable 
credit hours; (3) supervisors of students who request transcripts on 
employees to assure that proper training has been received or 
completed.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files.

RETRIEVABILITY:
    By Social Security Number or name of the student.

SAFEGUARDS:
    Manual records on Academy training personnel and students are kept 
in locked file cabinets.

RETENTION AND DISPOSAL:
    Instructor grade sheets are destroyed after 3 years. Academy 
Permanent Records Cards (Transcripts) are retained for 50 years and 
then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Educational Policy and Development, Mine Safety and 
Health, Department of Labor, 4015 Wilson Boulevard, Arlington, Virginia 
22203.

NOTIFICATION PROCEDURE:
    Inquiries regarding the existence of records should be addressed to 
the System Manager. A written, signed request stating that the 
requester seeks information concerning records pertaining to him/her is 
required.

RECORD ACCESS PROCEDURES:
    To see records, write the System Manager and describe specifically 
as possible the records sought and furnish the following information:
    a. Full name
    b. Address
    c. Signature

CONTESTING RECORD PROCEDURES:
    Individuals requesting amendment to the record should contact the 
System Manager and furnish the following information:
    a. Full name
    b. Address
    c. Signature
    d. The specific problem

RECORD SOURCE CATEGORIES:
    Educational Policy and Development, National Mine Health and Safety 
instructors and students.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[[Page 16920]]

DOL/MSHA-23

SYSTEM NAME:
    Education Policy and Development; Education Field Services (EFS) 
Activity Reporting System.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    (1) Office of the Director for Educational Policy and Development, 
Mine Safety and Health, U.S. Department of Labor, 4015 Wilson 
Boulevard, Arlington, Virginia 22203;
    (2) Educational Field Services for Educational Policy and 
Development, Mine Safety and Health, U.S. Department of Labor, Airport 
Road, Beaver, West Virginia;
    (3) Educational Field Services for Educational Policy and 
Development, Mine Safety and Health, U.S. Department of Labor, P.O. Box 
25367, Denver Federal Center, Denver, Colorado 80225.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Educational Policy and Development, Educational Field Services 
training personnel.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information on mine ID's visited; number of personnel contacted; 
activities conducted; time spent on activities; name; AR/RE Authorized 
Representative number (AR) or Right of entry number (RE) number; 
organization code; and information on time utilization for Training 
Specialists.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 557(a)

PURPOSE(S):
    (1) To determine the workload and work scheduling; (2) To assist in 
budgeting and staffing of education and training specialists; (3) To 
assess training needs of MSHA personnel and industry personnel; and (4) 
To assist management in the monitoring of training activities conducted 
by EFS Training Specialists.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files, and computer files.

RETRIEVABILITY:
    By mine identification number; Authorized Representative/Right of 
Entry Representative number; organization code.

SAFEGUARDS:
    Access limited to authorized personnel in regard to computerized 
data. Manual records on Education Policy and Development training 
personnel are kept in locked file cabinets.
    Computer safeguards and procedures developed by contractors under 
GSA Circular E-34. Reports are marked with a Privacy Act warning. 
During working hours only authorized personnel have access to files.

RETENTION AND DISPOSAL:
    Paper records are destroyed when 3 years old. Computer records are 
maintained permanently for historical purposes.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Educational Policy and Development, Mine Safety and 
Health, Department of Labor, 4015 Wilson Boulevard, Arlington, Virginia 
22203.

NOTIFICATION PROCEDURE:
    Inquiries regarding the existence of records should be addressed to 
the System Manager. A written, signed request stating that the 
requester seeks information concerning records pertaining to him/her is 
required.

RECORD ACCESS PROCEDURES:
    To see records, write the System Manager and describe as 
specifically as possible the records sought and furnish the following 
information:
    a. Full name
    b. AR/RE number
    c. Address
    d. Signature

CONTESTING RECORD PROCEDURES:
    Individuals requesting amendment to the record should contact the 
System Manager and furnish the following information:
    a. Full name
    b. AR/RE number
    c. Signature
    d. The specific problem.

RECORD SOURCE CATEGORIES:
    Educational Policy and Development, Educational Field Services 
personnel.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/MSHA-24

SYSTEM NAME:
    Radon Daughter Exposure.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Division of Health, Office of the Administrator for Metal and 
Nonmetal Mine Safety and Health, Mine Safety and Health Administration, 
U.S. Department of Labor, 4015 Wilson Boulevard, Arlington, Virginia 
22203.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All individuals for whom mine operators were required to calculate 
and record radon daughter exposure in the previous calendar year.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Mine I.D. number, mine name, section, township, range, county, and 
state of mine location, operator, and time period, individual's name, 
social security number, current year's radon daughter exposure and 
cumulative radon daughter exposure in working level months (WLM).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    30 U.S.C. 811, 961

PURPOSE(S):
    To document exposure of miners to radon daughters, a form of 
radiation which has been proven to cause cancer in humans and is well 
known as a severe hazard for metal and nonmetal miners. The exposure 
limit is an annual limit which requires careful documentation to ensure 
that no miner is overexposed.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those routine uses listed in the General Prefatory 
Statement of this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, ACCESSING, RETAINING, AND DISPOSING 
OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files.

RETRIEVABILITY:
    By year, mine name, mine operator, and individual name.

[[Page 16921]]

SAFEGUARDS:
    Manual records are kept in locked file cabinets. During working 
hours records are accessible only to authorized personnel.

RETENTION AND DISPOSAL:
    Retained until individual would have turned 75 years old or until 
10 years after known death of individual.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief of Health, Administrator for Metal and Nonmetal Mine Safety 
and Health, same address as above.

NOTIFICATION PROCEDURE:
    Inquiries regarding the existence of records should be addressed to 
the System Manager. A written, signed request stating that the 
requester seeks information concerning records pertaining to him/her is 
required or a letter signed by the individual or his estate authorizing 
the requester to obtain the information. (As per 30 CFR 57.5040 and 
ANSI N13.8-1973 ``Radiation Protection in Uranium Mines.'')

RECORDS ACCESS PROCEDURES:
    To see your records, write the System Manager and describe as 
specifically as possible the records sought and furnish the following 
information:
    a. Full name
    b. Address
    c. Signature

CONTESTING RECORD PROCEDURES:
    To see your records, write the System Manager and describe as 
specifically as possible the records sought and furnish the following 
information:
    a. Full name
    b. Address
    c. Signature

RECORD SOURCE CATEGORIES:
    Mine operators.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OSHA-1

SYSTEM NAME:
    Discrimination Complaint File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    National and Regional Offices of the Occupational Safety and Health 
Administration; see the Appendix to this document.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have filed complaints alleging discrimination 
against them by their employers for exercising safety and health 
rights. Complainants may file pursuant to section 11(c) of the 
Occupational Safety and Health Act (29 U.S.C. 651-678), section 405 of 
the Surface Transportation Assistance Act (49 U.S.C. 31105 et seq.), 
section 211 of the Asbestos Hazard Emergency Response Act (15 U.S.C. 
2601) or section of the International Safe Container Act (46 U.S.C. 
1501 et seq.). Complaints are also filed pursuant to those additional 
statutes listed below under the category entitled Authority for 
Maintenance of the System. Employees who are covered by the statutes 
listed below may file complaints alleging discrimination on the basis 
of protected activity relating to environmental laws.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, address, telephone number, social security number, 
occupation, place of employment, and other identifying data along with 
the type of allegation. This material includes interviews and other 
data gathered by the investigator.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Section 11(c) of the Occupational Safety and Health Act (29 U.S.C. 
651-678); sec. 405 of the Surface Transportation Assistance Act (49 
U.S.C. 31105); sec. 211 of the Asbestos Hazard Emergency Response Act 
(15 U.S.C. 2601 et seq.); sec. 7 of the International Safe Container 
Act (46 U.S.C. 1501 et seq.); the Safe Drinking Water Act (42 U.S.C. 
300j-9(i)); the Water Pollution Control Act (33 U.S.C. 1367); the Toxic 
Substances Control Act (15 U.S.C. 2622); the Wendell H. Ford Aviation 
Investment and Reform Act for the 21st Century, 29 U.S.C. 42121; the 
Solid Waste Disposal Act (42 U.S.C. 6971); the Clean Air Act (42 U.S.C. 
7622); the Comprehensive Environmental Response, Compensation and 
Liability Act of 1980 (42 U.S.C. 9610); and the Energy Reorganization 
Act of 1974 (42 U.S.C. 5851).

PURPOSE(S):
    The records are used to support investigative materials discovered 
or created during investigation of violations of the health and safety 
statutes and the environmental statutes listed in the category in this 
notice for Authority. The records also are used as the basis of 
statistical reports on such activity by regional administrators, 
investigators, and their supervisors in the Occupational Safety and 
Health Administration.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    A. With respect to the first four statutes listed under the 
Authority category, disclosure of the gravamen of a complaint, as well 
as the name of the complainant, may be made to the employer, so that 
the complaint can proceed to a resolution.
    B. With respect to the eight remaining statutes listed under the 
Authority category, disclosure of a copy of the actual written 
complaint by the complainant, may be made to the employer so that the 
complaint can proceed to a resolution.
    C. With respect to complaints under the Energy Reorganization Act 
(ERA), disclosure of a copy of the actual written complaint by the 
complainant, may be made to the United States Nuclear Regulatory 
Agency, as mandated by the ERA.
    D. With respect to complaints under the environmental statutes, 
disclosure of a copy of the actual written complaint by the 
complainant, may be made to the United States Environmental Protection 
Agency (EPA), as mandated by this Department's regulation, 29 CFR Part 
24.
    E. With respect to complaints under the Wendell H. Ford Aviation 
Investment and Reform Act for the 21st Century, disclosure of a copy of 
the actual written complaint by the complainant, may be made to the 
Federal Aviation Administration, as is mandated by the Act.
    F. All of the above five disclosures are in addition to those 
universal routine uses listed in the General Prefatory Statement to 
this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files.

RETRIEVABILITY:
    By complainant's name or case identification number.

SAFEGUARDS:
    Locked storage equipment and personnel screening.

RETENTION AND DISPOSAL:
    Destroy five years after case is closed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of the Office of 11(c) Programs in the National Office and 
Regional Administrators at addresses in the Appendix.

[[Page 16922]]

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager at 
the appropriate system location.

RECORD ACCESS PROCEDURE:
    Individuals wishing to gain access to non-exempt records should 
contact the system manager at the appropriate system location.

CONTESTING RECORD PROCEDURE:
    Individuals wishing to request amendment of any non-exempt records 
should contact the system manager at the system location listed above.

RECORD SOURCE CATEGORIES:
    Individual complainants who filed allegation(s) of discrimination 
by employer(s) against employee(s) who have exercised job safety and 
health responsibilities; information compiled in connection with 
investigations. Also employers, employees and witnesses.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/OSHA-6

SYSTEM NAME:
    Program Activity File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Management Data Systems, Occupational Safety and Health 
Administration, Room N-3661, U.S. Department of Labor, 200 Constitution 
Avenue, NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Compliance Safety and Health Officers of the Occupational Safety 
and Health Administration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Time sheets/logs documenting compliance safety and health officers' 
activities covering inspections, monitoring and other compliance-
related data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Occupational Safety and Health Act of 1970 (29 U.S.C. 651-678).

PURPOSE(S):
    These records are maintained to document the amount of time spent 
by OSHA compliance safety and health officers on their various 
compliance-related activities. The data compiled from the time sheets 
are used to analyze program activity by producing such activity 
measures as time spent on each of various types of compliance-related 
activities; the data are used by key agency officials to assist in 
measuring the effectiveness of OSHA's enforcement activities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Magnetic media.

RETRIEVABILITY:
    By compliance safety and health officer identifying number or by 
inspection/investigation number.

SAFEGUARDS:
    Computer file accessible only through password system available 
only to authorized personnel.

RETENTION AND DISPOSAL:
    Data files maintained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Management Data Systems, Occupational Safety 
and Health Administration, U.S. Department of Labor, 200 Constitution 
Avenue, NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager at 
the system location listed above.

RECORD ACCESS PROCEDURE:
    Individuals wishing to gain access to records should contact the 
system manager at the system location listed above.

CONTESTING RECORD PROCEDURE:
    Individuals wishing to request amendment of any record should 
contact the system manager at the system location listed above.

RECORD SOURCE CATEGORIES:
    Compliance safety and health officers'/investigators' time logs.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Not applicable.
DOL/OSHA-9

SYSTEM NAME:
    OSHA Compliance Safety and Health Officer Training Record.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Regional offices of the Occupational Safety and Health 
Administration; see the Appendix for addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Compliance Safety and Health Officers of the Occupational Safety 
and Health Administration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records reflecting training courses and programs completed by 
Compliance Safety and Health Officers of the Occupational Safety and 
Health Administration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Occupational Safety and Health Act of 1970 (29 U.S.C. 651-678).

PURPOSE(S):
    These records are used to determine which Compliance Safety and 
Health Officers have completed required training and which need added 
training. They are used to analyze individual training needs and to 
assess overall needs for training in upcoming periods; used by Regional 
Administrators for planning and budgetary purposes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

[[Page 16923]]

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files.

RETRIEVABILITY:
    By name of individual Compliance Safety and Health Officer.

SAFEGUARDS:
    Locked file cabinets.

RETENTION AND DISPOSAL:
    Upon termination of employment of a Compliance Safety and Health 
Officer, or upon transfer to another job.

SYSTEM MANAGER(S) AND ADDRESS:
    Regional Administrator at address in the Appendix where system is 
located.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager at 
the appropriate system location listed above.

RECORD ACCESS PROCEDURE:
    Individuals wishing to gain access to records should contact the 
system manager at the system location listed above.

CONTESTING RECORD PROCEDURE:
    Individuals wishing to request amendment of any records should 
contact the system manager at the system location listed above.

RECORD SOURCE CATEGORIES:
    Official personnel folders; certificates of training; individuals 
concerned.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Not applicable.
DOL/OSHA-10

SYSTEM NAME:
    OSHA Outreach Training Program.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Training and Education, Occupational Safety and Health 
Administration, U.S. Department of Labor, 1555 Times Drive, Des 
Plaines, Illinois 60018.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Authorized OSHA Outreach Training Program trainers.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Each trainer's file contains the following information: Trainer's 
name, title, ID number, company name, address, telephone number, fax 
number, and the most recent date the individual completed an OSHA 
construction and/or general industry Outreach course. Files also 
contain the end date of outreach classes taught by the trainer, the 
type of training conducted, and the date that OSHA student course 
completion cards were sent to the trainer by OSHA. Manual files contain 
documentation submitted by the trainer which includes topics covered, 
students taught, and a copy of the letter sent to the trainer for that 
class.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Occupational Safety and Health Act of 1970 (29 U.S.C. 651-678); 5 
U.S.C. 501.

PURPOSE(S):
    To maintain, efficiently and accurately, information on OSHA 
authorized outreach trainers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual and Automated Data Processing (ADP) Files.

RETRIEVABILITY:
    Records in the manual system of records are retrieved by the date 
that the training class was held and by the name of the authorized OSHA 
outreach trainer.
    Records in the ADP system are retrieved by the name of the OSHA 
authorized outreach trainer or by the trainer's system assigned I.D. 
number.

SAFEGUARDS:
    Locked file cabinets for manual files; computer file accessible 
through password system available only to authorized OSHA personnel.

RETENTION AND DISPOSAL:
    Manual system--retained 5 years, then destroyed; ADP system--
retained indefinitely.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Training and Educational Programs, Occupational 
Safety and Health Administration, U.S. Department of Labor, 1555 Times 
Drive, Des Plaines, Illinois 60018.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager at 
the system location listed above. Name, address, and date authorized as 
trainer should be provided.

