[Federal Register Volume 67, Number 63 (Tuesday, April 2, 2002)]
[Notices]
[Pages 15592-15618]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-7528]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Privacy Act of 1974 Republication of Systems of Records Notices

AGENCY: National Archives and Records Administration (NARA).

ACTION: Republication of systems of records notices.

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SUMMARY: The National Archives and Records Administration (NARA) has 
reviewed and revised all of its Privacy Act Systems of Records notices. 
NARA is republishing a total of 33 systems. Eleven of the systems 
include proposed revisions that require an advance period for public 
comment. The remaining 22 systems include minor corrective and 
administrative changes that do not meet the criteria established by the 
Office of Management and Budget (OMB) for either a new or altered 
system of records. These changes are in compliance with OMB Circular 
No. A-130, Appendix I. One system (NARA 10-Employee Drug Abuse/
Alcoholism Files) is being deleted from the inventory of systems 
because NARA no longer maintains the information. NARA 10 will be 
reserved for future usage.

EFFECTIVE DATES: The establishment of new systems NARA 25, 26, 27, 28, 
29, 30, 31, 32, 33 and 34 and the revisions to system NARA 14 will 
become effective without further notice on June 3, 2002, unless 
comments received on or before that date cause a contrary decision. If 
changes are made based on NARA's review of comments received, a new 
final notice will be published. All other revisions included in this 
republication are complete and accurate as of April 2, 2002.

ADDRESSES: Send comments to the Privacy Act Officer, Office of General 
Counsel (NGC), Room 3110, National Archives and Records Administration, 
8601 Adelphi Road, College Park, MD, 20740-6001. They may be faxed to 
301-713-6040. You may also comment via the Internet to 
[email protected].

FOR FURTHER INFORMATION CONTACT: Ramona Branch Oliver, Privacy Act 
Officer, 301-713-6025, ext. 252 (voice) or 301-713-6040 (fax).

SUPPLEMENTARY INFORMATION: NARA last published a comprehensive set of 
Privacy Act notices in the Federal Register on May 28, 1992 (57 FR 
22430). We also published changes to 3 system of records notices on 
March 10, 2000 (65 FR 13052). They are NARA 1 (Researcher Application 
Files), NARA 5 (Conference, Workshop, and Training Course Files, and 
NARA 6 (Mailing List Files). The notice for each the 33 system of 
records states the following:
     Name and the location of the record system;
     Authority for and manner of its operation;
     Categories of individuals it covers;
     Types of records that it contains;
     Sources of information in these records;
     Proposed ``routine uses'' of each system of records; and
     Business address of the NARA official who will inform 
interested persons of the procedures they must follow to gain access to 
and correct records pertaining to themselves.
    One of the purposes of the Privacy Act, as stated in section 
2(b)(4) of the Act, is to provide certain safeguards for an individual 
against an invasion of personal privacy by requiring Federal agencies 
to disseminate any record of identifiable personal information in a 
manner that assures that such action is for a necessary and lawful 
purpose, that information is current and accurate for its intended use, 
and that adequate safeguards are provided to prevent misuse of such 
information. NARA intends to follow these principles in transferring 
information to another agency or individual as a ``routine use'', 
including assurance that the information is relevant for the purposes 
for which it is transferred.
    The table below identifies the system notices that were previously 
published and that are being republished with only minor editorial and 
administrative changes, and the new systems (have not been published 
previously).

------------------------------------------------------------------------
                                            New systems (not previously
      Previously published systems                  published)
------------------------------------------------------------------------
NARA 1, 2, 3, 4, 5, 6, 7, 8, 9, 11, 12,   NARA 26, 27, 29, 30, 31, 32,
 13, 15, 16, 17, 18, 19, 20, 21, 22, 23    33 and 34.
 and 24 (minor editorial and
 administrative changes made).

[[Page 15593]]

 
NARA 10 (RESERVED) (This system was       NARA 25 (information was
 previously published as the system        previously covered in the
 covering drug abuse/alcoholism. It is     existing system, NARA 2).
 now reserved.).
NARA 14 (This system, entitled the        NARA 28 (information was
 Payroll Time and Attendance Reporting     previously covered in the
 System, is changing from a paper based    existing system, NARA 18).
 system to an electronic system.).
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    Dated: March 22, 2002.
John W. Carlin,
Archivist of the United States.
    Accordingly, we are republishing the systems of records notices in 
their entirety as follows:
NARA 1

System name:
    Researcher Application Files.

System location:
    Researcher application files are maintained in the following 
locations in the Washington, DC, area and other geographical regions. 
The addresses for these locations are listed in Appendix B following 
the NARA Notices:
    (1) Customer Services Division (Washington, DC, area);
    (2) Presidential libraries and projects; and
    (3) Regional records services facilities.

Categories of individuals covered by the system:
    Individuals covered by this system include persons who apply to use 
original records for research in NARA facilities in the Washington, DC, 
area, the Presidential libraries, and the regional records services 
facilities.

Categories of records in the system:
    Researcher application files may include: researcher applications; 
related correspondence; and electronic records. These files may contain 
the following information about an individual: Name, address, telephone 
number, proposed research topic(s), occupation, name and address of 
employer/institutional affiliation, educational level and major field, 
expected result(s) of research, photo, researcher card number, type of 
records used, and other information furnished by the individual. 
Electronic systems may also contain additional information related to 
the application process.

Authority for maintenance of the system:
    44 U.S.C. 2108, 2111 note, and 2203(f)(1).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains researcher application files on individuals to: 
Register persons who apply to use original records for research at a 
NARA facility; record initial research interests of researchers; 
determine which records researchers may want to use; contact 
researchers if additional information of research interest is found or 
if problems with the requested records are discovered; and prepare 
mailing lists for sending notices of events and programs of interest to 
researchers, including the fundraising and related activities of the 
National Archives Foundation (unless individuals elect that their 
application information not be used for this purpose). The electronic 
databases serve as finding aids to the applications. Information in the 
system is also used by NARA staff to compile statistical and other 
aggregate reports regarding researcher use of records. The routine use 
statements A, C, E, F, and G, described in Appendix A following the 
NARA Notices, also apply to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Information in the records may be retrieved by the name of the 
individual or by researcher card number.

Safeguards:
    During normal hours of operation, paper records are maintained in 
areas accessible only to authorized personnel of NARA. Electronic 
records are accessible via passwords from terminals located in attended 
offices. After hours, buildings have security guards and/or doors are 
secured and all entrances are monitored by electronic surveillance 
equipment.

Retention and disposal:
    Researcher application files are temporary records and are 
destroyed in accordance with the disposition instructions in the NARA 
records schedule contained in FILES 203, the NARA Files Maintenance and 
Records Disposition Manual. Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

System manager(s) and address:
    For researchers who apply to use records and Nixon Presidential 
materials in the Washington, DC, area, the system manager for 
researcher application files is the Assistant Archivist for Records 
Services--Washington, DC (NW). For researchers who apply to use 
accessioned records, Presidential records, and donated historical 
materials in the Presidential libraries and the regional records 
services facilities, the system managers of researcher application 
files are the directors of the individual libraries and regional 
records services facilities. The addresses for these locations are 
listed in Appendix B following the NARA Notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer, whose address is listed in 
Appendix B after the NARA Notices.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
given in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in researcher application files is obtained from 
researchers and from NARA employees who maintain the files.
NARA 2

System name:
    Reference Request Files.

System location:
    Reference request files are maintained in the following locations 
in the Washington, DC, area and other geographical regions. The 
addresses for these locations are listed in Appendix B following the 
NARA Notices:
    (1) Office of Records Services--Washington, DC;
    (2) National Historical Publications and Records Commission;

[[Page 15594]]

    (3) Presidential libraries, projects, and staffs; and
    (4) Regional records services facilities.

Categories of individuals covered by the system:
    Individuals covered by this system include persons who request 
information from or access to accessioned, inactive, congressional, 
Presidential records, Presidential materials, and/or donated historical 
materials in the custody of organizational units located in the 
Washington, DC, area; Presidential libraries, projects, and staffs; and 
regional records services facilities.

Categories of records in the system:
    Reference request files may include: Reference service slips; 
reference service databases; correspondence control registers and 
databases; and correspondence, including administrative forms used for 
routine inquiries and replies, between NARA staff and researchers. 
These files may contain some or all of the following information about 
an individual: Name, address, telephone number, position title, name of 
employer/institutional affiliation, educational background, research 
topic(s), field(s) of interest, identification of requested records, 
credit card or purchase order information, and other information 
furnished by the researcher.

Authority for maintenance of the system:
    44 U.S.C. 2108, 2111 note, 2203(f)(2), and 2907.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains reference request files on individuals to: Maintain 
control of records being used in a research room; establish researcher 
accountability for records; prepare replies to researchers' reference 
questions; record the status of researchers' requests and NARA replies 
to those requests; enable future contact with researchers, if 
necessary; and facilitate the preparation of statistical and other 
aggregate reports on researcher use of records. The routine use 
statements A, C, E, F, and G, described in Appendix A following the 
NARA Notices, also apply to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Information in reference request files may be retrieved by: The 
name of the individual; the Record Group number; or the name, social 
security number, or military service number of the former civilian 
employee/veteran whose record was the subject of the request at the 
National Personnel Records Center.

Safeguards:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from terminals located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

Retention and disposal:
    Reference request files are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA records 
schedule contained in FILES 203, the NARA Files Maintenance and Records 
Disposition Manual. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

System manager(s) and address:
    For reference request files located in organizational units in the 
Office of Records Services--Washington, DC, the system manager is the 
Assistant Archivist for Records Services--Washington, DC. For reference 
request files located in the National Historical Publications and 
Records Commission (NHPRC), the system manager is the Executive 
Director, NHPRC. For reference request files located in the following 
locations, the system manager is the director of the individual 
Presidential libraries, projects, and staffs; and regional records 
services facilities. The addresses for these locations are listed in 
Appendix B following the NARA Notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address given in Appendix B.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
given in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in reference request files is obtained from researchers 
and from NARA employees who maintain the files.
NARA 3

System name:
    Donors of Historical Materials Files

System location:
    Donors of historical materials files are maintained in the 
following locations in the Washington, DC, area and other geographical 
regions. The addresses for these locations are listed in Appendix B 
following the NARA Notices:
    (1) Office of Records Services--Washington, DC, organizational 
units;
    (2) Office of Presidential Libraries;
    (3) Presidential libraries, projects, and staffs; and
    (4) Regional records services facilities.

Categories of individuals covered by the system:
    Individuals covered by this system include donors and potential 
donors of historical materials and oral history interviews to the 
Office of Records Services--Washington, DC; Presidential libraries, 
projects, and staffs; and regional records services facilities.

Categories of records in the system:
    Categories of records in this system may include correspondence, 
deeds of gift, deposit agreements, accession files, accession cards, 
accession logs, inventories of museum objects, and oral history use 
agreements, all of which are related to the solicitation and 
preservation of donations and oral history interviews. These files may 
contain the following information about an individual: Name, address, 
telephone number, occupation, and other biographical data as it relates 
to the solicitation and donation of historical materials and oral 
history interviews.

Authority for maintenance of the system:
    44 U.S.C. 2111 and 2112.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains donors of historical materials files on individuals 
to: Record deeds of gift and oral history use agreements; administer 
the solicitation of, accessioning of, and access to historical 
materials; maintain control over the accessions program; and facilitate 
future solicitations of gifts.
    NARA may disclose these records to other Federal agencies and 
former

[[Page 15595]]

presidents and their agents as NARA administers the access provisions 
of a deed of gift. The routine use statements A, F, and G, described in 
Appendix A following the NARA Notices, also apply to this system of 
records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Information in donors of historical materials files may be 
retrieved by the name of the individual or by the accession number 
assigned to the donation.

Safeguards:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from terminals located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

Retention and disposal:
    Donors of historical materials files are permanent records and are 
transferred to the National Archives of the United States in accordance 
with the disposition instructions in the NARA records schedule 
contained in Files 203, the NARA Files Maintenance and Records 
Disposition Manual. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

System manager(s) and address:
    For donors of historical materials files located in organizational 
units in the Office of Records Services--Washington, DC, the system 
manager is the Assistant Archivist for Records Services--Washington, DC 
(NW). For donors of historical materials files located in the Office of 
Presidential Libraries, the system manager is the Assistant Archivist 
for Presidential Libraries (NL). For donors of historical materials 
files located in Presidential libraries, projects, and staffs, and the 
regional records services facilities, the system manager is the 
director of the individual Presidential library, project, or staff, or 
regional records services facility. The addresses for these locations 
are listed in Appendix B following the NARA Notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
submit their request in writing to the NARA Privacy Act Officer at the 
address given in Appendix B.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
given above.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in donors of historical materials files may be obtained 
from: Donors; potential donors; NARA employees who maintain the files 
and handle solicitations and donations of historical materials and oral 
history interviews; associates and family members of donors; associates 
of former presidents; and published sources.
NARA 4

System name:
    Committee and Foundation Member Files

System location:
    Committee member files may be maintained in NARA organizational 
units that provide administrative support to or oversight of internal 
and inter-agency committees and external standards-setting and 
professional organizations. Committee member files may also be located 
in organizational units that provide administrative support to NARA's 
Federal advisory committees. Foundation member files for the National 
Archives Foundation are maintained in the Development Office in the 
Washington, DC, area. Foundation member files for the private 
foundations that support the Presidential libraries may be located at 
individual Presidential libraries and projects. The addresses are 
listed in Appendix B following the NARA Notices.

