[Federal Register Volume 67, Number 33 (Tuesday, February 19, 2002)]
[Notices]
[Pages 7402-7404]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-3943]


=======================================================================
-----------------------------------------------------------------------

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
April 5, 2002. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to (301) 
713-6852 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit

[[Page 7403]]

level as well as their disposition. If NARA staff has prepared an 
appraisal memorandum for the schedule, it too includes information 
about the records. Further information about the disposition process is 
available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-02-8, 2 items, 2 
temporary items). Records relating to actions designed to obtain 
bilateral approval for granting status accreditation to Defense 
Department contractor employees in Germany. Included are such records 
as application packages, contract notification actions, approvals and 
disapprovals, and related documents. Also included are electronic 
copies of documents created using electronic mail and word processing. 
The schedule also authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    2. Department of Defense, Defense Threat Reduction Agency (N1-374-
02-1, 22 items, 22 temporary items). Records relating to acquisition 
and procurement management. Included are correspondence, memorandums, 
reports, and instructions relating to such matters as Federal and 
Department of Defense acquisition regulations, administration of the 
agency's International Merchant Purchase Authorization Card program, 
and development of the agency's technical report policy. Also included 
are electronic copies of documents created using electronic mail and 
word processing.
    3. Department of Housing and Urban Development, Office of Public 
and Indian Housing (N1-207-02-1, 6 items, 5 temporary items). Records 
of the Office of Troubled Agency Recovery including program subject 
files, case files relating to troubled public housing authorities, and 
electronic copies of records created using electronic mail and word 
processing. Recordkeeping copies of annual reports and publications are 
proposed for permanent retention.
    4. Department of Housing and Urban Development, Office of Federal 
Housing Enterprise Oversight (N1-543-02-2, 2 items, 2 temporary items). 
Quarterly Performance Reports relating to the Government Performance 
and Results Act (GPRA). Recordkeeping copies of Annual Performance 
Reports were previously approved for permanent retention.
    5. Department of State, Bureau of Verification and Compliance (N1-
59-01-10, 46 items, 26 temporary items). Records proposed for disposal 
include activity reports, chronological files, and other records 
maintained at lower levels, subject files dealing with administrative/
housekeeping matters, files relating to interagency committees for 
which the bureau is not the chair, and agreement, message, and 
chronological files of the Nuclear Risk Reduction Center. Also included 
are electronic copies of documents created using electronic mail and 
word processing. Proposed for permanent retention are recordkeeping 
copies of such files as activity reports accumulated by the Assistant 
Secretary and Deputy Assistant Secretaries, subject files relating to 
substantive matters, treaty negotiation files, files relating to 
committees chaired by the bureau, and data files and documentation for 
electronic information systems that pertain to research projects, arms 
control negotiations, and international military expenditures.
    6. Department of the Treasury, Bureau of the Public Debt (N1-53-02-
3, 5 items, 5 temporary items). Electronic information system used for 
tracking and accounting for undeliverable or stale-dated checks for the 
proceeds or interest payments of savings instruments. Included are 
master files, outputs, and system documentation, including electronic 
copies of documentation created using electronic mail and word 
processing.
    7. Department of the Treasury, Bureau of the Public Debt (N1-53-02-
4, 4 items, 4 temporary items). Electronic information system used for 
tracking and accounting for bonds that have been surrendered or 
confiscated by law enforcement agencies. Included are master files and 
system documentation, including electronic copies of documentation 
created using electronic mail and word processing.
    8. Department of the Treasury, Bureau of the Public Debt (N1-53-02-
5, 4 items, 4 temporary items). Electronic information system 
containing reissue information for savings notes. Included are master 
files, outputs, and system documentation, including electronic copies 
of documentation created using electronic mail and word processing.
    9. Department of the Treasury, Bureau of the Public Debt (N1-53-02-
6, 4 items, 4 temporary items). Electronic system containing tracking 
and accounting information for unissued bond stock. Included are master 
files, outputs, and system documentation, including electronic copies 
of documentation created using electronic mail and word processing.
    10. Department of the Treasury, U. S. Secret Service (N1-87-02-1, 5 
items, 5 temporary items). Inputs, master files, outputs, and system 
documentation pertaining to the Manhour Reporting System, an electronic 
system used to account for the time and activities of Secret Service 
law enforcement personnel.
    11. Federal Emergency Management Agency, External Affairs 
Directorate (N1-311-02-3, 6 items, 1 temporary item). Electronic copies 
of documents created using electronic mail and word processing that 
relate to international agreements. Recordkeeping copies of these files 
are proposed for permanent retention.
    12. National Archives and Records Administration, Agency-wide (N1-
64-00-8, 46 items, 39 temporary items). Records relating to planning 
and administration. Included are such records as strategic planning 
files that do not pertain to major changes in agency policy or 
organization, case files pertaining to the development of performance 
plans, committee management files, non-substantive documents 
accumulated in the preparation of customer service plans, customer 
surveys, forms and electronic records that document the allocation of 
vacancies among agency components, staffing plans in paper and 
electronic form, and documents that relate to commercial activity 
inventories prepared in accordance with Office of Management and Budget 
Circular A-76. Also included are electronic copies of records created 
using electronic mail and word processing. Proposed for permanent 
retention are recordkeeping copies of such files as strategic planning 
records that document major changes in agency policy or organization, 
annual performance plans and reports, customer service plans, and 
reports that analyze customer surveys.
    13. National Archives and Records Administration, Office of the 
Federal Register (N1-64-02-4, 1 item, 1 temporary item). Reduction in 
the retention period of proposed rules. These files were previously 
approved for disposal.
    14. Pension Benefit Guaranty Corporation, Corporate Policy and 
Research Department (N1-465-02-1, 18 items, 11 temporary items). 
Records pertaining to such matters as legislation not related to Title 
IV of the Employee Retirement Income Security Act, requests for Office 
of Management and Budget approval of information collection from the 
public, and the preparation of regulations, policies, and research 
studies. Also included are electronic databases pertaining to

[[Page 7404]]

pension insurance modeling and research projects as well as electronic 
copies of documents created using electronic mail and work processing. 
Proposed for permanent retention are recordkeeping copies of such 
records as files pertaining to significant legislation, background 
papers and other records pertaining to selected regulations and 
policies, published and unpublished research reports and studies, and 
electronic databases consisting of longitudinal and transactional data, 
with the related system documentation.
    15. Tennessee Valley Authority, Education, Training and Diversity 
(N1-142-00-1, 26 items, 24 temporary items). Records relating to 
employee and outreach training programs including such records as 
applications, lists of attendees, correspondence, forms, meeting notes, 
and brochures. Also included are electronic copies of documents created 
using electronic mail and word processing and an electronic information 
system containing data on training taken by agency employees. Proposed 
for permanent retention are recordkeeping copies of newsletters and 
files documenting the agency's overall strategic training needs.

    Dated: February 11, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-3943 Filed 2-15-02; 8:45 am]
BILLING CODE 7515-01-P