RECORD ACCESS PROCEDURES:
    Individuals wishing to gain access should contact the system 
manager at the system location listed above.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment must contact the system 
manager at the system location listed above.

RECORD SOURCE CATEGORIES:
    Trainers and any individuals attending any of the OSHA outreach 
trainer courses (500, 501, 502, 503).

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OSHA-12

SYSTEM NAME:
    OSHA Employee Conduct Investigations.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Directorate heads, separate office heads, Regional Administrators, 
Director Cincinnati Laboratory, Director Salt Lake City Laboratory, of 
the Occupational Safety and Health Administration (OSHA).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees who are the subject of an investigation or a conduct 
inquiry.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, organization, and other information relating to the 
individual involved. The record also contains investigative report(s) 
associated with the case, including interviews and other information 
gathered.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    These records are maintained to ensure that all appropriate records 
of problems, misconduct, illegal acts, conflicts of interest, etc., are 
retained.

[[Page 16924]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The records are stored in file folders in metal file cabinets.

RETRIEVABILITY:
    By name or case file number.

SAFEGUARDS:
    The files are maintained in locked file cabinets with access 
available only to those with a need to know the information to perform 
their officially assigned duties.

RETENTION AND DISPOSAL:
    Records are retained for four years following the date either: (a) 
They are referred to the OIG; (b) they are transferred to OPM/GOVT-3 
Records of Adverse Actions and Actions Based on Unacceptable 
Performance; or (c) it is determined that the allegation was without 
sufficient merit to warrant further action, after which they are 
destroyed by burning.

SYSTEM MANAGER(S) AND ADDRESS:
    Directorate heads, separate Office heads, Regional Administrators, 
Director Cincinnati Laboratory, Director Salt Lake City Laboratory, of 
the Occupational Safety and Health Administration at addresses listed 
in the Appendix.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed to system managers listed above at 
addresses listed in the Appendix.

RECORD ACCESS PROCEDURES:
    Individuals wishing to gain access to records should contact the 
appropriate system manager at the system locations listed in the 
Appendix.

CONTESTING RECORD PROCEDURE:
    Individuals wishing to request amendment of any non-exempt records 
should contact the system manager at the location listed in the 
Appendix.

RECORD SOURCE CATEGORIES:
    Hotline complaints received through the Office of the Inspector 
General, or through the General Accounting Office; complaints or 
incident reports submitted by other employees or members of the public; 
and other investigative reports.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/OSHA-13

SYSTEM NAME:
    OSHA Office of Training and Education Automated Registration 
System.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of Training and Education, Occupational Safety and Health 
Administration, U.S. Department of Labor, 1555 Times Drive, Des 
Plaines, Illinois 60018.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Students from the U.S. Department of Labor, state governments, 
other Federal agencies and from the private sector. These students are 
primarily compliance safety and health officers, safety specialists, 
safety engineers, safety officers, industrial hygienists, instructors, 
loss control specialists, and others in occupations related to 
occupational safety and health.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Each student's file contains the following information: Student's 
name, office name, office address, office telephone number, course 
enrollment history, tuition status, student employment origin, 
cumulative record of student's continuing educational units (CEU's), 
and certification maintenance points (CMP's) issued by this office from 
fiscal year 1989 to the present. Reports are prepared from these 
records that identify by individual or group of individuals, the 
students first and last name, office name, and status of class(es) 
enrollment (i.e., enrolled, waiting, canceled, or completed). This 
information is reported by region, state, area office, or course.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Occupational Safety and Health Act of 1970 (29 U.S.C. 651-678).

PURPOSE(S):
    To maintain needed enrollment information for proper management of 
course schedules, curricula and determining individual training needs. 
Records are used by managers and Office of Training Education staff to 
develop class rosters, student enrollment history, course/class 
enrollment changes on a weekly basis, training verification, 
cancellation notices, confirmation letters and certificates of 
completion for individual students. Reports are used by Office of 
Training and Education staff, and OSHA National Office and Regional 
office staff for managing the registration of students in courses.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement of this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS:
STORAGE:
    Magnetic media and manual files.

RETRIEVABILITY:
    The operators who operate the system can access information by 
student's name or by course number. The system administrator can access 
by student's name, course number, date of enrollment, employment 
origin, company name, address and phone number.

SAFEGUARDS:
    Manual files are stored in locked file cabinets. The hard disk in 
the computer is secured by the use of a system lock to which only 
authorized staff have access. Backup floppy disks are stored in locked 
file cabinets. Access to all manual and ADP files is restricted to 
authorized personnel only.

[[Page 16925]]

RETENTION AND DISPOSAL:
    Data for the current year and two preceding years will be retained 
on the computer hard disk. Data pre-dating this time will be backed up 
on floppy disks and stored in a locked cabinet. In no case will data 
predate fiscal year 1989. Files will be destroyed when no longer of any 
administrative use.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrative officer, Office of Training and Education, at the 
system location in Des Plaines, Illinois.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager at 
the system location listed above.

RECORD ACCESS PROCEDURES:
    Individuals wishing to gain access to non-exempt records should 
contact the system manager at the system location listed above.

CONTESTING RECORD PROCEDURE:
    Individuals wishing to request amendment of any non-exempt records 
should contact the system manager at the system location listed above.

RECORD SOURCE CATEGORIES:
    Students.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    Not applicable.
DOL/OSHA-14

SYSTEM NAME:
    Office of Training and Education Computer-based Acquisition/
Financial Records System.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of Training and Education, Occupational Safety and Health 
Administration, U.S. Department of Labor, 1555 Times Drive, Des 
Plaines, Illinois 60018.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Staff of the Office of Training and Education, including the 
Training Institute. Individuals doing business with the Office of 
Training and Education that involve the payment or receipt of funds.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include necessary data to prepare a procurement requisition 
including: The requisition number; the name of the bureau making the 
procurement request; the specific page number of the requisition; the 
date of the requisition; the accounting code; the delivery requirement 
address; the official's name, title, and phone number for information 
concerning the procurement; an identification if the procurement is for 
instructional services, or for other supplies/services, if for 
instructional services--the course number and location of the course; a 
specific ordering item number and/or stock number; a narrative 
description of the item or service; the quantity requested; the unit 
price; the unit issue; the total dollar amount; the narrative 
justification for making the request; the name, address, and phone 
number of the suggested vendor; the Office division making the request; 
and the initials of the staff person(s) making the request. This system 
of records also contains the necessary data for maintaining a general 
ledger of accounts. Information will be taken from obligating 
documents. Records also include necessary data to track the receipt of 
all receivables.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Occupational Safety and Health Act of 1970 (29 U.S.C. 651-678).

PURPOSE(S):
    To provide an acquisition and financial management system which 
will improve the acquisition process; and provide an efficient means 
for the accurate recording, tracking, reporting, and control of Office 
funds and receivables.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    ADP files.

RETRIEVABILITY:
    By name of vendor, by name of staff person making a procurement 
request, by individual travel authorization number, by individual last 
name, and by any of the data elements identified in the Categories of 
Records in the System category.

SAFEGUARDS:
    Computer disks locked in file cabinets; password system for 
authorized persons only.

RETENTION AND DISPOSAL:
    Dispose of when no longer needed for administrative purposes.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Administration and Training Information, 
Occupational Safety and Health Administration, U.S. Department of 
Labor, 1555 Times Drive, Des Plaines, Illinois 60018.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager at 
the system location listed above.

RECORD ACCESS PROCEDURES:
    Individuals wishing to gain access to non-exempt records should 
contact the system manager at the system location listed above.

CONTESTING RECORD PROCEDURE:
    Individuals wishing to request amendment of any records should 
contact the system manager at the system location listed above.

RECORD SOURCE CATEGORIES:
    Administrative files and procurement files.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OSHA-15

SYSTEM NAME:
    Office of Training and Education Resource Center Loan Program.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of Training and Education, Occupational Safety and Health 
Administration, U.S. Department of Labor, 1555 Times Drive, Des 
Plaines, Illinois 60018.

CATEGORIES OF INDIVIDUAL COVERED BY THE SYSTEM:
    Individual borrowers who have become qualified to borrow from the 
Resource Center Collection of occupational safety and health materials.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records contain borrower name, company name and address or home 
address, company and home telephone numbers, fax number, application 
form

[[Page 16926]]

number, application date, borrower category, audiovisual program title 
and accession number, audiovisual copyright date, transaction 
identification number, and transaction date.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Occupational Safety and Health Act of 1970 (29 U.S.C. 651-678) and 
5 U.S.C. 301.

PURPOSE(S):
    These records are maintained to facilitate the performance of the 
Resource Center Loan Program which loans occupational safety and health 
materials to qualified borrowers, for verification of borrower status 
and authorization to borrow, to track borrower requests for materials 
through processing and disposition, to maintain material availability 
and usage information, to track status and history of overdue 
materials, to maintain records on lost and damaged materials.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files for signed borrower agreement forms, borrower request 
forms, and program booking forms are maintained in file cabinets. 
Automated Data Processing (ADP) files for all other records.

RETRIEVABILITY:
    By name of borrower for signed borrower agreement forms (manual), 
by any of the data elements in Categories of Records in the System 
section (ADP).

SAFEGUARDS:
    Manual files and computer disks are locked in file cabinets. 
Password system access to authorized personnel for ADP files.

RETENTION AND DISPOSAL:
    Dispose of when no longer needed for administrative purposes.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief, Division of Administration and Training Information, 
Occupational Safety and Health Administration, U.S. Department of 
Labor, 1555 Times Drive, Des Plaines, Illinois 60018.

NOTIFICATION PROCEDURE:
    Any individual who wishes to be notified if this system of records 
contains a record pertaining to them may apply in writing to the system 
manager at the above address.

RECORD ACCESS PROCEDURES:
    Any individual wishing to gain access to any records pertaining to 
them, may apply in writing to the system manager at the system address 
listed above.

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request modification or deletion to any 
records pertaining to them, may apply in writing to the system manager 
at the system address listed above.

RECORD SOURCE CATEGORIES:
    Individuals and information pertaining to Resource Center materials 
are taken from Resource Center files.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/PWBA-2

SYSTEM NAME:
    PWBA Enforcement Management System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Enforcement, PWBA, U.S. Department of Labor, 200 
Constitution Ave., NW, Washington, DC 20210, and all PWBA field offices 
as listed in the Appendix A to this document.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Plan administrators, trustees, and those individuals who provide 
advice or services to employee benefit plans, and other individuals 
(such as the named defendants) involved in investigations and 
enforcement actions.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information including plan name, plan administrator's name, service 
provider's name, trustee's name, and names of other individuals (such 
as the named defendants) involved in investigations and enforcement 
actions.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1134-37.

PURPOSE(S):
    This system of records is used to access information related to 
case files involving investigations instituted by the Department of 
Labor (DOL) under the Title I of the Employee Retirement Security Act 
of 1974 (ERISA). The investigative files are used in the prosecution of 
violations of law, whether civil or criminal in nature.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, pursuant to 29 U.S.C. 1134, a 
record from this system of records may be disclosed, subject to the 
restrictions imposed by various statutes and rules, such as the Privacy 
Act, to a department or agency of the United States, or to any person 
actually affected by any matter which may be the subject of the 
investigation; except that any information obtained by the Secretary of 
Labor pursuant to section 6103 of Title 26 shall be made available only 
in accordance with regulations prescribed by the Secretary of the 
Treasury.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The records in this system are maintained in an electronic database 
and in paper case files.

RETRIEVABILITY:
    Records are retrieved from the electronic database by the name of 
the plan, service provider name, trustee name, or the name of another 
individual (such as the named defendant) involved in the investigation 
or enforcement action. Records are also retrieved by case number, the 
plan's employer identification number (EIN) and plan number (if known), 
or service provider or trustee EIN.

SAFEGUARDS:
    Direct access to and use of these records is restricted to 
authorized personnel in the Office of Enforcement and PWBA field 
offices. In the Office of Enforcement, manual files are maintained in 
file cabinets with access limited to OE staff. In the field offices, 
manual files are maintained in file cabinets with access limited to 
appropriate PWBA staff. In all instances, the electronic database is 
password protected and limited to use by authorized personnel.

RETENTION AND DISPOSAL:
    Investigative case files are retained in the office for one year 
after completion

[[Page 16927]]

by voluntary compliance or litigation, or related actions following 
voluntary compliance or litigation. After one year, the case files are 
transferred to the Federal Records Center for seven (7) years and then 
destroyed. The electronic database files are retained permanently.

SYSTEM MANAGER(S) AND ADDRESS:
    In the national office: Director of Enforcement, Pension and 
Welfare Benefits Administration, U.S. Department of Labor, 200 
Constitution Avenue, NW., Washington, DC 20210.
    In the Regional offices: the Regional Director (as listed in the 
Appendix to this document).
    In the District Offices: the District Supervisor (as listed in the 
Appendix A to this document).

NOTIFICATION PROCEDURES:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the appropriate system 
manager described above. Individuals should furnish their full name, 
address, and employee benefit plan association and should identify the 
employee benefit plan by name, address, and EIS (if known).

RECORD ACCESS PROCEDURES:
    Request for access to records should follow the Notification 
procedure described above. Specific materials in the system have been 
exempted from Privacy Act provisions under 5 U.S.C. 552a(j)(2) and 
(k)(2). To the extent that this system of records is not subject to 
exemption, it is subject to access, contest of the content of the 
record, and appeal of a denial to access. A determination as to 
exemption shall be made at the time a request for access is received. 
Access procedures are the same as the Notification procedures described 
above. Individuals requesting access must also comply with Privacy Act 
regulations on verification of identity and access to records (29 CFR 
71.2).

CONTESTING RECORD PROCEDURES:
    Same as the Notification procedure above, except individuals 
desiring to contest or amend information maintained in the system 
should direct their written request to the appropriate System Manager 
listed above, state clearly and concisely what information is being 
contested, the reasons for contesting it, and the proposed amendment to 
the information sought pursuant to 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Individual complaints, witnesses, or interviews conducted during 
investigations or plan participant or beneficiary information obtained 
during investigations on cases opened in the Office of Enforcement or 
in any of the PWBA field offices.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    a. Criminal Law Enforcement: In accordance with subsection 
552a(j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), information 
maintained for criminal law enforcement purposes in PWBA's Office of 
Enforcement or its field offices is exempt from subsections (c)(3) and 
(4), (d), (e)(1), (2), and (3), (e)(4)(G), (H), and (I), (e)(5) and 
(8), (f), and (g) of 5 U.S.C. 552a.
    b. Other Law Enforcement: In accordance with subsection 552a(k)(2) 
of the Privacy Act, 5 U.S.C. 552a(k)(2), investigatory material in this 
system of records compiled for civil law enforcement purposes is exempt 
from subsections (c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G) 
and (I), and (f) of 5 U.S.C. 552a.
DOL/PWBA-3

SYSTEM NAME:
    PWBA Correspondence Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Participant Assistance and Communications
    Office of Exemption Determinations
    Office of Regulations and Interpretations
    Office of Health Plan Standards and Compliance Assistance
    U.S. Department of Labor, 200 Constitution Avenue, NW, Washington, 
DC 20210
    Atlanta Regional Office, 61 Forsyth Street, Suite 7B54, Atlanta, GA 
30303
    Boston Regional Office, J.F.K. Building, Room 575, Boston, MA 02203
    San Francisco Regional Office, 71 Stevenson Street, Suite 915, P.O. 
Box 190250, San Francisco, CA 94119-250
    Seattle District Office, 1111 Third Avenue, MIDCOM Tower, Suite 
860, Seattle, WA 98101-3212.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Correspondents.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Letters requesting information, advisory opinions, FOIA requests, 
Privacy Act Requests, or submitting comments, the Department's replies 
thereto, and related internal memoranda, including notes pertaining to 
meetings and telephone calls.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1135.

