[Federal Register Volume 67, Number 2 (Thursday, January 3, 2002)]
[Notices]
[Pages 311-313]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 02-30]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to Amend a System of Records.

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SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of records systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
Febuary 4, 2002 unless comments are received which result in a contrary 
determination.

ADDRESSES: Records Management Division, U.S. Army Records Management 
and Declassification Agency, ATTN: TAPC-PDD-RP, Stop 5603, 6000 6th 
Street, Ft. Belvoir, VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390 or Ms. Christie King at (703) 806-3711 or DSN 656-3711.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The

[[Page 312]]

proposed amendments are not within the purview of subsection (r) of the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended, which requires the 
submission of a new or altered system report.

    Dated: December 21, 2001.
Patricia L. Toppings,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0351 DAPE

System name:
    Army Training Requirements and Resources System (ATRRS) (March 29, 
2000, 65 FR 16568).

Changes:
* * * * *

Retention and disposal:
    Delete entry and replace with ``The following ATRRS reports are 
permanent for the offices performing Army-wide responsibility only: 
Army Program for Individual Training (ARPRINT), the Mobilization Army 
Program for Individual Training (MOB ARPRINT), and the Military 
Manpower Training Report (MMTR).
    For all other offices, the ARPRINT, MOB ARPRINT and MMTR reports 
and all other ATRRS reports are kept until no longer needed for 
conducting business, but not longer than 6 years, then destroyed.
    Records not classified as reports are destroyed when no longer 
needed for current operations.''
* * * * *
A0351 DAPE

System name:
    Army Training Requirements and Resources System (ATRRS).

System location:
    Deputy Chief of Staff for Personnel, Headquarters, Department of 
the Army, 300 Army Pentagon, Washington, DC 20310-0300; U.S. Army 
Personnel Command; major commands; Army Reserve Personnel Center; 
National Guard Bureau; Schools and Army Training Centers worldwide. 
Official mailing addresses are published as an appendix to the Army's 
compilation of systems of records notices.

Categories of individuals covered by the system:
    Members of the Army, Navy, Air Force, Marine Corps, Reserve 
Officers' Training Corps students, Department of Defense (DoD) civilian 
employees and approved foreign military personnel attending a course of 
instruction conducted under the auspices of all Army schools and some 
DoD schools.

Categories of records in the system:
    The system contains records pertaining to course administrative 
data, course scope and prerequisites, course training requirements, 
course equipment, personnel and facilities constraints, requirements 
for instructors, class schedules, class quotas, prioritized order of 
merit list for input into Noncommissioned Officers Education System 
(NCOES) training, by name reservations, limited individual personnel 
data, and course input and completion data by name/Social Security 
Number. Data related to an individual is as follows:
    Training course completion data and reason codes for attrition are 
maintained for an individual, as well as training seat reservations.
    Limited personnel data is maintained on an individual as long as 
the individual has a valid reservation for training or is currently in 
the training base.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary 
of the Army and 4301; and E.O. 9397 (SSN).

Purpose(s):
    The Army Training Requirements and Resources System is the system 
of records for the management of personnel input to training for the 
Army; is the repository for training requirements, training programs, 
selected training cost data, and training personnel data; contains 
detailed class information on all courses taught and taken by Army 
personnel; and produces reports and analyses and can display selected 
data pertinent to training-requirements, programs, inputs, graduates, 
loads and associated information.
    Training managers use this information to schedule classes, fill 
training seats, and train soldiers.
    The major subsystems of the Army Training Requirements and 
Resources System include:
    (a) The Mobilization Planning System is used to plan individual 
training requirements and training programs for all courses upon 
mobilization. The product of Mobilization Planning System is the 
Mobilization Army Program for Individual Training.
    (b) The Structure Manning Decision Review (SMDR) is the process for 
reviewing training requirements and modifying them into executable 
training programs based on available resources. The product of the SMDR 
is the Army Program for Individual Training which is the mission and 
resourcing document used by schools and training centers to establish 
class schedule. Additionally, the Training Resource Arbitration Panel 
is used to adjust training programs during the execution year.
    (c) The Student Trainee Management System--Enlisted manages initial 
entry training seats and provides projected graduate information to 
PERSCOM.
    (d) The Quota Management System is used to allocate training quotas 
by class and redistribute those seats among components in order to 
maximize the fill of training seats.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Electronic storage medium.

Retrievability:
    Retrieved by individual's name and Social Security Number.

Safeguards:
    Visitor registration system is in effect. Hard copy printouts which 
contain data by Social Security Number are maintained with an `Official 
Use Only' cover. Access to the Army Training Requirements and Resources 
System is limited to authorized personnel and as determined by the 
system manager.

Retention and disposal:
    The following ATRRS reports are permanent for the offices 
performing Army-wide responsibility only: Army Program for Individual 
Training (ARPRINT), the Mobilization Army Program for Individual 
Training (MOB ARPRINT), and the Military Manpower Training Report 
(MMTR).
    For all other offices, the ARPRINT, MOB ARPRINT and MMTR reports 
and all other ATRRS reports are kept until no longer needed for 
conducting business, but not longer than 6 years, then destroyed.
    Records not classified as reports are destroyed when no longer 
needed for current operations.

[[Page 313]]

System manager(s) and address:
    Deputy Chief of Staff for Personnel, Headquarters, Department of 
the Army, 300 Army Pentagon, Washington, DC 20310-0300.

Notification procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the local commander. Official mailing addresses are published as an 
appendix to the Army's compilation of systems of records notices.
    Individual should provide the full name, Social Security Number, 
and military status or other information verifiable from the record 
itself.

Record access procedures:
    Individuals seeking access to information about themselves is 
contained in this system should address written inquiries to the local 
commander. Official mailing addresses are published as an appendix to 
the Army's compilation of systems of records notices.
    Individual should provide the full name, Social Security Number, 
and military status or other information verifiable from the record 
itself.

Contesting record procedures:
    The Army rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    Information is received from DoD staff, field installations, and 
automated systems.

Exemptions claimed for the system:
    None.
[FR Doc. 02-30 Filed 1-2-02; 8:45 am]
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