Categories of individuals covered by the system:
    Individuals covered by this system include NARA employees who serve 
on committees and current and prospective members of NARA's Federal 
advisory committees, the National Archives Foundation, and foundations 
associated with the Presidential libraries.

Categories of records in the system:
    Committee and foundation member files may include correspondence, 
resumes, biographical statements, mailing lists, and travel documents. 
These files may contain the following information about an individual: 
Name, address, telephone number, NARA correspondence symbol, 
educational background, employment history, list of professional 
accomplishments and awards, titles of publications, and other 
information furnished by the individual.

Authority for maintenance of the system:
    44 U.S.C. 2104.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains committee member files to: Review professional 
qualifications of prospective committee members; document committee 
members' travel activities related to committee business; record the 
participation of committee members in committee activities; and contact 
members about future meetings and events. NARA maintains foundation 
member files in order to contact members about meetings, conferences, 
and special events.
    The routine use statements A, F, and G, described in Appendix A 
following the NARA Notices, also apply to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Information in committee and foundation member files may be 
retrieved by the name of the individual or by the name of the committee 
or foundation.

Safeguards:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from terminals located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

Retention and disposal:
    Committee and foundation member files are temporary records and are 
destroyed in accordance with the disposition instructions in the NARA 
records schedule contained in FILES 203, the NARA Files Maintenance and 
Records Disposition Manual. Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

[[Page 15596]]

System manager(s) and address:
    For committee member files the system manager is the Director of 
the Policy and Communications Staff. For working group member files, 
the system manager is the Assistant Archivist for Records Services--
Washington, DC (NW). For the Foundation of the National Archives member 
files, the system manager is the Director of the Development Staff. For 
foundation member files located in the Presidential libraries and 
projects, the system manager is the director of the individual 
Presidential library or project. The addresses for these locations are 
listed in Appendix B following the NARA Notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer, whose address is listed in 
Appendix B following the NARA Notices.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
given in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in committee, working group, and foundation member 
files is obtained from NARA employees, current and prospective members 
of Federal advisory committees, working groups, foundations, and 
references furnished by such persons.
NARA 5

System name:
    Conference, Workshop, and Training Course Files

System location:
    Conference, workshop, and training course files may be maintained 
in the following locations in the Washington, DC, area and other 
geographical regions. The addresses for these locations are listed in 
Appendix B following the NARA Notices: (1) Office of Records Services--
Washington, DC; (2) Office of Human Resources and Information Services; 
(3) Presidential libraries and projects; and (4) Regional records 
services facilities.

Categories of individuals covered by the system:
    Individuals covered by this system include attendees and speakers 
at NARA-sponsored conferences, workshops, and training courses.

Categories of records in the system:
    Conference, workshop, and training course files maintained on 
attendees may include: Standard Forms 182, Request, Authorization, 
Agreement, and Certification of Training; application/registration 
forms; evaluations; other administrative forms; and copies of payment 
records. Files maintained on speakers may include correspondence, 
biographical statements, and resumes. These files may contain some or 
all of the following information about an individual: name, home 
address, business address, home telephone number, business telephone 
number, social security number, birthdate, position title, name of 
employer/organization, employment history, professional awards, areas 
of expertise, research interests, reason(s) for attendance, titles of 
publications, and other information furnished by the attendee or 
speaker.

Authority for maintenance of the system:
    44 U.S.C. 2104, 2109, and 2904.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains files on attendees and speakers to: Register 
attendees for conferences, workshops, training courses, and other 
events; contact attendees for follow-up discussions; plan, publicize, 
and document interest in current and future NARA-sponsored conferences, 
workshops, training courses, and special events; and prepare mailing 
lists in order to disseminate information on future events and 
publications of related interest. Information in the records is also 
used to prepare statistical and other reports on conferences, 
workshops, training courses, and other events sponsored by NARA.
    NARA may disclose information on individuals in the files to 
outside organizations that co-sponsor conferences, workshops, training 
courses, and other events for purposes of administering the course or 
event. NARA may disclose information on an individual to the 
organization or agency that funded the individual's attendance. The 
routine use statement F, described in Appendix A following the NARA 
Notices, also applies to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Information in paper records may be retrieved by either the title 
or the date of the conference, workshop, training course, or event and 
thereunder by the name of the individual. Information in electronic 
records may be retrieved by the name of the individual.

Safeguards:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from terminals located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

Retention and disposal:
    Conference, workshop, and training course files are temporary 
records and are destroyed in accordance with the disposition 
instructions in the NARA records schedule contained in FILES 203, the 
NARA Files Maintenance and Records Disposition Manual. Individuals may 
request a copy of the disposition instructions from the NARA Privacy 
Act Officer.

System manager(s) and address:
    For conference, workshop, and training course files located in the 
Office of Records Services--Washington, DC, the system manager is the 
Assistant Archivist for Records Services--Washington, DC (NW). For 
files located in the Office of Human Resources and Information 
Services, the system manager is the Assistant Archivist for Human 
Resources and Information Services (NH). For files in the following 
locations, the system manager is the director of the individual: 
Presidential library and project; Federal Records Centers; and regional 
archives. The addresses are listed in Appendix B following the NARA 
Notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer, whose address is listed in 
Appendix B following the NARA notices.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy

[[Page 15597]]

Act Officer at the address given in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in the files may be obtained from speakers, attendees, 
and potential speakers and attendees at NARA-sponsored conferences, 
workshops, and training courses, and from references provided by those 
individuals.
NARA 6

System name:
    Mailing List Files.

System location:
    Mailing lists may be maintained in the following NARA locations. 
The addresses for these locations are listed in Appendix B following 
the NARA Notices:
    (1) Congressional and Public Affairs Staff (NCON);
    (2) National Historical Publications and Records Commission 
(NHPRC);
    (3) Office of Records Services `` Washington, DC;
    (4) Staff Development Services Branch;
    (5) Acquisitions Services Division;
    (6) Presidential libraries and projects;
    (7) Regional records services facilities;
    (8) NARA Development Staff (NDEV); and
    (9) Policy and Communications Staff (NPOL).

Categories of individuals covered by the system:
    Individuals covered by this system may include: Members of the 
media; members of Congress; members of the National Historical 
Publications and Records Commission; members of the Foundation for the 
National Archives; local, political, and other dignitaries; researchers 
and records managers; historians, archivists, librarians, documentary 
editors, and other professionals in related fields; educators; authors; 
subscribers to free and fee publications and newsletters; buyers of 
NARA products; vendors; and other persons with an interest in National 
Archives programs, exhibits, conferences, training courses, and other 
events.

Categories of records in the system:
    In addition to names and addresses, mailing lists may include any 
of the following information about an individual: Home/business 
telephone number; position title; name of employer, organization, and/
or institutional affiliation; and subscription expiration date.

Authority for maintenance of the system:
    44 U.S.C. 2104, 2307 and 2904(c).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains mailing lists to generate address labels to: 
Disseminate mailings of NARA publications, newsletters, press releases, 
and announcements of meetings, conferences, workshops, training 
courses, public and educational programs, special events, and 
procurements; send invitations for exhibit openings, lectures, and 
other special events; and send customers updated information about NARA 
holdings and about methods of requesting copies of accessioned and non-
current records.
    The routine use statement F, described in Appendix A following the 
NARA Notices, also applies to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic records from which paper records may be printed.

Retrievability:
    Information about individuals maintained in mailing lists may be 
retrieved by: The name of the individual; the name of an employer or 
institutional/organizational affiliation; the category of individuals/
organizations on mailing lists; the city or zip code.

Safeguards:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from terminals located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

Retention and disposal:
    Mailing lists are periodically updated and purged of outdated 
information. NARA organizational units retain mailing lists for as long 
as the lists are needed for the purposes previously cited.

System manager(s) and address:
    For mailing lists maintained in the previously cited locations (1) 
through (9), the system managers are:
    (1) Director, NCON;
    (2) Executive Director, NHPRC;
    (3) Assistant Archivist for Records Services--Washington, DC;
    (4) Assistant Archivist for Human Resources and Information 
Services;
    (5) Assistant Archivist for Administrative Services;
    (6) Directors of the individual Presidential libraries;
    (7) Directors of the individual regional records services 
facilities;
    (8) Director, NDEV; and
    (9) Director, NPOL.
    The addresses are listed in Appendix B following the NARA Notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify NARA Privacy Act Officer, whose address is listed in Appendix B 
following the NARA notices.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in mailing lists is obtained from individuals whose 
names are recorded on mailing lists for the purposes previously cited 
or from NARA employees who maintain the lists.
NARA 7

System name:
    Freedom of Information Act (FOIA) Request Files and Mandatory 
Review of Classified Documents Request Files

System location:
    FOIA and mandatory review request files are maintained in the 
following locations. The addresses for these locations are listed in 
Appendix B following the NARA Notices.
    (1) Office of the Federal Register;
    (2) Office of the Inspector General;
    (3) Office of General Counsel;
    (4) Office of Records Services--Washington, DC;
    (5) Regional records services facilities; and
    (6) Presidential libraries, projects, and staffs.

[[Page 15598]]

Categories of individuals covered by the system:
    Individuals covered by this system include persons who cite FOIA to 
request access to records and persons who request the mandatory review 
of security-classified materials under Executive Order 12958 or 
predecessor orders.

Categories of records in the system:
    Files for requests made under FOIA and the mandatory review 
provisions of Executive Order 12958 (or predecessor orders) may 
include: Correspondence control registers, logs, and databases; 
requests for access or mandatory review, appeal letters from 
requestors, NARA replies to original requests and appeals, and 
supporting documents; Certificate of Citizenship; and other 
administrative forms used in the process. These files may also contain 
information or determinations furnished by and correspondence with 
other Federal agencies. FOIA and mandatory review request files may 
contain some or all of the following information about an individual: 
name, address, telephone number, position title, name of employer/
institutional affiliation, marital status, birthplace, birthdate, 
citizenship, research interests, other information provided by the 
requestor, and copies of documents furnished to the requestor.

Authority for maintenance of the system:
    Executive Order 12958, April 17, 1995, its predecessor orders 
governing access to classified information, and 5 U.S.C. 552, as 
amended.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains FOIA and mandatory review request files on 
individuals to record: Requests for records under FOIA, requests for 
access to security-classified materials under the mandatory review 
provisions of Executive Order 12958 and predecessor orders, and appeals 
of denials of access; actions taken on requests and appeals; and the 
status of requests and appeals in logs and databases. The records are 
also used to facilitate the preparation of statistical and other 
reports regarding use of FOIA and the mandatory review provisions of 
Executive Order 12958.
    NARA may disclose information in request files to agencies that 
have an equity in the requested records in order for those agencies to 
review records for possible declassification and release. The routine 
use statements A, E, F, and G, described in Appendix A following the 
NARA Notices, also apply to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Information in FOIA and mandatory review request files may be 
retrieved by one or more of the following data elements: The name of 
the individual; an alphanumeric case file number; a project number 
assigned to the request; the Record Group number; the type of request 
(FOIA or mandatory review); or the name, social security number, or 
military service number of the former civilian employee/veteran whose 
record was the subject of the request at the National Personnel Records 
Center.

Safeguards:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from terminals located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

Retention and disposal:
    Files for requests made under FOIA and the mandatory review 
provisions of Executive Order 12958 and predecessor orders are 
temporary records and are destroyed in accordance with the disposition 
instructions in the NARA records schedule contained in FILES 203, the 
NARA Files Maintenance and Records Disposition Manual. Individuals may 
request a copy of the disposition instructions from the NARA Privacy 
Act Officer.

System manager(s) and address:
    For FOIA request files and mandatory review request files, the 
system managers are below.
    (1) For FOIA requests related to the Office of Federal Register, 
the system manager is the Director of the Federal Register.
    (2) For FOIA request files related to records held by the Office of 
the Inspector General, the system manager is the Inspector General, 
Office of the Inspector General.
    (3) For FOIA requests for NARA's operational records, the system 
manager is the General Counsel, Office of General Counsel.
    (4) For FOIA and mandatory review request files located in 
organization units within the Office of Records Services--Washington, 
DC, the system manager is the Assistant Archivist for the Office of 
Records Services--Washington, DC.
    (5) For FOIA request files and mandatory review request files 
maintained in regional record services facilities, the system manager 
is the director for the individual regional facility.
    (6) For FOIA request files for Nixon Presidential Materials the 
system manager is the Assistant Archivist for Presidential Libraries. 
For all other Presidential libraries, projects, and staffs, the 
director of the library, project, or staff is the system manager. The 
addresses for these locations are listed in Appendix B following the 
NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify NARA Privacy Act Officer, whose address is listed in Appendix B 
following the NARA notices.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR Part 1202.