PURPOSE(S):
    These records are maintained to take action on or to respond to a 
complaint, inquiry or comment concerning certain aspects of Title I of 
ERISA or to respond to requests under FOIA or Privacy Act and to track 
the progress of such correspondence through the office.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files and electronic tracking system.

RETRIEVABILITY:
    Files are retrieved by an individual name or control number.

SAFEGUARDS:
    Access to these records is limited to authorized PWBA staff. 
Computer system is password protected and accessible only to personnel 
creating the database.

RETENTION AND DISPOSAL:
    The retention schedule for FOIA and Privacy Act request files 
follows General Records Schedule 14 and are retained two years after 
date of reply or six years after issuance of the appeal determination. 
If there is litigation in the underlying matter, the file is retained 
for three years after the litigation is completed. Requests for 
advisory opinions and the replies thereto are retained indefinitely, 
requests for information are destroyed one year after completion of 
project. Electronic index is destroyed six years after date of last 
entry.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of the Office of Participant Assistance and Communications
    Director of the Office of Exemption Determinations
    Director of the Office of Regulations and Interpretations
    Director of the Office of Health Plan Standards and Compliance 
Assistance
    Pension and Welfare Benefits Administration, U.S. Department of 
Labor, 200 Constitution Avenue, NW, Washington, DC 20210.

[[Page 16928]]

    Regional Directors in the following offices:
    Atlanta Regional Office, 61 Forsyth Street, Suite 7B54, Atlanta, GA 
30303
    Boston Regional Office, J.F.K. Building, Room 575, Boston, MA 02203
    San Francisco Regional Office, 71 Stevenson Street, Suite 915, PO 
Box 190250, San Francisco, CA 94119-250
    District Supervisor, Seattle District Office, 1111 Third Avenue, 
MIDCOM Tower, Suite 860, Seattle, WA 98101-3212.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager 
indicated above. All requests must be in writing and mailed or 
presented in person during the Department's normal business hours.

RECORDS ACCESS PROCEDURES:
    Same as notification procedure. Individuals requesting access must 
also comply with U.S. Department of Labor Privacy Act regulations on 
verification of identity at 29 CFR 71.2.

CONTESTING RECORD PROCEDURES:
    Same as notification procedure above except individuals desiring to 
contest or amend information maintained in the system should direct 
their written request to the System Manager listed above, and state 
clearly and concisely what information is being contested, the reasons 
for contesting it, and the proposed amendment to the information sought 
pursuant to 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Correspondence from individuals and responses thereto.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/PWBA-4

SYSTEM NAME:
    Technical Assistance and Inquiries System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Division of Technical Assistance and Inquiries in the National 
office, all regional and district offices.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Correspondents and callers requesting information and assistance.

CATEGORIES OF RECORDS IN THE SYSTEM:
    General and congressional telephone inquiries and correspondence 
regarding all aspects of pension and welfare benefit plans and records 
which provide the status of individuals under these plans.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1135.

PURPOSE(S):
    These records are used to take action on or respond to inquiries 
from Members of Congress and private citizens.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, records in this system may be 
disclosed to the relevant employee benefit plan administrator, third 
party administrator, insurance carrier or other party as necessary to 
facilitate a resolution to the circumstance presented by the individual 
seeking assistance from the agency.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file cabinets and on computer system.

RETRIEVABILITY:
    By name of individual.

SAFEGUARDS:
    In the National office, manual files are maintained in file 
cabinets with access limited to staff of the Division of Technical 
Assistance and Inquiries. In the regional and district offices, manual 
files are maintained in file cabinets with access limited to 
appropriate PWBA staff. Computer system is password protected and 
limited to use by authorized personnel.

RETENTION AND DISPOSAL:
    Manual records are maintained for one year after closing the file, 
then destroyed. Computer files are maintained for the same period as 
the manual records or deleted when no longer needed which ever is 
later.

SYSTEM MANAGER(S) AND ADDRESS:
    In the national office: Director of the Office of Participant 
Assistance and Communications, Pension and Welfare Benefits 
Administration, U.S. Department of Labor, 200 Constitution Avenue, NW, 
Washington, DC 20210.
    In the Regional offices: the Regional Director
    In the District Offices: the District Supervisor.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact a system manager 
indicated above. Individuals must furnish their full names for their 
records to be located and identified.

RECORD ACCESS PROCEDURES:
    Same as notification procedure. Individuals requesting access must 
also comply with U. S. Department of Labor Privacy Act regulations on 
verification of identity at 29 CFR 71.2.

CONTESTING RECORD PROCEDURES:
    Same as notification procedure above except individuals desiring to 
contest or amend information maintained in the system should direct 
their written request to the System Manager listed above, and state 
clearly and concisely what information is being contested, the reasons 
for contesting it, and the proposed amendment to the information sought 
pursuant to 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Individuals seeking technical assistance or information.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/PWBA-5

SYSTEM NAME:
    Public Disclosure Request Tracking System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, PWBA, Public Disclosure Room, U.S. 
Department of Labor, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who request documents.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Data regarding the request for copies of plan filings made with the 
Department of Labor or the Internal Revenue Service. Data includes 
individual requester's name, street address, city, state, zip code, and 
telephone number, the Employer Identification Number and Plan Number of 
the plan for which information has been requested and the documents 
requested.

[[Page 16929]]

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1021 et seq.

PURPOSE(S):
    These records are used by authorized PWBA disclosure personnel to 
process requests made to the Public Disclosure Room and by PWBA 
managers to compile statistical reports regarding such requests for 
management information purposes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files and computer storage.

RETRIEVABILITY:
    By individual name, control number or EIN/PN of requested plan.

SAFEGUARDS:
    Manual files are maintained in file cabinets with access limited to 
authorized personnel. Computer system is password protected and 
accessible only to personnel creating and maintaining the database.

RETENTION AND DISPOSAL:
    Manual files are destroyed after three months, the electronic index 
is deleted on the same schedule as the manual files or when no longer 
needed whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of the Office of Participant Assistance and 
Communications, Pension and Welfare Benefits Administration, 200 
Constitution Avenue, NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager 
indicated above. Individuals must furnish their full names for their 
records to be located and identified.

RECORD ACCESS PROCEDURES:
    Same as notification procedure. Individuals requesting access must 
also comply with U. S. Department of Labor Privacy Act regulations on 
verification of identity at 29 CFR 71.2.

CONTESTING RECORD PROCEDURES:
    Same as notification procedure above except individuals desiring to 
contest or amend information maintained in the system should direct 
their written request to the System Manager listed above, and state 
clearly and concisely what information is being contested, the reasons 
for contesting it, and the proposed amendment to the information sought 
pursuant to 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Individuals requesting documents from the Public Disclosure Room.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/PWBA-6

SYSTEM NAME:
    PWBA Debt Collection/Management System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Pension and Welfare Benefits Administration, Office of Program 
Planning, Evaluation and Management, U.S. Department of Labor, 200 
Constitution Avenue, NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have been assessed fines or penalties under 
provisions of ERISA sections 502(c)(2), 502(i) and 502(l).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records containing data regarding the assessment of fines/penalties 
under provisions of ERISA sections 502(c)(2), 502(i) and 502(l). Data 
includes individuals (or trade) name, street address, city, state, zip 
code, telephone number, taxpayer identification number, and transaction 
information (e.g., correspondence, debt status and payment records).

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1132, 31 U.S.C. 3711(a) and 29 CFR Part 20.

PURPOSE(S):
    Records are used for maintaining an ongoing Debt Collection/
Management Program requiring tracking and accounting for assessed 
fines/penalties, determination of collection status and assignment of 
delinquent debts to private collection agencies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    Relevant records may be disclosed to private collection agencies in 
order for them to collect debts subject to this program.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Records may be disclosed for delinquent accounts.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS:
STORAGE:
    Manual files and computer storage.

RETRIEVABILITY:
    Debt Collection/Management data is sorted numerically by assigned 
case number. Records in this system are retrieved by computer and 
manually using the PWBA-assigned case number and a cross-reference 
debtor taxpayer identification number.

SAFEGUARDS:
    Manual files are maintained in file cabinets with access limited to 
authorized personnel. Computer system is accessible, through password, 
only to personnel creating and maintaining the database.

RETENTION AND DISPOSAL:
    Both, manual and automated records are maintained for two years 
after the case is closed or until expiration of applicable statute of 
limitations, whichever occurs first.

SYSTEM MANAGER(S) AND ADDRESS:
    Administrative Officer, Pension and Welfare Benefits 
Administration, U.S. Department of Labor, 200 Constitution Avenue, NW, 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager 
indicated above. Individuals must furnish their full name and 
additional personal identifiers for their records to be located and 
identified.

RECORD ACCESS PROCEDURE:
    See notification procedure above. Individuals requesting access 
must also comply with Privacy Act regulations on verification of 
identity and access to records. (29 CFR 71.2.).

CONTESTING RECORD PROCEDURE:
    Same as notification procedure above, except individuals desiring 
to contest or amend information maintained in the

[[Page 16930]]

system should direct their written request to the system manager listed 
above, and state clearly and concisely what information is being 
contested, the reasons for contesting it, and the proposed amendment to 
the information sought pursuant to 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Investigators and auditors.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/PWBA-7

SYSTEM NAME:
    PWBA Employee Conduct Investigations.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Pension and Welfare Benefits 
Administration, Office of Program Planning, Evaluation and Management, 
200 Constitution Avenue, NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    PWBA employee(s) against whom allegations of misconduct have been 
made.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The file contains investigative report(s) compiled in the course of 
employee misconduct investigations, including interviews and other 
data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    The records are compiled as an adjunct to investigating allegations 
of employee misconduct, to make determinations on personnel actions and 
to document agency action in most cases.

ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEMS, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The records are stored in file folders in metal cabinets.

RETRIEVABILITY:
    Records are retrieved by name.

SAFEGUARDS:
    The files are maintained in locked file cabinets with access only 
to those with a need to know the information to perform their duties. A 
charge out system is used to monitor and restrict the withdrawal of 
records from this file.

RETENTION AND DISPOSAL:
    Records are retained for four years following the date either: (a) 
They are referred to the OIG; (b) they are transferred to OPM/GOVT-3 
Records of Adverse Actions and Actions Based on Unacceptable 
Performance; or (c) it is determined that the allegation was without 
sufficient merit to warrant further action, after which they are 
destroyed by burning.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Program Planning, Evaluation, and Management, 
Pension and Welfare Benefits Administration, 200 Constitution Avenue 
NW., Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Inquiries should be mailed or presented to the System Manager noted 
at the address listed above.

RECORD ACCESS PROCEDURES:
    A request for access shall be addressed to the System Manager at 
the address listed above. Individuals must furnish the following 
information for their records to be located and identified:
    a. Name.
    b. Approximate date of the investigation.
    Individuals requesting access must also comply with the Privacy Act 
regulations regarding verification of identity at 29 CFR 71.2.

CONTESTING RECORD PROCEDURES:
    Same as notification procedure above except individuals desiring to 
contest or amend information maintained in the system should direct 
their written request to the System Manager listed above, and state 
clearly and concisely what information is being contested, the reasons 
for contesting it, and the proposed amendment to the information sought 
pursuant to 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Complaints through the Office of the Inspector General's and the 
General Accounting Office's hotline system; allegations and incident 
reports submitted by employees; statements by the subject, fellow 
employees or members of the public; and other investigative reports.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4) (G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/PWBA-8

SYSTEM NAME:
    PWBA Consolidated Training Record.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of Program Planning, Evaluation & Management, Pension and 
Welfare Benefits Administration, 200 Constitution Avenue, NW., 
Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of the Pension and Welfare Benefits Administration.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records reflect educational attainment levels (to include areas of 
study), professional certifications, date of accession to PWBA, in-
house (PWBA) technical training courses and Federal Law Enforcement 
Training Center programs completed by employees of the Pension and 
Welfare Benefits Administration.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    These records are used to identify which employees have completed 
certain of the courses, and the number of employees awaiting training. 
This information, in the aggregate, helps project the number of courses 
to schedule for succeeding years. The prior formal education 
information is used to respond to Congressional and other inquiries 
regarding the educational

[[Page 16931]]

attainment level of our workforce. Finally, a combination of the data 
elements is used to identify employees with specific educational 
backgrounds and current skill levels who may be considered as 
Instructors for the several agency-sponsored courses.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES;
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic Files.

RETRIEVABILITY:
    By name of the individual employee.

SAFEGUARDS:
    System is password protected and limited to use by authorized 
personnel in the Office of Program Planning, Evaluation and Management.

RETENTION AND DISPOSAL:
    Destroyed when 5 years old or when no longer needed, whichever is 
later.

SYSTEM MANAGER(S) AND ADDRESS:
    PWBA Training Coordinator, Office of Program Planning, Evaluation 
and Management, PWBA, U.S. Department of Labor, 200 Constitution 
Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager at 
the system location listed above.

RECORD ACCESS PROCEDURES:
    Same as notification procedure. Individuals requesting access must 
also comply with U.S. Department of Labor Privacy Act regulations on 
verification of identity at 29 CFR 71.2.

CONTESTING RECORD PROCEDURES:
    Same as notification procedure above except individuals desiring to 
contest or amend information maintained in the system should direct 
their written request to the System Manager listed above, and state 
clearly and concisely what information is being contested, the reasons 
for contesting it, and the proposed amendment to the information sought 
pursuant to 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Individual employees, SF171s, or resume(s) submitted at time of 
accession to PWBA and individual training course records.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/PWBA-9

SYSTEM NAME:
    Office of Enforcement Correspondence Tracking System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Enforcement, PWBA, U.S. Department of Labor, 200 
Constitution Ave., NW., Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Correspondents, such as employee benefit plan professionals, and 
other individuals involved in investigations and enforcement actions.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Information including plan name, plan administrator's name, service 
provider's name, trustee's name, and names of other individuals (such 
as the named defendants) involved in investigations and enforcement 
actions. Letters from the general public requesting information under 
the Freedom of Information Act or relating to all aspects of pension 
and welfare benefit plans covered by Title I of the Employee Retirement 
Income Security Act of 1974 (ERISA), the status of individuals under 
these plans, the Department's replies to the inquiries, and related 
internal memoranda, including notes pertaining to meetings and 
telephone calls.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1134-37.

PURPOSE(S):
    This system of records is used to track the progress of 
correspondence through the Office of Enforcement, including a record of 
action taken on or response to an inquiry received from the general 
public or others, and to access investigative information related to 
field office correspondence regarding investigations instituted by the 
Department of Labor (DOL) under the Title I of the Employee Retirement 
Security Act of 1974 (ERISA). The investigative files are used in the 
prosecution of violations of law, whether civil, criminal or regulatory 
in nature.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, pursuant to 29 U.S.C. 1134, a 
record from this system of records may be disclosed, subject to the 
restrictions imposed by various statutes and rules, such as the Privacy 
Act, to a department or agency of the United States, or to any person 
actually affected by any matter which may be the subject of the 
investigation; except that any information obtained by the Secretary of 
Labor pursuant to section 6103(g) of Title 26 shall be made available 
only in accordance with regulations prescribed by the Secretary of the 
Treasury.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The records in this system are maintained in an electronic 
database.

RETRIEVABILITY:
    Records are retrieved from the electronic database by the name of 
the plan, service provider name, trustee name, the name of another 
individual (such as the named defendant) involved in the investigation 
or enforcement action, or the name of the correspondent. Records are 
also retrieved by case number, the plan's employer identification 
number (EIN).

SAFEGUARDS:
    Direct access to and use of these records is restricted to 
authorized personnel in the Office of Enforcement. General 
correspondence are maintained in file cabinets with access limited to 
OE staff. The electronic database is password protected and limited to 
use by authorized personnel.

