[Federal Register Volume 67, Number 43 (Tuesday, March 5, 2002)]
[Notices]
[Pages 10001-10004]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-5136]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

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ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
April 19, 2002. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301)713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Air Force, Agency-wide (N1-AFU-01-4, 32 items, 
32 temporary items). Records relating to inventory control of medical 
supplies and equipment. Records include an electronic information 
system, source documents used for input into the system, records of 
transactions, and outputs, including financial reports, equipment 
management reports, and other reports. Also included are electronic 
copies of records created using electronic mail and word processing. 
Most of the series covered by this schedule were previously approved 
for disposal.
    2. Department of Commerce, Office of Administrative Services (N1-
40-01-5, 26 items, 25 temporary items). Records accumulated in the 
immediate Office of the Director and Management Support staff and in 
the Offices of Real Estate Policy and Programs, Administrative 
Operations, and Space and Building Management. Included are such 
records as program subject files, checkbook and parking permit 
databases, building delegations and lease files, personal property case 
files, electronic floor plans, building maintenance documents, and 
asbestos abatement and employee asbestos training files. Also included 
are electronic copies of records created using electronic mail and word 
processing. Proposed for permanent retention are historical photographs 
of the construction of the Herbert Clark Hoover Building in 1929 and 
early views of the building.
    3. Department of Commerce, Technology Administration (N1-40-01-1, 
23 items, 13 temporary items). Program subject correspondence of the 
Deputy Under Secretary, chronological files, fellowship program files, 
unsuccessful nominations for the National Medal of Technology, records 
relating to the Partnership for a New Generation of Vehicles program, 
copies of briefing books and publications, and working papers. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention are recordkeeping 
copies of such files as the program correspondence of the Under 
Secretary for Technology, trip and speech files, minutes of meetings, 
program files of the Office of Technology Policy, the Air and Space 
Commercialization Office, and the Interagency Global Positioning 
Satellite Evaluation Board, and grant files of the Experimental Program 
to Stimulate Competitive Technology.
    4. Department of Defense, Joint Staff and Combatant Commands (N1-
218-00-5, 41 items, 25 temporary items). Records relating to 
information and legal matters, including correspondence, case files, 
background papers, drafts, transcripts, press releases, and minutes of 
meetings. Records pertain to such subjects as interaction with the 
White House and Congress, public relations, general legal matters, 
military justice, financial disclosures, and patent matters. Also 
included are electronic copies of documents created using