Record source categories:
    Information in FOIA and mandatory review request files is obtained 
from persons who cite FOIA to request access to records, researchers 
who request mandatory review of security-classified records, NARA 
employees who maintain the files and handle FOIA and mandatory review 
requests and appeals, and other agencies that have reviewed the 
requested records.
NARA 8

System name:
    Restricted and Classified Records Access Authorization Files.

System location:
    Restricted and classified records access authorization files are 
maintained in the following locations. The addresses are listed in 
Appendix B following the NARA Notices.
    (1) Space and Security Management Division;
    (2) Office of Records Services--Washington, DC;
    (3) Regional records services facilities; and
    (4) Presidential libraries, projects, and staffs.

[[Page 15599]]

Categories of individuals covered by this system:
    Individuals covered by the system include persons who request to 
use agency-restricted, donor-restricted, and security-classified 
records or materials in the custody of organizational units located in 
the Washington, DC, area; regional records services facilities; and 
Presidential libraries, projects, and staffs.

Categories of records in the system:
    Access authorization files include applications for access to 
restricted and classified records, letters of authorization from 
sponsoring agencies, other documentation related to security clearance 
levels, and information in an electronic database. These files may 
include some or all of the following information about an individual: 
Name, address, telephone number, birthdate, birthplace, citizenship, 
social security number, occupation, name of employer/institutional 
affiliation, security clearance level, basis of clearance, name of 
sponsoring agency, field(s) of interest, intention to publish, type of 
publication, subject(s) of restricted or classified records to be 
reviewed, the expiration date for authorization to review the records, 
and other information furnished by the requestor.

Authority for maintenance of the system:
    44 U.S.C. 2108 and 2204.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains restricted and classified records access 
authorization files on individuals to: Maintain a record of requests 
for access to restricted and classified records; authorize and control 
access to restricted and classified records and materials; and 
facilitate preparation of statistical and other reports.
    NARA may disclose information in these access authorization files 
to other agencies that have an equity in the restricted or classified 
records in order for agency officials to review access authorization 
requests. The routine use statements A, F, and G, described in Appendix 
A following the NARA Notices, also apply to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Information in restricted and classified records access 
authorization files may be retrieved by some or all of the following: 
The name of the individual, the name of the sponsoring agency, Record 
Group number, or collection title.

Safeguards:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from terminals located in attended offices. 
After business hours, buildings have security guards and/or doors are 
secured and all entrances are monitored by electronic surveillance 
equipment.

Retention and disposal:
    Restricted and classified records access authorization files are 
temporary records and are destroyed in accordance with the disposition 
instructions in the NARA records schedule contained in FILES 203, the 
NARA Files Maintenance and Records Disposition Manual. Individuals may 
request a copy of the disposition instructions from the NARA Privacy 
Act Officer.

System manager(s) and address:
    For access authorization files maintained by Space and Security 
Management Division, the system manager is the Assistant Archivist for 
Administrative Services (NA). For access authorization files located in 
organizational units in the Office of Records Services--Washington, DC, 
the system manager is the Assistant Archivist for Records Services--
Washington, DC. For access authorization files located in the Office of 
Presidential Libraries and the Nixon Presidential Materials Staff, the 
system manager is the Assistant Archivist for Presidential Libraries. 
For access authorization files located in the following locations, the 
system manager is the director of the individual regional records 
services facilities, and Presidential libraries and projects. The 
addresses for these locations are listed in Appendix B following the 
NARA Notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in these files is obtained from persons who request to 
use restricted and classified records, NARA employees who maintain the 
files, employers of requestors, and sponsoring agency officials.
NARA 9

System name:
    Authors Files.

System location:
    Authors files are maintained in the Policy and Communications 
Staff, in the Washington, DC, area.

Categories of individuals covered by the system:
    Individuals covered by this system include authors who have 
submitted manuscripts for publication in Prologue: Quarterly of the 
National Archives and Records Administration or in other NARA 
publications.

Categories of records in the system:
    Files on authors may include correspondence, resumes, biographical 
statements, and manuscript copies of articles. These records may 
contain some or all of the following information about an individual: 
Name, address, telephone number, educational background, professional 
experience and awards, research interests, and titles of previous 
publications.

Authority for maintenance of the system:
    44 U.S.C. 2307.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains files on individual authors in order to: Select 
authors' manuscripts for publishing in Prologue: Quarterly of the 
National Archives and Records Administration or in other NARA 
publications; maintain a record of authors' manuscripts; and contact 
authors concerning re-publication of manuscripts and other related 
issues. The routine use statement F, described in Appendix A following 
the NARA Notices, also applies to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

[[Page 15600]]

Retrievability:
    Information in authors files may be retrieved by the issue date of 
the publication and thereunder by the name of the individual.

Safeguards:
    During normal hours of operation, records are maintained in areas 
accessible only to authorized personnel of NARA. After hours, buildings 
have security guards and/or doors are secured, and all entrances are 
monitored by electronic surveillance equipment.

Retention and disposal:
    Authors files are temporary records and are destroyed in accordance 
with the disposition instructions in the NARA records schedule 
contained in FILES 203, the NARA Files Maintenance and Records 
Disposition Manual. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

System manager(s) and address:
    The system manager is the Director of the Policy and Communications 
Staff . The address for this location is listed in Appendix B following 
the NARA Notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in authors files is obtained from authors or their 
agents.
NARA 10 (RESERVED)
NARA 11

System name:
    Credentials and Passes.

System location:
    Records related to credentials and passes are maintained at the 
following locations in the Washington, DC, area and other geographical 
regions. The addresses are listed in Appendix B following the NARA 
Notices.
    (1) Space and Security Management Division;
    (2) Facilities and Materiel Management Services Division;
    (3) Office of the Federal Register (NF);
    (4) Regional records services facilities;
    (5) Presidential libraries and projects; and
    (6) Washington National Records Center (NWMW).

Categories of individuals covered by the system:
    Individuals covered by this system may include NARA employees, 
volunteers, contractors at all NARA facilities, and employees or 
contractors of other Federal agencies temporarily stationed at NARA.

Categories of records in the system:
    Credentials and passes may include: Copies of official passport 
records; copies of identification badges; and administrative forms and 
information in electronic databases used to generate NARA 
identification badges and access cards and to issue room and stack area 
keys and parking space permits. Credentials and passes may contain some 
or all of the following information about an individual:
    (1) Official passport records: Copies of passport application 
records which include: Name; photograph; name of agency (NARA); 
address; telephone number; social security number; position title; 
grade; birthdate; height; weight; color of hair and eyes; passport 
number; passport issue and expiration dates;
    (2) Copies of identification badges and administrative forms and 
information in electronic databases used to generate NARA 
identification badges and access cards: Name; photograph; NARA 
correspondence symbol; office telephone number; social security number; 
position title; grade; name of agency or firm (contractors only); 
birthdate; height; weight; color of hair and eyes; identification/
access card number; card issue and expiration dates; building 
locations, time zones, and reasons for required access; signatures of 
the individual and authorized officials; and dates of signatures;
    (3) Administrative forms and information in electronic databases 
used to issue room and stack area keys: Name; NARA correspondence 
symbol; office telephone number; building room number/stack area; type 
of key issued (single door or stack master); key tag number; signatures 
of the individual and authorized official; and dates of signatures; and
    (4) Administrative forms used to assign parking spaces: Name; 
address; office telephone number; name of agency; make, year, and 
license number of vehicle; signatures of carpool members; and dates of 
signatures.

Authority for maintenance of the system:
    44 U.S.C. 2104.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains records on individuals in order to facilitate the 
issuance and control of Government passports, NARA identification 
badges, access cards, room and stack area keys, and parking space 
permits. At the National Archives at College Park, information in an 
electronic database is used to generate single badges that identify 
individuals and electronically allow individuals to enter and exit 
secured and non-secured areas of the building. Routine use statements 
A, B, C, D, E, F, and G, described in Appendix A following the NARA 
Notices, also apply to this system of records.

Storage:
    Paper and electronic records.

Retrievability:
    Information in credentials and passes may be retrieved by the name 
of the individual, identification card number, and/or social security 
number.

Safeguards:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from terminals located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

Retention and disposal:
    Credentials and passes are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA records 
schedule contained in FILES 203, the NARA Files Maintenance and Records 
Disposition Manual. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

System manager(s) and address:
    The system managers for the following types of credentials and 
passes are as follows:
    (1) Official passport records: Assistant Archivist for 
Administrative Services (NA);
    (2) Records used for NARA identification badges and access cards 
for employees and volunteers in the Washington, DC, area, for badges 
and access cards for contractors at the

[[Page 15601]]

National Archives Building and the National Archives at College Park, 
and for key issuance and parking control at the National Archives 
Building and the National Archives at College Park: Assistant Archivist 
for Administrative Services (NA).
    (3) Records used for NARA identification badges and access cards 
for contractors and for key issuance and parking control at the 
Washington National Records Center: Director, NWMW.
    (4) Records used for key issuance and parking control at the Office 
of the Federal Register: Director, NF.
    (5) Records used for NARA identification badges and access cards 
and for key issuance and parking control at the National Personnel 
Records Center, Presidential libraries and projects, and regional 
records services facilities: Directors of the National Personnel 
Records Center, Presidential libraries and projects, and regional 
records services facilities.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address given in Appendix B.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
given in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in credentials and passes is obtained from individuals 
being issued credentials and passes from authorized issuing officials.
NARA 12

System name:
    Emergency Notification Files.

System location:
    Emergency notification lists are maintained in the Space and 
Security Management Services Division at the National Archives at 
College Park. Local emergency notification files are maintained in all 
NARA facilities nationwide. The addresses for these locations are 
listed in Appendix B following the NARA Notices.

Categories of individuals covered by the system:
    Individuals covered by this system include NARA employees who have 
been designated as primary and alternate emergency contact personnel.

Categories of records in the system:
    Emergency notification files include lists of names of NARA 
officials, cover memoranda, and administrative forms. These files may 
contain some or all of the following information about an individual: 
name, correspondence symbol, home address, business and home telephone 
numbers, position title, and emergency assignments.

Authority for maintenance of the system:
    44 U.S.C. 2104.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains current directory information on designated NARA 
employees to contact outside of business hours in case of emergencies 
involving NARA facilities, including records storage areas, and to 
notify these employees of weather and energy emergencies that would 
result in the closing of Government offices. The routine use statement 
A, D, and F, described in Appendix A following the NARA Notices, also 
applies to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Information in emergency notification files may be retrieved by the 
name of the individual or the facility.

Safeguards:
    During business hours, records are maintained in areas accessible 
only to authorized NARA personnel and contractors. Electronic records 
are accessible via passwords from terminals located in attended 
offices. After business hours, buildings have security guards and/or 
secured doors, and all entrances are monitored by electronic 
surveillance equipment. Authorized individuals may maintain copies in 
additional locations.

Retention and disposal:
    Emergency notification files are temporary records that are 
periodically updated and purged of outdated information. NARA 
organizational units retain emergency notification files for as long as 
the information is needed for the purposes previously cited.

System manager(s) and address:
    The system manager for the NARA-wide and Washington, DC, area 
notification lists is: Assistant Archivist for Administrative Services. 
The system managers for local emergency notification files are the 
directors of the individual Federal Records Centers, Presidential 
libraries and projects, and regional archives. The addresses for these 
locations are listed in Appendix B following the NARA Notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address given in Appendix B.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
given in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in emergency notification files is obtained from the 
NARA employees whose names appear on emergency notification lists and 
forms.
NARA 13

System name:
    Defunct Agency Records.

System location:
    Defunct agency records may be located in the Washington National 
Records Center (WNRC) and in the regional records services facilities 
at the locations listed in Appendix B following the NARA Notices.

Categories of individuals covered by the system:
    Individuals covered by this system include employees of a defunct 
agency and those persons who may have had dealings with the agency 
prior to termination.

Categories of records in the system:
    This system includes those records of an agency whose existence has 
been terminated with no successor in function. This system contains 
those records that were maintained by a defunct agency in internal 
Privacy Act systems of records. Categories of personal information 
maintained on individuals in these records are described in the Privacy 
Act system notices previously published by the originating agency.

[[Page 15602]]

Authority for maintenance of the system:
    44 U.S.C. 2107, 2907, and 3104.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    If records of a defunct agency are unscheduled, NARA may review the 
records during the appraisal process in order to determine the 
disposition of the records.
    NARA may disclose the records, while providing reference service on 
the records, in accordance with the routine uses in the Privacy Act 
notices previously published by the defunct agency. The routine use 
statements A, F, and G, described in Appendix A following the NARA 
notices, also apply to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper, electronic, and microfilm records.

Retrievability:
    Information in records of a defunct agency may be retrieved by the 
name of the individual or by other identifier established by the 
defunct agency when the records were maintained by that agency.

Safeguards:
    During business hours, records are maintained in areas accessible 
only to authorized NARA personnel. After business hours, buildings have 
security guards and/or secured doors, and all entrances are monitored 
by electronic surveillance equipment.

Retention and disposal:
    Records of a defunct agency that are appraised as temporary are 
destroyed in accordance with the records disposition instructions 
approved by the Archivist of the United States. Records of a defunct 
agency that are appraised as permanent are transferred to the National 
Archives of the United States.