RETENTION AND DISPOSAL:
    General correspondence files are destroyed after three years. The 
electronic database files are deleted when no longer needed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Enforcement, Pension and Welfare Benefits 
Administration, U.S. Department of Labor, 200 Constitution Avenue, NW, 
Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact

[[Page 16932]]

the System Manager. Individuals should furnish their full name, 
address, and employee benefit plan association and should identify the 
employee benefit plan by name, address, and EIN (if known).

RECORD ACCESS PROCEDURES:
    Request for access to records should follow the notification 
procedure described above. Specific materials in the system have been 
exempted from Privacy Act provisions under 5 U.S.C. 552a (j)(2) and 
(k)(2). To the extent that this system of records is not subject to 
exemption, it is subject to access, contest of the content of the 
record, and appeal of a denial to access. A determination as to 
exemption shall be made at the time a request for access is received. 
Access procedures are the same as the Notification procedures described 
above. Individuals requesting access must also comply with Privacy Act 
regulations regarding verification of identity and access to records 
(29 CFR 71.2).

CONTESTING RECORD PROCEDURES:
    Same as the Notification procedure above, except individuals 
desiring to contest or amend information maintained in the system 
should direct their written request to the appropriate System Manager 
listed above, state clearly and concisely what information is being 
contested, the reasons for contesting it, and the proposed amendment to 
the information sought pursuant to 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Correspondence from individuals, individual complaints, witnesses, 
or interviews conducted during investigations or plan participant or 
beneficiary information obtained during investigations on cases opened 
in the Office of Enforcement or in any of the PWBA field offices.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    a. Criminal Law Enforcement: In accordance with subsection 
552a(j)(2) of the Privacy Act, 5 U.S.C. 552a(j)(2), information 
maintained for criminal law enforcement purposes in PWBA's Office of 
Enforcement or its field offices is exempt from subsections (c)(3), and 
(4), (d), (e)(1), (2), and (3), (e)(4)(G), (H), and (I), (e) (5) and 
(8), (f), and (g) of 5 U.S.C. 552a.
    b. Other Law Enforcement: In accordance with subsection 552a(k)(2) 
of the Privacy Act, 5 U.S.C. 552a(k)(2), investigatory material in this 
system of records compiled for civil law enforcement purposes is exempt 
from subsections (c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G) 
and (I), and (f) of 5 U.S.C. 552a.
DOL/PWBA-10

SYSTEM NAME:
    PWBA Civil Litigation Case Information System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Enforcement, PWBA, U.S. Department of Labor, 200 
Constitution Ave., NW, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The named defendants in the civil actions, and the names of other 
individuals involved in investigations and enforcement actions 
resulting in civil litigation with PWBA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Documents such as litigation memoranda, legal documents, press 
releases, judgements, consent orders and other documents which relate 
information about a case in civil litigation. Information includes plan 
name, plan administrator's name, service provider's name, trustee's 
name, the named defendants, and the names of other individuals involved 
in investigations and enforcement actions resulting in civil litigation 
with PWBA.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1134-37.

PURPOSE(S):
    This system of records is used to access information related to 
civil litigation case files involving investigations instituted by the 
Department of Labor (DOL) under the Title I of the Employee Retirement 
Security Act of 1974 (ERISA). The civil litigation case files are used 
in the prosecution of violations of law.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, pursuant to 29 U.S.C. 1134, a 
record from this system of records may be disclosed, subject to the 
restrictions imposed by various statutes and rules, such as the Privacy 
Act, to a department or agency of the United States, or to any person 
actually affected by any matter which may be the subject of the 
investigation; except that any information obtained by the Secretary of 
Labor pursuant to section 6103(g) of Title 26 shall be made available 
only in accordance with regulations prescribed by the Secretary of the 
Treasury.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The records in this system are maintained in an electronic database 
and in manual files.

RETRIEVABILITY:
    Records are retrieved by the name of the plan, service provider 
name, trustee name, and/or the named defendants in the investigation or 
enforcement action.

SAFEGUARDS:
    Direct access to and use of these records is restricted to 
authorized personnel in the Office of Enforcement (OE). The civil 
litigation case files are maintained in file cabinets with access 
limited to OE staff. The electronic database is password protected and 
limited to use by authorized personnel.

RETENTION AND DISPOSAL:
    Manual files are destroyed after three years, the electronic index 
is deleted on the same schedule as the manual files or when no longer 
needed whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Enforcement, Pension and Welfare Benefits 
Administration, U.S. Department of Labor, 200 Constitution Avenue, NW., 
Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager. 
Individuals should furnish their full name, address, and employee 
benefit plan association and should identify the employee benefit plan 
by name and address.

RECORD ACCESS PROCEDURES:
    Request for access to records should follow the Notification 
procedure described above. Specific materials in the system have been 
exempted from Privacy Act provisions under 5 U.S.C. 552a. To the extent 
that this system of records is not subject to exemption, it is subject 
to access, contest of the content of the record, and appeal of a denial 
to access. A determination as to exemption shall be made at the time a 
request for access is received. Access procedures are the same as the 
Notification procedures described above. Individuals

[[Page 16933]]

requesting access must also comply with Privacy Act regulations on 
verification of identity and access to records (29 CFR 71.2).

CONTESTING RECORD PROCEDURES:
    Same as the Notification procedure above, except individuals 
desiring to contest or amend information maintained in the system 
should direct their written request to the System Manager, state 
clearly and concisely what information is being contested, the reasons 
for contesting it, and the proposed amendment to the information sought 
pursuant to 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Investigators, individual defendants, witnesses, and other 
individuals who have relevant information.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with subsection 552a(k)(2) of the Privacy Act, 5 
U.S.C. 552a(k)(2), investigatory material in this system of records 
compiled for civil law enforcement purposes is exempt from subsections 
(c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G) and (I), and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege or benefit to which he would otherwise be entitled 
by Federal law, or for which he would otherwise be eligible, as a 
result of the maintenance of such material, such material shall be 
provided to such individual, except to the extent that the disclosure 
of such material would reveal the identity of a source who furnished 
information to the Government under an express promise that the 
identity of the source would be held in confidence, or prior to January 
1, 1975, under an implied promise that the identity of the source would 
be held in confidence. Accordingly the following systems of records are 
exempt from (c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), 
(e)(4)(I) and (f) of 5 U.S.C. 552a.
DOL/PWBA-11

SYSTEM NAME:
    PWBA Criminal Case Information System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION
    Office of Enforcement, PWBA, U.S. Department of Labor, 200 
Constitution Ave., NW, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Defendants in criminal actions involving private sector employee 
benefit plans.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Court and other documents which transmit information about the 
progress and/or disposition of criminal cases involving private sector 
employee benefit plans and written summaries of same. Documents include 
media articles, press releases, indictments, plea agreements, 
judgements, appellate documents and documents bearing evidence of 
restitution.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1134-37.

PURPOSE(S):
    This system of records is used to access information related to 
criminal actions involving investigations conducted by the Department 
of Labor (DOL). The criminal information files are used in the 
prosecution of violations of law.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, pursuant to 29 U.S.C. 1134, a 
record from this system of records may be disclosed, subject to the 
restrictions imposed by various statutes and rules, such as the Privacy 
Act, to a department or agency of the United States, or to any person 
actually affected by any matter which may be the subject of the 
investigation; except that any information obtained by the Secretary of 
Labor pursuant to section 6103(g) of Title 26 shall be made available 
only in accordance with regulations prescribed by the Secretary of the 
Treasury.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The records in this system are maintained in an electronic tracking 
system and in manual files.

RETRIEVABILITY:
    Manual files are retrieved by the name of the defendant. Records in 
electronic index may be retrieved by court, defendant's name, 
violation, type of plan, etc.

SAFEGUARDS:
    Direct access to and use of these records is restricted to 
authorized personnel in the Office of Enforcement. The electronic 
system is password protected and limited to use by authorized 
personnel.

RETENTION AND DISPOSAL:
    Manual files are destroyed after three years after case is closed, 
the electronic index is deleted on the same schedule as the manual 
files or when no longer needed whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Enforcement, Pension and Welfare Benefits 
Administration, U.S. Department of Labor, 200 Constitution Avenue, NW, 
Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager. 
Individuals should furnish their full name, address, and employee 
benefit plan association and should identify the employee benefit plan 
by name and address.

RECORD ACCESS PROCEDURES:
    Request for access to records should follow the Notification 
procedure described above. Specific materials in the system have been 
exempted from Privacy Act provisions under 5 U.S.C. 552a(j)(2). To the 
extent that this system of records is not subject to exemption, it is 
subject to access, contest of the content of the record, and appeal of 
a denial to access. A determination as to exemption shall be made at 
the time a request for access is received. Access procedures are the 
same as the Notification procedures described above. Individuals 
requesting access must also comply with Privacy Act regulations on 
verification of identity and access to records (29 CFR 71.2).

CONTESTING RECORD PROCEDURES:
    Same as the Notification procedure above, except individuals 
desiring to contest or amend information maintained in the system 
should direct their written request to the System Manager, state 
clearly and concisely what information is being contested, the reasons 
for contesting it, and the proposed amendment to the information sought 
pursuant to 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Individual defendants, witnesses, and other individuals who have 
relevant information.

[[Page 16934]]

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with subsection 552a(j)(2) of the Privacy Act, 5 
U.S.C. 552a(j)(2), information maintained for criminal law enforcement 
purposes in PWBA's Office of Enforcement or its field offices is exempt 
from subsections (c)(3) and (4), (d), (e)(1), (2), and (3), (e)(4)(G), 
(H), and (I), (e) (5) and (8), (f), and (g) of 5 U.S.C. 552a.
DOL/PWBA-12

SYSTEM NAME:
    Publication Hotline Requests

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    GMR, Inc. 7203 Gateway Court, Manassas, VA 20109.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals requesting PWBA publications via the toll free 
telephone number.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Data regarding requests for copies of PWBA publications that are 
received through the toll free publication request line. Data includes 
individual requester's name, street address, city, state, zip code, 
telephone number, the publication(s) ordered and the quantity, the date 
the order was placed and the date it was filled.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1135.

PURPOSE(S):
    These records are maintained to process requests made to the PWBA 
Toll Free Publication Hotline for publications.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None except those mentioned in the General Prefatory Statement to 
this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Computer storage.

RETRIEVABILITY:
    Records on this system are retrieved electronically by using the 
name of requestor.

SAFEGUARDS:
    Computer system is password protected and accessible only to 
personnel creating and maintaining the database.

RETENTION AND DISPOSAL:
    Destroyed when three months old or when no longer needed, whichever 
is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of the Office of Participant Assistance and 
Communications, Pension and Welfare Benefits Administration, U.S. 
Department of Labor, 200 Constitution Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager 
indicated above. Individuals must furnish their full names for their 
records to be located and identified.

RECORD ACCESS PROCEDURES:
    Same as notification procedure. Individuals requesting access must 
also comply with Privacy Act regulations on verification of identity 
and access to records (29 CFR 71.2).

CONTESTING RECORD PROCEDURES:
    Same as Notification procedure above except individuals desiring to 
contest or amend information maintained in the system should direct 
their written request to the System Manager listed above, and state 
clearly and concisely what information is being contested, the reasons 
for contesting it, and the proposed amendment to the information sought 
pursuant to 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Individuals requesting publications.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/PWBA-13

SYSTEM NAME:
    Office of Exemption Determination ERISA Sec. 502(l) Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of Exemption Determinations, Pension and Welfare Benefits 
Administration, U.S. Department of Labor, 200 Constitution Avenue, NW., 
Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have petitioned the Secretary of Labor for relief 
from the monetary penalties imposed under ERISA Sec. 502(l).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Letters from individuals seeking relief from the 502(l) penalties, 
attachments supporting their petitions for relief, the Department's 
replies thereto, and related internal memoranda, including notes 
pertaining to meetings and telephone calls.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1135.

PURPOSE(S):
    These records are maintained to document the Department's response 
to petitioners' requests for relief from the section 502(l) penalties. 
Such penalties are imposed upon those who are found to have violated 
the fiduciary and prohibited transaction provisions of Part 4 of Title 
I of ERISA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files and computerized index.

RETRIEVABILITY:
    Files are retrieved by name of requester using a computerized 
index.

SAFEGUARDS:
    Access to these records is limited to authorized PWBA staff. 
Computer system is password protected and accessible only to personnel 
creating the database.

RETENTION AND DISPOSAL:
    Manual records are maintained in the Office of Exemption 
Determinations for up to two years after case closure, then transferred 
to the Federal Records Center for retention for an additional 23 years. 
Electronic records are destroyed on the same schedule as the manual 
files or when no longer needed, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Exemption Determinations, Pension and Welfare

[[Page 16935]]

Benefits Administration, U.S. Department of Labor, 200 Constitution 
Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager 
indicated above. All requests must be in writing and mailed or 
presented in person during the Department's normal business hours.

RECORDS ACCESS PROCEDURES:
    Same as notification procedures. Individuals requesting access must 
also comply with Privacy Act regulations on verification of identity 
and access to records (29 CFR 71.2).

CONTESTING RECORD PROCEDURES:
    Same as notification procedure above except individuals desiring to 
contest or amend information maintained in the system should direct 
their written request to the system manager listed above, and state 
clearly and concisely what information is being contested, the reasons 
for contesting it, and the proposed amendment to the information sought 
pursuant to 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Individuals requesting a 502(l) exemption and the responses 
thereto.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/PWBA-14

SYSTEM NAME:
    Investment Advisor Registration Data Base.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Department of Labor, PWBA Public Disclosure Room, U.S. Department 
of Labor, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Investment advisers who manage less than $25 million in assets and 
wish to obtain investment advisor status under the Employee Retirement 
Income Security Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Copies of state registration forms. Such forms vary from state to 
state, but typically include name, SEC file number, Employer 
Identification number, social security number, business address, etc.

AUTHORITY FOR THE MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1002(38).

PURPOSE(S):
    To develop a listing of individuals who have status as an 
investment advisors under ERISA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    The records must be publicly available in accordance with ERISA.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual records and electronic listing.

RETRIEVABILITY:
    Records on this system are retrieved electronically by the name of 
investment advisor. A list of the name, location, state of 
registration, and date filed is available on the PWBA web-site.

SAFEGUARDS:
    Computer system is password protected and accessible only to 
personnel creating and maintaining the database. Manual files are 
stored off site and are only available to authorized personnel.

RETENTION AND DISPOSAL:
    Manual files are destroyed when six years old. Electronic version 
is deleted on the same schedule as the manual files or when no longer 
needed, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of the Office of Participant Assistance and 
Communications, Pension and Welfare Benefits Administration, U.S. 
Department of Labor, 200 Constitution Avenue, NW., Washington, DC 
20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager 
indicated above. Individuals must furnish their full names for their 
records to be located and identified.

RECORD ACCESS PROCEDURES:
    Same as notification procedure. Individuals requesting access must 
also comply with Privacy Act regulations on verification of identity 
and access to records (29 CFR 71.2).

CONTESTING RECORD PROCEDURES:
    Same as notification procedure above except individuals desiring to 
contest or amend information maintained in the system should direct 
their written request to the System Manager listed above, and state 
clearly and concisely what information is being contested, the reasons 
for contesting it, and the proposed amendment to the information sought 
pursuant to 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Investment advisors who request investment advisor status under 
ERISA.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/PWBA-15

SYSTEM NAME:
    PWBA Inventory Management Data Base.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Office of Information Management, Pension 
and Welfare Benefits Administration, 200 Constitution Avenue, NW., 
Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals assigned custody of PWBA-owned ADP equipment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Electronic records of PWBA-owned ADP hardware, its assigned 
location, the individual assigned custody of equipment, acquisition/
disposal and warranty data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To identify the makes and models of all PWBA owned ADP hardware, 
the equipment's current location within the agency and the individual 
to whom it is assigned.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic database.

