[Federal Register Volume 67, Number 1 (Wednesday, January 2, 2002)]
[Notices]
[Pages 114-116]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-32174]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of

[[Page 115]]

continuing value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
February 19, 2002. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by fax to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Michael Miller, Director, Modern 
Records Programs (NWM), National Archives and Records Administration, 
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301) 713-
7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Agricultural Research Service (N1-
310-98-2, 2 items, 2 temporary items). Analytical reports and related 
materials pertaining to the evaluation of pesticides and commodities 
for potential benefits and risks under the National Agricultural 
Pesticide Impact Program. Also included are electronic copies of 
records created using electronic mail and word processing.
    2. Department of the Army, Agency-wide (N1-AU-02-2, 2 items, 2 
temporary items). Records relating to the receipt, storage, 
maintenance, and disposition of installed property and facilities 
engineering stock. Included are vouchers, stock record cards, purchase 
orders, property turn-in slips, and inventory adjustment reports. Also 
included are electronic copies of documents created using electronic 
mail and word processing. The schedule also authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    3. Department of Commerce, Emergency Steel Loan Guarantee Board and 
Emergency Oil and Gas Guaranteed Loan Board, (N1-40-01-3, 6 items, 4 
temporary items). Loan guarantee records, including electronic copies 
of records created using electronic mail and word processing. Proposed 
for permanent retention are recordkeeping copies of program 
correspondence and files of Board meeting minutes and testimony.
    4. Department of Defense, Joint Staff (N1-218-00-3, 42 items, 36 
temporary items). Records relating to personnel and payroll matters 
accumulated by the Joint Staff and combatant commands. Records relate 
to such matters as directives, general personnel and payroll 
administration, civilian employment, merit pay, pay differentials and 
allowances, retirement operations, displaced employee programs, equal 
employment opportunity surveys, labor management relations, promotions 
and demotions, military awards and assignments, training, time and 
attendance, and employee political activities. Also included are 
electronic copies of documents created using electronic mail and word 
processing and electronic systems maintained at combatant commands that 
feed into systems maintained at higher levels. Recordkeeping copies of 
records documenting such matters as decorations to civilians and 
foreign nationals, military awards, nominations for promotion submitted 
to the Secretary of Defense, casualty reporting, and training and 
education programs are proposed for permanent retention.
    5. Department of Defense, Defense Information Systems Agency (N1-
371-02-1, 4 items, 4 temporary items). Records relating to the Defense 
Department's Public Key Infrastructure program. Included are paper 
copies and scanned images of completed forms documenting subscriptions 
to the Department of Defense Public Key Infrastructure and related 
actions. Also included are electronic copies of documents created using 
electronic mail and word processing.
    6. Department of Defense, Defense Contract Audit Agency (N1-372-01-
3, 6 items, 6 temporary items). Records pertaining to the management of 
the agency Web site. Included are policies and procedures, Web site 
usage statistics, and recurring reports. Also included are electronic 
copies of documents created using electronic mail and word processing. 
This schedule also

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authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    7. Department of Defense, National Reconnaissance Office (N1-525-
02-1, 11 items, 10 temporary items). Audit files, posters covering 
routine events and subjects, poster production materials, equipment and 
property accounting files, certification authority records, and 
application system security files. Also included are electronic copies 
of documents created using electronic mail and word processing. 
Proposed for permanent retention are posters relating to mission-
related subjects, such as agency facilities, operations, achievements, 
and historical commemorations.
    8. Department of Energy, Office of the Executive Secretariat (N1-
434-00-5, 4 items, 4 temporary items). Correspondence from the general 
public addressed to the President of the United States relating to 
energy that has been forwarded to the agency for response as well as 
public correspondence addressed to the Secretary of Energy. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    9. Department of the Interior, National Park Service (N1-79-01-1, 2 
items, 2 temporary items). Administrative case files accumulated by the 
Historic American Buildings Survey/Historic American Engineering Record 
relating to efforts to document endangered structures. Also included 
are electronic copies of records created using electronic mail and word 
processing.
    10. Department of State, Bureau of Human Resources (N1-59-00-11, 15 
items, 13 temporary items). Records relating to performance evaluations 
of agency employees and the granting of awards, including subject files 
and tracking databases. Also included are electronic copies of 
documents created using electronic mail and word processing. Proposed 
for permanent retention are recordkeeping copies of general subject 
files documenting the performance evaluation of Foreign Service 
Officers and promotion board meeting files.
    11. Department of State, Bureau of Political-Military Affairs (N1-
59-01-17, 15 items, 13 temporary items). Records of the Office of 
International Security Operations relating to such matters as 
clearances for overflights, foreign employment, medical requests, 
military exercises, counter-drug operations and deployments, and daily 
activity reporting. Also included are electronic copies of documents 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of subject files on 
international security operations and files that relate to specific 
issues, such as human rights, port visits, military exercises, and 
humanitarian assistance.
    12. Department of the Treasury, Bureau of the Public Debt (N1-53-
02-1, 10 items, 10 temporary items). Electronic system containing 
annual maintenance fee information for investor accounts exceeding a 
thresh-hold par value. Included are inputs, outputs, master files, and 
system documentation. Also included are electronic copies of system 
documentation created using electronic mail and word processing.
    13. Department of the Treasury, Bureau of the Public Debt (N1-53-
02-2, 8 items, 8 temporary items). Electronic system containing 
transactional information and verification tables for securities 
investors conducting purchases or reinvestments via telephone or the 
Internet. Included are inputs, outputs, master files, and system 
documentation. Also included are electronic copies of system 
documentation created using electronic mail and word processing.
    14. Tennessee Valley Authority, Fossil Power Group (N1-142-02-2, 3 
items, 3 temporary items). Records relating to safety inspections of 
heavy machinery and equipment. Included are such records as visual 
inspection checklists, monthly crane safety inspections, and daily 
truck inspection reports. Also included are electronic copies of 
documents created using electronic mail and word processing.

    Dated: December 19, 2001.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 01-32174 Filed 12-31-01; 8:45 am]
BILLING CODE 7515-01-P