System manager(s) and address:
    The system managers for records of defunct agencies are the 
directors of the regional records services facilities and the Assistant 
Archivist for Records Services--Washington, DC (NW). The addresses for 
these locations are listed in Appendix B following the NARA Notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address given in Appendix B.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
given in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Upon termination of an agency with no successor in function, the 
agency transfers its records to the custody of NARA. Prior to 
termination, the agency has described record source categories in its 
Privacy Act system notices for agency records.
NARA 14

SYSTEM NAME:
    Payroll and Time and Attendance Reporting System Records.

SYSTEM LOCATION:
    Payroll and time and attendance reporting system records are 
located in NARA organizational units nationwide that employ 
timekeepers. The addresses for Washington, DC, area offices and staffs 
and regional facilities are listed in Appendix B following the NARA 
Notices. An electronic record-keeping system, the Electronic Time and 
Attendance Management System (ETAMS), is maintained for NARA by the 
General Services Administration (GSA) under a reimbursable agreement.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include former NARA employees 
and current full-time, part-time, and intermittent NARA employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Payroll and time and attendance files may include: Standard Forms 
(SF) 71, Application for Leave; GSA Forms 873, Annual Attendance 
Record; NA Forms 3004, Intermittent Employees Attendance Record; GSA 
Forms T-934, Time and Attendance Record; flextime sign-in sheets; and 
the electronic system, the Payroll Accounting and Reporting System 
(PAR). These paper and electronic records may contain some or all of 
the following information about an individual: Name; address; 
correspondence symbol; telephone number; social security number; 
birthdate; position title; grade; hours of duty; and salary, payroll 
and related information (e.g., withholding status, voluntary 
deductions, financial institution), and attendance information.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C., 2101 through 8901 is the authority for the overall 
system. Specific authority for use of social security numbers is 
contained in Executive Order 9397, 26 CFR 31.6011(b)2, and 26 CFR 
31.6109-1.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA and GSA maintain payroll, time and attendance reporting system 
records on individual NARA employees to carry out pay administration 
functions and attendance-related personnel management actions.
    To the extent necessary, NARA and GSA may disclose information in 
these records to outside entities for the monitoring and documenting of 
grievance proceedings, EEO complaints, and adverse actions, and for 
conducting counseling sessions. NARA, GSA, and other NARA agents may 
disclose information in the files to state offices of unemployment 
compensation in connection with claims filed by NARA employees for 
unemployment compensation. NARA and GSA may disclose information in 
this system of records to the Office of Management and Budget in 
connection with the review of private relief legislation. NARA and GSA 
may disclose information in these records to the Office of Personnel 
Management for its production of summary descriptive statistics or for 
related work studies; while published statistics and studies do not 
contain individual identifiers, the selection of elements of data 
included in studies may be structured in a way that makes individuals 
identifiable by inference. The routine use statements A, B, C, D, E, F, 
and G, described in Appendix A following the NARA Notices, also apply 
to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper, microfiche, and electronic records.

RETRIEVABILITY:
    Information in payroll, time and attendance reporting system 
records may be retrieved by the name of the individual or by social 
security number.

SAFEGUARDS:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via

[[Page 15603]]

passwords from terminals located in attended offices. After business 
hours, buildings have security guards and/or secured doors, and all 
entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Payroll and time and attendance paper records are temporary records 
and are destroyed in accordance with the disposition instructions in 
the NARA records schedule contained in FILES 203, the NARA Files 
Maintenance and Records Disposition Manual. Electronic records in PAR 
are temporary records whose disposition is governed by the General 
Records Schedules. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for the electronic system and paper records sent 
to the National Payroll Center as input to that system is: Chief, 
National Payroll Center (6BCY-N), General Services Administration, Room 
1118, 1500 East Bannister Rd., Kansas City, MO 64414.
    System managers for paper records maintained in NARA offices such 
as SF's 71 and sign-in sheets are the office heads and staff directors 
of individuals offices and staffs in the Washington, DC, area and the 
directors of the individual Presidential libraries and projects, and 
regional records services facilities. The system manager for 
unemployment compensation records is the Assistant Archivist for 
Administrative Services. The addresses for these locations are listed 
in Appendix B following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address given in Appendix B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
given in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in payroll and time and attendance reporting system 
records is obtained from: current and former NARA employees themselves, 
timekeepers, supervisors of employees, GSA payroll specialists, and 
other Federal agencies for which the individual worked.
NARA 15

SYSTEM NAME:
    Freelance Editor/Indexer Files.

SYSTEM LOCATION:
    Freelance editor/indexer files are located in the Product 
Development and Distribution Branch in the Washington, DC, area.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include freelance editors and 
indexers with whom NARA has contracted for editing and indexing 
services or who have expressed an interest in performing such services 
for NARA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Freelance editor/indexer files may include correspondence, resumes, 
biographical statements, evaluations, examples of previous work, 
invoices, and certifications for payment. These records may contain 
some or all of the following information about an individual: Name, 
address, telephone number, educational background, professional 
experience and awards, research interests, titles of publications, and 
other information furnished by the individual.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104, 2109, and 2307.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains freelance editor/indexer files on individuals to: 
review professional qualifications of editors and indexers; make 
assignments and indicate assignment completion dates; evaluate the 
quality of work performed during assignments; and document editing and 
indexing expenditures for budgetary purposes.
    The routine use statements A, F, and G, described in Appendix A 
following the NARA Notices, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper records.

RETRIEVABILITY:
    Information in freelance editor/indexer files may be retrieved by 
the name of the individual.

SAFEGUARDS:
    During business hours, records are maintained in areas accessible 
only to authorized NARA personnel. After business hours, buildings have 
security guards and/or secured doors, and all entrances are monitored 
by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Freelance editor/indexer files are temporary records and are 
destroyed in accordance with the disposition instructions in the NARA 
records schedule contained in FILES 203, the NARA Files Maintenance and 
Records Disposition Manual. Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is Assistant Archivist for Office of Records 
Services--Washington, DC (NW). The address is listed in Appendix B 
following the NARA notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address given in Appendix B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
given in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in freelance editor/indexer files may be obtained from: 
Freelance editors and indexers with whom NARA has contracted to perform 
editing and indexing services; freelance editors and indexers who have 
expressed an interest in performing services for NARA; NARA employees 
who maintain the files; and references furnished by freelance editors 
and indexers.
NARA 16

SYSTEM NAME:
    Library Circulation Files.

System location:
    Library circulation files are located at the National Archives 
Library in the Washington, DC, area and at Presidential libraries. The 
addresses are

[[Page 15604]]

listed in Appendix B following the NARA notices.

Categories of individuals covered by the system:
    Individuals covered by this system include all NARA employees and 
researchers who have borrowed books and other materials from the 
library collections of the National Archives Library and/or the 
Presidential libraries.

Categories of records in the system:
    Library circulation files contain the following information about 
an individual: Name, correspondence symbol or address, telephone 
number, titles and call numbers of items borrowed, and dates that the 
items were borrowed.

Authority for maintenance of the system:
    44 U.S.C. 2104.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains library circulation files on individuals in order to 
control the circulation of library books, periodicals, and other 
materials in NARA's library collections. The routine use statements A, 
F, and G, described in Appendix A following the NARA Notices, apply to 
this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Information in library circulation files may be retrieved by the 
name of an individual, by the title of the item charged out, or by the 
call number for the item.

Safeguards:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from terminals located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

Retention and disposal:
    Library circulation files are temporary records and are destroyed 
in accordance with the disposition instructions in the NARA records 
schedule contained in FILES 203, the NARA Files Maintenance and Records 
Disposition Manual. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

System manager(s) and address:
    The system manager for library circulation files in the Washington, 
DC, area is the Assistant Archivist, Office of Records Services--
Washington, DC (NW). The system managers for library circulation files 
in the Presidential libraries are the directors of the individual 
libraries. The addresses for the locations are listed in Appendix B 
following the NARA Notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address given in Appendix B.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
given in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in library circulation files is obtained from NARA 
employees and researchers who borrow books and other materials from the 
library collections of the National Archives Library and/or the 
Presidential Libraries.
NARA 17

System name:
    Grievance Records.

System location:
    Grievance records are maintained in Employee Relations and Benefits 
Branch locations at the National Archives at College Park, MD and in 
St. Louis, MO.

Categories of individuals covered by the system:
    Individuals covered by this system include current and former NARA 
employees who have submitted grievances to NARA in accordance with 
Office of Personnel Management (OPM) regulations (5 CFR part 771) or in 
accordance with internal negotiated grievance procedures.

Categories of records in the system:
    Grievance records may include statements of witnesses, reports of 
interviews and hearings, findings and recommendations of examiners, 
copies of the original and final decisions, and related correspondence 
and exhibits. These files may contain some or all of the following 
information about an individual: Name, address, social security number, 
correspondence symbol, telephone number, occupation, grade, salary 
information, educational background, employment history, medical 
information, and names of supervisors and witnesses.

Authority for maintenance of the system:
    5 U.S.C. 1302, 3301, 3302, and 7121; Executive Order 10577 (3 CFR 
1954 through 1958); Executive Order 10987 (3 CFR 1959 through 1963).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains grievance records on individuals in order to process 
grievances submitted by or on behalf of NARA employees in accordance 
with OPM regulations or internal negotiated grievance procedures. NARA 
may disclose only enough information in grievance records to any source 
from which additional information is requested in the course of 
processing a grievance in order to: Identify the source to the extent 
necessary, inform the source of the purpose(s) of the request, and 
identify the type of information requested from the source. NARA may 
also disclose information in grievance files to officials of labor 
organizations recognized under the Civil Service Reform Act when the 
information is relevant to the officials' duties of exclusive 
representation concerning personnel policies, practices, and matters 
affecting work conditions. The routine use statements A, D, E, F, and 
G, described in Appendix A following the NARA Notices, also apply to 
this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Information in grievance records may be retrieved by the name of 
the individual.

Safeguards:
    During business hours, records are maintained in areas accessible 
only to authorized NARA personnel. After business hours, buildings have 
security guards and/ or secured doors, and all entrances are monitored 
by electronic surveillance equipment.

Retention and disposal:
    Grievance files are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA records 
schedule contained in FILES 203, the NARA Files

[[Page 15605]]

Maintenance and Records Disposition Manual. Individuals may request a 
copy of the disposition instructions from the NARA Privacy Act Officer.

System manager(s) and address:
    The system manager is Assistant Archivist for Office of Human 
Resources and Information Services (NH). The address for this location 
is listed in Appendix B following the NARA Notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address given in Appendix B.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
given in Appendix B.

Contesting record procedures:
    Review of requests from individuals seeking amendment of their 
records, which have been the subject of a judicial or quasi-judicial 
action, will be limited in scope. Review of amendment requests of these 
records will be restricted to determine if the record accurately 
documents the action of the NARA ruling on the case and will not 
include a review of the merits of the action, determination, or 
finding. NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in grievance records may be obtained from: Individuals 
on whom records are maintained, witnesses, NARA officials, and NARA and 
the General Services Administration payroll and personnel specialists.
NARA 18

System name:
    General Law Files.

System location:
    Records are located in the Office of the General Counsel in the 
Washington, DC, area.

Categories of individuals covered by the system:
    Individuals covered by this system include: Current and former NARA 
employees, other Federal agency employees, individual members of the 
public, witnesses in litigation, persons who have requested records 
under the Freedom of Information Act (FOIA) and/or the Privacy Act, 
persons about whom requests under FOIA and/or the Privacy Act have been 
made, and persons involved in litigation to which NARA is a party.

Categories of records in the system:
    Records in the system may contain some or all of the following 
information about an individual: Name, social security number, position 
description, grade, salary, work history, complaint, credit ratings, 
medical diagnoses and prognoses, and doctor's bills. The system may 
also contain other records such as: case history files, copies of 
applicable law(s), working papers of attorneys, testimony of witnesses, 
background investigation materials, correspondence, damage reports, 
contracts, accident reports, pleadings, affidavits, estimates of repair 
costs, invoices, litigation reports, financial data, and other data.

Authority for maintenance of the system:
    5 U.S.C. 552; 5 U.S.C. 552a; 5 U.S.C., Part II; 5 U.S.C., Chapter 
33; 5 U.S.C. 5108, 5314-5316 and 42 U.S.C. 20003, et seq.; 5 U.S.C. 
7151-7154; 5 U.S.C. 7301; 5 U.S.C. 7501, note (adverse actions); 5 
U.S.C., Chapter 77; 5 U.S.C. App.; 28 U.S.C. 1291, 1346(b)(c), 1402(b), 
1504, 2110; 31 U.S.C. 3701, 3711, 3713, 3717, 3718, 3721.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Records are used to: Give general legal advice, as requested, 
throughout NARA; prepare attorneys for hearings and trials; reference 
past actions; and maintain internal statistics.
    Information may be disclosed to the Department of Justice in 
review, settlement, defense, and prosecution of claims, complaints, and 
lawsuits involving contracts, torts, debts, bankruptcy, personnel 
adverse action, equal employment opportunity, unit determination, 
unfair labor practices, and FOIA and Privacy Act requests. Information 
may be disclosed to the Office of Government Ethics (OGE) to obtain OGE 
advice on an ethics issue, to refer possible ethics violations to OGE, 
or during an OGE evaluation of NARA's Ethics Program. The routine use 
statements A, B, C, D, E, F, and G, described in Appendix A following 
the NARA notices, also apply to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records.