RETRIEVABILITY:
    Files are retrieved using individual's name.

[[Page 16936]]

SAFEGUARDS:
    Access to these records is limited to authorized PWBA staff. The 
computer system provides security with: (1) Mapping rights on the 
network, (2) network user logon passwords, and (3) database passwords.

RETENTION AND DISPOSAL:
    Records are destroyed when no longer needed for administrative, 
legal, audit, or other operational purposes.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Information Management, Pension and Welfare Benefits 
Administration, U.S. Department of Labor, 200 Constitution Ave., NW., 
Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager 
indicated above. All requests must be in writing and mailed or 
presented in person during the Department's normal business hours.

RECORDS ACCESS PROCEDURES:
    Same as notification procedure. Individuals requesting access must 
also comply with US Department of Labor Privacy Act regulations on 
verification of identity at 29 CFR 71.2.

CONTESTING RECORD PROCEDURES:
    Same as notification procedure above except individuals desiring to 
contest or amend information maintained in the system should direct 
their written request to the System Manager listed above, and state 
clearly and concisely what information is being contested, the reasons 
for contesting it, and the proposed amendment to the information sought 
pursuant to 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Individuals assigned computer equipment and individuals assigning 
the computer equipment.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/PWBA-16

SYSTEM NAME:
    Form 5500EZ Filings.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Pension and Welfare Benefits 
Administration, Attention: EFAST 3833 Greenway Drive, Lawrence, KS 
66046-1290.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have filed a Form 5500EZ with the Department of 
Labor for plan years beginning on or after January 1, 1999.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Forms 5500EZ filed with the Department of Labor for plan years 
beginning on or after January 1, 1999.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    26 U.S.C. 6058(a); 29 U.S.C. 1135, 1137, 1143.

PURPOSE(S):
    These records satisfy the reporting and disclosure requirements 
mandated by the Employee Retirement Income Security Act of 1974, as 
amended, and the Internal Revenue Code.

    Note: This system of records is maintained by the Department of 
Labor for the benefit of the Internal Revenue Service (IRS).

  

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    None, except for those routine uses listed in the General Prefatory 
Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Original paper filings, electronic image files of the filings, and 
electronic data files extracted from the filing.

RETRIEVABILITY:
    Retrieved using personal name, taxpayer identification number, or 
Social Security number; plan number; and plan year.

    Note: Only the IRS can retrieve this data.

  

SAFEGUARDS:
    Accessible only to authorized personnel. Safeguards include both 
electronic safeguards, including C2 compliant systems and password-
protected files, and physical safeguards, including a restricted-access 
facility.

RETENTION AND DISPOSAL:
    Paper filings are retained by the system manager for 6 months, 
after which time they are retained off-site for a period of fifty 
years. Electronic files are retained by the system manager for a period 
of fifty years. At the end of their respective retention periods, the 
paper and electronic files are destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Information Management, Pension and Welfare 
Benefits Administration, U.S. Department of Labor, 200 Constitution 
Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager 
indicated above. Individuals must furnish their full names for their 
records to be located and identified.

RECORD ACCESS PROCEDURES:
    Same as notification procedure. Individuals requesting access must 
also comply with U.S. Department of Labor Privacy Act regulations on 
verification of identity at 29 CFR 71.2.

CONTESTING RECORD PROCEDURES:
    Same as notification procedure above except individuals desiring to 
contest or amend information maintained in the system should direct 
their written request to the System Manager listed above, and state 
clearly and concisely what information is being contested, the reasons 
for contesting it, and the proposed amendment to the information sought 
pursuant to 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Individuals filing Form 5500EZ filings.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OSBP-1

SYSTEM NAME:
    Office of Small Business Programs, Small Entity Inquiry and 
Complaint Tracking System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    U.S. Department of Labor, Office of Small Business Programs, 
Frances Perkins Building, 200 Constitution Ave., NW, Room C-2318, 
Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who make oral or written complaints about, or requests 
or inquiries concerning, enforcement activities under the Small 
Business Regulatory Enforcement Fairness Act of 1996 (SBREFA) of the 
U.S. Department of Labor (Department).

[[Page 16937]]

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records include the name and address of the individuals making 
complaints, requests, or inquiries concerning enforcement activities of 
the Department of Labor, and any other information under SBREFA 
necessary to respond to the complaint or request.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Subtitles A and B of the Small Business Regulatory Enforcement 
Fairness Act of 1996 (SBREFA), Pub. L. 104-121, Title II, sec. 213, 110 
Stat. 858-859; 5 U.S.C. Chapter 6.

PURPOSE(S):
    Section 213 of Title II of Pub. L. 104-121 requires each agency to 
establish a program for providing informal guidance to small entities 
regulated by that agency. Section 213(c) requires the agency to report 
to Congress on ``the scope of the agency's program, the number of small 
entities using the program, and the achievements of the program to 
assist small entity compliance with agency regulations.'' The records 
in this system are maintained for the purpose of complying with the 
above statutory requirements.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, relevant records may be disclosed 
to the Small Business Administration (SBA) in response to a referral 
from the SBA of a complaint filed against this Department by a small 
entity.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained electronically.

RETRIEVABILITY:
    Name or Control Number.

SAFEGUARDS:
    Accessed by authorized personnel only. Passwords are used for the 
data, which is electronically stored.

RETENTION AND DISPOSAL:
    Five years after case is closed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Small Business Programs, U.S. Department of 
Labor, 200 Constitution Ave., NW, Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Mail all inquiries or present in writing to System Manager at above 
address.

RECORD ACCESS PROCEDURES:
    A request for access shall be addressed to the system manager at 
the address listed above. Individuals must furnish the following 
information for their records to be located and identified:
    a. Name.
    b. Approximate date of the complaint or incident.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the system manager.

RECORD SOURCE CATEGORIES:
    From the concerned individuals and entities.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/OSBP-2

SYSTEM NAME:
    Department of Labor Advisory Committees Members Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Offices in various components within the Department of Labor, and 
also at the Office of Small Business Programs, U.S. Department of 
Labor, Frances Perkins Building, 200 Constitution Avenue, NW, 
Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Present and former members of the advisory committees established 
by the Department of Labor and candidates for a position on an advisory 
committee.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Biographical information on individuals who are or have been 
members or are being considered for membership on the committees. Also, 
the biographical information on individuals who have been nominated for 
membership on advisory committees.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To ensure that all appropriate personal records on advisory 
committee members, and nominees, are retained and are available for 
official use.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, information in these records may 
be disclosed to the General Services Administration when necessary to 
comply with the Federal Advisory Committee Act.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Storage methods vary between program components, but the data will 
be stored either on magnetic media or in a manual file, both of which 
are secured at all times.

RETRIEVABILITY:
    Retrieved by member name, nominee name or committee name, and via 
identification number if electronically maintained.

SAFEGUARDS:
    Access is limited to authorized employees.

RETENTION AND DISPOSAL:
    After a Committee terminates, its records are transferred to the 
National Archives and Records Administration for permanent retention.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the Director, Office of Small Business 
Programs, U.S. Department of Labor, Frances Perkins Building, 200 
Constitution Ave., NW, Washington, DC 20210.

NOTIFICATION PROCEDURE:
    Mail all inquiries or present in writing to the system manager.

RECORD ACCESS PROCEDURES:
    A request for access should be addressed to the system manager. The 
request should include the name of the Committee.

CONTESTING RECORD PROCEDURES:
    Individuals wanting to contest or amend information maintained in 
this system should direct their written request to the system manager.

RECORD SOURCE CATEGORIES:
    Individual members of the committees and those persons making 
nominations to the committee.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.

[[Page 16938]]

DOL/SOL-3

SYSTEM NAME:
    Tort Claim Files.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of the Solicitor, Division of Employee Benefits, 200 
Constitution Avenue, NW, Washington, DC 20210-0002; Offices of the 
Regional Solicitors and Associate Regional Solicitors at various field 
locations set forth in the Appendix.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals filing claims for damages under the Federal Tort Claims 
Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Federal Tort Claim Act files, including claims forms and supporting 
documents filed by claimants, agency records, administrative reports 
and supporting documents prepared by the agency involved, internal 
memoranda, legal pleadings, decisions, and other documents received in 
connection with Federal Tort Claims Act administrative claims and 
litigation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    28 U.S.C. 2671 et seq.

PURPOSE(S):
    To maintain records necessary for adjudication of claims and 
defense of litigation filed under the Federal Tort Claims Act.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses contained in the 
General Prefatory Statement to this document, where an administrative 
claim or litigation under the Federal Tort Claims Act is filed with or 
involves allegations concerning more than one federal agency, relevant 
information in this system of records, including documents submitted in 
support of the administrative claim, may be disclosed to the relevant 
agency or agencies for their input and independent adjudication of the 
claim.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files.

RETRIEVABILITY:
    Name of claimant.

SAFEGUARDS:
    Files are kept in office suites that are locked after working 
hours.

RETENTION AND DISPOSAL:
    These records are maintained as long as a case is open. Upon 
conclusion of the matter, files are maintained for two years then 
transferred to the Federal Records Center for two years and then 
destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Solicitor for Employee Benefits in Washington, DC, and 
Regional Solicitors and Associate Regional Solicitors in various 
locations in the field.

NOTIFICATION PROCEDURE:
    See system managers and addresses.

RECORD ACCESS PROCEDURE:
    To see your records, write to the office responsible for 
adjudicating your claim and describe as specifically as possible the 
records sought. The inquirer should furnish the following information:
    a. Full name and address
    b. Date and place of the incident or accident
    c. Claim number assigned to claim (if known)
    d. Signature

CONTESTING RECORD PROCEDURES:
    See record access procedures.

RECORDS SOURCE CATEGORIES:
    Claimants, current and former employers, witnesses, physicians and/
or medical providers, insurance companies attorneys, police, hospitals, 
and other persons.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/SOL-5

SYSTEM NAME:
    Workforce Investment Act Tort Claim Files.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Offices of the Regional Solicitors, U.S. Department of Labor.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Claimants.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Tort claims, including negligence, medical, personnel and legal 
reports, summaries, correspondence, and memoranda.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 1501 et seq. and the Workforce Investment Act, 29 U.S.C. 
2801 et seq.

PURPOSE(S):
    To allow adjudication of claims filed under the Workforce 
Investment Act.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses contained in the 
General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files.

RETRIEVABILITY:
    Name of claimant.

SAFEGUARDS:
    Files are kept in office suite that is locked after working hours.

RETENTION AND DISPOSAL:
    Upon completion of a case, the files are maintained in the Office 
of the Solicitor for two years, then retired to the appropriate Federal 
Records Center for three years and then destroyed.

SYSTEM MANAGER(S) AND ADDRESSES:
    Regional Solicitors and Associate Regional Solicitors, U.S. 
Department of Labor. See the Appendix of this document for the regional 
addresses.

NOTIFICATION PROCEDURE:
    See system manager(s) and addresses set forth in the Appendix to 
this document.

RECORD ACCESS PROCEDURES:
    Inquirer should provide his or her full name, plus date and place 
of incident.

CONTESTING RECORD PROCEDURES:
    See record access procedures.

RECORD SOURCE CATEGORIES:
    Claimants, current and former employers, witnesses, physicians, 
insurance companies, attorneys, police, hospitals, other individuals.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/SOL-6

SYSTEM NAME:
    Military Personnel and Civilian Employees' Claims.

[[Page 16939]]

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of the Solicitor, Division of Employee Benefits, 200 
Constitution Avenue, NW, Washington, DC 20210-0002; Offices of the 
Regional Solicitors and Associate Regional Solicitors at various 
regional locations set forth in the Appendix to this document.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current or former employees of the Department of Labor filing 
claims under the Military Personnel and Civilian Employees' Claims Act 
to recover for the loss of or damage to personal property incident to 
their service.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Claim files, including claim forms, accident, investigative, 
medical or personnel reports, witness statements, summaries, 
correspondence and memoranda.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 240-243.

PURPOSE(S):
    To maintain records necessary for adjudication of claims filed 
under the Military Personnel and Civilian Employees' Claims Act.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    None, except for those universal routine uses contained in the 
General Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual files.

RETRIEVABILITY:
    Name of claimant.

SAFEGUARDS:
    Files are kept in office suites that are locked after working 
hours.

RETENTION AND DISPOSAL:
    These records are maintained as long as the case is open in the 
office handling the claim. Upon conclusion of the matter, files are 
retained for two years and then transferred to the Federal Records 
Center for three years and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Associate Solicitor for Employee Benefits in Washington, DC, and 
Regional Solicitors and Associate Regional Solicitors at various 
regional locations set forth in the Appendix to this document.

NOTIFICATION PROCEDURES:
    Individuals, wishing to inquire whether this system of records 
contains information about them, should contact the appropriate system 
manager. Such person should provide his or her full name, date of 
birth, and signature.

RECORD ACCESS PROCEDURES:
    To see your records, write the office responsible for adjudicating 
your claim and describe as specifically as possible the records sought. 
The inquirer should furnish the following information:
    a. Full name and address
    b. Date and place of the loss
    c. Claim number assigned to claim (if known)
    d. Signature

CONTESTING RECORD PROCEDURE:
    See Record Access Procedures.

RECORDS SOURCE CATEGORIES:
    Claimants, current and former employers, witnesses, physicians and/
or medical providers, insurance companies, attorneys, police, 
hospitals, and other persons.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/SOL-7

SYSTEM NAME:
    Solicitor's Legal Activity Recordkeeping System.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    The central database is maintained in the Office of the Solicitor 
(SOL), Office of Administration, Management, and Litigation Support, 
Washington, DC. Computer access terminals are located in SOL Divisional 
Offices in Washington, DC, and in all SOL Regional and Associate 
Regional Solicitors Offices. See the Appendix to this document for the 
regional office addresses.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Attorneys and paralegal specialists employed by SOL, judges 
assigned to DOL cases, and individuals and/or parties involved in the 
cases.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Individual attorney and paralegal specialist assignments, records 
which identify pending cases and opinions requested, status of 
assignments, cases and opinions, statutes enforced, client agencies 
served, and time spent on assignments.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To track the status of cases and other legal work, to manage 
attorney and paralegal specialist assignments, to track the time spent 
litigating cases and providing other legal services, to prepare budget 
submissions and to assist in allocating resources among Divisional and 
Regional Offices.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Selected data may be shared with the Office of Management and 
Budget (OMB) and Congress as part of the budget submission process.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Manual and computer files.

RETRIEVABILITY:
    By initials of the SOL attorney or paralegal specialist, name of 
the judge, name or social security number of the individual involved, 
and/or the name of the party involved in a case.

SAFEGUARDS:
    Manual and computer files are accessible only by authorized 
persons.

RETENTION AND DISPOSAL:
    Records are retained for five years.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Administration, Management and Litigation 
Support/Office of the Solicitor, 200 Constitution Avenue, NW, 
Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Inquiries should be mailed or presented to the system manager at 
the address listed above.

RECORD ACCESS PROCEDURE:
    A request for access shall be mailed or presented to the system 
manager at the address listed above.

CONTESTING RECORD PROCEDURES:
    A request for amendment should be addressed to the system manager 
noted above and must meet the requirements of 29 CFR 71.9.

[[Page 16940]]

RECORD SOURCE CATEGORIES:
    Covered individuals, case files, correspondence files, opinion 
files and miscellaneous files.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    None.
DOL/SOL-9

SYSTEM NAME:
    Freedom of Information Act and Privacy Act Appeal Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of the Solicitor, Division of Legislation and Legal Counsel, 
U.S. Department of Labor, 200 Constitution Avenue, NW, Washington, DC 
20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system encompasses all individuals who submit administrative 
appeals under the Freedom of Information and Privacy Acts.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Each file generally contains the appeal letter, the initial 
request, the initial agency determination, and other records necessary 
to make a determination on the appeal, including copies of unsanitized 
records responsive to the request. When a determination is made on the 
appeal, the determination letter is added to the file.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Freedom of Information Act (5 U.S.C. 552); the Privacy Act of 
1974 (5 U.S.C. 552a); and 5 U.S.C. 301.

