[Federal Register Volume 67, Number 56 (Friday, March 22, 2002)]
[Notices]
[Pages 13336-13337]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-6926]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Centers for Disease Control and Prevention


Statement of Organization, Functions, and Delegations of 
Authority

    Part C (Centers for Disease Control and Prevention) of the 
Statement of Organization, Functions, and Delegations of Authority of 
the Department of Health and Human Services (45 FR 67772-76, dated 
October 14, 1980, and corrected at 45 FR 69296, October 20, 1980, as 
amended most recently at 66 FR 56562-63, dated November 8, 2001) is 
amended to reorganize the Accounting Branch, Financial Management 
Office.
    Section C-B, Organization and Functions, is hereby amended as 
follows:
    Delete the functional statement for the Accounting Branch (HCAC2) 
and insert the following:
    (1) In conjunction with the Financial Policy and Internal Quality 
Assurance Activity, develops accounting and travel policies and 
procedures for CDC; (2) provides financial information for management 
purposes, effective control and accountability of all funds, and 
suitable integration of CDC accounting with the accounting operations 
of the U.S. Treasury; (3) coordinates activities of the Accounting 
Branch with the FMO Director, the FMO Budget Branch, the FMO Financial 
Services Branch, the Financial Policy and Internal Quality Assurance 
Activity, and the FMO Financial Systems Branch; (4) coordinates 
accounting and travel policy issues with the HHS Office of Financial 
Policy; (5) reviews and develops accounting systems to comply with 
requirements of HHS and the General Accounting Office and maintains an 
integrated system of accounts to meet the budgetary and accounting 
requirements of CDC; (6) reviews and implements the legal, accounting 
and reporting requirements of the Chief Financial Officer's Act, the 
Federal Managers' Financial Integrity Act, the Principles of 
Appropriation Law and other regulatory requirements; (7) compiles all 
accounting information for the 5-Year Financial Management Plan which 
provides CDC's financial management vision and objectives for the 
ensuing 5 years period; (8) develops strategies for employee training 
and professional development and (9) complies and submits the annual 
financial statements required by the Chief Financial Officers' Act.
    Delete the in its entirety the title and functional statement for 
the Accounts Payable Section (HCAC22).
    Delete the functional statement for the Cincinnati Accounting 
Section (HCAC23) and insert the following:
    (1) Maintains a system of accounts to meet the budgetary and 
accounting requirements of the NIOSH accounting point; (2) provides 
financial information for management purposes, effective control and 
accountability of all accounting point funds, and integration of NIOSH 
accounting with the accounting and reporting operations of CDC and the 
U.S. Treasury; (3) coordinates the NIOSH accounting point accounts 
payable and receivable activities including auditing of vouchers; (4) 
reviews the NIOSH accounting point system for compliance with CDC, HHS 
and General Accounting Office requirements; and (5) reconciles NIOSH 
accounting point general ledger accounts including cash, property and 
receivables.
    Delete the functional statements for the Debt and Property 
Management Section (HCAC24) and insert the following:
    (1) Compiles and submits the quarterly HHS Debt Management report 
which reports the status of all unpaid debts due to CDC from the 
public; (2) compiles and submits the annual Treasury report of debts 
due to CDC; (3) performs all debt collection activities in accordance 
with the Debt Collection Act of 1982 and in accordance with 
requirements provided by HHS; (4) prepares customer billings; (5) 
collects and records all amounts billed to customers; (6) controls 
billings and collections processed on the Online Payment and Collection 
System (OPAC/IPAC) related to debt collection; (7) reconciles accounts 
receivable subsidiary records to the CDC general ledger receivable 
accounts; (8) coordinates CDC's debt collection activities with FMO's 
Financial Services Branch and with CDC program administrative offices; 
(9) coordinates all debt collection activities with the U.S. Justice 
Department and with private collection agencies; (10) prepare and 
controls daily deposits which are delivered to the Federal Reserve 
Bank; (11) performs property accounting activities including 
maintenance of general ledger property accounts and reconciliation with 
the CDC Personal Property System and (12) maintains travel advance 
records and reconciles subsidiary records to general ledger advance 
accounts.
    Delete the functional statement for the General Ledger Section 
(HCAC25) and insert the following:
    (1) Compiles and submits the Report of Budget Execution which 
reports the obligations incurred against the current year 
appropriation; (2) compiles and submits the monthly Statement of 
Transactions report to the U.S. Treasury which reports the CDC cash 
disbursements by appropriation; (3) reconciles general ledger cash 
accounts with the U.S. Treasury monthly disbursements and receipts; (4) 
performs daily maintenance on the general ledger accounts including the 
asset, liability, capital and budgetary accounts; (5) makes 
recommendations for improvements to the accounting system and monitors 
internal controls; (6) analyzes the general ledger accounts, prepares 
system-wide reconciliations and interprets the effect of transactions 
on the CDC's financial resources; (7) develops new reports to support 
budget requirements and to support the needs of CDC management; (8) 
controls input of all funding transactions; (9) performs daily 
maintenance of accounting system tables; (10) controls grant awards 
processed through the Payment Management System (PMS) including 
submission of grant obligations to PMS, recording of disbursements 
received from PMS and reconciliation of the general ledger accounts.
    After the Financial Systems Branch (HCAC5), insert the following:
    Financial Services Branch (HCAC6). (1) In conjunction with the 
Financial Policy and Internal Quality Assurance Activity, develops and 
implements policies and procedures for all accounts payable and 
disbursement functions at CDC; (2) coordinates activities of the 
Financial Services Branch with the FMO Director, FMO Accounting Branch, 
FMO Budget Branch, FMO Financial Policy and Internal Quality Assurance 
Activity, and FMO Financial Systems Branch; (3) coordinates the 
development of new financial systems to automate accounts payable and 
disbursement operations, and maintains and serves as the CDC focal 
point on all existing automated payment and disbursement systems; (4) 
reviews obligation documents and payment requests from a variety of 
private sector and government sources to determine the validity and 
legality of the requests, and provides electronic authorization to the 
Department of the Treasury to issue checks or electronic funds 
transfers for valid payment requests; (5) compiles

