[Federal Register Volume 67, Number 54 (Wednesday, March 20, 2002)]
[Notices]
[Pages 13024-13026]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-6636]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before May 
6, 2002. Once the appraisal of the records is completed, NARA will send 
a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Air Force, Office of the Secretary (N1-AFU-02-
1, 2 items, 1 temporary item). Electronic copies created using 
electronic mail and word processing of appointment books, daily 
schedules, and telephone logs of the Secretary of the Air Force, 
November 1997 to January 2001. Recordkeeping copies of these files are 
proposed for permanent retention.
    2. Department of Defense, Joint Staff and Combatant Commands (N1-
218-00-6, 132 items, 59 temporary items). Facilitative records relating 
to operations, planning, and command and control matters accumulated by 
the Joint Staff and combatant commands. Included are reports, 
correspondence, summaries, case files, background papers, drafts, 
transcripts, publications, minutes of meetings, and other files 
pertaining to such matters as military readiness, special and regular 
operations, exercises, plans, codewords, crisis incidents, 
reconnaissance, surveillance, war games, alerts, strategic weapons 
failures, space and satellite operations, aerospace, and antiterrorism. 
Also included are electronic copies of documents created using 
electronic mail and word processing and electronic systems maintained 
at combatant commands that feed into systems maintained at higher 
levels. Recordkeeping copies of such files as operations and readiness 
policies and reports, directives, lessons learned, crisis incident 
action books, emergency planning policies and procedures, and 
publications are proposed for permanent retention.
    3. Department of Defense, Joint Staff and Combatant Commands (N1-
218-00-7, 51 items, 33 temporary items). Records relating to logistics, 
supply services, and budget matters accumulated by the Joint Staff and 
combatant commands. Included are reports, correspondence, case files, 
background papers, drafts, transcripts, publications, minutes of 
meetings, and other records pertaining to such matters as routine 
logistics and mobilization activities, general budget and financial 
management, payroll, procurement, space management, travel, 
transportation, and safety and maintenance activities. Also included 
are electronic copies of documents created using electronic mail and 
word

