[Federal Register Volume 66, Number 238 (Tuesday, December 11, 2001)]
[Notices]
[Pages 64023-64026]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-30494]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to delete and amend a system of records.

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SUMMARY: The Department of the Army is deleting one notice and amending 
one notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
January 10, 2002, unless comments are received which result in a 
contrary determination.

ADDRESSES: Records Management Division, U.S. Army Records Management 
and Declassification Agency, ATTN: TAPC-PDD-RP, Stop 5603, 6000 6th 
Street, Ft. Belvoir, VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390 or Ms. Christie King at (703) 806-3711 or DSN 656-3711.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.

    Dated: December 4, 2001.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
Deletion

  
      

A0600-8-104c NGB

System name:
    Official Military Personnel File (Army National Guard) (January 20, 
2000, 65 FR 3213).
    Reason: This system of records has been incorporated into A0600-8-
104b TAPC, entitled ``Official Military Personnel Record''.
Amendment

  
      
A0600-8-104b TAPC

System name:
    Official Military Personnel file (October 13, 2000, 65 FR 60918).

Changes:
* * * * *

System location:
    Add to entry ``National Guard Bureau, Army National Guard Readiness 
Center, 111 South George Mason Drive, Arlington, VA 22204-1382, for 
commissioned, warrant officer or enlisted soldier in the Army National 
Guard.''

Categories of individuals covered by the system:
    Add to entry ``Army National Guard not on active duty, who are 
enlisted, appointed or commissioned status''.
* * * * *

[[Page 64024]]

  

Authority for maintenance of the system:
    Add to entry ``Army Regulation 600-8-104, Military Personnel 
Information Management/Records''.
* * * * *

Storage:
    Delete entry and replace with ``Electronic storage media and 
fiche.''

Retrievability:
    Delete entry and replace with ``By Social Security Number and 
name.''

Safeguards:
    Delete entry and replace with ``Records are maintained in areas 
accessible only to authorized personnel''; automated records are 
further protected by authorized password system for access terminals, 
controlled access to operations locations, and controlled output 
distribution.

Retention and disposal:
    Replace ``9700 Page Boulevard'' with ``1 Reserve Way''.

System manager(s) and address:
    Add two new paragraphs `Director, National Guard Bureau, Army 
National Guard Readiness Center, 111 South George Mason Drive, 
Arlington, VA 22204-1382.
    Commander, U.S. Army Reserve Personnel Command, 1 Reserve Way, St. 
Louis, MO 63132-5200.'
* * * * *
A0600-8-104b TAPC

System name:
    Official Military Personnel Record.

System location:
    U.S. Total Army Personnel Command, 200 Stovall Street, Alexandria, 
VA 22332-0400 for active Army officers.
    U.S. Army Enlisted Records and Evaluation Center, 8899 East 56th 
Street, Fort Benjamin Harrison, IN 46249-5301 for active duty enlisted 
personnel.
    U.S. Army Reserve Personnel Command, 9700 Page Avenue, St Louis, MO 
63132-5200 for reserve personnel.
    National Personnel Records Center, National Archives and Records 
Administration, 9700 Page Avenue, St Louis, MO 63132-5100, for 
discharged or deceased personnel.
    An automated index exists at the U.S. Army Reserve Personnel 
Command showing physical location of the Official Military Personnel of 
retired, separated and files on all service members returned to active 
duty.
    National Guard Bureau, Army National Guard Readiness Center, 111 
South George Mason Drive, Arlington, VA 22204-1382, for commissioned, 
warrant officer or enlisted soldier in the Army National Guard.

Categories of individuals covered by the system:
    Active duty members of the U.S. Army and Army National Guard not on 
active duty, who are enlisted, appointed, or commissioned status; 
members of the U.S. Army who were enlisted, appointed, or commissioned 
and were separated by discharge, death, or other termination of 
military status.

Categories of records in the system:
    Records include enlistment contract; Department of Veterans Affairs 
benefit forms; physical evaluation board proceedings; military 
occupational specialty data; statement of service; qualification 
record; group life insurance election; emergency data; application for 
appointment; qualification/evaluation report; oath of office; medical 
examination; security clearance questionnaire; application/memo for 
retired pay; application for correction of military records; field/
application for active duty; transfer or discharge report/Certificate 
of Release or Discharge from Active Duty; active duty report; voluntary 
reduction; line of duty and misconduct determinations; discharge or 
separation reviews; police record checks, consent/declaration of 
parent/guardian; Army Reserve Officers Training Corps supplemental 
agreement; award recommendations; academic reports; line of duty 
casualty report; U.S. field medical card; retirement points, deferment; 
pre-induction processing and commissioning data; transcripts of 
military records; summary sheets review of conscientious objector; 
election of options; oath of enlistment; enlistment extensions; 
survivor benefit plans; efficiency reports; records of proceeding, 10 
U.S.C. section 815 appellate actions; determinations of moral 
eligibility; waiver of disqualifications; temporary disability record; 
change of name; statements for enlistment; acknowledgments of service 
requirements; retired benefits; application for review by physical 
evaluation board and disability board; appointments; designations; 
evaluations; birth certificates; photographs; citizenship statements 
and status; educational constructive credit transcripts; flight status 
board reviews; assignment agreements, limitations/waivers/election and 
travel; efficiency appeals; promotion/reduction/recommendations, 
approvals/declinations announcements/notifications, reconsiderations/
worksheets elections/letters or memoranda of notification to deferred 
officers and promotion passover notifications; absence without leave 
and desertion records; FBI reports; Social Security Administration 
correspondence; miscellaneous correspondence, documents, and military 
orders relating to military service including information pertaining to 
dependents, interservice action, in-service details, determinations, 
reliefs, component; awards, pay entitlement, released, transfers, and 
other military service data.