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and submits a variety of cash management and travel reports required by 
the Department of the Treasury and various other outside agencies; (6) 
acts as liaison with the CIOs and outside customers to provide 
financial information, resolve problems and provide training and advice 
on payment, travel and disbursement issues; (7) serves as the CDC 
subject matter expert on all financial matters dealing with 
international travel, assignments and payments; and (8) analyzes 
internal reports to provide management information on topics such as 
interest expenses, workload, and various other performance indicators.
    Cash Management and Quality Control Section (HCAC62). (1) Overall 
responsibility for policies, procedures, internal controls and systems 
related to section payment and disbursement activities; (2) analyzes 
and reconciles disbursements made for CDC by other Federal activities, 
and insures that disbursements are consistent with Federal 
Appropriations Law requirements, GAO policies, interagency elimination 
entry requirements, and other governing financial regulations; (3) 
overall responsibility for all financial matters dealing with 
international travel, assignments and payments; (4) serves as the focal 
point at CDC for vendor, employee and CIO payment and disbursement 
questions and resolution of payment and disbursement problems; (5) acts 
as CDC liaison on all payment issues related to the implementation of 
the Government Purchase Card Program; (6) maintains contract advance 
records and coordinates the recording and reconciling of subsidiary 
records to general ledger advance accounts; (7) serves as the CDC focal 
point for cashier and imprest fund issues; (8) analyzes year-end 
liquidated obligations for compliance with Federal Appropriations Laws 
and the Economy Act, and recommends funding changes to CIO's; and (9) 
prepares and reconciles all U.S. Treasury Department reports and 
transmissions and serves as the primary point of contact for all U.S. 
Treasury issues; (10) performs ongoing quality control reviews of 
various payment and disbursement processes and systems in the Financial 
Services Branch, including reviews to ensure compliance with the Prompt 
Payment Act and to validate the legality, propriety and accounting 
treatment of travel and non-travel payments at CDC, including reviews 
of payments processed by the Cincinnati office; (11) identifies 
recurring problems in payment processes and recommends corrective 
actions or identifies required training to correct the deficiency; (12) 
serves as the focal point for all Federal Income Tax issues for CDC 
payments, reconciles tax withholding general ledger accounts, and 
prepares all monthly, quarterly and annual reports to the Internal 
Revenue Service; and (13) establishes local policy and procedures on 
electronic payments and maintains the automated file containing vendor 
payment address and banking information.
    Payment and Travel Services Section (HCAC63). (1) Develops and 
implements policies and procedures related to payment processes and 
systems and ensures appropriate internal controls are in place and 
functioning to ensure the integrity and legality of CDC payments; (2) 
analyzes and approves payment for all equipment, supplies, travel, 
transportation and services procured by CDC, and ensures the validity, 
legality and proper accounting treatment of expenditures processed 
through the Accounts Payable module of the CDC Financial Management 
System; (3) provides expert level guidance, oversight, and 
interpretation of policies, laws, rules and regulations for the CIO's 
on all aspects of travel procedures and policies at CDC, including the 
use of the automated travel system, local travel, domestic and foreign 
temporary duty travel, and change of station travel for civil service 
employees, foreign service employees, commissioned officers, CDC 
fellows, etc.; (4) serves as the Subject Matter Expert and focal point 
for the development of new financial systems to automate accounts 
payable operations and serves as the focal point for payment system 
issues for CDC; (5) researches and analysis appropriations law issues 
at CDC and provides guidance consistent with legal and regulatory 
guidelines; (6) complies and submits a variety of management and 
payment performance reports required by various outside agencies; (7) 
analyzes various internal reports to provide management information on 
topics such as interest expenses, workload, and various other 
performance indicators; (8) coordinates all aspects of CDC's Electronic 
Commerce Program in the Financial Services Branch; and (9) analyzes a 
variety of accounting and travel system reports to ensure that 
obligations are liquidated in a timely manner.

    Dated: March 13, 2002.
David Fleming,
Acting Director.
[FR Doc. 02-6926 Filed 3-21-02; 8:45 am]
BILLING CODE 4160-18-M