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processing and electronic systems maintained at combatant commands that 
feed into systems maintained at higher levels. Recordkeeping copies of 
files relating to such matters as policies and procedures, oversight 
and assessments, and high-level budget activities are proposed for 
permanent retention.
    4. Department of Defense, Joint Staff and Combatant Commands (N1-
218-00-10, 61 items, 46 temporary items). Records relating to general 
administration and management accumulated by the Joint Staff and 
combatant commands. Included are such records as reports, 
correspondence, summaries, case files, background papers, drafts, 
transcripts, publications, and minutes of meetings. Files pertain to 
such matters as general office operations, standard operating 
procedures, the preparation of reports and plans, publications, forms 
management, investigations, audits and surveys, routine studies, 
agreements, and records management. Also included are electronic copies 
of documents created using electronic mail and word processing and 
electronic systems maintained at combatant commands that feed into 
systems maintained at higher levels. Recordkeeping copies of such files 
as indexes to permanent records, official studies, schedules of high 
officials, significant investigations, audiovisual records, 
administrative orders, and meeting/conference records are proposed for 
permanent retention.
    5. Department of Defense, Joint Staff and Combatant Commands (N1-
218-00-11, 44 items, 43 temporary items). Records relating to 
information technology accumulated by the Joint Staff and combatant 
commands. Included are reports, correspondence, directives, plans, 
memorandums, case files, background papers, drafts, transcripts, 
publications, minutes of meetings, and other files pertaining to such 
matters as the planning, procurement, testing, security, operation, and 
maintenance of information technology systems. Also included are 
electronic copies of documents created using electronic mail and word 
processing and electronic systems maintained at combatant commands that 
feed into systems maintained at higher levels. Recordkeeping copies of 
technical documentation relating to records scheduled for transfer to 
the National Archives are proposed for permanent retention.
    6. Department of State, Bureau of Human Resources (N1-59-00-12, 12 
items, 10 temporary items). Project working papers, legislative files, 
and labor management case files. Also included are electronic copies of 
documents created using electronic mail and word processing. Proposed 
for permanent retention are personnel policy historical files and 
reports relating to personnel policy and planning.
    7. Department of State, Office of the Legal Advisor (N1-59-02-1, 2 
items, 1 temporary item). Electronic copies of subject and country 
files of the Assistant Legal Advisor for Nonproliferation created using 
electronic mail and word processing. Recordkeeping copies of the files 
are proposed for permanent retention.
    8. Environmental Protection Agency, Office of Prevention, 
Pollution, and Toxics (N1-412-01-5, 3 items, 2 temporary items). Paper 
records that relate to reporting information on chemicals or chemical 
mixtures under Section 8 of the Toxic Substances Control Act and have 
been microfilmed. Also included are electronic copies of documents 
created using electronic mail and word processing. Microfilm copies and 
paper records that have not been filmed, consisting of such documents 
as health studies, forms, and reports, are proposed for permanent 
retention.
    9. Executive Office of the President, Office of National Drug 
Control Policy (N1-429-01-1, 43 items, 20 temporary items). Electronic 
copies of documents created using word processing. Proposed for 
permanent retention are the recordkeeping copies of such records as 
subject files of the director, deputy director, and other agency 
offices, the director's correspondence files and a related tracking 
system, and audio and video recordings.
    10. Inter-American Foundation, Agency-wide (N1-454-02-1, 9 items, 7 
temporary items). Records relating to activities of the Board of 
Directors and the President of the Foundation, including such files as 
copies of meeting minutes, correspondence, reports, public notices to 
Congress of grants under consideration by the Foundation, and 
electronic copies of documents created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of minutes of meetings of the Board of Directors and Board of Directors 
policy files.
    11. Inter-American Foundation, Office of the General Counsel (N1-
454-02-2, 6 items, 6 temporary items). Records relating to activities 
of the Office of the General Counsel. Included are grant summaries, 
records of in-country legal assistance in support of grantees, and 
records of General Counsel participation in congressional budget 
hearings. Also included are electronic copies of documents created 
using electronic mail and word processing.
    12. Inter-American Foundation, Office of Programs (N1-454-02-3, 3 
items, 3 temporary items). Case files pertaining to grants awarded 
under the Foundation's Field Research Fellowship Program and U.S. 
Graduate Study Fellowship Program for Latin American and Caribbean 
Citizens. Also included are electronic copies of documents created 
using electronic mail and word processing.
    13. Inter-American Foundation, Office of Budget and Financial 
Controls (N1-454-02-4, 4 items, 3 temporary items). Records relating to 
the administration of funding received from the Social Progress Trust 
Fund, including electronic copies of documents created using electronic 
mail and word processing. Proposed for permanent retention are 
recordkeeping copies of budget formulation and submission files.
    14. Nuclear Regulatory Commission, Regional Offices (N1-431-00-20, 
132 items, 96 temporary items). Electronic records in the Commission's 
Agencywide Document Access and Management System (ADAMS) accumulated by 
agency Regional Offices, including electronic copies of records created 
using office automation tools and of records used to create ADAMS 
portable document format files. Records proposed for disposal include 
electronic recordkeeping copies of records related to committees and 
conferences for which the agency is not the sponsor, enforcement case 
files that lack historical significance, fuel facilities docket case 
files, routine correspondence accumulated below the regional 
administrator level, operator licensing examination packages, licensee 
mismanagement files, nuclear material accountability worksheets, 
personnel exposure files, and radiation protection program records. 
Paper copies of these records were previously approved for disposal. 
Series proposed for permanent retention include recordkeeping copies of 
such files as emergency planning records, significant enforcement 
actions, selected fuel facilities docket case files, program 
correspondence accumulated at the regional administrator level, 
inspection and enforcement case files, and regulatory history files for 
proposed and final rulemaking.
    15. Office of Personnel Management, Office of Administrative Law 
Judges (N1-478-02-2, 4 items, 4 temporary items). Electronic copies of 
administrative law judge qualifications files created using electronic 
mail and

[[Page 13026]]

word processing. This schedule also increases the retention period for 
recordkeeping copies of these files, which were previously approved for 
disposal.

    Dated: March 8, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-6636 Filed 3-19-02; 8:45 am]
BILLING CODE 7515-01-U