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electronic mail and word processing as well as electronic systems 
maintained at combatant commands that feed into systems maintained at 
higher levels. Recordkeeping copies of such files as substantive White 
House and Congressional correspondence, policy and procedures 
pertaining to public relations, speeches, public affairs releases, and 
precedent-setting legal opinions are proposed for permanent retention.
    5. Department of Defense, Joint Staff and Combatant Commands (N1-
218-00-8, 58 items, 43 temporary items). Records relating to 
communications and electronics matters, including correspondence, case 
files, background papers, drafts, transcripts, publications, and 
minutes of meetings. Records pertain to such matters as communications 
and electronic testing and equipment, frequency and spectrum 
management, networks and circuits, interoperability standards, 
cryptology, communication and message center operations, and satellite 
communications. Also included are electronic copies of documents 
created using electronic mail and word processing as well as electronic 
systems maintained at combatant commands that feed into systems 
maintained at higher levels. Recordkeeping copies of files pertaining 
to such subjects as the policies and procedures governing 
communications, electronics, frequency/spectrum management, cryptology, 
and satellite communications are proposed for permanent retention as 
are related publications.
    6. Department of Defense, Defense Commissary Agency, (N1-506-02-1, 
19 items, 19 temporary items). Records relating to the acquisition of 
supplies, equipment, and services through contracting and procurement 
activities. Included are such records as directives, contracting 
officer designations, advance planning files, program reviews, contract 
clause deviations, and status and inspection reports. Also included are 
electronic copies of documents created using electronic mail and word 
processing. This schedule authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    7. Department of Defense, Defense Information Systems Agency (N1-
371-02-2, 6 items, 6 temporary items). Year 2000 (Y2K) program records, 
including such records as reports, briefings, project plans, risk 
assessments, system identification criteria, and conversion strategies 
as well as files relating to administering the program. Also included 
are electronic copies of documents created using electronic mail and 
word processing.
    8. Department of Energy, Agency-wide (N1-434-01-8, 10 items, 8 
temporary items). Copies of internal publications, such as newsletters 
and bulletins, and records of national and international conferences 
and conventions that do not have historical significance and/or are 
accumulated by offices other than the sponsoring office. Also included 
are electronic copies of documents created using electronic mail and 
word processing. Proposed for permanent retention are recordkeeping 
copies of internal publications and files relating to significant 
conferences and conventions sponsored by the agency or its contractors.
    9. Department of Housing and Urban Development, Office of Federal 
Housing Enterprise Oversight (N1-543-02-1, 25 items, 18 temporary 
items). Records accumulated by the Office of External Relations. 
Included are such files as mailing lists, Web site content records, and 
Web site management records. Proposed for permanent retention are 
recordkeeping copies of such files as annual reports to Congress, 
agency news releases, House Price Index publications, captioned 
photographs portraying significant agency events and personalities, 
public affairs videotapes, and speeches of the agency Director. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    10. Department of Justice, Drug Enforcement Administration (N1-170-
01-3, 12 items, 12 temporary items). Physical security files relating 
to measures taken for the protection of facilities. Included are such 
records as facilities survey and inspection files, pre-construction 
surveys, mid-construction surveys, and final acceptance files. Also 
included are correspondence, instructions, studies, messages, 
interpretations, and coordinating actions relating to the 
administration and operation of the physical security program as well 
as electronic copies of documents created using electronic mail and 
word processing.
    11. Department of Labor, Occupational Safety and Health 
Administration (N1-100-02-1, 6 items, 4 temporary items). Electronic 
copies of records created using electronic mail and word processing 
relating to plans and policy decisions for the implementation of agency 
programs at the state level. Also included are extra copies of these 
records. Recordkeeping copies of these files are proposed for permanent 
retention.
    12. Department of State, Bureau of Human Resources, N1-59-00-18, 32 
items, 32 temporary items). Records relating to support services 
provided to Foreign Service Officers and civil service employees and 
their families. Included are such records as policy and procedures 
files, subject files, evacuation files, publications, and files that 
document the provision of information concerning available support 
services. Also included are electronic copies of documents created 
using electronic mail and word processing.
    13. Department of State, Bureau of Human Resources (N1-59-00-9, 7 
items, 7 temporary items). Records relating to hiring civil service 
employees, including position descriptions, applicant tracking systems, 
pre-appointment files, and files relating to the priority consideration 
of applicants. Also included are electronic copies of documents created 
using electronic mail and word processing.
    14. Department of State, Bureau of Human Resources (N1-59-00-17, 9 
items, 9 temporary items). Records relating to human resources 
planning, including class action lawsuit files, correspondence files, 
staffing statistical reports, and personnel planning studies. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    15. Department of State, Bureau of Political and Military Affairs 
(N1-59-01-20, 16 items, 11 temporary items). Records relating to 
developing and implementing programs for the removal of mines for 
humanitarian purposes. Records include budget submissions, financial 
records, and funding allocation memorandums. Also included are 
electronic copies of documents created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of chronological files, project files, policy and procedures files, 
interagency working group files, and a master set of publications.
    16. Department of State, Bureau of Political and Military Affairs 
(N1-59-01-23, 10 items, 9 temporary items). Records relating to public 
and congressional affairs issues. Included are such records as 
chronological files, congressional inquiries, copies of legislative 
referral memorandums, and press guidance documents. Also included are 
electronic copies of documents created using electronic mail and word 
processing. Recordkeeping copies of briefing books prepared for senior 
officials are proposed for permanent retention.

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    17. Department of the Treasury, Bureau of Alcohol, Tobacco, and 
Firearms (N1-436-01-2, 7 items, 7 temporary items). Year 2000 (Y2K) 
conversion records. Included are such records as plans, lists of 
systems, risk assessments, contracts, and correspondence with vendors, 
Congress, the Office of Management and Budget, and the General 
Accounting Office. Also included are electronic copies of documents 
created using electronic mail and word processing.
    18. Environmental Protection Agency, Office of Prevention, 
Pesticides, and Toxic Substances (N1-412-01-10, 3 items, 3 temporary 
items). Log books, registers, and other tracking records used to 
control and account for the receipt status, maintenance, or use of 
records that contain Toxic Control Substances Act confidential business 
information. Also included are electronic copies of documents created 
using electronic mail and word processing. Copies of these records that 
are placed in case files will be retained with the related case records 
in accordance with the previously approved disposition instruction for 
case files.
    19. Federal Emergency Management Agency, Office of Financial 
Management (N1-311-01-3, 3 items, 1 temporary item). Electronic copies 
of records created using word processing and electronic mail that 
pertain to budget policy and budget estimates and justifications. 
Recordkeeping copies of these files are proposed for permanent 
retention.
    20. National Archives and Records Administration, Office of General 
Counsel (N1-64-02-5, 5 items, 5 temporary items). Records relating to 
the agency's alternative dispute resolution program, including policy 
documents, case files, and administrative files. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    21. United States Commission for the Preservation of America's 
Heritage Abroad, Agency-wide (N1-220-02-8, 14 items, 8 temporary 
items). Commission members' files, constituent mail, staff files, 
reports and projects working papers, extra copies of publications, 
procurement records, and records related to the Commission's Web site. 
Also included are electronic copies of records created using electronic 
mail and word processing. Proposed for permanent retention are 
recordkeeping copies of Commission correspondence, meeting minutes and 
testimony, country files and agreements, Congressional and budget 
reports, and historical site reports. Also proposed for permanent 
retention is a Web site snapshot.

    Dated: February 25, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-5136 Filed 3-4-02; 8:45 am]
BILLING CODE 7515-01-P