[Federal Register Volume 67, Number 20 (Wednesday, January 30, 2002)]
[Notices]
[Pages 4412-4413]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-2175]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to Alter a System of Records.

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SUMMARY: The Department of the Army is altering a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
    The alteration separate an existing routine use into three, and 
adds another to the Department of Veteran's Affairs to verify 
occupational radiation exposure for evaluating veterans benefit claims.

DATES: This proposed action will be effective without further notice on 
March 1, 2002 unless comments are received which result in a contrary 
determination.

ADDRESSES: Records Management Division, U.S. Army Records Management 
and Declassification Agency, ATTN: TAPC-PDD-RP, Stop 5603, 6000 6th 
Street, Ft. Belvoir, VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390 or Ms. Christie King at (703) 806-3711 or DSN 656-3711.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on January 22, 2002, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: January 24, 2002.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.,
A0040-14 DASG

System name:
    Radiation Exposure Records (August 7, 1997, 62 FR 42529).

Changes:
System identifier:
    Change entry to read `A0040-11 DASG'.
* * * * *

Categories of individuals covered by the system:
    Delete entry and replace with `All active duty Army, Reserve Army 
National Guard, and persons employed by the Army to include 
contractors, who are occupationally exposed to radiation or radioactive 
materials.

Categories of records in the system:
    Delete `Automated' and `data elements such as' from first 
paragraph. Delete `, experience, . . . to exposed dosimetry film;' and 
`harmful chemical, biological and,' from entry. Add `external and 
internal exposure to ionizing radiation'.

Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013, Secretary of the 
Army; 29 U.S.C. Chapter 15, Occupational Safety and Health; Army 
Regulation 11-9, The Army Radiation Safety Program; Army Regulation 40-
5, Preventive Medicine; Army Regulation 40-13, Medical Support--Nuclear 
Chemical Accidents and Incidents; Department of the Army Pamphlet 40-
18, Personnel Dosimetry Guidance and Dose Recording Procedures for 
Personnel Occupationally Exposed to Ionizing Radiation; 10 CFR part 19, 
Nuclear Regulatory Commission; and E.O. 9397 (SSN).

Purpose(s):
    Delete entry and replace with `To monitor, evaluate, and control 
the risks of individual exposure to ionizing radiation or radioactive 
materials by comparison of test for short and long term exposure. 
Conduct investigations of occupational health hazards and relevant 
management studies and ensure efficiency in maintenance of prescribed 
safety standards. As well as ensure individual qualifications and 
education in handling radioactive materials are maintained.'

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete second paragraph and replace with `To the National Cancer 
Institute for epidemiologiocal studies to assess the effects of 
occupational radiation exposure.
    To the Center for Disease Control for epidemiological studies to 
assess the effects of occupational radiation exposure.
    To the National Council on Radiation Protection and Measurement to 
research and evaluated radiation exposure levels for use in the 
development of guidance and recommendations on radiation protections 
and measurements.
    To the Department of Veteran's Affairs to verify occupational 
radiation exposure for evaluating veterans benefit claims.'
* * * * *

Retention and disposal:
    Delete entry and replace with `Professional consultant control 
files destroy 1 year after termination. Clinical and pathological lab 
reports destroy when no longer needed for conducting business. 
Personnel dosimetry files destroy after 75 years. Personnel bioassays 
maintained by safety officers destroy after individual leaves the 
organizations or is no longer occupationally exposed; all other 
personnel bioassays are destroyed after 75 years. Ionizing radiation 
authorized personnel user listings destroy 5 years after transfer or 
separation of individual.
    Radiation incident cases-disposition pending National Archive and 
Records Administration (NARA) approval. Until retention and disposal is 
provided by NARA, treat records as permanent.
* * * * *
A0040-11 DASG

System name:
    Radiation Exposure Records.

System location:
    Army installations, activities, laboratories, etc., which use or 
store radiation producing devices or radioactive materials or 
equipment. An automated segment exists at Redstone Arsenal, AL 35898-
5000.