Retrievability:
    Information may be obtained by the name of the individual or by a 
case number assigned by the court or agency hearing the complaint or 
appeal.

Safeguards:
    During business hours, records are maintained in areas accessible 
only to authorized NARA personnel. After business hours, buildings have 
security guards and/or secured doors, and all entrances are monitored 
by electronic surveillance equipment.

Retention and disposal:
    Most files are temporary records and are destroyed in accordance 
with disposition instructions in the NARA records schedule contained in 
FILES 203, the NARA Files Maintenance and Records Disposition Manual. 
Significant litigation files are permanent records that are eventually 
transferred to the National Archives of the United States. Individuals 
may request a copy of the disposition instructions from the NARA 
Privacy Act Officer.

System manager(s) and address:
    The system manager is the NARA General Counsel. The address for 
this location is listed in Appendix B following the NARA Notices.

Notification Procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address given in Appendix B.

Record Access Procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
given in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in this system of records comes from one or more of the 
following sources: Federal employees and private parties involved in 
torts and employee claims, contracts, personnel actions, unfair labor 
practices, and debts concerning the Federal Government; witnesses; and 
doctors and other health professionals.
NARA 19

System Name:
    Workers Compensation Case Files.

[[Page 15606]]

System location:
    Workers compensation case files are located in the Employee 
Relations and Benefits Branch at the National Archives at College Park, 
and in the administrative offices of field units. The addresses are 
listed in Appendix B following the NARA notices.

Categories of individuals covered by the system:
    Individuals covered by this system include NARA employees and 
former employees who have reported on CA-1 or CA-2 work-related 
injuries or other occupational health problems.

Categories of records in the system:
    Workers compensation case files may include: accident reports, 
including CA-1 & 2, Federal Employees Notice of Injury or Occupational 
Disease; CA-4, Claims For Compensation for Injury or Occupation 
Disease; CA-8, Claims for Continuance of Compensation on Account of 
Disability; time and attendance reports, and medical reports from 
physicians and other health care professionals. These files may contain 
some or all of the following information about an individual: Name, 
address, correspondence symbol, telephone number, occupation, 
birthdate, names of supervisors and witnesses, and medical information 
related to work-related accidents or other occupational health 
problems.

Authority for maintenance of the system:
    5 U.S.C. 7902 and Chapter 81.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains workers compensation case files on individuals in 
order to identify and record information about those NARA employees who 
have sustained injuries or reported other occupational health problems, 
and to facilitate the preparation of statistical and other reports 
regarding work-related injuries or other occupational health problems. 
NARA may disclose information in the files to a Federal, State, or 
local public health service agency, concerning individuals who have 
contracted certain communicable diseases or conditions. NARA may 
disclose information in the files to the Department of Labor for 
purposes of administering the workers compensation program. NARA may 
disclose information in the files to the Occupational Safety and Health 
Administration for the purposes of monitoring workplace health and 
safety issues. The routine use statements A, B, C, D, E, F, and G, 
described in Appendix A following the NARA Notices, also apply to this 
system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Information in workers compensation case files may be retrieved by 
the name of the individual.

Safeguards:
    During business hours, records are maintained in areas accessible 
only to authorized NARA personnel. After business hours, buildings have 
security guards and/or secured doors, and all entrances are monitored 
by electronic surveillance equipment.

Retention and disposal:
    Workers compensation case files are temporary records and are 
destroyed in accordance with the disposition instructions in the NARA 
records schedule contained in FILES 203, the NARA Files Maintenance and 
Records Disposition Manual. Individuals may request a copy of the 
disposition instructions from the NARA Privacy Act Officer.

System manager(s) and address:
    The system manager is the Assistant Archivist for Human Resources 
and Information Services. The address for this location is listed in 
Appendix B following the NARA Notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address given in Appendix B.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in workers compensation case files may be obtained 
from: individuals to whom the records pertain, NARA supervisors, NARA 
personnel specialists, physicians, others providing health care 
services, and the Department of Labor.
NARA 20

System name:
    Reviewer/Consultant Files.

System location:
    Reviewer/consultant files are located at the National Historical 
Publications and Records Commission (NHPRC) in Washington, DC.

Categories of individuals covered by the system:
    Individuals covered by the system include persons who have 
expressed an interest in or have served as reviewers or consultants for 
the NHPRC records or publications grant programs.

Categories of records in the system:
    Reviewer/consultant files may include resumes, biographical 
statements, correspondence, and lists containing some or all of the 
following information about an individual: Name, address, telephone 
number, educational background, professional experience and awards, and 
titles of publications.

Authority for maintenance of the system:
    44 U.S.C. 2501 through 2506.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NHPRC maintains reviewer/consultant files on individuals in order 
to select reviewers who will evaluate proposals received for the 
records and publications grant programs, and to recommend archival 
consultants for those state and non-state organizations that have 
received grants for records and publications projects. NARA may 
disclose to grant recipients the lists of names of potential 
consultants, in order for the recipients to contact individuals who 
have expressed an interest in serving as consultants on grant projects. 
The routine use statement F, described in Appendix A following the NARA 
Notices, also applies to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Information in reviewer/consultant files may be retrieved by the 
name of the individual or the proposal evaluated by the reviewer.

Safeguards:
    During business hours, records are maintained in areas accessible 
only to authorized NARA personnel. Electronic records are accessible 
via passwords

[[Page 15607]]

from terminals located in attended offices. After hours, the building 
has security guards and/or doors are secured and all entrances are 
monitored by electronic surveillance equipment.

Retention and disposal:
    Reviewer/consultant files are temporary records and are destroyed 
in accordance with the disposition instructions in the NARA records 
schedule contained in FILES 203, the NARA Files Maintenance and Records 
Disposition Manual. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

System manager(s) and address:
    The system manager for reviewer/consultant files is the Executive 
Director, NHPRC. The address for this location is listed in Appendix B 
following the NARA Notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix 
B.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in reviewer/consultant files may be obtained from 
reviewers and consultants and from references furnished by them.
NARA 21

System name:
    Fellowship and Editing Institute Application Files.

System location:
    Fellowship and Editing Institute application files are located in 
the National Historical Publications and Records Commission (NHPRC) in 
the Washington, DC, area.

Categories of individuals covered by the system:
    Individuals covered by this system include applicants for NHPRC 
fellowships in archival administration and advanced historical editing 
and for the annual Institute for the Editing of Historical Documents.

Categories of records in the system:
    Fellowship and Editing Institute application files may include 
application forms, correspondence, resumes, college transcripts, and 
evaluations. These records may contain some or all of the following 
information about an individual: Name; address; telephone number; 
educational background; professional experience and awards; archival 
and historical records experience; titles of publications; and other 
information provided in letters of reference furnished by applicants 
and in evaluations completed by fellowship institutions and documentary 
editing projects.

Authority for maintenance of the system:
    44 U.S.C. 2504 and 2506.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NHPRC maintains fellowship and Editing Institute application files 
on individuals in order to: Evaluate the preliminary eligibility of 
applicants for fellowships; jointly select, with the Director of the 
Editing Institute, applicants to attend the Institute for the Editing 
of Historical Documents; and oversee grant-making and grant 
administration programs. NHPRC discloses copies of individuals' 
fellowship application files to officials of fellowship institutions 
and documentary editing projects for the purposes of selecting fellows 
and administering fellowships in archival administration and advanced 
historical editing. NHPRC discloses copies of individuals' Editing 
Institute applications to the director of the Editing Institute to 
select applicants to attend the annual Institute and to determine the 
most useful areas of instruction for successful applicants. The routine 
use statements A and F, described in Appendix A following the NARA 
Notices, also apply to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Information in fellowship and Editing Institute application files 
may be retrieved by the name of the individual.

Safeguards:
    During business hours, records are maintained in areas accessible 
only to authorized NARA personnel. Electronic records are accessible 
via passwords from terminals located in attended offices. After 
business hours, buildings have security guards and/or secured doors, 
and all entrances are monitored by electronic surveillance equipment.

Retention and disposal:
    Nearly all fellowship application files and all Editing Institute 
application files are temporary records and are destroyed in accordance 
with the disposition instructions in the NARA records schedule 
contained in FILES 203, the NARA Files Maintenance and Records 
Disposition Manual. However, on occasion, files for accepted fellowship 
applications may be selected by the Executive Director for inclusion in 
grant case files which have met established criteria for permanent 
retention in the National Archives of the United States. Individuals 
may request a copy of the disposition instructions from the NARA 
Privacy Act Officer.

System manager(s) and address:
    The system manager is the Executive Director, NHPRC, Washington, 
DC. The address for this location is listed in Appendix B following the 
NARA notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix B 
following the NARA notices.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
given in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in fellowship and Editing Institute application files 
may be obtained from: Applicants for fellowships in archival 
administration or advanced historical editing under the NHPRC grant 
program; applicants for the Institute for the Editing of Historical 
Documents; references furnished by applicants; and officials of 
fellowship institutions, documentary editing projects, and the 
Institute for the Editing of Historical Documents.
NARA 22

System name:
    Employee Related Files.

[[Page 15608]]

System location:
    Employee related files may be maintained at supervisory or 
administrative offices at all NARA facilities.

Categories of individuals covered by the system:
    Individuals covered by this system include former and current NARA 
employees and relatives of employees of the National Personnel Records 
Center.

Categories of records in the system:
    Employee related files consist of a variety of employee related 
records maintained for the purpose of administering personnel matters. 
These files may contain some or all of the following information about 
an individual: Name; home and emergency addresses and telephone 
numbers; social security number; birthdate; professional 
qualifications, training, awards, and other recognition; employment 
history; and information about congressional employee relief bills, 
conduct, and work assignments. Employee related records may also 
include military service data on employees of the National Personnel 
Records Center and their relatives accumulated by operating officials 
in administering the records security program at the Center. Employee 
related files do not include official personnel files, which are 
covered by Office of Personnel Management systems of records OPM/GOVT-1 
through 10.

Authority for maintenance of the system:
    5 U.S.C. and 31 U.S.C.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains employee-related files on individuals in order to 
document travel and outside employment activities of NARA employees, 
and to carry out personnel management responsibilities in general. The 
routine use statements A, B, C, D, F, and G, described in Appendix A 
following the NARA Notices, also apply to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Information in employee related files may be retrieved primarily by 
the name of the individual.

Safeguards:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from terminals located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

Retention and disposal:
    Employee related files are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA records 
schedule contained in FILES 203, the NARA Files Maintenance and Records 
Disposition Manual. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

System manager(s) and address:
    System managers for employee files are the office heads and staff 
directors of individual offices and staffs in the Washington, DC, area 
and the directors of the individual Presidential libraries and 
projects, and regional records services facilities. The addresses for 
these locations are listed in Appendix B following the NARA Notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix B 
following the NARA notices.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in employee related files may be obtained from NARA 
employees and supervisors, and other personnel and administrative 
records.
NARA 23

System name:
    Investigative Case Files.

Security classification:
    Some of the material contained in this system of records has been 
classified in the interests of the national security pursuant to 
Executive Orders 12958 and 13142.

System location:
    Investigative case files are located in the Office of Inspector 
General at the National Archives at College Park.

Categories of individuals in the system:
    Individuals covered by this system of records may include: persons 
who have been the source of a complaint or an allegation that a crime 
has occurred, witnesses having information or evidence concerning an 
investigation, and suspects in criminal, administrative, or civil 
actions. Current and former NARA employees, NARA contract employees, 
members of NARA's Federal advisory committees, and members of the 
public are covered under this system of records when they become 
subjects of or witnesses to authorized investigations.

Categories of records in the system:
    Investigative case files may include: Statements of alleged 
administrative, ethical or criminal wrongdoing; reports; related 
correspondence; exhibits; copies of forms and decisions; summaries of 
hearings and meetings; notes; attachments; and other working papers. 
These records may contain some or all of the following information 
about an individual: name; address; correspondence symbol; telephone 
number; birthdate; birthplace; citizenship; educational background; 
employment history; medical history; identifying numbers such as social 
security and driver's license numbers; and insurance information.

Authority for maintenance of the system:
    5 U.S.C. App. Section 3 et seq.; Executive Order 10450; Executive 
Order 11478; Executive Order 11246; and 44 U.S.C. 2104(h).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains investigative case files on individuals to: examine 
allegations and/or complaints of fraud, waste, abuse, and 
irregularities and violations of laws and regulations; make 
determinations resulting from these authorized investigations; and 
facilitate the preparation of statistical and other reports by the 
Office of Inspector General. The routine use statements A, B, C, and G, 
described in Appendix A following the NARA Notices, apply to this 
system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records.

[[Page 15609]]

Retrievability:
    Information in investigative case files may be retrieved by the 
name of the individual.

Safeguards:
    During business hours, records are maintained in areas accessible 
only to authorized NARA personnel. After business hours, buildings have 
security guards and/or secured doors, and all entrances are monitored 
by electronic surveillance equipment.

