[Federal Register Volume 67, Number 65 (Thursday, April 4, 2002)]
[Notices]
[Pages 16126-16128]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-8127]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
20, 2002. Once the appraisal of the records is completed, NARA will 
send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the

[[Page 16127]]

total number of schedule items, and the number of temporary items (the 
records proposed for destruction). It also includes a brief description 
of the temporary records. The records schedule itself contains a full 
description of the records at the file unit level as well as their 
disposition. If NARA staff has prepared an appraisal memorandum for the 
schedule, it too includes information about the records. Further 
information about the disposition process is available on request.

Schedules Pending

    1. Department of the Air Force, Agency-wide (N1-AFU-02-3, 81 items, 
81 temporary items). Electronic versions of temporary records relating 
to supply and transportation matters. Included are electronic copies of 
documents created using electronic mail and word processing as well as 
electronic records that supplement or replace paper records already 
approved for disposal. Records relate to such matters as property 
accountability, inventory management, warehouse space planning, motor 
vehicle operation and maintenance, cargo and passenger manifests, and 
the packaging, handling, and inspection of shipped property.
    2. Department of the Air Force, Agency-wide (N1-AFU-02-4, 120 
items, 120 temporary items). Electronic versions of temporary records 
relating to member services, public affairs activities, and information 
management. Included are electronic copies of documents created using 
electronic mail and word processing as well as electronic records that 
supplement or replace paper records already approved for disposal. 
Records relate to such matters as clubs and recreational activities, 
library administration, child care operations, cemeteries and burials, 
food services, laundry and dry cleaning operations, non-appropriated 
fund financial and personnel administration, Air Force news media, 
office administration, reprographics, records management, the Privacy 
Act program, and mail, publications, and forms management.
    3. Department of the Army, Agency-wide (N1-AU-02-7, 2 items, 2 
temporary items). Records relating to non-appropriated fund employee 
job descriptions. Included are master job descriptions, job standards, 
and similar information used in the analysis, development, and 
evaluation of specific jobs. Also included are electronic copies of 
documents created using electronic mail and word processing. The 
schedule also authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    4. Department of Defense, Defense Contract Audit Agency (N1-372-02-
3, 3 items, 3 temporary items). Records pertaining to leased office 
equipment that are used to determine payments due vendors. Included are 
statistical reports provided to commercial concerns and electronic 
copies of documents created using electronic mail and word processing.
    5. Department of Defense, Defense Information Systems Agency (N1-
371-02-3, 3 items, 3 temporary items). Communications security 
administrative files. Included are correspondence, messages, and other 
facilitative records relating to measures taken to protect 
telecommunications from unauthorized access. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    6. Department of Energy, Southeastern Power Administration (N1-388-
00-01, 100 items, 68 temporary items). Comprehensive records schedule 
covering files of the Office of the Administrator, Legal Affairs, the 
Division of Finance and Marketing, the Division of Power Operations, 
and the Division of Human Resources and Administration. Records 
proposed for disposal include such file series as general 
correspondence, administrative files, recurring reports, power 
contracts, geological studies, daily operating logs, billing invoices, 
routine audits, and conference planning materials. Also included are 
electronic copies of documents created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of such files as the administrator's correspondence files, meeting 
minutes, legal policies, power marketing and management policies, 
legislative history case files, budget histories, engineering studies, 
speeches, press releases, significant photographs, audio-visual 
recordings, and publications.
    7. Department of State, Bureau of Intelligence and Research (N1-59-
01-15, 28 items, 15 temporary items). Records of the Office of 
Intelligence Resources relating to committees, boards, and working 
groups on which office staff serve as members only. Also included are 
electronic copies of documents created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of files relating to such matters as foreign intelligence 
relationships, signals intelligence, intelligence collection 
activities, intelligence sharing, and the activities of committees, 
boards, and working groups for which the office serves as secretariat.
    8. Department of State, Bureau of Political-Military Affairs (N1-
59-01-24, 20 items, 17 temporary items). Files accumulated by the 
Assistant Secretary and Deputy Assistant Secretaries, including such 
records as electronic tracking systems for correspondence, schedules of 
daily activities, congressional inquiries, reference copies of National 
Security Directives, and copies of documents with special restrictions. 
Also included are electronic copies of documents created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of chronological and program files of the 
Assistant Secretary, Deputy Assistant Secretaries, and other front 
office principals as well as a finding aid to the chronological files.
    9. Department of the Treasury, Bureau of Alcohol, Tobacco and 
Firearms (N1-436-01-1, 4 items, 4 temporary items). Alcohol label 
applications records including applications, approvals, denials, and 
related papers. Also included are electronic copies of documents 
created using electronic mail and word processing.
    10. Department of the Treasury, International Financial 
Institutions Advisory Commission (N1-220-02-12, 5 items, 2 temporary 
items). Electronic copies of records created using electronic mail and 
word processing. Proposed for permanent retention are recordkeeping 
copies of such files as correspondence, hearing records, and reports, 
including the Commission's report to Congress.
    11. Department of the Treasury, International Monetary Fund 
Advisory Committee (N1-220-02-13, 3 items, 2 temporary items). 
Electronic copies of records created using electronic mail and word 
processing. Recordkeeping copies of correspondence files are proposed 
for permanent retention.
    12. National Archives and Records Administration, Agency-wide (N1-
64-02-1, 9 items, 6 temporary items). Administrative planning records 
for professional and scholarly conferences, symposia, ceremonies, and 
events. Included are electronic copies of records created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of such records as program proceedings and 
video and audio recordings of conferences and symposia.
    13. National Archives and Records Administration, Agency-wide (N1-
64-02-7, 2 items, 2 temporary items). User logs and system audit data 
for research room personal computers.

[[Page 16128]]

    14. National Archives and Records Administration, Agency-wide (N1-
64-02-8, 1 item, 1 temporary item). Routine requests for information, 
forms, and publications for which no research is required for reply.
    15. National Credit Union Administration, Office of Strategic 
Planning (N1-413-02-3, 4 items, 3 temporary items). Files relating to 
the Government Performance and Results Act, including such records as 
correspondence, plans, distribution lists, planning schedules, semi-
annual performance plans, audits/reviews, background papers, and other 
administrative records. Also included are electronic copies of 
documents created using electronic mail and word processing. Proposed 
for permanent retention are recordkeeping copies of strategic plans, 
annual performance plans, annual operating plans, and annual 
performance reports.
    16. National Credit Union Administration, Office of General Counsel 
(N1-413-02-4, 10 items, 6 temporary items). Records relating to 
litigation and administrative hearings. Also included are electronic 
copies of documents accumulated by the Office of General Counsel 
created using electronic mail and word processing. Records proposed for 
permanent retention include recordkeeping copies of legal opinions, 
Freedom of Information Act reports, and rulemaking files.
    17. National Credit Union Administration, Office of Corporate 
Credit Unions (N1-413-02-5, 5 items, 3 temporary items). Inputs and 
outputs for an electronic system relating to credit union supervision, 
examination, and insurance activities. The electronic data is proposed 
for permanent retention along with the related system documentation.

    Dated: March 29, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-8127 Filed 4-3-02; 8:45 am]
BILLING CODE 7515-01-P