Categories of individuals covered by the system:
    All active duty Army, Reserve Army National Guard, and persons 
employed by the Army, to include contractors, who are occupationally 
exposed to radiation or radioactive materials.

Categories of records in the system:
    Records contain individual's name, Social Security Number, date of 
birth,

[[Page 4413]]

film badge number, coded cross-reference to place of assignment at time 
of exposure, dates of exposure and radiation dose, cumulative exposure, 
type of measuring device, and coded cross-reference to qualifying data 
regarding exposure readings.
    Documents reflecting individual's training, external and internal 
exposure to ionizing radiation, reports of investigation, reports of 
radiological exposures, and relevant management reports.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 29 U.S.C. Chapter 15, 
Occupational Safety and Health; Army Regulation 11-9, The Army 
Radiation Safety Program; Army Regulation 40-5, Preventive Medicine; 
Army Regulation 40-13, Medical Support--Nuclear Chemical Accidents and 
Incidents; Department of the Army Pamphlet 40-18, Personnel Dosimetry 
Guidance and Dose Recording Procedures for Personnel Occupationally 
Exposed to Ionizing Radiation; 10 CFR part 19, Nuclear Regulatory 
Commission and E.O. 9397 (SSN).

Purpose(s):
    To monitor, evaluate, and control the risks of individual exposure 
to ionizing radiation or radioactive materials by comparison of test 
for short and long term exposure. Conduct investigations of 
occupational health hazards and relevant management studies and ensure 
efficiency in maintenance of prescribed safety standards. As well as 
ensure individual qualifications and education in handling radioactive 
materials are maintained.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the National Cancer Institute for epidemiological studies to 
assess the effects of occupational radiation exposure.
    To the Center for Disease Control for epidemiological studies to 
assess the effects of occupational radiation exposure.
    To the National Council on Radiation Protection and Measurement to 
research and evaluated radiation exposure levels for use in the 
development of guidance and recommendations on radiation protections 
and measurements.
    To the Department of Veteran's Affairs to verify occupational 
radiation exposure for evaluating veterans benefit claims.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Papers in file folders, film packets, magnetic/tapes/discs.

Retrievability:
    By individual's name and/or Social Security Number.

Safeguards:
    Access to all records is restricted to designated individuals 
having official need therefore in the performance of assigned duties. 
In addition, access to automated records is controlled by Card Key 
System, which requires positive identification and authorization.

Retention and disposal:
    Professional consultant control files destroy 1 year after 
termination. Clinical and pathological lab reports destroy when no 
longer needed for conducting business. Personnel dosimetry files 
destroy after 75 years. Personnel bioassays maintained by safety 
officers destroy after individual leaves the organizations or is no 
longer occupationally exposed; all other personnel bioassays are 
destroyed after 75 years. Ionizing radiation authorized personnel user 
listings destroy 5 years after transfer or separation of individual.
    Radiation incident cases (Disposition pending National Archive and 
Records Administration (NARA) approval. Until retention and disposal is 
provided by NARA, treat records as permanent).

System manager(s) and address:
    Commander, U.S. Army Aviation Missile Command Ionizing Radiation 
Dosimetry Branch, Building 5417, Redstone Arsenal, AL 35898-5000.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to Commander, U.S. Army Aviation Missile Command Ionizing Radiation 
Dosimetry Branch, Building 5417, Redstone Arsenal, AL 35898-5000.
    Individual must furnish full name, Social Security Number, dates 
and locations at which exposed to radiation or radioactive materials, 
etc., and signature.

Record access procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to Commander, 
U.S. Army Aviation Missile Command Ionizing Radiation Dosimetry Branch, 
Building 5417, Redstone Arsenal, AL 35898-5000.
    Individual must furnish full name, Social Security Number, dates 
and locations at which exposed to radiation or radioactive materials, 
etc., and signature.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, dosimetry film, Army and/or DoD records and 
reports.

Exemptions claimed for the system:
    None.

[FR Doc. 02-2175 Filed 1-29-02; 8:45 am]
BILLING CODE 5001-08-P