Retention and disposal:
    Nearly all investigative case files are temporary records and are 
destroyed in accordance with the disposition instructions in the NARA 
records schedule contained in FILES 203, the NARA Files Maintenance and 
Records Disposition Manual. However, the retention and disposal of 
significant investigative case files, such as those that result in 
national media attention, congressional investigation, and/or 
substantive changes in agency policy or procedure, are determined on a 
case-by-case basis. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

System manager(s) and address:
    The system manager is the Inspector General, Office of Inspector 
General. The address is listed in Appendix B following the NARA 
Notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix B 
following the NARA notices.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in investigative case files may be obtained from 
current and former NARA employees, NARA contract employees, members of 
NARA's Federal advisory committees, researchers, law enforcement 
agencies, other Government agencies, informants, and educational 
institutions, and from individuals' employers, references, co-workers, 
and neighbors.

Systems exempted from certain provisions of the act:
    In accordance with 5 U.S.C. 552a(k)(1), (k)(2), and (k)(5), this 
system of records is exempt from subsections (c)(3); (d); (e)(1); 
(e)(4)(G), (H), and (I); and (f) of the Privacy Act of 1974. The system 
is exempt:
    (1) To the extent that the system consists of investigatory 
material compiled for law enforcement purposes; however, if any 
individual is denied any right, privilege, or benefit to which the 
individual would otherwise be entitled by Federal law or otherwise 
eligible as a result of the maintenance of such material, such material 
shall be provided to such individual, except to the extent that the 
disclosure of such material would reveal the identity of a source who 
furnished information to the Government under an express promise that 
the identity of the source would be held in confidence, or, prior to 
the effective date of the Act, under an implied promise that the 
identity of the source would be held in confidence; and
    (2) To the extent the system of investigatory material compiled 
solely for the purpose of determining suitability, eligibility, or 
qualifications for Federal civilian employment, military service, 
Federal contracts, or access to classified material, but only to the 
extent that the disclosure of such material would reveal the identity 
of a source who furnished information to the Government under an 
express promise that the identity of the source would be held in 
confidence, or, prior to the effective date of the Act, under an 
implied promise that the identity of the source would be held in 
confidence.
NARA 24

System name:
    Personnel Security Files.

Security classification:
    Some of the material contained in this system of records has been 
classified in the interests of national security under Executive Orders 
12958 and 13142.

System location:
    Personnel security records are located in the Space and Security 
Management Division at the National Archives at College Park, MD.

Categories of individuals covered by the system:
    Individuals covered by the system include: Current and former NARA 
employees; applicants for employment with NARA; contract employees 
performing services under NARA jurisdiction; and private and Federal 
agency researchers, experts, and consultants who request access to 
security-classified records.

Categories of records in the system:
    Personnel security files may include questionnaires, 
correspondence, summaries of reports, and electronic logs of 
individuals' security clearance status. These records may contain the 
following information about an individual: Name, current address, 
telephone number, birthdate, birthplace, social security number, 
educational background, employment and residential history, background 
investigative material, and security clearance data.

Authority for maintenance of the system:
    Executive Order 10450; Executive Order 12958; Executive Order 
12968; Executive Order 13142; and 5 U.S.C. 301.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains personnel security records on individuals as a basis 
for determining suitability for Federal or contractual employment and 
for issuing and recertifying security clearances. Routine use statement 
C, described in Appendix A following the NARA Notices, applies to this 
system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper, microfiche, and electronic records.

Retrievability:
    Information in the records may be retrieved by the name of the 
individual or by social security number.

Safeguards:
    During business hours, paper and microfiche records are maintained 
in locked rooms and/or in three-way combination dial safes with access 
limited to authorized employees. Electronic records are accessible via 
passwords from terminals located in secured offices. Information is 
released only to officials on a need-to-know basis. After hours, 
buildings have security guards and/or doors are secured, and all 
entrances are monitored by electronic surveillance equipment.

Retention and disposal:
    Personnel security files are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA records 
schedule contained in

[[Page 15610]]

FILES 203, the NARA Files Maintenance and Records Disposition Manual. 
Individuals may request a copy of the disposition instructions from the 
NARA Privacy Act Officer.

System manager(s) and address:
    The system manager is the Assistant Archivist for Administrative 
Services. The address for this location is listed in Appendix B 
following the NARA notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix B 
following the NARA notices.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in personnel security files may be obtained from: NARA 
employees; applicants for employment; contractor employees; private and 
Federal agency researchers, experts, and consultants; law enforcement 
agencies; other government agencies; intelligence sources; informants; 
educational institutions; and individuals' employers, references, co-
workers, and neighbors.

Systems exempted from certain provisions of the act:
    In accordance with 5 U.S.C. 552a(k)(1), (k)(2), and (k)(5), the 
personnel security case files in this system of records are exempt from 
subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) of 
the Privacy Act of 1974, as amended. The system is exempt:
    (1) To the extent that the system consists of investigatory 
material compiled for law enforcement purposes; however, if any 
individual is denied any right, privilege, or benefit to which the 
individual would otherwise be eligible as a result of the maintenance 
of such material, such material shall be provided to such individual, 
except to the extent that the disclosure of such material would reveal 
the identity of a person who furnished information to the Government 
under an express promise that the identity of the person would be held 
in confidence, or, prior to the effective date of the Act, under an 
implied promise that the identity of the person would be held in 
confidence; and
    (2) To the extent that the system consists of investigatory 
material compiled solely for the purpose of determining suitability, 
eligibility, or qualifications for Federal civilian employment, 
military service, Federal contracts, or access to classified material, 
but only to the extent that the disclosure of such material would 
reveal the identity of a person who furnished information to the 
Government under an express promise that the identity of the person 
would be held in confidence, or, prior to the effective date of the 
Act, under an implied promise that the identity of the person would be 
held in confidence. This system has been exempted to maintain the 
efficacy and integrity of lawful investigations conducted pursuant to 
the responsibilities of the National Archives and Records 
Administration in the areas of Federal employment, Government 
contracts, and access to security-classified information.
NARA 25

SYSTEM NAME:
    Order Fulfillment and Accounting System Records.

System location:
    Order Fulfillment and Accounting System (OFAS) records are 
maintained in organizational units in the following locations:
    (1) Office of Records Services--Washington, DC;
    (2) Office of Presidential Libraries;
    (3) Office of the Federal Register;
    (4) Office of Regional Records Services; and
    (5) National Archives Trust Fund Division.

Categories of individuals covered by the system:
    Individuals covered by this system include: Researchers who order 
reproductions at Washington, DC, area and regional records facilities; 
and customers who order NARA inventory items, such as microform and 
printed publications, mementos, and other specialty products from 
catalogues and other marketing publications.

Categories of records in the system:
    OFAS records may include: Catalogue order forms; other ordering 
forms; correspondence; copies of checks, money orders, credit card 
citations, and other remittances; invoices; and order and accounting 
information in the electronic system. These records may contain some or 
all of the following information about an individual: name, address, 
telephone number, record(s) or item(s) ordered, and credit card or 
purchase order information.

Authority for maintenance of the system:
    44 U.S.C. 2116(c) and 2307.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains OFAS records on individuals to: Receive, maintain 
control of, and process orders for reproductions of archival records 
and other fee items; bill customers for orders; maintain payment 
records for orders; process refunds; and provide individuals 
information on other NARA products. Customer order information may be 
initially disclosed to a NARA agent, a bank that collects and deposits 
payments in a lockbox specifically used for crediting order payments to 
the National Archives Trust Fund. NARA may disclose certain order 
information to contractors, acting as NARA agents that make 
reproductions of archival records. NARA also may disclose information 
in OFAS records for the processing of customer refunds to the General 
Services Administration, which provides NARA's financial and accounting 
system under a cross-servicing agreement. The routine use statements A, 
E, F, described in Appendix A following the NARA Notices, also apply to 
this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Information in OFAS records may be retrieved by the name of the 
individual and/or the OFAS transaction number. Information in 
electronic records may also be retrieved by the invoice number or zip 
code.

Safeguards:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from terminals located in attended offices. 
Credit card information is compartmentalized so that it is available 
only to those NARA employees responsible for posting and billing credit 
card transactions. After hours, buildings have security guards and/or 
doors are secured and all

[[Page 15611]]

entrances are monitored by electronic surveillance equipment.

Retention and disposal:
    OFAS records are temporary records and are destroyed in accordance 
with the disposition instructions in the NARA records schedule 
contained in FILES 203, the NARA Files Maintenance and Records 
Disposition Manual. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

System manager(s) and address:
    The system manager for OFAS records is the Assistant Archivist for 
Administrative Services. The address for this location is listed in 
Appendix B following the NARA Notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix B 
following the NARA notices.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in OFAS records is obtained from customers, NARA 
employees or agents who are involved in the order process, and GSA 
employees who process refunds.
NARA 26

System name:
    Volunteer Files.

System location:
    Volunteer files may be maintained at supervisory or administrative 
offices at all NARA facilities that use volunteer workers.

Categories of individuals covered by the system:
    Individuals covered by this system include persons who have applied 
to be NARA volunteers.

Categories of individuals covered by the system:
    Volunteer files consist of a variety of records maintained by 
operating officials to administer personnel matters affecting 
volunteers. Records may include: Applications for volunteer service and 
for building passes, registration forms, other administrative forms, 
correspondence, resumes, letters of recommendation, college transcripts 
and forms, performance assessments, and copies of timesheets. Volunteer 
files may include some or all of the following information about an 
individual: Name; home and emergency addresses and telephone numbers; 
social security number; birthdate; professional qualifications, 
training, awards, and other recognition; employment history; and 
information about injuries, conduct, attendance, years of service, and 
work assignments. This system of records does not include official 
personnel files, which are covered by Office of Personnel Management 
systems of records OPM/GOVT-1 through 10.

Authority for maintenance of the system:
    44 U.S.C. 2105(d) and generally 5 and 31 U.S.C.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains volunteer files on individuals to: Evaluate 
individuals who apply to serve as volunteers, docents, interns, and 
work study students at NARA facilities; assign work and monitor 
performance; and carry out personnel management responsibilities in 
general affecting those volunteers. NARA may disclose attendance and 
performance information on interns and work study students to colleges 
and universities that oversee those individuals in student internships 
and work-study programs. The routine use statements A, B, C, D, F, and 
G, described in Appendix A following the NARA Notices, also apply to 
this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Information in volunteer files may be retrieved primarily by the 
name of the individual.

Safeguards:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from terminals located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

Retention and disposal:
    Volunteer files are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA records 
schedule contained in FILES 203, the NARA Files Maintenance and Records 
Disposition Manual. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

System manager(s) and address:
    For volunteer files located in Staff Development Services Branch, 
the system manager is the Assistant Archivist for Human Resources and 
Information Services. For volunteer files located in organizational 
units in the Office of Records Services--Washington, DC the system 
manager is the Assistant Archivist for Records Services--Washington, 
DC. For volunteer files located in individual Presidential libraries, 
projects, and staffs, and regional records services facilities, the 
system manager is the director of the Presidential library, project, or 
staff or regional records services facilities. The addresses for these 
locations are listed in Appendix B following the NARA Notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix B 
following the NARA notices.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in volunteer files is obtained from the volunteers 
themselves, NARA supervisors, persons listed as references in 
applications submitted by volunteers, and educational institutions.
NARA 27

SYSTEM NAME:
    Contracting Officer and Contracting Officer's Technical 
Representative (COTR) Designation Files.

SYSTEM LOCATION:
    Contracting officer and contracting officer's technical 
representative (COTR)

[[Page 15612]]

designation files are maintained in the Acquisitions Services Division 
and the Financial Services Division in the Washington, DC, area.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include current and former NARA 
employees who have been appointed as NARA contracting officers, 
Government credit cardholders, and COTRs in accordance with Federal 
Acquisition Regulations (FAR) and internal procurement procedures.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contracting officer and COTR designation files may include: 
Standard Forms 1402, Certificate of Appointment; correspondence, copies 
of training course certificates; copies of training forms; and lists. 
These files may contain some or all of the following information about 
an individual: name, address, NARA correspondence symbol, telephone 
number, social security number, birthdate, position title, grade, 
procurement authorities, and information about procurement training and 
Government credit cards issued.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    44 U.S.C. 2104 and 48 CFR 1.603 generally.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    NARA maintains contracting officer and COTR designation files in 
order to administer procurement certification and training programs for 
NARA contracting officers, credit cardholders, and COTRs in accordance 
with the FAR and internal procurement procedures.
    The routine use statements A and F, described in Appendix A 
following the NARA Notices, also apply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Paper and electronic records.

RETRIEVABILITY:
    Information in contracting officer and COTR designation files may 
be retrieved by the name of the individual or by NARA correspondence 
symbol.