PURPOSE(S):
    These records are maintained to process an individual's 
administrative appeal made under the provisions of the Freedom of 
Information and the Privacy Acts. The records are also used to prepare 
the Department's annual reports to OMB and Congress required by the 
Privacy and the Freedom of Information Acts.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    These records, and information in these records, that is relevant 
and necessary may be used:
    a. To disclose information to Federal agencies (e.g., Department of 
Justice) in order to obtain advice and recommendations concerning 
matters on which the agency has specialized experience or competence, 
for use by the Office of the Solicitor in making required appeal 
determinations and related dispositions under the Freedom of 
Information Act or the Privacy Act of 1974.
    b. To disclose information to any source from which additional 
information is requested (to the extent necessary to identify the 
individual, inform the source of the purpose of the appeal, and to 
identify the type of information involved in an appeal), where 
necessary to obtain information relative to a decision concerning a 
Freedom of Information or Privacy Act appeal.
    c. To disclose, in response to a request for discovery or for 
appearance of a witness, information that is relevant to the subject 
matter involved in a pending judicial or administrative proceeding.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    These records are maintained in manual form in file folders and are 
stored using the name of the individual filing the appeal. Information 
about the status of Freedom of Information and Privacy Act appeals is 
also maintained on magnetic media for use in a micro-computer.

RETRIEVABILITY:
    Manual and the electronic records are retrieved by the name of the 
individual making the appeal. Electronic records are retrieved by the 
name of the appellant, the appellant's law firm, the original 
requester, the subject, the denying officer, the disposition date, and 
the case number.

SAFEGUARDS:
    These records, are located in metal filing cabinets in a lockable 
room with access limited to personnel whose duties require access. The 
electronic records are located in a computer data base.

RETENTION AND DISPOSAL:
    These records are destroyed six years after final agency 
determination or 3 years after final court adjudication, whichever is 
later.

SYSTEM MANAGER(S) AND ADDRESS:
    Solicitor of Labor, U.S. Department of Labor, Washington DC 20210.

NOTIFICATION PROCEDURE:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the system manager at 
the address listed above.

RECORD ACCESS PROCEDURES:
    A request for access shall be addressed to the system manager at 
the address listed above. Individuals must furnish the following 
information for their records to be located and identified:
    a. Name.
    b. Approximate date of the Freedom of Information or Privacy Act 
Appeal and the approximate date of the determination by the Department 
(if issued).

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager 
and must meet the requirements of 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from:
    a. The individual who is the subject of the records.
    b. Official personnel documents of the agency, including records 
from any other agency system or records included in this notice.
    c. Agency officials who responded initially to the Freedom of 
Information and Privacy Act requests.
    d. Other sources whom the agency believes have information 
pertinent to an agency decision on a Freedom of Information or Privacy 
Act appeal.

SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    The Department of Labor has claimed exemptions for several of its 
other systems of records under 5 U.S.C. 552a(k)(1), (2), (3), (5), and 
(6). During the course of processing a Freedom of Information or 
Privacy Act appeal, exempt materials from those other systems may 
become part of the case record in this system. To the extent that 
copies of exempt records from those other systems are entered into 
these Freedom of Information and Privacy Act appeals files, the 
Department has claimed the same exemptions for the records as they have 
in the original primary system or records of which they are a part.
DOL/SOL-13

SYSTEM NAME:
    Employee Conduct Investigations.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Offices in the Office of the Solicitor at the National Office and 
in each of the

[[Page 16941]]

Regional and Associate Regional Offices of the Solicitor.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employee(s) against whom any allegations of misconduct have been 
made or violations of law.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Investigative report(s), sworn affidavits, written statements, time 
and attendance records, earnings and leave statements, applications for 
leave, notifications of personnel actions, travel vouchers, 171's, 
certificates of eligible, performance appraisals, interviews and other 
data gathered from involved parties and organizations which are 
associated with the case.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    To investigate allegations of misconduct or violations of law.

ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USERS:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING IN THE SYSTEM:
STORAGE:
    Records are stored in file folders in metal cabinets.

RETRIEVABILITY:
    By name or case file number.

SAFEGUARDS:
    Files are maintained in locked file cabinets with access only to 
those with a need to know the information to perform their duties.

RETENTION AND DISPOSAL:
    Records are retained for four years following the date either: (a) 
They are referred to the OIG; (b) they are transferred to OPM/GOVT-3 
Records of Adverse Actions and Actions Based on Unacceptable 
Performance; or (c) it is determined that the allegation was without 
sufficient merit to warrant further action, after which they are 
destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Office of Management, Office of the Solicitor, 200 Constitution 
Avenue, NW, Washington, DC 20210, and appropriate Regional Offices.

NOTIFICATION PROCEDURE:
    Inquiries should be sent to the system manager noted at the address 
listed above.

RECORDS ACCESS PROCEDURES:
    A request for access shall be addressed to the system manager at 
the address listed above.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager 
and must meet the requirements of 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Hotline complaints through the Office of the Inspector General's 
hotline or through the General Accounting Office; incident reports 
submitted by employees or members of the general public; statements by 
subject and fellow employees; and other investigative reports.

SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/SOL-15

SYSTEM NAME:
    Solicitor's Office Litigation Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Offices of the Associate Solicitors, Office of the Solicitor, 
Washington, DC; Offices of the Regional Solicitor and Associate 
Regional Solicitors at various locations.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Plaintiffs, defendants, respondents, witnesses and other 
individuals who may have provided information relating to, or who may 
have been involved in matters that are part of Labor Department 
litigation, where the Department is either the plaintiff or the 
defendant.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains records gathered by the various Offices of the 
Associate Solicitors, Regional Solicitors and Associate Regional 
Solicitors. The records may be derived from materials filed with the 
Department of Labor, court records, pleadings, statements of witnesses, 
information received from federal, state, local and foreign regulatory 
organizations and from other sources. The system also contains records 
that incorporate the work product of the various offices and other 
privileged documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    These records are maintained for the purpose of prosecuting 
violations of labor laws, as well as for defending law suits and claims 
brought against the Department of Labor.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USE:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Litigation files are maintained in manual files.

RETRIEVABILITY:
    By name.

SAFEGUARDS:
    Files are kept in office suites which are locked after working 
hours.

RETENTION AND DISPOSAL:
    Litigation files are maintained for two (2) years after final court 
determination, then transferred to the FRC where they are kept for an 
additional three (3) years and then destroyed.

However:
  

Significant litigation files in the Civil Rights Division:
    Cases which (1) resulted in a major legal precedent, or (2) 
involved a complex and/or novel issue, or (3) involved intense public 
interest or controversy that usually is reflected in a high degree of 
media attention are retained permanently.

[[Page 16942]]

Litigation files involving OSHA:
  

  
    OSHA litigation files are destroyed one year after all rights of 
appeals have expired.
    Matters in which the Department obtained an injunction are 
maintained in SOL for two years after the matter is closed and then 
transferred to the FRC for twenty (20) years and then destroyed. Briefs 
and significant motions are retained in the office for twenty (20) 
years and then destroyed.

Freedom of Information Act and Privacy Act litigation files:
    Files are maintained for six years after final agency action or 
three (3) years after final court determination, whichever is later.

Black Lung files:
    Files for cases before the Administrative Law Judges are maintained 
for one (1) year after the case is closed and then destroyed. Cases 
adjudicated before the Benefit Review Board are maintained for two (2) 
years after the final decision is issued and then destroyed. Court of 
Appeal and Supreme Court cases are maintained for five years after the 
final decision is issued and then destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    The appropriate Associate Solicitor or the Regional Solicitor or 
Associate Regional Solicitor, Office of the Solicitor, U.S. Department 
of Labor, Room S-2002, 200 Constitution Avenue, NW, Washington, DC 
20210.

NOTIFICATION PROCEDURES:
    Inquiries should be mailed or presented to the system manager noted 
at the address listed above.

RECORD ACCESS PROCEDURES:
    A request for access shall be addressed to the system manager at 
the address listed above. Individuals must furnish the following 
information for their records to be located and identified:
    a. Name.
    b. Approximate date for the investigation.

CONTESTING RECORD PROCEDURES:
    A petition for amendments shall be addressed to the System Manager 
and must meet the requirements of 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Component agency investigative files; investigators; other law 
enforcement personnel; attorneys; witnesses, informants; other 
individuals; federal, states and local agencies; opinion files; 
miscellaneous files.

SYSTEM EXEMPTED FROM CERTAIN PROVISION OF THE ACT:
    Under the specific exemption authority provided by 5 U.S.C. 
552a(k)(2), this system is exempt from the following provisions of the 
Privacy Act: 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), (I), and 
(f) of the Act. Disclosure of information could enable the subject of 
the record to take action to escape prosecution and could avail the 
subject greater access to information than that already provided under 
rules of discovery. In addition, disclosure of information might lead 
to intimidation of witnesses, informants, or their families, and impair 
future investigations by making it more difficult to collect similar 
information.
DOL/SOL-17

SYSTEM NAME:
    Solicitor's Office Equipment Files.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Office of the Solicitor, Office of Administration, Management & 
Litigation Support (OAMLS), U.S. Department of Labor, 200 Constitution 
Avenue, NW, Washington, DC 20210.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All employees from the Office of the Solicitor both those from the 
National and the Regional Offices of the Solicitor.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains detailed records pertaining to the chairs, 
desks, and other furniture, and equipment assigned to each employee 
from the Office of the Solicitor, including National and Regional 
Offices.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSE(S):
    The information is used for statistical data and to prepare 
purchase orders for furniture, equipment and accessories. The 
information is also used to track items assigned to individuals within 
the Solicitor's Office.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
USERS AND THE PURPOSE OF SUCH USES:
    None, except for those universal routine uses listed in the General 
Prefatory Statement to this document.

DISCLOSURE REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The records are maintained in file folders and in computers.

RETRIEVABILITY:
    Records are retrieved by the name of the employee.

SAFEGUARDS:
    These records are kept in office suites which are locked after 
working hours.

RETENTION AND DISPOSAL:
    The system is updated annually and earlier records are destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Administration, Management & Litigation 
Support, U.S. Department of Labor, 200 Constitution Avenue, NW, 
Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Inquiries should be directed to the system manager noted at the 
address listed above.

RECORD ACCESS PROCEDURES:
    A request for access shall be addressed to the system manager at 
the address listed above. Individuals must furnish the following 
information for their records to be located and identified:
    a. Name.
    b. Individuals requesting access must also comply with the Privacy 
Act regulations regarding verification of identity to records at 29 CFR 
71.4.

CONTESTING RECORD PROCEDURES:
    A petition for amendments shall be addressed to the System Manager 
and must meet the requirements of 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Agency personnel files, information submitted by the employee, and 
records from the Office of Administration, Management and Litigation 
Support.

SYSTEM EXEMPTED FROM CERTAIN PROVISION OF THE ACT:
    None.
DOL/VETS-1

SYSTEM NAME:
    Uniformed Services Employment and Reemployment Rights Act (USERRA) 
Complaint File.

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Veterans' Employment and Training Service (VETS') State Offices, 
Regional Offices, and National Office.

[[Page 16943]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Complainants who are veterans, enlistees, examinees, reservists or 
members of the National Guard of the U.S. Armed Forces on active or 
reserve service or training duty, and other complainants.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system of records contains data related to civil investigations 
which include: Initial investigative complaint form, background, 
investigators' fact finding records, witness statements, supporting 
documents provided by claimants and employers, other information 
relevant to a determination of veterans reemployment rights.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    38 U.S.C. 4301 et seq.

PURPOSE(S):
    Records are maintained for enforcement of federal laws pertaining 
to rights of veterans, reservists and members of the National Guard 
upon their return to pre-military civilian employment following periods 
of active and inactive military duty and related to non-discrimination 
based on such service or periods of duty.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement, relevant records and information may be disclosed 
to the employer against whom a complaint has been made so that the 
complaint can proceed to a resolution. Disclosure may also be made when 
relevant and necessary to the Department of Veterans Affairs, to the 
Department of Defense, to the Department of Justice, and to the Office 
of Special Counsel when complaints have proceeded to an advanced stage.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic and manual records.

RETRIEVABILITY:
    By name of complainant or name of employer.

SAFEGUARDS:
    Locked room or locked cabinets, and passwords for electronic 
system.

RETENTION AND DISPOSAL:
    Cutoff and removal from active file in fiscal year when litigation 
is completed, transfer to Federal Records Center five (5) years after 
cutoff. Destroy when ten (10) years old.

SYSTEM MANAGER(S) AND ADDRESS:
    Chief of Investigations and Compliance, United States Department of 
Labor, Veterans' Employment and Training Service, 200 Constitution 
Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Inquiries should be directed to the system manager noted at the 
address listed above.

RECORD ACCESS PROCEDURES:
    A request for access shall be addressed to the systems manager at 
the address listed above. Individuals must furnish the following 
information for their records to be located and identified:
    a. Name.
    b. Approximate date of separation.

CONTESTING RECORD PROCEDURES:
    A petition for amendment should be addressed to the System Manager.

RECORD SOURCE CATEGORIES:
    Veterans, Reserve and National Guard members, employees, employers, 
former employees, Departments of Defense, Department of Veterans 
Affairs, physicians, union officers and maybe the public.

SYSTEMS EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/VETS-2

SYSTEM NAME:
    Veterans' Preference Complaint File under the Veterans Equal 
Opportunities Act of 1998 (VEOA).

SECURITY CLASSIFICATION:
    None.

SYSTEM LOCATION:
    Veterans' Employment and Training Service (VETS') State Offices, 
Regional Offices, and National Office.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Veterans of the U.S. Armed Forces who believe that they have been 
denied veterans preference or other special considerations provided by 
law(s).

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system of records contains materials related to civil 
investigations which include: Initial investigative complaint form, 
background, investigators' fact finding records, witness statements, 
supporting documents provided by claimants and employers, other 
information relevant to a determination of veterans preference 
consideration related to employment with Federal agencies.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 3330a.

PURPOSE(S):
    Records are maintained for investigation of possible violations of 
federal laws pertaining to veterans' preference and other special 
consideration related to employment with Federal agencies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USERS:
    In addition to those universal routine uses listed in the General 
Prefatory Statement, records and information may be disclosed to the 
Federal employing agency against whom a complaint has been made so that 
the complaint can proceed to a conclusion. Disclosure of information 
that is relevant and necessary may also be made to the Office of 
Personnel Management and to the Merit Systems Protection Board.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic and manual records.

RETRIEVABILITY:
    By name of complainant or name of Federal agency.

SAFEGUARDS:
    Secured room, or locked cabinets, and passwords for electronic 
system.

RETENTION AND DISPOSAL:
    Cutoff and removed from active file in fiscal year when litigation 
is completed. Transferred to Federal Records Center five (5) years 
after cutoff. Destroy when ten (10) years old.

[[Page 16944]]

SYSTEM MANAGER(S) AND ADDRESS:
    Chief of Investigations and Compliance, United States Department of 
Labor, Veterans' Employment and Training Service, 200 Constitution 
Avenue, NW, Washington, DC 20210.

NOTIFICATION PROCEDURES:
    Inquiries should be mailed or presented to the system manager noted 
at the address listed above.

