[Federal Register Volume 67, Number 61 (Friday, March 29, 2002)]
[Notices]
[Pages 15185-15186]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-7540]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DOD.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Army is altering a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended. The alteration will 
expand the category of individuals covered.

DATES: This proposed action will be effective without further notice on 
April 29, 2002 unless comments are received which result in a contrary 
determination.

ADDRESSES: Records Management Division, U.S. Army Records Management 
and Declassification Agency, ATTN: TAPC-PDD-RP, Stop 5603, 6000 6th 
Street, Ft. Belvoir, VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390 or Ms. Christie King at (703) 806-3711 or DSN 656-3711.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on March 19, 2002, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: March 25, 2002.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0040-5 DASG

System name:
    Occupational Health Records (August 7, 1997, 62 FR 42528).
A0040-5 DASG

Changes:
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with ``Active duty army, their family 
members, U.S. Army Reserve, National Guard on active duty or in drill 
status, U.S. Military Academy and Reserve Officer Training Corps 
cadets, when engaged in directed training, foreign national military 
assigned to Army components, Department of the Army civilian and non-
appropriated fund personnel employed by the Army for whom specific 
occupational health examinations have been conducted and/or 
requested.''

Categories of records in the system:
    Delete entry and replace with ``Name, Social Security Number, date 
and place of birth, marital status, dates of medical surveillance tests 
and their results; documents reflecting the training, experience and 
certification to work within hazardous environments; including 
personnel monitoring results and work are monitoring readings. 
Exposures to chemicals, radiation, physical environment, non-human 
primates, and similar and related documents; personnel protective 
equipment and medical programs required to limit exposure to 
environmental safety and health hazards are also included.''
* * * * *

Purpose(s):
    Delete entry and replace with ``To maintain a permanent record of 
work places, training, exposures, medial surveillance, and any medical 
care provided for eligible individuals.''
* * * * *

Retention and disposal:
    Delete entry and replace with ``Records are maintained by employing 
office until employee is separated at which time records are filed with 
the individual personnel record for 30 years. GB agent records maintain 
for 40 years then destroy.''
* * * * *
A0040-5 DASG

System name:
    Occupational Health Records.

System location:
    U.S. Army Medical Command, 1216 Stanley Road, Suite 25m Fort Sam 
Houston, TX 78234-5053.

Categories of individuals covered by the system:
    Active duty army, their family members, U.S. Army Reserve, National 
Guard on active duty or in drill status, U.S. Military Academy and 
Reserve Officer Training Corps cadets, when engaged in directed 
training, foreign national military assigned to Army components, 
Department of the Army civilian and non-appropriated fund personnel 
employed by the Army for whom specific occupational health examinations 
have been conducted and/or requested.

Categories of records in the system:
    Name, Social Security Number, date and place of birth, marital 
status, dates of medical surveillance tests and their results; 
documents reflecting the training, experience and certification to work 
within hazardous environments; including personnel monitoring results 
and work are monitoring readings. Exposures to chemicals, radiation, 
physical environment, non-human primates, and similar and related 
documents; personnel protective equipment and medical programs required 
to limit exposure to environmental safety and health hazards are also 
included.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 5 U.S.C. 7902, Safety 
Programs; 29 U.S.C. 668, Programs of Federal Agencies; 29 CFR 1910, 
Occupational Safety and Health Standards; Army Regulation 40-5, 
Preventive Medicine; E.O. 12223, Occupational Safety Health Programs 
for Federal Employees; and E.O. 9397 (SSN).

Purpose(s):
    To maintain a permanent record of work places, training, exposures, 
medial surveillance, and any medical care provided for eligible 
individuals.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:

[[Page 15186]]

    Information may be disclosed to appropriate Government agencies 
whose responsibility falls within the occupational health statutes 
identified under `Authority'' above.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records, printouts, magnetic tapes and electronic storage 
media.

Retrievability:
    By individual's name and/or Social Security Number.

Safeguards:
    Access to all records is restricted to designated individuals whose 
official duties dictate an official need to know. Information in 
automated media are further protected from unauthorized access in 
locked rooms. All individuals afforded access are given periodic 
orientations concerning sensitivity of personal information and 
requirement to prevent unauthorized disclosure.

Retention and disposal:
    Records are maintained by employing office until employee is 
separated at which time records are filed with the individual personnel 
record for 30 years. GB agent records maintain for 40 years then 
destroy.

System manager(s) and address:
    Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-
6013.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Chief Information Officer, Office of the Surgeon General, U.S. Army 
Medical Command, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-
6013, or to the Patient Administrator at the appropriate medical 
treatment facility.
    Individual must provide full name, Social Security Number, current 
address, telephone number, details of last location of record or 
employment, and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Chief 
Information Officer, Office of the Surgeon General, U.S. Army Medical 
Command, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013, or 
to the Patient Administrator at the appropriate medical treatment 
facility.
    Individual must provide full name, Social Security Number, current 
address, telephone number, details of last location of record or 
employment, and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial determination are contained in Army Regulation 
340-21; 32 CFR part 505; or may be obtained from the system manager.

Record source categories:
    From Army Medical records and reports.

Exemptions claimed for the system:
    None.

[FR Doc. 02-7540 Filed 3-28-02; 8:45 am]
BILLING CODE 5001-08-P