SAFEGUARDS:
    During business hours, records are maintained in areas accessible 
only to authorized NARA personnel. Electronic records are accessible 
via passwords from terminals located in attended offices. After 
business hours, buildings have security guards and/or secured doors, 
and all entrances are monitored by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Contracting officer and COTR designation files are temporary 
records and are destroyed in accordance with the disposition 
instructions in the NARA records schedule contained in FILES 203, the 
NARA Files Maintenance and Records Disposition Manual. Electronic files 
are periodically updated and purged of outdated information. 
Individuals may request a copy of the disposition instructions from the 
NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for contracting officer and COTR designation 
files is the Assistant Archivist for Administrative Services. The 
address for this location is listed in Appendix B following the NARA 
Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix B 
following the NARA notices.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in contracting officer and COTR designation files may 
be obtained from the individuals on whom records are maintained, NARA 
supervisors, and organizations that provide procurement training or 
issue Government credit cards.
NARA 28

SYSTEM NAME:
    Tort and employee claim files.

SYSTEM LOCATION:
    Records are located in the Office of General Counsel (NGC).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include: Current and former NARA 
employees, other Federal agency employees, and individual members of 
the public who have filed a tort claim or an employee claim against 
NARA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in the system may contain some or all of the following 
information about an individual: Name, social security number, position 
description, grade, salary, work history, complaint, credit ratings, 
medical diagnoses and prognoses, and doctor's bills. The system may 
also contain other records such as: Case history files, copies of 
applicable law(s), working papers of attorneys, testimony of witnesses, 
background investigation materials, correspondence, damage reports, 
contracts, accident reports, pleadings, affidavits, estimates of repair 
costs, invoices, financial data, and other data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552; 5 U.S.C. 552a; 5 U.S.C., Part II; 28 U.S.C. 1291, 
1346(b)(c), 1402(b), 1504, 2110, 2401(b), 2402, 2411(b), 2412(c), 2671-
2680.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records are used to make determinations on tort and employee claims 
and for internal statistical reports. Information may be disclosed to: 
The General Services Administration to process payments for approved 
claims; and the Department of Justice in review, settlement, defense, 
and prosecution of claims, and law suits arising from those claims. The 
routine use statements A, B, C, E, F, and G, described in Appendix A 
following the NARA notices, also supply to this system of records.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
Storage:
    Paper records.

RETRIEVABILITY:
    Information may be retrieved by the name of the individual.

SAFEGUARDS:
    During business hours, records are maintained in areas accessible 
only to authorized NARA personnel. After business hours, buildings have 
security guards and/or secured doors, and all entrances are monitored 
by electronic surveillance equipment.

RETENTION AND DISPOSAL:
    Tort and employee claim files are temporary records and are 
destroyed in accordance with disposition instructions in the NARA 
records schedule contained in FILES 203, the NARA Files Maintenance and 
Records Disposition Manual. Individuals may request a copy of the 
disposition

[[Page 15613]]

instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager is the General Counsel, Office of General 
Counsel. The address for this location is listed in Appendix B 
following the NARA Notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix B 
following the NARA Notices.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from one or more of the 
following sources: Federal employees and private parties involved in 
torts and employee claims, witnesses, and doctors and other health 
professionals.
NARA 29

System name:
    State Historical Records Advisory Board Member Files.

System location:
    State historical records advisory board member files are located at 
the National Historical Publications and Records Commission (NHPRC) in 
Washington, DC.

Categories of individuals covered by the system:
    Individuals covered by the system include persons who have been 
appointed by states, territories, and the District of Columbia to serve 
as members of state historical records advisory boards.

Categories of records in the system:
    Board member files may include correspondence, resumes, 
biographical statements, and lists containing some or all of the 
following information about an individual: Name, address, telephone 
number, appointment expiration date, educational background, 
professional experience and awards, archival and historical records 
experience, and titles of publications.

Authority for maintenance of the system:
    44 U.S.C. 2504.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    The NHPRC maintains files on members of state historical records 
advisory boards to: Document membership on state boards that 
participate in NHPRC records grant programs; oversee NHPRC grant-making 
and grant administration responsibilities; and contact board members 
about future meetings and events. The routine use statement F, 
described in Appendix A following the NARA Notices, also applies to 
this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Information in state historical records advisory board member files 
may be retrieved by the name of the individual or by state.

Safeguards:
    During business hours, records are maintained in areas accessible 
only to authorized NARA personnel. Electronic records are accessible 
via passwords from terminals located in attended offices. After hours, 
the building has security guards and/or doors are secured and all 
entrances are monitored by electronic surveillance equipment.

Retention and disposal:
    State historical records advisory board member files are temporary 
records and are destroyed in accordance with the disposition 
instructions in the NARA records schedule contained in FILES 203, the 
NARA Files Maintenance and Records Disposition Manual. Individuals may 
request a copy of the disposition instructions from the NARA Privacy 
Act Officer.

System manager(s) and address:
    The system manager for state historical records advisory board 
member files is the Executive Director, NHPRC. The address is listed in 
Appendix B following the NARA Notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix B 
after the NARA notices.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in the NARA notices.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in state historical records advisory board member files 
may be obtained from board members themselves, state officials, and 
references furnished by board members.
NARA 30

System name:
    Garnishment files.

System location:
    Records are located in the Office of General Counsel (NGC).

Categories of individuals covered by the system:
    Individuals covered by this system include current and former NARA 
employees against whom a garnishment order has been filed.

Categories of records in the system:
    Records in the system may contain some or all of the following 
information about an individual: Name, social security number, address, 
position title and NARA unit, salary, debts, and creditors.

Authority for maintenance of the system:
    5 U.S.C. Part II; 42 U.S.C. 659; 11 U.S.C. 1325; 5 U.S.C. 15512 to 
5514, 5517, 5520.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Records are used to process garnishment orders. Information is 
disclosed to the General Services Administration, acting as NARA's 
payroll agent, to process withholdings for garnishments. The routine 
use statements E, and F, described in Appendix A following the NARA 
notices, also apply to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records.

[[Page 15614]]

Retrievability:
    Information may be retrieved by the name of the individual.

Safeguards:
    During business hours, records are maintained in areas accessible 
only to authorized NARA personnel. After business hours, buildings have 
security guards and/or secured doors, and all entrances are monitored 
by electronic surveillance equipment.

Retention and disposal:
    Garnishment files are temporary records and are destroyed in 
accordance with disposition instructions in the NARA records schedule 
contained in FILES 203, the NARA Files Maintenance and Records 
Disposition Manual. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

System manager(s) and address:
    The system manager is the General Counsel, Office of the General 
Counsel. The address for this location is listed in Appendix B 
following the NARA notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix B 
following the NARA notices.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in this system of records comes from courts that have 
issued a garnishment order and NARA personnel records.
NARA 31

System name:
    Ride Share Locator Database.

System location:
    The ride share locator database is maintained at the Facilities and 
Materiel Management Services Division (NAF).

Categories of individuals covered by the system:
    Individuals covered by this system include NARA employees whose 
duty station is or may become College Park, MD, and who have expressed 
an interest in the NARA Ride Share Program.

Categories of records in the system:
    The ride share locator database contains the following information 
about an individual: name; city, county and state and zip code of 
residence; NARA unit; and NARA work phone number.

Authority for maintenance of the system:
    44 U.S.C. 2104.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains the ride share locator database to provide employees 
with the names of and residential information of other employees who 
have expressed an interest in sharing rides for daily commuting to the 
National Archives at College Park, MD. The routine use statement F, 
described in Appendix A following the NARA Notices, also applies to 
this system.

Storage:
    Electronic records from which paper records may be printed.

RETRIEVABILITY:
    Information in the ride share locator database may be retrieved by 
the name of the individual, city, state, and/or zip code.

Safeguards:
    During business hours, paper records are maintained in areas 
accessible to authorized NARA personnel. Electronic records are 
accessible via passwords from terminals located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

RETENTION AND DISPOSAL:
    Records in the ride share locator database are temporary records 
and are destroyed in accordance with the disposition instructions in 
the NARA records schedule contained in FILES 203, the NARA Files 
Maintenance and Records Disposition Manual. Individuals may request a 
copy of the disposition instructions from the NARA Privacy Act Officer.

SYSTEM MANAGER(S) AND ADDRESS:
    The system manager for the ride share locator database is the 
Assistant Archivist for Administrative Services. The address for this 
location is listed in Appendix B following the NARA Notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix B 
following the NARA notices.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in the ride share locator database is obtained from 
individuals who have furnished information to the NARA Ride Share 
Program.
NARA 32

System name:
    Alternate Dispute Resolution Files.

System location:
    The agency's Alternate Dispute Resolution (ADR) files are 
maintained by the Office of General Counsel (NGC).

Categories of individuals covered by the system:
    Individuals covered by this system include NARA staff and former 
staff, who participate in the ADR process, the agency's Dispute 
Resolution Specialist and Deputy Dispute Resolution Specialist, and 
contractor personnel used as mediators in the ADR process.

Categories of records in the system:
    ADR files may include: Written and electronic communication between 
the employee or former employee, participant representative(s), Dispute 
Resolution Specialist and Deputy Dispute Resolution Specialist, and the 
contractor mediator; procurement data; invoices for services; and ADR 
case files. The system may contain the following information about an 
individual: Name, home and office addresses, telephone number, dollar 
value of services rendered by the contractor, previous employment 
disputes, and education and employment experience of the contractor.

Authority for maintenance of the system:
    Public Laws 101-552 and 104-320, as amended.

[[Page 15615]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains ADR files in order to facilitate the ADR program at 
the agency. These records may be used by members of the Dispute 
Resolution staff facilitating dispute resolution and payment of 
contractors, and by the contractor mediators performing services and 
invoicing for an ADR case. The Routine Use statements A and F, 
described in Appendix A following the NARA notices, also apply to this 
system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Information in the records may be retrieved by: The name of the 
individual; the location of the work site; a numeric case file number; 
and/or the type of request.

Safeguards:
    During normal hours of operation, paper records are maintained in 
areas only accessible to authorized personnel of NARA. Electronic 
records are accessible via passwords from terminals located in attended 
offices. After hours, buildings have security guards and/or doors are 
secured and all entrances are monitored by electronic surveillance 
equipment.

Retention and disposal:
    Agency ADR files are temporary records and are destroyed in 
accordance with the disposition instructions in the NARA records 
schedule contained in FILES 203, the NARA Files Maintenance and Records 
Disposition Manual. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

System manager(s) and address:
    The system manager for ADR program files is the General Counsel, 
NGC. The address for this organization is listed in Appendix B 
following the NARA notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix B 
following the NARA notices.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
given in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in the agency ADR program files is obtained from NARA 
staff and former staff, participant representative(s), the Dispute 
Resolution Staff, and the contractor mediators.
NARA 33

System name:
    Development and Donor Files.

System location:
    The agency's Development and Donor files are maintained by NARA's 
Development Staff in the Office of the Archivist (NDEV), the National 
Archives Trust Fund Division (NAT), and individual Presidential 
libraries.

Categories of individuals covered by the system:
    Individuals covered by this system include persons who donate money 
or other gifts to NARA or directly to a Presidential library or to the 
Foundation for the National Archives; prospective donors; and other 
persons contacted by NDEV, the Archivist of the United States, and 
other NARA officials.

Categories of records in the system:
    Development and Donor files may include biographical and 
demographic information for individuals and organizations; background 
information, interests, affiliations, and giving history for donors, 
including their relationship and participation with the organization 
and its stakeholders; prospect management data such as interests, 
affiliations, cultivation and solicitation of gifts, strategy reports, 
and talking points; information on gifts and pledges made and 
miscellaneous information about each gift; records of acknowledgment 
packages and solicitation letters, including membership cards, 
receipts, reminders, renewal notices, program announcements, 
invitations, and attendance records for special events.

Authority for maintenance of the system:
    44 U.S.C. 2112(g)(1); 2305.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains Development and Donor files in order to facilitate 
the statutory gift solicitation and receipt authority of the Archivist 
of the United States. The information in these files may be used by 
NARA staff to solicit, receive, expend, or otherwise use the monetary 
donations and gifts on behalf of NARA. Development and Donor files 
relating to the Foundation for the National Archives may be used by 
NARA staff and the Board of Directors, staff and contractors of the 
Foundation for the National Archives--a non-governmental 501(c)(3) 
organization that supports the programs and activities of the National 
Archives--for these same purposes.
    The Routine Use statements A, E, F, and G, described in Appendix A 
following the NARA notices, also apply to this system of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper and electronic records.

Retrievability:
    Information in the records may be retrieved by the name of the 
individual or the organization, interest, project, or gift level with 
which the individual is associated.

Safeguards:
    During normal hours of operation, paper records are maintained in 
areas accessible only to authorized personnel of NARA. Electronic 
records are accessible via passwords from terminals located in attended 
offices. After hours, buildings have security guards and/or doors are 
secured and all entrances are monitored by electronic surveillance 
equipment.

Retention and disposal:
    Development and Donor files are temporary records and are destroyed 
in accordance with the disposition instructions in the NARA records 
schedule contained in FILES 203, the NARA Files Maintenance and Records 
Disposition Manual. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

System manager(s) and address:
    For Development and Donor files relating to the activities of the 
Foundation for the National Archives, the system manager is the 
Director, NDEV. For Development and Donor files relating to the 
activities of NAT, the system manager is the Director, NAT. For 
Development and Donor files relating to the activities of the 
individual Presidential libraries, the system manager is the director 
of the

[[Page 15616]]

individual Presidential library. The addresses for these offices are 
listed in Appendix B following the NARA notices.