RECORD ACCESS PROCEDURES:
    A request for access shall be addressed to the systems manager at 
the address listed above. Individuals must furnish the following 
information for their records to be located and identified:
    a. Name.
    b. Approximate date of separation.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager 
and must meet the requirements of 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Veterans, Federal employment applicants or employing Federal 
agencies, former agency employees, Department of Defense, Department of 
Veterans Affairs, Office of Personnel Management, union officers and 
members of the public.

SYSTEMS EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT:
    In accordance with 5 U.S.C. 552a(k)(2), investigatory material in 
this system of records compiled for law enforcement purposes is exempt 
from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) 
of 5 U.S.C. 552a, provided however, that if any individual is denied 
any right, privilege, or benefit that he or she would otherwise be 
entitled to by Federal law, or for which he or she would otherwise be 
eligible, as a result of the maintenance of these records, such 
material shall be provided to the individual, except to the extent that 
the disclosure of such material would reveal the identity of a source 
who furnished information to the Government under an express promise 
that the identity of the source would be held in confidence, or prior 
to January 1, 1975, under an implied promise that the identity of the 
source would be held in confidence.
DOL/VETS-3

SYSTEM NAME:
    Veterans' Transition Assistance Program (TAP) Registration System.

SECURITY CLASSIFICATION:
    None

SYSTEM LOCATION:
    Veterans' Employment and Training Service (VETS) State Directors' 
Offices, Regional Offices, National Office.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Service members, and their spouses, for 180 days after separation 
of the servicemember from the U.S. Armed Forces.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Registration data on participants in the Transition Assistance 
Program (TAP) orkshops including the name, address, social security 
number, and duty station.

AUTHORITY FOR MAINTENANCE OF SYSTEM:
    10 U.S.C. 1144.

PURPOSE(S):
    Records are maintained to house achievement levels in TAP Program 
workshops, develop demographic data, and research programs 
effectiveness.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those universal routine uses listed in the General 
Prefatory Statement to this document, disclosure of records and 
information may be made to the Department of Defense, Department of 
Transportation, and to the Department of Veterans Affairs so that they 
may they assist the TAP participant by sharing information.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic and manual records.

RETRIEVABILITY:
    By name, state, military base, or VETS region.

SAFEGUARDS:
    Locked room or locked cabinets, and passwords for electronic 
system.

RETENTION AND DISPOSAL:
    Records are transferred to the Federal Records Center three years 
after the end of the fiscal year when they were created, and they are 
destroyed ten years thereafter.

SYSTEM MANAGER(S) AND ADDRESS:
    Director of Operations and Programs, United States Department of 
Labor, Veterans' Employment and Training Service, Room, 200 
Constitution Avenue, NW, Washington, DC 20210, and Regional Offices.

NOTIFICATION PROCEDURES:
    Inquiries should be mailed or presented to the appropriate system 
manager listed above.

RECORD ACCESS PROCEDURES:
    A request for access shall be addressed to the systems manager at 
the address listed above. Individuals must furnish the following 
information for their records to be located and identified:
    a. Name.
    b. Approximate date of separation.

CONTESTING RECORD PROCEDURES:
    A petition for amendment shall be addressed to the System Manager 
and must meet the requirements of 29 CFR 71.9.

RECORD SOURCE CATEGORIES:
    Participants in TAP workshops.

SYSTEMS EXEMPTIONS FROM CERTAIN PROVISIONS OF THE ACT:
    None.

Appendix--Responsible Officials

National Office

    The titles of the responsible officials of the various component 
agencies in the Department of Labor are listed below. This list is 
provided for information and to assist requesters in locating the 
office most likely to have responsive records. The officials may be 
changed by appropriate designation. Unless otherwise specified, the 
mailing addresses of the officials shall be: U.S. Department of 
Labor, 200 Constitution Avenue, NW, Washington, DC 20210.

Office of the Secretary

Secretary of Labor, ATTENTION: Assistant Secretary for 
Administration and Management (OASAM)

Office of the Solicitor

Deputy Solicitor, Office of the Solicitor

Office of the Administrative Law Judges (OALJ)

Chief Administrative Law Judge, Office of Administrative Law Judges, 
OALJ
Legal Counsel, OALJ

    The mailing address for the Office of Administrative Law Judges 
is: Chief, Office of Administrative Law Judges, 800 K Street, NW., 
Suite N-400, Washington, DC 20001-8002.

Office of the Assistant Secretary of Administration and Management 
(OASAM)

Assistant Secretary for Administration and Management, OASAM
Deputy Assistant Secretary for Administration and Management, OASAM
Director, Business Operations Center, OASAM
Director, Procurement Service Center, OASAM
Director, Civil Rights Center, OASAM
Director, Human Resources Center, OASAM
Director, Information Technology Center, OASAM

[[Page 16945]]

Director, Worklife Center, OASAM
Director, Human Resource Services Center, OASAM
Director, Office of Budget, OASAM
Director, Conference and Services Center, OASAM
Director, Safety and Health Center, OASAM

Office of the Chief Financial Officer (OCFO)

Chief Financial Officer, OCFO

Office of Small Business Programs

Director, Office of Small Business Programs

Employees' Compensation Appeals Board (ECAB)

Chairperson, Employees' Compensation Appeals Board, ECAB
Associate Deputy Secretary for Adjudication
Executive Director, Office of Adjudicatory Services

Administrative Review Board (ARB)

Chairperson, Administrative Review Board, ARB

Benefits Review Board (BRB)

Chief Administrative Appeals Judge, Benefits Review Board, BRB
Director, Women's Bureau, Office of the Secretary

Office of Congressional and Intergovernmental Affairs (OCIA)

Assistant Secretary, Office of Congressional and Intergovernmental 
Affairs, OCIA
Deputy Assistant Secretary, OCIA

Office of the Assistant Secretary for Policy (ASP)

Assistant Secretary for Policy, ASP
Deputy Assistant Secretary, ASP

Office of the Assistant Secretary for Public Affairs (OPA)

Assistant Secretary, Office of Public Affairs, OPA
Deputy Assistant Secretary, OPA

Administrative Review Board (ARB)

Director, Office of Administrative Review Board, ARB

Office of the Inspector General (OIG)

Disclosure Officer, OIG

Bureau of International Labor Affairs (ILAB)

Deputy Under Secretary, ILAB
Associate Deputy Under Secretary, ILAB
Secretary of the National Administrative Office, ILAB

Employment Standards Administration (ESA)

Assistant Secretary for Employment Standards, ESA
Director, Equal Employment Opportunity Unit, ESA
Director, Office of Management, Administration and Planning (OMAP), 
ESA
Director, Division of Human Resources Management, OMAP, ESA
Director, Division of Legislative and Regulatory Analysis, OMAP, ESA
Director, Office of Workers' Compensation Programs (OWCP), ESA
Special Assistant to the Director, OWCP, ESA
Director, Division of Planning, Policy and Standards, OWCP, ESA
Director for Federal Employees' Compensation, OWCP, ESA
Director for Longshore and Harbor Workers' Compensation, OWCP, ESA
Director for Coal Mine Workers' Compensation, OWCP, ESA
Administrator, Wage and Hour Division, ESA
Deputy Administrator, Wage and Hour Division, ESA
National Office Program Administrator, Wage and Hour Division, ESA
Deputy National Office Program Administrator, Wage and Hour 
Division, ESA
Director, Office of Enforcement Policy, Wage and Hour Division, ESA
Deputy Director, Office of Enforcement Policy, Wage and Hour 
Division, ESA
Director, Office of Planning and Analysis, Wage and Hour Division, 
ESA
Director, Office of Wage Determinations, Wage and Hour Division, ESA
Director, Office of External Affairs, Wage and Hour Division, ESA
Director, Office of Quality and Human Resources, Wage and Hour 
Division, ESA
Deputy Assistant Secretary for Federal Contract Compliance Programs 
(OFCCP), ESA
Deputy Director, Office of Federal Contract Compliance Programs, 
OFCCP, ESA
Director, Division of Policy, Planning and Program Development, 
OFCCP, ESA
Deputy Director, Division of Policy, Planning and Program 
Development, OFCCP, ESA
Director, Division of Program Operations, OFCCP, ESA
Deputy Director, Division of Program Operations, OFCCP, ESA
Director, Division of Management and Administrative Programs, OFCCP, 
ESA
Deputy Assistant Secretary for Labor-Management Programs, (OLMS), 
ESA

Employment and Training Administration (ETA)

Assistant Secretary of Labor, ETA
Deputy Assistant Secretary of Labor, ETA
Administrator, Office of Financial and Administrative Management, 
ETA
Director, Office of Financial and Administrative Services, ETA
Director, Office of Human Resources, ETA
Director, Divisions of Federal Assistance and Contract Services, ETA
Administrator, Office of Policy and Research, ETA
Director, Office of Grants and Contracts Management, ETA
Administrator, Office of Technology and Information Services, ETA
Administrator, Office of Workforce Security, ETA
Director, Office of Income Support, ETA
Director, Office of Career Transition Assistance, ETA
Director, Division of U.S. Employment Service and Americans Labor 
Information Market System (ALMIS)
Chief, Division of Foreign Labor Certifications, ETA
Administrator, Office of Adult Services, ETA
Director Office of National Programs, ETA
Director, Division of Systems Support, ETA
Director, Office of Adults, Dislocated Workers and Trade Adjustment 
Assistance, ETA
Director, Division of Trade Adjustment Assistance, ETA
Administrator, Office of Youth Services, ETA
Director, Office of Youth Opportunities, ETA
Director, Office of School to Work, ETA
Director, Office of Job Corps, ETA
Director, Office of Apprenticeship Training, Employer and Labor 
Services, ETA
Director, Office of Equal Employment Opportunity, ETA

Occupational Safety and Health Administration (OSHA)

Assistant Secretary, OSHA
Director, Office of Public Affairs, OSHA
Director, Directorate of Construction, OSHA
Director, Directorate of Federal-State Operations, OSHA
Director, Directorate of Policy, OSHA
Director, Directorate of Administrative Programs, OSHA
Director, Personnel Programs, OSHA
Director, Office of Administrative Services, OSHA
Director, Office of Management Data Systems, OSHA
Director, Office of Management Systems and Organization, OSHA
Director, Office of Program Budgeting, Planning and Financial 
Management, OSHA
Director, Directorate of Compliance Programs, OSHA
Director, Directorate of Technical Support, OSHA
Director, Directorate of Safety Standards Programs, OSHA
Director, Directorate of Health Standards Programs, OSHA
Director, Office of Statistics, OSHA

Pension and Welfare Benefits Administration (PWBA)

Director, Office of Participant Assistance and Communications, PWBA

Office of the Assistant Secretary for Veterans' Employment and 
Training (VETS)

Assistant Secretary, VETS
Deputy Assistant Secretary, VETS
Director, Office of Operations and Programs, VETS
Director, Office of Agency Management and Budget, VETS
Disclosure Officer, VETS

Bureau of Labor Statistics (BLS)

Commissioner, BLS
Associate Commissioner, Office of Administration, BLS

    The mailing address for responsible officials in the Bureau of 
Labor Statistics is: Rm. 4040--Postal Square Bldg., 2 Massachusetts 
Ave., NE, Washington, DC 20212-0001.

Mine Safety and Health Administration (MSHA)

Assistant Secretary, MSHA
Deputy Assistant Secretary, MSHA
Chief, Office of Congressional and Legislative Affairs, MSHA
Chief, Office of Information and Public Affairs, MSHA

[[Page 16946]]

Director of Administration and Management, MSHA
Administrator, Coal Mine Safety and Health (CMS&H), MSHA
Chief, Technical Compliance & Investigation Division, CMS&H, MSHA
Chief, Health Division, CMS&H, MSHA
Chief, Safety Division, CMS&H, MSHA
Accident Investigation Program Manager, CMS&H, MSHA
Administrator, Metal and Nonmetal Mine Safety and Health (M/NM), 
MSHA
Chief, Technical Compliance & Investigation Division, M/NM, MSHA
Chief, Health Division, M/NM, MSHA
Chief, Safety Division, M/NM, MSHA
Accident Investigation Program Manager, M/NM, MSHA
Director of Assessments, MSHA
Director of Technical Support, MSHA
Director of Educational Policy and Development, MSHA
Director of Standards, Regulations, and Variances, MSHA
Director of Program Evaluation and Information Resources, MSHA

    The mailing address for the responsible officials in the Mine 
Safety and Health Administration (MSHA) is: 4015 Wilson Boulevard, 
Arlington, Virginia 22203.

Regional Offices

    The titles of the responsible officials in the regional offices 
of the various component agencies are listed below: Unless otherwise 
specified, the mailing address for these officials by region, shall 
be:

Region I

U.S. Department of Labor, John F. Kennedy Federal Building, Boston, 
Massachusetts 02203 (For Wage and Hour only: Contact Region III)

Region II

201 Varick Street, New York, New York 10014 (For Wage and Hour only: 
Contact Region III)

Region III

The Curtis Center, 170 South Independence Mall West, Suite 825 East, 
Philadelphia, Pennsylvania 19106-3315

Region IV

U.S. Department of Labor, Atlanta Federal Center, 61 Forsyth Street, 
SW, Atlanta, Georgia 30303
(OWCP Only) 214 N. Hogan Street, Suite 1006, Jacksonville, Florida 
32202

Region V

Kluczynski Federal Building, 230 South Dearborn Street, Chicago, 
Illinois 60604
(FEC only) 1240 East Ninth Street, Room 851, Cleveland, Ohio 44199

Region VI

525 Griffin Square Building, Griffin & Young Streets, Dallas, Texas 
75202

Region VII

City Center Square Building, 1100 Main Street, Kansas City, Missouri 
64105-2112 (For Wage and Hour only: Contact Region V)
(OFCCP only) 801 Walnut Street, Room 200, Kansas City, Missouri 
64106

Region VIII

1999 Broadway Street, Denver, Colorado 80202, (For Wage and Hour and 
OFCCP: Contact Region VI)
(OWCP only) 1801 California Street, Suite 915, Denver, Colorado 
80202

    The mailing address for the Regional Director, Bureau of 
Apprenticeship and Training in Region VIII is: U.S. Custom House, 
721--19th Street, Room 465, Denver, CO. 80202.

