[Federal Register Volume 67, Number 23 (Monday, February 4, 2002)]
[Notices]
[Pages 5134-5136]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-2554]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
March 21, 2002. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Marie Allen, Director, Life Cycle 
Management Division (NWML), National Archives and Records 
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. 
Telephone: (301) 713-7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Food and Nutrition Service (N1-462-
01-3, 1 item, 1 temporary item). Investigative case files pertaining to 
allegations of wrong doing involving the Food Stamp program. Records 
pertain to cases closed in fiscal year 1986 that did not attract media 
or congressional attention or result in substantive changes in agency 
policies and procedures.
    2. Department of the Army, Agency-wide (N1-AU-00-31, 90 items, 90 
temporary items). Short term records relating to military and civilian 
personnel management. Included are records relating to such matters as 
personnel procurement, the selection and classification of personnel, 
personnel processing, assignments, details, education, personnel 
evaluations, personnel absences, separations, and decorations, awards, 
and other honors. Also included are electronic copies of documents 
created using electronic mail and word processing. This schedule allows 
the agency to expedite disposal of these records, which were previously 
approved for disposal. It also authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    3. Department of the Army, Agency-wide (N1-AU-00-43, 20 items, 20 
temporary items). Short term records relating to such matters as audit 
reporting, stock inventory reconciliations, installation property, and 
hospital linen inventories. Also included are electronic copies of 
documents created using electronic mail and word processing. This 
schedule allows the agency to expedite disposal of these records, which 
were previously approved for disposal. It also authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    4. Department of the Army, Agency-wide (N1-AU-01-09, 5 items, 5 
temporary items). Short term records relating to safety liaison and 
awareness, target practice safety, system development management, and 
engineering safety. Also included are electronic copies of documents 
created using electronic mail and word processing. This schedule allows 
the agency to expedite disposal of these records, which were previously 
approved for disposal. It also authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    5. Department of the Army, Agency-wide (N1-AU-01-11, 28 items, 28 
temporary items). Short term records

[[Page 5135]]

