[Federal Register Volume 66, Number 237 (Monday, December 10, 2001)]
[Notices]
[Pages 63725-63727]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-30436]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
January 24, 2002. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Michael Miller, Director, Modern 
Records Programs (NWM), National Archives and Records Administration, 
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301) 713-
7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions

[[Page 63726]]

requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-00-16, 7 items, 7 
temporary items). Records relating to readiness training of senior 
intelligence officers. Included are such records as correspondence, 
planning committee invitations and minutes, on-going training files, 
budget and financial status reports, and inspection files. Also 
included are electronic copies of documents created using electronic 
mail and word-processing. This schedule authorizes the agency to apply 
the proposed disposition instructions to any recordkeeping medium.
    2. Department of the Army, Agency-wide (N1-AU-01-10, 25 items, 25 
temporary items). Short-term records documenting security measures 
undertaken to protect classified information and the activities and 
resources allocated to support military operations. Included are 
records relating to such matters as investigations of security 
breaches, the protection of automated systems, signal security 
operations, the allocation and distribution of communications security 
material, and strategic and tactical planning for military operations. 
Also included are electronic copies of documents created using 
electronic mail and word processing. This schedule allows the agency to 
expedite disposal of these records, which previously were approved for 
disposal. It also authorizes the agency to apply the proposed 
disposition instructions to any recordkeeping medium.
    3. Department of Defense, Defense Contract Audit Agency (N1-372-01-
2, 4 items, 2 temporary items). Records pertaining to legal matters not 
related to the mission of the agency, including files pertaining to 
standards of conduct and conflict of interest that do not relate to 
actual cases in the agency. Included are legal opinions and related 
background materials. Proposed for permanent retention are 
recordkeeping copies of legal opinions relating to the mission of the 
agency and standards of conduct records relating to actual cases in the 
agency. The related electronic copies of documents created using 
electronic mail and word processing were previously approved for 
disposal.
    4. Department of Defense, Defense Contract Audit Agency, Agency-
wide (N1-372-02-1, 6 items, 6 temporary items). Records relating to the 
use of Government charge cards for obtaining small purchase items. 
Included are such records as receipts, statements of charges and 
amounts due, certifications of payments to be made, and electronic 
copies of records created using electronic mail and word processing.
    5. Department of Defense, National Imagery and Mapping Agency (N1-
537-01-4, 65 items, 65 temporary items). Paper and electronic records 
relating to safety, health, and environmental matters, including 
electronic copies of documents created using electronic mail and word 
processing. Records relate to general medical and health matters, 
industrial hygiene, safety programs, fire prevention, and environmental 
protection.
    6. Department of the Navy, Agency-wide. (N1-NU-02-1, 13 items, 9 
temporary items). Records relating to investigations or inquiries 
conducted by the Navy Inspector General. Included are such records as 
case files, final investigative reports, working papers, 
correspondence, and final reports. Also included are electronic copies 
of documents created using electronic mail and word processing and a 
database used for tracking the progress of each investigation. 
Recordkeeping copies of historically significant case files are 
proposed for permanent retention.
    7. Department of the Navy, Agency-wide, (N1-NU-02-2, 3 items, 3 
temporary items). Records relating to non-combat counterintelligence 
investigations and inquiries conducted in order to determine the 
suitability of U.S. citizens and foreign nationals for base access and 
employment purposes. Also included are electronic copies of records 
created using electronic mail and word processing.
    8. Federal Emergency Management Agency, Agency-wide (N1-311-01-1, 5 
items, 4 temporary items). Records relating to pending legislation of 
interest to the agency, including electronic copies of records created 
using electronic mail and word processing. Proposed for permanent 
retention are recordkeeping copies of files, accumulated in the Office 
of General Counsel and the Office of Congressional and Legislative 
Affairs, that pertain to legislation that directly affects the agency's 
enabling legislation.
    9. Federal Emergency Management Agency, Mitigation Directorate (N1-
311-01-7, 5 items, 5 temporary items). Records relating to disaster 
response, including grant administration records relating to disaster 
response. Also included are records relating to FEMA activities to 
reduce and mitigate losses in future disasters including hazard 
mitigation, technical assistance, grants and agreements securing the 
development rights of disaster-prone parcels of land. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    10. Federal Retirement Thrift Investment Board, Office of Automated 
Systems (N1-474-01-1, 2 items, 2 temporary items). Web site feedback 
records and statistical reports on web site utilization. This schedule 
reduces the retention period for the recordkeeping copies of these 
files, which were previously approved for disposal. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    11. National Archives and Records Administration, Agency-wide (N1-
64-02-2, 2 items, 2 temporary items). Security backups for agency 
desktop computer applications created and maintained to restore the 
system in the event of a system failure or other unintentional loss of 
data.
    12. National Archives and Records Administration, Access Programs 
(N1-64-02-3, 3 items, 3 temporary items). Electronic systems containing 
researcher application information and data recording the movement of 
researchers within the agency's research complex in College Park, 
Maryland.
    13. National Credit Union Administration, Agency-wide (N1-413-02-1, 
10 items, 8 temporary items). Subject files, chronological files, and 
regional files, accumulated by offices other than the Office of the 
Board, and individual working files. Also included are electronic 
copies of documents created using electronic mail and word processing. 
Recordkeeping copies of agency directives and operating manual case 
files created in central and regional offices are proposed for 
permanent retention.
    14. Nuclear Regulatory Commission, Office of the Secretary of the 
Commission (N1-431-01-2, 51 items, 39 temporary items). Electronic 
records in the Commission's Agencywide

[[Page 63727]]

Document Access and Management System (ADAMS) accumulated by the Office 
of the Secretary of the Commission, including electronic copies of 
records created using office automation tools and of records used to 
create ADAMS portable document format files. Records proposed for 
disposal include electronic recordkeeping copies of records related to 
committees and conferences for which the agency is not the sponsor, 
routine correspondence files, and rulemaking docket files. Paper copies 
of these records were previously approved for disposal. Series proposed 
for permanent retention include recordkeeping copies of such files as 
decisional dockets, records relating to committees and conferences 
sponsored by the agency, program correspondence at the Commission 
level, rulemaking records, and transcripts of Commission meetings.
    15. Office of Personnel Management, Office of the Chief Information 
Officer (N1-478-02-1, 8 items, 8 temporary items). Year 2000 (Y2K) 
project records, including such records as plans, test documentation, 
correspondence, reports, and electronic copies of records created using 
electronic mail and word processing.

    Dated: December 4, 2001.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 01-30436 Filed 12-7-01; 8:45 am]
BILLING CODE 7515-01-U