[Federal Register Volume 67, Number 9 (Monday, January 14, 2002)]
[Notices]
[Pages 1739-1741]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-614]


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DEPARTMENT OF DEFENSE

National Reconnaissance Office


Privacy Act of 1974; System of Records

AGENCY: National Reconnaissance Office, DOD.

ACTION: Notice to add a system of records.

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SUMMARY: The National Reconnaissance Office is adding a system of 
records notice to its inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
February 13, 2002 unless comments are received which result in a 
contrary determination.

ADDRESSES: National Reconnaissance Office, 14675 Lee Road Chantilly, VA 

20151-1715.

FOR FURTHER INFORMATION CONTACT: Ms. Barbara Freimann at (703) 808-
5029.

SUPPLEMENTARY INFORMATION: The National Reconnaissance Office systems 
of records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.

[[Page 1740]]

    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 28, 2001, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals', dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: January 4, 2002.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
QNRO-4

System Name:
    Freedom of Information Act and Privacy Act Files.

System Location:
    Management Services and Operations, Information Access and Release 
Center, National Reconnaissance Office, 14675 Lee Road, Chantilly, VA 
20151-1715.

Categories of Individuals Covered by the System:
    The system encompasses all individuals who submit Freedom of 
Information Act (FOIA), Privacy Act, and Mandatory Declassification 
Review Requests and administrative appeals to the National 
Reconnaissance Office; individuals whose requests and/or records have 
been referred to the NRO by other agencies; and in some instances 
includes attorneys representing individuals submitting such requests 
and appeals, individuals who are the subjects of such requests and 
appeals, and/or the NRO personnel assigned to handle such requests and 
appeals.

Categories of Records in the System:
    The system consists of records created or compiled in response to 
FOIA, Privacy Act, and Mandatory Declassification Review requests and 
administrative appeals and includes: The original requests and 
administrative appeals; responses to such requests and administrative 
appeals; all related memoranda, correspondence, notes, and other 
related or supporting documentation; and, in some instances, copies of 
requested records and records under administrative appeal; and 
documents submitted for pre-publication review.

Authority for Maintenance of the System:
    5 U.S.C. 301, Departmental Regulations to implement the provisions 
of 5 U.S.C. 552, The Freedom of Information Act and 5 U.S.C. 552a, as 
amended, The Privacy Act of 1974; National Security Act of 1947, as 
amended, 50 U.S.C. 401 et seq.; E.O. 12333; E.O. 12958; E.O. 12968.

Purpose(s):
    This system is maintained for the purpose of processing access 
requests and administrative appeals under the FOIA, access and 
amendment requests and administrative appeals under the Privacy Act, 
and requests and administrative appeals for Mandatory Declassification 
Review under the applicable executive order(s) governing classified 
national security information; for the purpose of participating in 
litigation regarding agency action on such requests and appeals; and 
for the purpose of assisting the NRO in carrying out any other 
responsibilities under the FOIA, the Privacy Act, and applicable 
executive orders; and to process requests for pre-publication review 
case processing.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the NRO as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routines Uses' published at the beginning of the 
NRO compilation of systems of records notices apply to this system.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Paper files and automated information system maintained in 
computers and computer output products.

Retrievability:
    Requester's name, request case number and subject keywords.

Safeguards:
    Records are stored in a secure, gated facility, guard, badge, and 
password access protected. Access to and use of these records are 
limited to the Information Access and Release Center staff whose 
official duties require such access. The electronic database files are 
password protected; hardcopy records are stored in a locked file room 
with restricted access.

Retention and Disposal:
    Records are temporary, to be destroyed when two years old or sooner 
if no longer needed for administrative use. Records pertaining to FOIA 
and PA appeals are to be destroyed six years after final determination 
or six years after the time at which a requester could file suit, or 
three years after final adjudication by courts, whichever is later. 
Computer files will be deleted; hardcopy files will be shredded.

System Manager(s) and Address:
    Management Services and Operations, Chief, Information Access and 
Release Center, National Reconnaissance Office, 14675 Lee Road, 
Chantilly, VA 20151-1715.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should address written inquiries 
to the National Reconnaissance Office, Information Access and Release 
Center, 14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name and any aliases 
or nicknames, address, Social Security Number, date and place of birth, 
and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.
  

Record Access Procedures:
    Individuals seeking to access information about themselves 
contained in this system should address written inquiries to the 
National Reconnaissance Office, Information Access and Release Center, 
14675 Lee Road, Chantilly, VA 20151-1715.
    Request should include the individual's full name, and any aliases 
or nicknames, address, Social Security Number, date and place of birth, 
and other information identifiable from the record.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed without the United States: `I declare (or certify, 
verify, or state)

[[Page 1741]]

under penalty of perjury under the laws of the United States of America 
that the foregoing is true and correct. Executed on (date). 
(Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.

Contesting Record Procedures:
    The NRO rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in NRO Directive 
110-3A and NRO Instruction 110-5A; 32 CFR part 326; or may be obtained 
from the Privacy Act Coordinator, National Reconnaissance Office, 14675 
Lee Road, Chantilly, VA 20151-1715.

Record Source Categories:
    Those individuals who submit initial requests and administrative 
appeals pursuant to the FOIA, the Privacy Act, or the applicable 
executive orders governing classified national security information; 
the agency records searched in the process of responding to such 
requests and appeals; NRO staff assigned to handle such requests and 
appeals; other agencies or entities that have referred to the NRO 
requests concerning NRO records, or that have consulted with the NRO 
regarding the handling of particular subjects; and submitters or 
subjects of records or information that have provided assistance to the 
NRO in making access or amendment determination. 
Pre-publication materials submitted by the authors or offices 
sponsoring the information.

Exemptions Claimed for the System:
    During the processing of a 
FOIA/Privacy Act request, exempt materials from other systems of 
records may in turn become part of the case record in this system. To 
the extent that copies of exempt records from those `other' systems of 
records are entered into this system, the National Reconnaissance 
Office hereby claims the same exemptions for the records from those 
`other' systems that are entered into this system, as claimed for the 
original primary system of which they are a part.
    An exemption rule for this exemption has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) 
and (e) and published in 32 CFR part 326. For additional information 
contact the system manager.
[FR Doc. 02-614 Filed 1-11-02; 8:45 am]
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