Notification procedure:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address listed in Appendix B 
following the NARA notices.

Record access procedures:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
listed in Appendix B.

Contesting record procedures:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

Record source categories:
    Information in the Development and Donor files is obtained from the 
Foundation for the National Archives, communications with members, 
cultivation and solicitation of prospective donors, and publicly 
available sources.
NARA 34

System name:
    Agency Ethics Program Files

System location:
    The agency's ethics program files are maintained by the Office of 
General Counsel (NGC). The address for this organization is listed in 
Appendix B following the NARA Notices.

Categories of individuals covered by the system:
    Individuals covered by this system include NARA employees and 
former employees who request ethics guidance from the agency's ethics 
staff.

Categories of records in the system:
    Ethics program files may include employee memoranda and 
correspondence, notes taken by the ethics staff, memoranda summarizing 
advice given orally, and electronic records. These files may contain 
the following information about an individual: Name, address, and 
telephone number.

Authority for maintenance of the system:
    Executive Orders 12674 and 12731, 5 CFR Parts 2638 and 7601.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    NARA maintains ethics program files on employees to document advice 
and opinions given in ethics matters and to maintain a historical 
record of ethics opinions that may be used in future ethics cases. 
Routine use statements A, E, and G, described in Appendix A following 
the NARA Notices, also apply to this system of records.

Storage:
    Paper and electronic records.

Retrievability:
    Information in credentials and passes may be retrieved by the name 
of the individual or date.

Safeguards:
    During business hours, paper records are maintained in areas 
accessible only to authorized NARA personnel. Electronic records are 
accessible via passwords from terminals located in attended offices. 
After business hours, buildings have security guards and/or secured 
doors, and all entrances are monitored by electronic surveillance 
equipment.

Retention and disposal:
    Agency ethics program files are temporary records and are destroyed 
in accordance with the disposition instructions in the NARA records 
schedule contained in FILES 203, the NARA Files Maintenance and Records 
Disposition Manual. Individuals may request a copy of the disposition 
instructions from the NARA Privacy Act Officer.

System manager(s) and address:
    The system manager for ethics program files is NGC. The address for 
this organization is listed in Appendix B following the NARA notices.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify the NARA Privacy Act Officer at the address given in Appendix B.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should submit 
their request in writing to the NARA Privacy Act Officer at the address 
given in Appendix B.

CONTESTING RECORD PROCEDURES:
    NARA rules for contesting the contents and appealing initial 
determinations are found in 36 CFR part 1202.

RECORD SOURCE CATEGORIES:
    Information in ethics program files is obtained from NARA 
employees, former employees and the agency's ethics staff.

Appendix A: Routine Uses

    The following routine use statements apply to National Archives 
and Records Administration Privacy Act Notices where indicated:

A. Routine Use-Law Enforcement

    In the event that a system of records maintained by this agency 
to carry out its functions indicates a violation or potential 
violation of law, whether civil, criminal or regulatory in nature, 
and whether arising by general statute or particular program 
statute, or by regulation, rule or order issued pursuant thereto, 
the relevant records in the system of records, may be referred, as a 
routine use, to the appropriate agency, whether Federal, State, 
local, or foreign, charged with the responsibility of investigating 
or prosecuting such violation or charged with enforcing or 
implementing the statute, or rule, regulation or order issued 
pursuant thereto.

B. Routine Use-Disclosure When Requesting Information

    A record from this system of records may be disclosed as a 
routine use to a Federal, State, or local agency maintaining civil, 
criminal or other relevant enforcement information or other 
pertinent information, such as current licenses, if necessary, to 
obtain information relevant to an agency decision concerning the 
hiring or retention of an employee, the issuance of a security 
clearance, the letting of a contract, or the issuance of a license, 
grant, or other benefit.

C. Routine Use-Disclosure of Requested Information

    A record from this system of records may be disclosed to a 
Federal agency, in response to its request, in connection with the 
hiring or retention of an employee, the issuance of a security 
clearance, conducting a security or suitability investigation, 
classifying a job, the reporting of an investigation of an employee, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit by the requesting agency, to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter.

D. Routine Use-Grievance, Complaint, Appeal

    A record from this system of records may be disclosed to an 
authorized appeal or grievance examiner, formal complaints examiner, 
equal employment opportunity investigator, arbitrator, or other duly 
authorized official engaged in investigation or settlement of a 
grievance, complaint, or appeal filed by an employee. A record from 
this system of records may be disclosed to the United States Office 
of Personnel Management (OPM), the Merit Systems Protection Board, 
Federal Labor Relations Authority, or the Equal Employment 
Opportunity Commission when requested in the performance of their 
authorized duties. To the extent that official personnel records

[[Page 15617]]

in the custody of NARA are covered within the system of records 
published by OPM as Governmentwide records, those records will be 
considered as a part of that Governmentwide system. Other records 
covered by notices published by NARA and considered to be separate 
systems of records may be transferred to OPM in accordance with 
official personnel programs and activities as a routine use.

E. Routine Use-Congressional Inquiries

    A record from this system of records may be disclosed as a 
routine use to a Member of Congress or to a congressional staff 
member in response to an inquiry of the congressional office made at 
the request of the individual about whom the record is maintained.

F. Routine Use-NARA Agents

    A record from this system of records may be disclosed as a 
routine use to an expert, consultant, agent, or a contractor of NARA 
to the extent necessary for them to assist NARA in the performance 
of its duties. Agents include, but are not limited to, GSA or other 
entities supporting NARA's payroll, finance, and personnel 
responsibilities.

G. Routine Use-Department of Justice/Courts

    A record from this system of records may be disclosed to the 
Department of Justice or in a proceeding before a court or 
adjudicative body before which NARA is authorized to appear, when: 
(a) NARA, or any component thereof; or, (b) any employee of NARA in 
his or her official capacity; or, (c) any employee of NARA in his or 
her individual capacity where the Department of Justice or NARA has 
agreed to represent the employee; or (d) the United States, where 
NARA determines that litigation is likely to affect the agency or 
any of its components, is a party to litigation or has an interest 
in such litigation, and the use of such records by the Department of 
Justice or by NARA before a court or adjudicative body is deemed by 
NARA to be relevant and necessary to the litigation, provided, 
however, that in each case, NARA determines that disclosure of the 
records is a use of the information contained in the records that is 
compatible with the purpose for which the records were collected.

Appendix B--Addresses of NARA Facilities

    To inquire about your records or to gain access to your records, 
you should submit your request in writing to: NARA Privacy Act 
Officer, Office of General Counsel (NGC), National Archives and 
Records Administration, 8601 Adelphi Road, Room 3110, College Park, 
MD 20740-6001.
    If the system manager is the Assistant Archivist for Record 
Services--Washington, DC (NW), the records are located at the 
following address: Office of Record Services--Washington, DC (NW), 
National Archives and Records Administration, 8601 Adelphi Road, 
Room 3400, College Park, MD 20740-6001.
    If the system manager is the director of a Presidential Library, 
the records are located at the appropriate Presidential Library, 
Staff or Project:

George Bush Library, 1000 George Bush Drive West, College Station, 
TX 77845.
Jimmy Carter Library, 441 Freedom Parkway, Atlanta, GA 30307-1498.
William J. Clinton Presidential Materials Project, 1000 LaHarpe 
Boulevard, Little Rock, AR 72201.
Dwight D. Eisenhower Library, 200 SE 4th Street, Abilene, KS 67410-
2900.
Gerald R. Ford Library, 1000 Beal Avenue, Ann Arbor, MI 48109-2114.
Herbert Hoover Library, 210 Parkside Drive, P.O. Box 488, West 
Branch, IA 52358-0488.
Lyndon B. Johnson Library, 2313 Red River Street, Austin, TX 78705-
5702.
John F. Kennedy Library, Columbia Point, Boston, MA 02125-3398.
Nixon Presidential Materials Staff, National Archives and Records 
Administration, 8601 Adelphi Road, Room 1320, College Park, MD 
20740-6001.
Ronald Reagan Library, 40 Presidential Drive, Simi Valley, CA 93065-
0600.
Franklin D. Roosevelt Library, 4079 Albany Post Road, Hyde Park, NY 
12538-1999.
Harry S. Truman Library, 500 West U.S. Highway 24, Independence, MO 
64050-1798.
Office of Presidential Libraries, National Archives and Records 
Administration, 8601 Adelphi Road, Room 2200, College Park, MD 
20740-6001.
    If the system manager is the director of a regional records 
center or regional archives facility, the records are located at the 
appropriate regional records center or regional archives facility:

NARA's Pacific Alaska Region (Anchorage), 654 West Third Avenue, 
Anchorage, Alaska 99501-2145.
NARA's Southeast Region (Atlanta), 1557 St. Joseph Avenue, East 
Point, Georgia 30344-2593.
NARA's Northeast Region (Boston), Frederick C. Murphy Federal 
Center, 380 Trapelo Road, Waltham, Massachusetts 02452-6399.
NARA's Great Lakes Region (Chicago), 7358 South Pulaski Road, 
Chicago, Illinois 60629-5898.
NARA's Great Lakes Region (Dayton), 3150 Springboro Road, Dayton, 
Ohio 45439-1883.
NARA's Rocky Mountain Region (Denver),
    Physical location: Bldg. 48, Denver Federal Center, West 6th 
Avenue and Kipling Street, Denver, Colorado 80225-0307.
    Mailing address: P.O. Box 25307, Denver, Colorado 80225-0307.

NARA's Southwest Region (Fort Worth)
    Physical location: 501 West Felix Street, Building 1, Fort 
Worth, Texas 76115-3405,
    Mailing address: P.O. Box 6216, Fort Worth, Texas 76115-0216.

NARA's Central Plains Region (Kansas City), 2312 East Bannister 
Road, Kansas City, Missouri 64131-3011.

NARA's Pacific Region (Laguna Niguel, CA), 24000 Avila Road, 1st 
Floor, East Entrance, Laguna Niguel, California 92677-3497.

NARA's Central Plains Region (Lee's Summit, MO), 200 Slpace Center 
Drive, Lee's Summit, Missouri 64064-1182.

NARA's Northeast Region (New York City), 201 Varick Street, New 
York, New York 10014-4811.

NARA's Northeast Region (Center City Philadelphia), 900 Market 
Street, Philadelphia, Pennsylvania 19107-4292.

NARA's Mid Atlantic Region (Northeast Philadelphia), 14700 Townsend 
Road, Philadelphia, Pennsylvania 19154-1096.

NARA's Northeast Region (Pittsfield, MA), 10 Conte Drive, 
Pittsfield, Massachusetts 01201-8230.

NARA's Pacific Region (San Francisco), 1000 Commodore Drive, San 
Bruno, California 94066-2350.

NARA's Pacific Alaska Region (Seattle), 6125 Sand Point Way NE, 
Seattle, Washington 98115-7999.

National Personnel Records Center, Civilian Personnel Records, 111 
Winnebago Street, St. Louis, Missouri 63118-4199.

National Personnel Records Center, Military Personnel Records, 9700 
Page Avenue, St. Louis, MO 63132-5100.

Washington National Records Center (WNRC), 4205 Suitland Road, 
Suitland, MD 20746-8001.

    If the system manager is the Director of the National Historical 
Publications and Records Commission, the records are located at the 
following address: National Historical Publications and Records 
Commission (NHPRC), National Archives and Records Administration, 
700 Pennsylvania Avenue, NW, Room 111, Washington, DC 20408-0001.
    If the system manager is the Director of the Policy and 
Communications Staff, the records are located at the following 
address: Policy and Communications Staff (NPOL), National Archives 
and Records Administration, 8601 Adelphi Road, Room 4100, College 
Park, MD 20740-6001.
    If the system manager is the Director of the Development Staff, 
the records are located at the following address: Development Staff 
(NDEV), National Archives and Records Administration, 8601 Adelphi 
Road, Room 4100, College Park, MD 20740-6001.
    If the system manager is the Assistant Archivist for Human 
Resources and Information Services, the records are located at the 
following address: Office of Human Resources and Information 
Services (NH), National Archives and Records Administration, 8601 
Adelphi Road, Room 4400, College Park, MD 20740.
    If the system manager is the Assistant Archivist for 
Administrative Services, the records are located at the following 
address: Office of Administrative Services (NA), National Archives 
and Records Administration, 8601 Adelphi Road, Room 4200, College 
Park, MD 20740.
    If the system manager is the Director of the Federal Register, 
the records are located at the following mailing address: Office of 
the Federal Register (NF), National Archives and Records 
Administration, 700 Pennsylvania Avenue, NW, Washington, DC 20408-
0001.
    If the system manager is the Inspector General, the records are 
located at the following address: Office of the Inspector General 
(OIG), National Archives and Records Administration, 8601 Adelphi 
Road, Room 1300, College Park, MD 20740.
    If the system manager is the General Counsel, the records are 
located at the

[[Page 15618]]

following address: Office of the General Counsel (NGC), National 
Archives and Records Administration, 8601 Adelphi Road, Room 3110, 
College Park, MD 20740.

[FR Doc. 02-7528 Filed 4-1-02; 8:45 am]
BILLING CODE 7515-01-P