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 42 U.S.C. 10606; DoD 
Instruction 1030.1, Victim and Witness Assistance; Army Regulation 600-
8-104, Military Personnel Information Management/Records; and E.O. 9397 
(SSN).

Purpose(s):
    These records are created and maintained to manage the member's 
Army and Army National Guard service effectively, to document 
historically a member's military service, and safeguard the rights of 
the member and the Army.

Routine use of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the Department of State to issue passport/visa; to document 
persona-non-grata status, attache assignments, and related 
administration of personnel assigned and performing duty with the 
Department of State.
    To the Department of Treasury to issue bonds; to collect and record 
income taxes.
    To the Department of Justice to file fingerprints to perform 
investigative and judicial functions.
    To the Department of Agriculture to coordinate matters related to 
its advanced education program.
    To the Department of Labor to accomplish actions required under 
Federal Employees Compensation Act.
    To the Department of Health and Human Services to provide services 
authorized by medical, health, and related functions authorized by 10 
U.S.C. 1074 through 1079.
    To the Nuclear Regulatory Commission to accomplish

[[Page 64025]]

requirements incident to Nuclear Accident/Incident Control Officer 
functions.
    To the American Red Cross to accomplish coordination and service 
functions including blood donor programs and emergency investigative 
support and notifications.
    To the Civil Aeronautics Board to accomplish flight qualifications, 
certification and licensing actions.
    To the Federal Aviation Agency to determine rating and 
certification (including medical) of in-service aviators.
    To the U.S. Postal Service to accomplish postal service 
authorization involving postal officers and mail clerk authorizations.
    To the Department of Veterans Affairs:
    1. To provide information relating to service, benefits, pensions, 
in-service loans, insurance, and appropriate hospital support.
    2. To provide information relating to authorized research projects.
    To the Bureau of Immigration and Naturalization to comply with 
status relating to alien registration, and annual residence/location.
    To the Office of the President of the United States of America to 
exchange required information relating to White House Fellows, regular 
Army promotions, aides, and related support functions staffed by Army 
members.
    To the Federal Maritime Commission to obtain licenses for military 
members accredited as captain, mate, and harbor master for duty as 
Transportation Corps warrant officer.
    To each of the several states, and U.S. possessions to support 
state bonus application; to fulfill income tax requirements appropriate 
to the service member's home of record; to record name changes in state 
bureaus of vital statistics; and for National Guard affairs.
    Civilian educational and training institutions to accomplish 
student registration, tuition support, graduate record examination 
tests, and related requirements incident to in-service education 
programs in compliance with 10 U.S.C. chapters 102 and 103.
    To the Social Security Administration to obtain or verify Social 
Security Number; to transmit Federal Insurance Compensation Act 
deductions made from members' wages.
    To the Department of Transportation to coordinate and exchange 
necessary information pertaining to inter-service relationships between 
U.S. Coast Guard (USCG), U.S. Army, and Army National Guard when 
service members perform duty with the USCG.
    To the Civil authorities for compliance with 10 U.S.C. 814.
    To the U.S. Information Agency to investigate applicants for 
sensitive positions pursuant to E.O. 10450.
    To the Federal Emergency Management Agency to facilitate 
participation of Army members in civil defense planning training, and 
emergency operations pursuant to the military support of civil defense 
as prescribed by DoD Directive 3025.10, Military Support of Civil 
Defense, and Army Regulation 500-70, Military Support of Civil Defense.
    To the Director of Selective Service System to Report of Non-
registration at Time of Separation Processing, of individuals who 
decline to register with Selective Service System. Such report will 
contain name of individual, date of birth, Social Security Number, and 
mailing address at time of separation.
    Other elements of the Federal Government pursuant to their 
respective authority and responsibility.

    Note: Record of the identity, diagnosis, prognosis, or treatment 
of any client/patient, irrespective of whether or when he/she ceases 
to be a client/patient, maintained in connection with the 
performance of any alcohol or drug abuse prevention and treatment 
function conducted, regulated, or directly or indirectly assisted by 
any department or agency of the United States, shall, except as 
provided therein, be confidential and be disclosed only for the 
purposes and under the circumstances expressly authorized in 42 
U.S.C. 290dd-2. This statute takes precedence over the Privacy Act 
of 1974, in regard to accessibility of such records except to the 
individual to whom the record pertains. The DoD `Blanket Routine 
Uses' set forth at the beginning of the Army's compilation of 
systems of records notices do not apply to these categories of 
records.