Region IX

71 Stevenson Street, San Francisco, California 94105

Region X

1111 Third Avenue, Seattle, Washington 98101-3212 (For Wage and Hour 
only: Contact Region IX)
Regional Administrator for Administration and Management (OASAM)
Regional Personnel Officer, OASAM
Regional Director for Information and Public Affairs, OASAM
Regional Administrator for Occupational Safety and Health and Safety 
(OSHA)
Regional Commissioner, Bureau of Labor Statistics (BLS)
Regional Administrator for Employment and Training Administration 
(ETA) (For the following regions: Boston, New York, Philadelphia, 
Atlanta, Dallas, Chicago and San Francisco)
Associate Regional Administrator for ETA (For the following regions: 
Denver, Kansas City and Seattle)
Regional Director, Job Corps, ETA
Director, Regional Office of Apprenticeship and Training, Employer 
and Labor Services, ETA
Regional Administrator for Wage and Hour, ESA
Regional Director for Federal Contract Compliance Programs, ESA
Regional Director for the Office of Workers' Compensation Programs, 
ESA
District Director, Office of Workers' Compensation Programs, ESA

Office of Federal Contract Compliance Programs ESA, Responsible 
Offices, Regional Offices

JFK Federal Building, Room E-235, Boston, Massachusetts 02203
201 Varick Street, Room 750, New York, New York 10014
The Curtis Center, 170 South Independence Mall West, Philadelphia, 
Pennsylvania 19106-3315
61 Forsyth Street, S.W., Suite 7B75, Atlanta, Georgia 30303
Klucynski Federal Building, 230 South Dearborn Street, Room 570, 
Chicago, Illinois 60604
Federal Building, 525 South Griffin Street, Room 840 Dallas, Texas 
75202
71 Stevenson Street, Suite 1700, San Francisco, California 94105-
2614
1111 Third Avenue, Suite 610, Seattle, Washington 98101-3212

Office of Workers' Compensation Programs ESA: Responsible Officials, 
District Directors

John F. Kennedy Federal Building, Room E-260, Boston, Massachusetts 
02203 (FECA and LHWCA Only)
201 Varick Street, Seventh Floor, Room 750, New York, New York 10014 
(FECA and LHWCA only)
The Curtis Center, 170 South Independence Mall West, Suite 790 West, 
Philadelphia, Pennsylvania 19106-3313 (FECA and LHWCA only)
Penn Traffic Building, 319 Washington Street, Johnstown, 
Pennsylvania 15901 (BLBA only)
105 North Main Street, Suite 100, Wilkes-Barre, Pennsylvania 18701 
(BLBA Only)
Wellington Square, 1225 South Main Street, Suite 405, Greensburg, 
Pennsylvania 15601 (BLBA only)
300 West Pratt Street, Suite 240, Baltimore, Maryland 21201 (LHWCA 
Only)
Federal Building, 200 Granby Mall, Room #212, Norfolk, Virginia 
23510 (LHWCA only)
500 Quarrier Street, Suite 110, Charleston, West Virginia 25301 
(BLBA Only)
425 Juliana Street, Suite 3116, Parkersburg, West Virginia 26101 
(BLBA Only)
800 North Capitol Street, NW., Washington, DC 20211 (FECA Only)
77 P Street, NE., 2nd Floor, Washington, DC 20002 (LHWCA Only)
1200 Upshur Street, NW., Washington, DC 20210 (DC Claims Only)
164 Main Street, Suite 508, Pikeville Kentucky 41501 (BLBA only)
500 Springdale Plaza, Spring Street, Mt. Sterling, Kentucky 40353 
(BLBA Only)
214 N. Hogan Street, 10th Floor, Room 1006, Jacksonville, Florida 
32201 (FECA and LHWCA only)
230 South Dearborn Street, Room 578, Chicago, Illinois 60604 (FECA 
and LHWCA)
1240 East 9th Street, Room 851, Cleveland, Ohio 44199 (FECA Only)
1160 Dublin Road, Suite 300, Columbus, Ohio 43214 (BLBA Only)
525 Griffin Street, Federal Building Dallas, Texas 75202 (FECA Only)
701 Loyola Avenue, Room 13032, New Orleans, Louisiana 70113 (LHWCA 
Only)
8866 Gulf Freeway, Suite 140, Houston, Texas 77017 (LHWCA Only)
City Center Square, Suite 750, 1100 Main Street, Kansas City, 
Missouri 64105 (FECA Only)
1801 California Street, Suite 915, Denver, Colorado 80202 (FECA and 
BLBA Only)
71 Stevenson Street, 2nd Floor, P.O. Box 193770, San Francisco, 
California 94105 (LHWCA and FECA Only)
401 E. Ocean Boulevard, Suite 720, Long Beach, California 90802 
(LHWCA Only)
300 Ala Moana Boulevard, Room 5119, Honolulu, Hawaii 96850 (LHWCA 
Only)
1111 3rd Avenue, Suite 615, Seattle, Washington 98101-3212 (LHWCA 
and FECA only)

Mine Safety & Health Administration Field Offices And Responsible 
Officials

Coordinator, Small Mines/Mine Emergency Unit

[[Page 16947]]

Superintendent, National Mine Health and Safety Academy, 1301 
Airport Road, Beaver, WV 25813-9426
Chief, Safety and Health Technology Center, P.O. Box 18233, 
Pittsburgh, PA 15236
Chief, Approval and Certification Center, R.R. 1, Box 251, 
Industrial Park Road, Triadelphia, WV 26059
Chief, Information Resource Center
Chief, Office of Injury and Employment Information, P.O. Box 25367, 
Denver, CO 80225-0367

District Manager, Coal Mine Safety and Health

The Stegmaier Bldg., Suite 034, 7 N. Wilkes-Barre Blvd., Wilkes-
Barre, PA 18702
R.R. 1, Box 736, Hunker, PA 15639
5012 Mountaineer Mall, Morgantown, WV 26505
100 Bluestone Road, Mt. Hope, WV 25880
P.O. Box 560, Norton, VA 24273
4159 North Mayo Trail, Pikeville, KY 41501
HC 66, Box 1699, Barbourville, KY 40906
Suite 200, 2300 Old Decker Road, Vincennes, IN 47591
P.O. Box 25367, Denver, CO 80225-0367
100 YMCA Drive, Madisonville, KY 42431-9019
Suite 213, 135 Gemini Circle Birmingham, AL 35209

District Manager, Metal and Nonmetal Mine Safety and Health

Assistant District Manager, Metal and Nonmetal Mine Safety and 
Health:

Thornhill Industrial Park, 547 Keystone Drive, Suite 4, Warrendale, 
PA 15086-7573
Suite 212, 135 Gemini Circle, Birmingham, AL 35209
Suite 333, 515 W. First Street, Duluth, MN 55802-1302
Rm. 4C50, 1100 Commerce Street, Dallas, TX 75242-0499
P.O. Box 25367, Denver, CO 80225-0367
2060 Peabody Road, Suite 610, Vacaville, CA 95687-6696

Regional Administrator, Occupational Safety and Health Administration 
(OSHA)

Area Director, OSHA:

Valley Office Park, 13 Branch Street, Methuen, MA 01844
639 Granite Street, 4th Floor, Braintree, MA 02184
1441 Main Street, Room 550, Springfield, MA 01103-1493
One Lafayette Square, Suite 202, Bridgeport, CT 06604
Federal Building, 450 Main Street, Room 613, Hartford, CT 06103
40 Western Avenue, Room 608, Augusta, ME 04330
202 Harlow Street, Room 211, Bangor, ME 04401
279 Pleasant Street, Suite 201, Concord, NH 03301
Federal Office Building, 380 Westminster Mall, Room 243, Providence, 
RI 02903
401 New Karner Road, Suite 300, Albany, NY 12205-3809
42-40 Bell Boulevard, Bayside, NY 11361
5360 Genesee Street, Bowmansville, NY 14026
1400 Old Country Road, Suite 208, Westbury, NY 11590
201 Varick Street, Room 670, New York, NY 10048
3300 Vickery Road, North Syracuse, NY 13212
660 White Plains Road, 4th Floor, Tarrytown, NY 10591-5107
1030 St. Georges Avenue, Plaza 35, Suite 205, Avenel, NJ 07001
500 Route 17 South, 2nd Floor, Hasbrouck Heights, NJ 07604
299 Cherry Hill Road, Suite 304, Parsippany, NJ 07054
Marlton Executive Park, Building 2, 701 Route 73 South, Suite 120, 
Marlton, NJ 08053
BBV Plaza Building, 1510 F.D. Roosevelt Avenue, Guaynabo, PR 00968
850 North 5th Street, Allentown, PA 18102
3939 West Ridge Road, Suite B12, Erie, PA 16506-1857
Progress Plaza, 49 North Progress Avenue, Harrisburg, PA 17109-3596
U.S. Custom House, Room 242, Second & Chestnut Street, Philadelphia, 
PA 19106
Federal Office Building, 1000 Liberty Avenue, Room 1428, Pittsburgh, 
PA 15222-4101
The Stegmaier Building, Suite 410, 7 North Wilkes-Barre Boulevard, 
Wilkes-Barre, PA 18702-5241
844 North King Street--Room 2209, Wilmington, DE 19801
1099 Winterson Road, Suite 140, Linthicum, MD 21090
Federal Office Building, 200 Granby Street, Room 835, Norfolk, VA 
23510-1811
405 Capitol Street, Suite 407, Charleston, WV 25301-1727
LaVista Perimeter Office Park, 2183 N. Lake Parkway, Building 7, 
Suite 110, Tucker, GA 30084-4154
2400 Herodian Way, Suite 250, Smyrna, GA 30080-2968
450 Mall Boulevard, Suite J, Savannah, GA 31406
2047 Canyon Road--Todd Mall, Birmingham, AL 35216-1981
3737 Government Boulevard, Suite 100, Mobile, AL 36693-4309
8040 Peters Road, Building H-100, Fort Lauderdale, FL 33324
Ribault Building, Suite 227, 1851 Executive Center Drive, 
Jacksonville, FL 32207
5807 Breckenridge Parkway, Suite A, Tampa, FL 33610-4249
John C. Watts Federal Office Building, 330 West Broadway, Room 108, 
Frankfort, KY 40601-1922
3780 I-55 North, Suite 210, Jackson, MS 39211-6323
Century Station Federal Office Building, 300 Fayetteville Street 
Mall, Room 438, Raleigh, NC 27601-9998
1835 Assembly Street, Room 1468, Columbia, SC 29201-2453
2002 Richard Jones Road, Suite C-205, Nashville, TN 37215-2809
1600 167th Street, Suite 12, Calumet City, IL 60409
O'Hara Lake Plaza, 2360 East Devon Avenue, Suite 1010, Des Plaines, 
IL 60018
11 Executive Drive, Suite 11, Fairview Heights, IL 62208
344 Smoke Tree Business Park, North Aurora, IL 60542
2918 W. Willow Knolls Road, Peoria, IL 61614
46 East Ohio Street, Room 423, Indianapolis, IN 46204
Lansing Area Director, 801 South Waverly Road, Suite 306, Lansing, 
MI 48917-4200
300 South 4th Street, Room 1205, Minneapolis, MN 55415
36 Triangle Park Drive, Cincinnati, OH 45246
Federal Office Building, 1240 East 9th Street, Room 899, Cleveland, 
OH 44199
Federal Office Building, 200 North High Street, Room 620, Columbus, 
OH 43215
Ohio Building, 420 Madison Avenue, Suite 600, Toledo, OH 43604
Federal Building, U.S. Courthouse 500, Barstow Street, Room B-9, Eau 
Claire, WI 54701
1648 Tri Park Way, Appleton, WI 54914
4802 E. Broadway, Madison, WI 53716
Henry S. Reuss Building, 310 W. Wisconsin Ave, Suite 1180, 
Milwaukee, WI 53202
903 San Jacinto Boulevard, Suite 319, Austin, TX 78701
Wilson Plaza, 606 N. Carancahua, Suite 700, Corpus Christi, TX 78476
834 East R.L. Thornton Freeway, Suite 420, Dallas, TX 75228
700 East San Antonio Street, Room C408, El Paso, TX 79901
North Starr II, Suite 430, 8713 Airport Freeway, Fort Worth, TX 
76180-7604
350 N. Sam Houston Parkway, Suite 120, Houston, TX 77060
17625 El Camino Real, Suite 400, Houston, TX 77058
Federal Office Building, 1205 Texas Avenue, Room 804, Lubbock, TX 
79401
TCBY Building, Suite 450, 425 West Capitol Avenue, Little Rock, AR 
72201
9100 Bluebonnet Centre Boulevard, Suite 201, Baton Rouge, LA 70809
Western Bank Building, Suite 820, 505 Marquette, NW., Albuquerque, 
NM 87102
420 West Main, Suite 300, Oklahoma City, OK 73102
6200 Connecticut Avenue, Suite 100, Kansas City, MO 64120
911 Washington Avenue, Room 420, St. Louis, MO 63101
210 Walnut Street, Room 815, Des Moines, IA 50309
8600 Farley--Suite 105, Overland Park, KS 66212
300 Epic Center, 301 North Main, Wichita, KS 67202
Overland--Wolf Building, 6910 Pacific Street, Room 100, Omaha, NE 
68106
1391 Speer Boulevard, Suite 210, Denver, CO 80204-2552
7935 East Prentice Avenue, Suite 209, Englewood, CO 80111-2714
2900 4th Avenue North, Suite 303, Billings, MT 59101
3rd & Rosser, Room 348, P.O. Box 2439, Bismark, ND 58502
1781 South 300 West, Salt Lake City, UT 84115-1802
101 El Camino Plaza, Suite 105, Sacramento, CA 95815
5675 Ruffin Road, Suite 330, San Diego, CA 92123
3221 North 16th Street, Suite 100, Phoenix, AZ 85016
300 Ala Moana Boulevard, Suite 5-146, Honolulu, HI 96850
705 North Plaza, Room 204, Carson City, NV 89701

[[Page 16948]]

505 106th Avenue, NE., Suite 302, Bellevue, WA 98004
301 W. Northern Lights Boulevard, Suite 407, Anchorage, AK 99503-
7571
1150 North Curtis Road, Suite 201, Boise, ID 83706
Federal Office Building, 1220 Southwest 3rd Avenue, Room 640, 
Portland, OR 97204

Pension and Welfare Benefits Administration Regional Director or 
District Supervisor

Regional Director, J.F.K. Federal Bldg., Room 575, Boston, 
Massachusetts 02203
Regional Director, 201 Varick Street, New York, NY 10014
Regional Director, The Curtis Center, 170 South Independence Mall 
West, Philadelphia, Pennsylvania 19106-3315
District Supervisor, Silver Spring Metro Center, Building One, 
Second Floor, 1335 East-West Highway, Silver Spring, MD 20901
Regional Director, 61 Forsyth Street, S.W., Room 7B54, Atlanta, 
Georgia 30303
District Supervisor, 8040 Peters Road, Building H, Suite 104, 
Plantation, Florida 33324
Regional Director, 1885 Dixie Highway, Suite 210, Ft. Wright, 
Kentucky 41011
District Supervisor, 211 West Fort Street, Suite 1310, Detroit, 
Michigan 48226-3211
Regional Director, 200 West Adams Street, Suite 1600, Chicago, 
Illinois 60606
Regional Director, City Center Square, 1100 Main Street, Suite 1200, 
Kansas City, Missouri 64105
District Supervisor, 815 Olive Street, Room 338, St. Louis, Missouri 
63101
Regional Director, 525 Griffin Street, Room 707, Dallas, Texas 75202
Regional Director, 71 Stevenson Street, Suite 915, PO Box 190250, 
San Francisco, California 94119-0250
District Director, 1111 Third Avenue, Room 860, Seattle, Washington 
98101-3212
Regional Director, 790 E. Colorado Blvd., Suite 514, Pasadena, CA 
91101

Regional Administrators, Veterans' Employment and Training Service 
(VETS)

Region I

J.F. Kennedy Federal Building, Government Center, Room E-315, 
Boston, Massachusetts 02203

Region II

201 Varick Street, Room 766, New York, New York 10014

Region III

The Curtis Center, 170 S. Independence Mall West, Suite 770 West, 
Philadelphia, Pennsylvania 19106

Region IV

Sam Nunn Atlanta Federal Center, 61 Forsyth Street, SW., Room 6T85, 
Atlanta, Georgia 30303

Region V

230 South Dearborn, Room 1064, Chicago, Illinois 60604

Region VI

525 Griffin Street, Room 858, Dallas, Texas 75202

Region VII

City Center Square Building, 1100 Main Street, Suite 850, Kansas 
City, Missouri 64105-2112

Region VIII

1999 Broadway, Suite 1730, Denver, Colorado 80202-5716

Region IX

71 Stevenson Street, Suite 705, San Francisco, California 94105

Region X

1111 Third Avenue, Suite 900, Seattle, Washington 98101-3212
[FR Doc. 02-7376 Filed 4-5-02; 8:45 am]
BILLING CODES 4510-20-P; 4510-21-P; 4510-23-P; 4510-24-P; 4510-26-P; 
4510-27-P; 4510-28-P; 4510-29-P; 4510-30-P; 4510-43-P; 4510-79-P; 4510-
CF-P; 4510-CH-P; 4510-CK-P; 4510-CN-P; 4510-CP-P