[Federal Register Volume 67, Number 30 (Wednesday, February 13, 2002)]
[Notices]
[Pages 6767-6768]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-3412]


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POSTAL SERVICE


Privacy Act of 1974, Systems of Records

AGENCY: Postal Service.

ACTION: Advance notice of amendment to an existing system of records 
with the deletion of two general routine uses, and the addition of two 
new routine uses.

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SUMMARY: The Postal Service proposes to amend Postal Service Privacy 
Act System of Records, 140.020, Postage--Postage Evidencing System 
Records. The proposed amendments reflect the collection and use of data 
to authorize and process the purchase of postage by credit cards for 
certain postage evidencing systems. This notice amends the following 
sections to reflect the acceptance of credit cards: Categories of 
records in the system; routine uses of records maintained in the 
system, including categories of users and the purposes of such uses; 
safeguards; notification procedure and record source categories.

DATES: This proposal will become effective without further notice on 
March 15, 2002, unless comments received on or before that date result 
in a contrary determination.

ADDRESSES: Mail or deliver written comments to the Records Office, U.S. 
Postal Service, Room 5846, 475 L'Enfant Plaza, SW, Washington, DC 
20260-5846. You can view or make copies of all written comments between 
8 a.m. and 4 p.m., Monday through Friday, at the same address.

FOR FURTHER INFORMATION CONTACT: Susie Travers, Records Office, 202-
268-3362.

SUPPLEMENTARY INFORMATION: The Postal Service revised the Privacy Act 
system of records in USPS 140.020, Postage--Postage Evidencing System 
Records, in a notice published in the Federal Register on June 26, 
2000, (65 FR 39446-39447). The revision further limited the categories 
of records covered. It was determined that only destinating five-digit 
ZIP Code information was needed to accomplish the system purpose.
    The Postal Service is publishing this notice to expand the 
categories of records covered by the system to collect data for the 
acceptance of credit cards to include the credit card number, credit 
card expiration date, and credit card transaction number. The Postal 
Service is deleting general routine use (a), which is being replaced by 
new routine use 4, and routine use (m), because it is not necessary to 
share this information with the labor organizations. Routine use 3 is 
added to reflect how information may be disclosed for the purpose of 
authorizing and processing the purchase of postage by credit card. 
Routine use 4 permits disclosure for law enforcement purposes only 
pursuant to a Federal search warrant.
    In addition to the protections imposed by the Privacy Act, the 
Postal Reorganization Act imposes restrictions on the disclosure of 
information of the type kept within system USPS 140.020. The Privacy 
Act prohibits the Postal Service from disclosing lists of postal 
customers or other persons.
    For the above reasons, the Postal Service proposes to amend the 
following system:
USPS  140.020

SYSTEM NAME:
    Postage--Postage Evidencing System Records, 140.020.
* * * * *

Categories of Records in the System:
    [CHANGE TO READ]
    Customer name and address, change of address information, corporate 
business customer information (CBCIS) number, business profile 
information, estimated annual postage and annual percentage of mail by 
type, type of usage (customer, postal, or government), post office 
where mail is entered, license number, date of issuance, ascending and 
descending register values, device identification number, device model 
number, certificate serial number, amount and date of postage 
purchases, credit card number, credit card expiration date, credit card 
transaction number, address verification service (AVS) response from 
credit card processor, credit card issuer authorization code, credit 
card billing address, amount of unused postage refunded, contact 
telephone number, date, destinating five-digit ZIP Code and rate 
category of each indicium created, and transaction documents.
* * * * *

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    [CHANGE TO READ]
    General routine use statements b, c, d, e, f, g, h, and j listed in 
the prefatory statement at the beginning of the Postal Service's 
published system notices apply to this system. Other routine uses are 
as follows:
* * * * *
    [ADD]
    3. Records or information from this system may be disclosed to the 
Postal Service's designated credit card processor for the purpose of 
authorizing and processing the purchase of postage by credit card.
    4. Information from this system may be disclosed for law 
enforcement purposes to a government agency, either Federal, State, 
local, or foreign, only pursuant to a federal warrant duly issued under 
Rule 41 of the Federal Rules of Criminal Procedure. See Administrative 
Support Manual (ASM) 274.6 for procedures relating to search warrants.
* * * * *

Safeguards:
    [CHANGE TO READ]
    Paper records and computer storage media are maintained in closed 
file cabinets in secured facilities; automated records are protected by 
computer password. Information obtained from users over the Internet is 
transmitted electronically to the Postal Service by authorized postage 
evidencing system providers via a virtual, private network.
* * * * *

Notification Procedure:
    [CHANGE TO READ]
    Individuals wanting to know whether information about them is 
maintained in this system of records must address inquiries in writing 
to: Manager, Postage

[[Page 6768]]

Technology Management, United States Postal Service, 1735 North Lynn 
Street, Room 5011, Arlington, VA 22209-6054. When making this request, 
an individual must supply the license number and his or her name as it 
appears on the postage evidencing system license.
* * * * *

Record Source Categories:
    [CHANGE TO READ]
    License applications, licenses, postal officials administering 
postage evidencing systems, postage evidencing system activity reports, 
refund requests for unused postage, credit card transactions, postage 
evidencing system resetting reports, log file entries, and authorized 
service providers of postage evidencing systems.

Stanley F. Mires,
Chief Counsel, Legislative.
[FR Doc. 02-3412 Filed 2-12-02; 8:45 am]
BILLING CODE 7710-12-P