relating to religious activities, morale, welfare and recreation, 
schools, service organizations, manpower and equipment control, and 
force development. Included are such records as chapel registers, non-
appropriated fund property inventories, recreational event planning 
files, academic training records, staffing surveys and reports, and 
materiel and supply estimates. Also included are electronic copies of 
documents created using electronic mail and word processing. This 
schedule allows the agency to expedite disposal of these records, which 
previously were approved for disposal. It also authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    6. Department of the Army, Agency-wide (N1-AU-01-12, 47 items, 47 
temporary items). Short term records relating to legal services, 
military police matters, and criminal investigations. Included are such 
records as applications and acceptance notices for the Army's legal 
education program, records of appearances of Army personnel as counsel 
or witnesses in civilian courts, court-martial records accumulated in 
offices below the level of Judge Advocate General, statistical and 
fiscal data on claims, requests for deviations from intellectual 
property contract clauses, automobile and traffic enforcement records, 
and identification card applications and registers, as well as reports, 
photographs, logs, evidence ledgers, polygraph examinations, and 
additional criminal investigation records other than those included in 
criminal investigation case files. Also included are records relating 
to overseeing of Army prisoners regarding such matters as mail, work 
assignments, appointment passes, and return to duty. Also included are 
electronic copies of documents created using electronic mail and word 
processing. This schedule allows the agency to expedite disposal of 
these records, which previously were approved for disposal. It also 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    7. Department of the Army, Agency-wide (N1-AU-01-13, 46 items, 46 
temporary items). Short term records relating to such matters as 
engineering projects, facilities, internal reviews, audits, energy 
conservation, housing, maintenance activities, the operation of 
cemeteries, and laundry services. Electronic copies of documents 
created using electronic mail and word processing are included. This 
schedule allows the agency to expedite disposal of these records, which 
were previously approved for disposal. It also authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    8. Department of the Army, Agency-wide (N1-AU-01-18, 1 item, 1 
temporary item). Master file of the Education Management Information 
System, an electronic information system pertaining to educational 
counseling and tuition assistance for military personnel. The system 
includes information concerning educational counseling actions, courses 
taken and grades attained, and tuition assistance committed and spent.
    9. Department of the Army, Agency-wide (N1-AU-01-26, 9 items, 8 
temporary items). Records relating to inspector general activities 
including investigative case files, inspection reports, inquiries, and 
electronic copies of documents created using electronic mail and word 
processing. This schedule increases the retention period of 
investigative case files and inquiries concerning allegations against 
personnel, which were previously approved for disposal, while it 
decreases the previously approved retention period for records that 
relate to matters that do not result in the establishment of a formal 
case file. Recordkeeping copies of case files and reports relating to 
significant investigations and inspections are proposed for permanent 
retention. This schedule also authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    10. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-00-5, 35 items, 27 temporary items). Records 
documenting geodetic field surveys and observational data such as 
points of latitude, longitude, height, scale, gravity, and orientation, 
and how these values change over time, across the United States. 
Included are field observations, abstracts of results, field party 
management files, instrument calibration files, and electronic copies 
of records created using electronic mail and word processing. Proposed 
for permanent retention are recordkeeping copies of historical 
astronomic observations, project reports and sketches, and adjusted 
electronic data derived from field observations.
    11. Department of Defense, Joint Staff (N1-218-00-4, 65 items, 53 
temporary items). Records relating to intelligence and security matters 
accumulated by the Joint Staff and combatant commands. Included are 
such records as directives, guides, correspondence, reports, studies, 
forms, and memorandums pertaining to general security administration, 
control of classified information, security audits and inspections, 
estimates of capabilities, and foreign national visits. Also included 
are electronic copies of documents created using electronic mail and 
word processing and electronic systems maintained at combatant commands 
that feed into systems maintained at higher levels. Recordkeeping 
copies of records documenting security policy, intelligence planning 
and policy, investigations, information collection and dissemination, 
prisoners of war, and special access programs are proposed for 
permanent retention.
    12. Department of the Interior, U.S. Geological Survey (N1-57-01-4, 
18 items, 12 temporary items). Planning and administrative records, 
including such files as reference copies of documents pertaining to 
history projects, management improvement project case files, 
administrative management subject files and reports, and electronic 
copies of documents created using electronic mail and word processing. 
Proposed for permanent retention are recordkeeping copies of such 
records as organizational charts and reorganization studies, program 
policy and mission files, historical project case files, and the files 
of the Bureau Director.
    13. Department of Labor, Employment Standards Administration (N1-
448-02-1, 1 item, 1 temporary item). Schedules of daily activities 
accumulated by the Assistant Secretary for Employment Standards and 
members of his immediate office staff, 1980-1986. Records consist of 
brief notations concerning appointments, meetings, trips, speeches, and 
attendance at events.
    14. Department of the Navy, U. S. Marine Corps (N1-127-01-1, 3 
items, 3 temporary items). Student research papers prepared at such 
institutions as the Command and Staff College, the Amphibious Warfare 
School, the School of Advanced Warfighting, and the Command and Control 
System School. Also included are electronic copies of documents created 
using electronic mail and word processing.
    15. Commodity Futures Trading Commission, Agency wide (N1-180-00-1, 
100 items, 70 temporary items). Comprehensive records schedule covering 
all agency records. Records proposed for disposal include such file 
series as administrative files, recurring reports, congressional 
correspondence, applications for registration, registration fitness 
examinations, large trader report files, the exchange database system, 
reparations complaint files, training

[[Page 5136]]

records, press clippings, working papers, and routine litigation, 
investigation, and enforcement case files. Also included are electronic 
copies of records created using electronic mail and word processing. 
Proposed for permanent retention are recordkeeping copies of such files 
as publications, reports to Congress, central files of the Chairman and 
the Commissioners, official minutes of Commission meetings, speeches, 
press releases, biography files, and historically significant case 
files relating to investigations, litigation, and enforcement actions.
    16. Department of the Treasury, Financial Management Service (N1-
425-02-1, 16 items, 16 temporary items). Records of the Agency Services 
Division including such materials as reference files, reimbursable 
client records, financial statements and other financial documents, 
facilities management records, marketing material, policy and procedure 
documentation, office subject files, status reports, Federal Managers 
Financial Integrity Act reports, and electronic accounting records. 
Also included are the electronic copies of documents created using 
electronic mail and word processing.
    17. Pension Benefit Guaranty Corporation, Office of the Deputy 
Executive Director and Chief Operating Officer (N1-465-02-2, 9 items, 9 
temporary items). Pension plan company files, working files used in 
processing terminated plans, and plan termination case files. Included 
are correspondence, printouts, medical files, personnel and payroll 
records, and electronic records, such as imaged documents, computer 
disks, magnetic tapes, and electronic copies of documents created using 
electronic mail and word processing.

    Dated: January 28, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-2554 Filed 2-1-02; 8:45 am]
BILLING CODE 7515-01-P