    To victims and witnesses of a crime for purposes of providing 
information, consistent with the requirements of the Victim and Witness 
Assistance Program, regarding the investigation and disposition of an 
offense.
    To Federal agencies, their contractors and grantees, and to private 
organizations, such as the National Academy of Sciences, for the 
purposes of conducting personnel and/or health-related research in the 
interest of the Federal government and the public. When not considered 
mandatory, the names and other identifying data will be eliminated from 
records used for such research studies.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system, except for those specifically excluded categories of records.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders and on electronic storage media and 
fiche.

Retrievability:
    By Social Security Number and name.

Safeguards:
    Records are maintained in areas accessible only to authorized 
personnel; automated records are further protected by authorized 
password system for access terminals, controlled access to operations 
locations, and controlled output distribution.

Retention and disposal:
    Microfiche and paper records are permanent. They are retained in 
active file until termination of service, following which they are 
retired to the U.S. Army Reserve Personnel Command, 1 Reserve Way, St. 
Louis, MO 63132-5200.

System manager(s) and address:
    Commander, U.S. Total Army Personnel Command, 200 Stovall Street, 
Alexandria, VA 22332-0400.
    Director, National Guard Bureau, Army National Guard Readiness 
Center, 111 South George Mason Drive, Arlington, VA 22204-1382.
    Commander, U.S. Army Reserve Personnel Command, 1 Reserve Way, St. 
Louis, MO 63132-5200.

Notification procedure:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address written inquiries to the 
following:
    Inquiries for records of commissioned or warrant officers 
(including members of Reserve Components) serving on active duty should 
be sent to the Commander, U.S. Total Army Personnel Command, 200 
Stovall Street, Alexandria, VA 22332-0400.
    Inquiries for records of enlisted members (including members of 
Reserve Components) serving on active duty should be sent to: 
Commander, U.S. Army Enlisted Records and Evaluation Center, 8899 East 
56th Street, Fort Benjamin Harrison, IN 46249-5301.
    Inquiries for records of commissioned officers or warrant officers 
in a reserve status not on active duty, or Army enlisted reservists not 
on active duty, or members of the National Guard who performed active 
duty, or commissioned officers, warrant officers, or enlisted members 
in a retired status should be sent to the Commander, U.S. Army

[[Page 64026]]

Reserve Personnel Command, 1 Reserve Way, St. Louis, MO 63132-5200.
    Inquiries for records of commissioned officers and warrant officers 
who were completely separated from the service after June 30, 1917, or 
enlisted members who were completely separated after October 31, 1912, 
or for records of deceased Army personnel should be sent to the Chief, 
National Personnel Records Command, National Archives and Records 
Administration, 9700 Page Avenue, St. Louis, MO 63132-5200.
    Inquiries for records of National Guard should be sent to the 
Director, National Guard Bureau, Army National Guard Readiness Center, 
111 South George Mason Drive, Arlington, VA 22204-1382.
    Individual should provide the full name, Social Security Number, 
service identification number, military status, and current address.

Record access procedures:
    Individuals seeking access to records about themselves contained in 
this record system should address written inquiries to the following:
    Inquiries for records of commissioned or warrant officers 
(including members of Reserve Components) serving on active duty should 
be sent to the Commander, U.S. Total Army Personnel Command, 200 
Stovall Street, Alexandria, VA 22332-0400.
    Inquiries for records of enlisted members (including members of 
Reserve Components) serving on active duty should be sent to: 
Commander, U.S. Army Enlisted Records and Evaluation Center, 8899 East 
56th Street, Fort Benjamin Harrison, IN 46249-5301.
    Inquiries for records of commissioned officers or warrant officers 
in a reserve status not on active duty, or Army enlisted reservists not 
on active duty, or members of the National Guard who performed active 
duty, or commissioned officers, warrant officers, or enlisted members 
in a retired status should be sent to the Commander, U.S. Army Reserve 
Personnel Command, 1 Reserve Way, St. Louis, MO 63132-5200.
    Inquiries for records of commissioned officers and warrant officers 
who were completely separated from the service after June 30, 1917, or 
enlisted members who were completely separated after October 31, 1912, 
or for records of deceased Army personnel should be sent to the Chief, 
National Personnel Records Center, National Archives and Records 
Administration, 9700 Page Avenue, St. Louis, MO 63132-5200.
    Inquiries for records of National Guard should be sent to the 
Director, National Guard Bureau, Army National Guard Readiness Center, 
111 South George Mason Drive, Arlington, VA 22204-1382.
    Individual should provide the full name, Social Security Number, 
service identification number, military status, and current address.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record source categories:
    From the individual, enlistment appointment or commission related 
forms pertaining to individual's military status; educational and 
financial institutions, training or qualifications records acquired 
prior to or during military services; law enforcement agencies, 
references provided by individuals, Army records repots, 
correspondence, forms, documents and other relevant papers, third 
parties and members of the public when information furnished relates to 
the service member's status.

Exemptions claimed for the system:
    None.

[FR Doc. 01-30494 Filed 12-10-01; 8:45 am]
BILLING CODE 5001-08-P