[Federal Register Volume 67, Number 38 (Tuesday, February 26, 2002)]
[Notices]
[Pages 8789-8790]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-4468]


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DEPARTMENT OF DEFENSE

Department of the Air Force


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to add a record system.

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SUMMARY: The Department of the Air Force proposes to add a system of 
records notice to its inventory of records systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The actions will be effective on March 28, 2002, unless comments 
are received that would result in a contrary determination.

ADDRESSES: Send comments to the Air Force FOIA/Privacy Manager, AF-CIO/
P, 1155 Air Force Pentagon, Washington, DC 20330-1155.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne P. Rollins at (703) 601-
4043.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's record 
system notices for records systems subject to the Privacy Act of 1974 
(5 U.S.C. 552a), as amended, have been published in the Federal 
Register and are available from the address above.
    The proposed system report, as required by 5 U.S.C. 522a(r) of the 
Privacy Act of 1974, as amended, was submitted on February 15, 2002, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: February 20, 2002.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F044 AF TRANSCOM A

System name:
    Joint Medical Evacuation System (TRAC\2\ES).

System location:
    United States Transportation Command, Global Patient Movement 
Requirements Center, Building 505, Rimkus Drive, Room 100, Scott AFB, 
IL 62225-5049, and Department of Defense medical treatment facilities, 
evacuation units and medical regulating offices.

Categories of individuals covered by the system:
    All active duty, Air National Guard, Army National Guard, Reserve 
components of the Air Force, Army, Marine Corps, Coast Guard, Public 
Health Services or National Oceanic and Atmospheric Administration who 
have been called to Federal Service, and retired personnel of all seven 
uniformed services as well as their family members, employees of any 
agency of the U.S. Government including non-appropriated fund and Army 
and Air Force Exchange Service employees, Air Reserve technicians 
performing duties as civil servants, and family members (dependents) 
who reside overseas and who civil service personnel sponsor is 
stationed overseas requiring transfer to another medical treatment at 
the request of U.S. Government medical treatment facilities through 
Patient Movement Requirements Centers.

Categories of records in the system:
    TRAC\2\ES contains information reported by the transferring medical 
facility which includes, but is not limited to, patient identity, 
service affiliation and grade or status, sex, medical diagnosis, 
medical condition, special procedures or requirements needed, medical 
specialties required, administrative considerations, personal 
considerations, home address of patient and/or duty station, and other 
information having an impact on the transfer.

Authority for maintenance of the system:
    10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. Chapter 55, 
Medical and Dental Care; 10 U.S.C. 2641, Transportation of Certain 
Veterans on DoD Aeromedical Evacuation Aircraft; DoD Directive 5154.6, 
Armed Services Medical Regulating; DoD Instruction 6000.11, Patient 
Movement; and E.O. 9397 (SSN).

Purpose(s):
    Information collected is used to determine the appropriate medical 
treatment facility to which the reported patient will be transferred; 
to notify the reporting U.S. Government medical treatment facility of 
the transfer destination; to notify medical treatment facilities of the 
transfer; to notify evacuation units and medical regulating offices; to 
evaluate the effectiveness of reported information; to establish the 
specific needs of the reported patient; for statistical purposes; and 
when required by law and official purposes.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows: To civilian hospitals for 
medical reference to ensure proper care is provided.
    The DoD ``Blanket Routine Uses'' set forth at the beginning of the 
Air Force's compilation of systems of records notices also apply to 
this system.

    Note: Records of identity, diagnosis, prognosis or treatment of 
any client/patient, irrespective of whether or when he/she ceases to 
be a client/patient, maintained in connection with the performance 
of any alcohol/drug abuse treatment function conducted, requested, 
or directly or indirectly assisted by any department or agency of 
the United States, shall, except as provided herein, be confidential 
and be disclosed only for the purposes and under the circumstances 
expressly authorized in 42 U.S.C. 290dd-2. These statutes take 
precedence over the Privacy Act of 1974 in regard to accessibility 
of such records except to the individual to whom the record 
pertains. The DoD ``Blanket Routine Uses'' do not apply to these 
types of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and electronic back-up tape storage 
media.

Retrievability:
    By individual's name and Social Security Number.

Safeguards:
    Records are accessed by custodians of the record system and by 
person(s) responsible for servicing the record system in performance of 
their official duties who are properly authorized. When under direct 
physical control by authorized individuals, records will be 
electronically stored in computer storage devices protected by computer 
system software, or in locked file cabinets, locked desk drawers, or 
locked offices. Computer terminals are located in supervised areas with 
terminal access controlled by password or other user code systems.

[[Page 8790]]

Retention and disposal:
    Medical records of active duty U.S. military members are maintained 
at the medical unit at which the person receives treatment. On 
separation or retirement, records are forwarded to National Personnel 
Records Center (NPRC), St. Louis, MO or other designated depository, 
such as Commandant, US Coast Guard for that agency's personnel, to 
appropriate Department of Veterans Affairs Regional Office if a VA 
claim has been filed. Records of non-active duty personnel may be hand 
carried or mailed to the next military medical facility at which 
treatment will be received or the records are retained at the treating 
facility for a minimum of 1 year after date of last treatment then 
retire to NPRC or other designated depository. At NPRC records for 
military personnel are retained for 50 years after date of last 
document, for all others 25 years.

System manager(s) and address:
    System Administrator, United States Transportation Command, Global 
Patient Movement Requirements Center, Building 505, Rimkus Drive, Room 
100, Scott AFB, IL 62225-5049.

Notification procedures:
    Individuals seeking to determine whether information about them is 
contained in this system should address written inquiries to Chief, 
Patient Administration of the Military Treatment Facility where 
treatment was provided.
    Individuals requesting information should provide full name, rank 
or status and parent service, approximate date of transfer, medical 
treatment facility from which transferred, and current address and 
telephone number.

Record access procedures:
    Individuals requesting information should provide full name, rank 
or status and parent service, approximate date of transfer, medical 
treatment facility from which transferred, and current address and 
telephone number. Forward request to Chief, Patient Administration of 
the Military Treatment Facility where treatment was provided.

Contesting record procedures:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

Record source categories:
    Transferring and receiving treatment facilities, medical regulating 
offices, evacuation offices, agencies and commands relevant to the 
patient transfer, and from the subject individual.

Exemptions claimed for the system:
    None.

[FR Doc. 02-4468 Filed 2-25-02; 8:45 am]
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