[Federal Register Volume 66, Number 224 (Tuesday, November 20, 2001)]
[Notices]
[Pages 58129-58131]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-28898]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DOD.

ACTION: Notice to Alter a System of Records.

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SUMMARY: The Department of the Army is altering a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.

DATES: This proposed action will be effective without further notice on 
December 20, 2001 unless comments are received which result in a 
contrary determination.

ADDRESSES: Records Management Division, U.S. Army Records Management 
and Declassification Agency, ATTN: TAPC-PDD-RP, Stop 5603, 6000 6th 
Street, Ft. Belvoir, VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390 or Ms. Christie King at (703) 806-3711 or DSN 656-3711.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on November 9, 2001, to 
the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: November 13, 2001.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0601-222 USMEPCOM

System Name:
    ASVAB Student Test Scoring and Reporting System (February 22, 1993, 
58 FR 10002).

Changes:
* * * * *

System Name:
    Delete entry and replace with `Armed Services Military Accession 
Testing'.

System Location:
    Replace the second paragraph with `Segments exist at military 
entrance processing stations (MEPS) in the continental United States, 
Alaska, Puerto Rico, and Hawaii, participating school systems; State 
departments of education/testing agencies; Brooks Air Force Base, TX 
78235-5352; Defense Manpower Data Center, 400 Gigling Road, Seaside, CA 
93955-6771; Army Research Institute, 5001 Eisenhower Avenue, 
Alexandria, VA 22333-5600; and all service recruiters/recruiting 
commands. Official mailing addresses are published as an appendix to 
the Army's compilation of record systems notices.'

Categories of Individuals Covered by the System:
    Delete `job corps' from entry. Add to entry `the National Civilian 
Community Corps, and vocational students (i.e., technical 
institutions), as well as civilian and Active duty service members'.

Categories of Records in the System:
    Add `rank' to entry.

Authority for Maintenance of the System:
    Delete entry and replace with `10 U.S.C. 133, Under Secretary of 
Defense

[[Page 58130]]

for Acquisition; 10 U.S.C. 3013, Secretary of the Army; Technology, and 
Logistics; Army Regulation 601-222, Armed Services Military Personnel 
Accession Testing Programs; and E.O. 9397 (SSN).'
* * * * *

Storage:
    Add to entry `file cabinets, and electronic storage media/
databases'.
* * * * *

Safeguards:
    Delete entry and replace with `Records are maintained in locked 
room or filing cabinets, and are only accessible to authorized 
personnel. Automated data systems are further protected by use 
identification and manual controls.'

Retention and Disposal:
    Delete entry and replace with `Test score transmittals and 
qualification test answers records are maintained for one year then 
destroyed. Test material inventory files are maintained until inventory 
is approved, then destroy when no longer needed for conducting 
business, but not longer than 6 years.'
* * * * *
A0601-222 USMEPCOM

System Name:
    Armed Services Military Accession Testing.

System Location:
    Primary location: U.S. Military Entrance Processing Command, 2834 
Green Bay Road, North Chicago, IL 60064-3094.
    Segments exist at military entrance processing stations (MEPS) in 
the continental United States, Alaska, Puerto Rico, and Hawaii, 
participating school systems; State departments of education/testing 
agencies; Brooks Air Force Base, TX 78235-5352; Defense Manpower Data 
Center, 400 Gigling Road, Seaside, CA 93955-6771; Army Research 
Institute, 5001 Eisenhower Avenue, Alexandria, VA 22333-5600; and all 
service recruiters/recruiting commands. Official mailing addresses are 
published as an appendix to the Army's compilation of record systems 
notices.

Categories of Individuals Covered by the System:
    High school, college, the National Civilian Community Corps, and 
vocational students (i.e., technical institutions), as well as civilian 
and Active duty service members, who have been administered a version 
of the Armed Services Vocational Aptitude Battery (ASVAB).

Categories of Records in the System:
    Individual's name, Social Security Number, address and telephone 
number, date of birth, sex, ethnic group identification, educational 
grade, rank, booklet number of ASVAB test, individual's plans after 
graduation, and individual item responses to each of the 10 ASVAB 
subtests.

Authority for Maintenance of the System:
    10 U.S.C. 133, Under Secretary of Defense for Acquisition; 10 
U.S.C. 3013, Secretary of the Army; Technology, and Logistics; Army 
Regulation 601-222, Armed Services Military Personnel Accession Testing 
Programs; and E.O. 9397 (SSN).

Purpose(s):
    To compute and furnish test score products for career/vocational 
guidance and group assessment of aptitude test performance; to 
establish eligibility for enlistment and verify enlistment and 
placement scores and retest eligibility; for marketing evaluation, 
assessment of manpower trends and characteristics; and related 
statistical studies and reports.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Microfiche, optical mark sense answer sheets, computer magnetic 
tapes, file cabinets, and electronic storage media/databases.

Retrievability:
    By individual's name and Social Security Number.

Safeguards:
    Records are maintained in locked room or filing cabinets, and are 
only accessible to authorized personnel. Automated data systems are 
further protected by use identification and manual controls

Retention and Disposal:
    Test score transmittals and qualification test answers records are 
maintained for one year then destroyed. Test material inventory files 
are maintained until inventory is approved, then destroy when no longer 
needed for conducting business, but not longer than 6 years.

System Manager(s) and Address:
    Commander, U.S. Military Entrance Processing Command, 2834 Green 
Bay Road, North Chicago, IL 60064-3094.

Notification Procedure:
    Individuals seeking to determine whether information about them is 
contained in this system should address written inquiries to the 
appropriate Military Entrance Processing Station. Official mailing 
addresses are published as an appendix to the Army's compilation of 
record systems notices.
    Individual should provide his/her full name, Social Security 
Number, date tested, address at the time of testing, and signature.

Record Access Procedures:
    Individuals seeking access to information about them contained in 
this system should address written inquiries to the appropriate 
Military Entrance Processing Station. Official mailing addresses are 
published as an appendix to the Army's compilation of record systems 
notices.
    Individual should provide his/her full name, Social Security 
Number, date tested, address at the time of testing, and signature.

Contesting Record Procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record Source Categories:
    From the individual and ASVAB tests.

Exemptions Claimed for the System:
    Testing or examination material used solely to determine individual 
qualifications for appointment or promotion in the Federal service may 
be exempt pursuant to 5 U.S.C. 552a(k)(6), if the disclosure would 
compromise the objectivity or fairness of the test or examination 
process.
    An exemption rule for this system has been promulgated in 
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), 
and (e) and published in 32

[[Page 58131]]

CFR part 505. For additional information contact the system manager.
[FR Doc. 01-28898 Filed 11-19-01; 8:45 am]
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