[Federal Register Volume 66, Number 222 (Friday, November 16, 2001)]
[Notices]
[Pages 57740-57742]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-28716]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for

[[Page 57741]]

records disposition authority (records schedules). Once approved by 
NARA, records schedules provide mandatory instructions on what happens 
to records when no longer needed for current Government business. They 
authorize the preservation of records of continuing value in the 
National Archives of the United States and the destruction, after a 
specified period, of records lacking administrative, legal, research, 
or other value. Notice is published for records schedules in which 
agencies propose to destroy records not previously authorized for 
disposal or reduce the retention period of records already authorized 
for disposal. NARA invites public comments on such records schedules, 
as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
December 31, 2001. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must 
cite the control number, which appears in parentheses after the name of 
the agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Michael Miller, Director, Modern 
Records Programs (NWM), National Archives and Records Administration, 
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301) 713-
7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-01-29, 5 items, 5 
temporary items). Short term records relating to the administrative 
control of classified North Atlantic Treaty Organization information. 
Included are such records as classified document receipts, registers, 
and document destruction certificates. Also included are electronic 
copies of documents created using electronic mail and word processing. 
This schedule authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    2. Department of Commerce, Office of the Inspector General (N1-40-
01-2, 3 items, 3 temporary items). Records of the Office of Inspections 
and Program Evaluations and the Office of Systems Evaluation, including 
reports, working files, and electronic copies of documents created 
using electronic mail and word processing.
    3. Department of Commerce, Office of the Inspector General (N1-40-
02-1, 6 items, 5 temporary items). Records of the Office of 
Investigations, including case files pertaining to routine 
investigations, files containing information or allegations that do not 
relate to a specific investigation, name check files of individuals and 
entities seeking financial assistance from the agency, and electronic 
copies of documents created using electronic mail and word processing. 
Proposed for permanent retention are recordkeeping copies of case files 
pertaining to significant investigations.
    4. Department of Commerce, National Oceanic and Atmospheric 
Administration (N1-370-01-1, 18 items, 16 temporary items). Records 
relating to assessments of the damage done to U.S. coastal and marine 
natural resources as a result of oil spills or other incidents. 
Included are such records as pre-settlement case files, evidence 
tracking records, cost accounting files, rulemaking working files, and 
electronic copies of documents created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of pre-settlement administrative record files and rulemaking 
administrative record files documenting the decisions, actions, and 
policies of the agency.
    5. Department of Defense, Military Services Offices of Surgeons 
General (N1-330-01-2, 29 items, 29 temporary items). Medical records 
accumulated by Army, Air Force, and Navy. Included are such files as 
inpatient treatment records, outpatient treatment records, substance 
abuse records, x-rays, dental records, and radiation oncology records. 
Also included are electronic copies of documents created using 
electronic mail and word processing. This schedule standardizes the 
descriptions and disposition instructions for these records, which were 
previously approved for disposal.
    6. Department of Defense, Army and Air Force Exchange Service (N1-
334-01-1, 4 items, 4 temporary items). Records relating to the service 
and employment history of non-appropriated fund employees. Included are 
official personnel folders, folders for non-U.S. citizen employees, and 
convenience files. Also included are

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electronic copies of documents created using electronic mail and word 
processing.
    7. Department of Defense, National Imagery and Mapping Agency (N1-
537-01-3, 1 item, 1 temporary item). Users' manuals for various systems 
used for managing and utilizing information in the National 
Photographic Interpretation Center during the period 1966-1978.
    8. Department of Energy, Strategic Petroleum Reserve, (N1-434-01-6, 
14 items, 11 temporary items). Records relating to operational 
activities of the Strategic Petroleum Reserve. Included are records 
relating to crude oil sampling, commercial pipelines and terminals, 
accountability for crude oil, daily pressure monitoring, site 
development, and the preparation of economic studies. Also included are 
electronic copies of documents created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of drawdown policy and procedures documents, economic studies and 
reports, and periodic publications.
    9. Department of the Treasury, Office of the Under Secretary for 
Enforcement (N1-56-01-7, 11 items, 5 temporary items). Speeches and 
testimony of the Under Secretary and Assistant and Deputy Assistant 
Secretaries (Enforcement) and subject and chronological files 
accumulated by the Offices of the Directors of Tariff and Trade 
Affairs, Finance and Administration, Policy Development, Professional 
Responsibility, Special Task Forces, Financial Enforcement, Operations, 
and Law Enforcement. Also included are electronic copies of records 
created using electronic and mail and word processing. Proposed for 
permanent retention are recordkeeping copies of the subject files, 
chronological files, schedules of daily activities, and telephone logs 
of the Under Secretary and Assistant and Deputy Assistant Secretaries.
    10. Department of the Treasury, U.S. Customs Service (N1-36-00-1, 4 
items, 4 temporary items). Manifests and cargo declarations pertaining 
to inward and outward shipments. Electronic copies created using word 
processing and electronic mail are included. This schedule, which stems 
from business process reengineering improvements, consolidates record 
series and reduces retention periods for recordkeeping copies of these 
records, which were previously approved for disposal.
    11. Department of Veterans Affairs, Veterans Health Administration 
(N1-15-00-1, 6 items, 6 temporary items). Records used to determine 
eligibility for the Civilian Health and Medical Program. Records 
consist of medical benefit applications and related documentation that 
support claims for medical services. Included are paper files, versions 
produced using scanning and optical imaging, and electronic copies of 
documents created using electronic mail and word processing.
    12. Pension Benefit Guaranty Corporation, Office of Inspector 
General (N1-465-01-2, 16 items, 13 temporary items). Records relating 
to investigations and audits. Included are such records as files 
pertaining to allegations that do not support the opening of a formal 
investigation file, routine investigation case files, automated case 
tracking records relating to routine investigations, final reports of 
routine audits, and audit working files. Also included are electronic 
copies of records created using electronic mail and word processing. 
Proposed for permanent retention are recordkeeping copies of 
significant investigation records and related electronic case tracking 
data and final reports of significant audits.
    13. Tennessee Valley Authority, TVA Police (N1-142-99-1, 11 items, 
10 temporary items). Files documenting public safety and law 
enforcement activities including forms, correspondence, plans, manuals, 
receipts, reports and other records relating to firearms inspections, 
identification cards, property and evidence control records, metal 
detector permits, and activity reports. Also included are electronic 
copies of records created using electronic mail, word processing, and 
other office automation applications. Recordkeeping copies of standard 
operating policies and procedures are proposed for permanent retention.
    14. Tennessee Valley Authority, River System Operations and 
Environment (N1-142-00-5, 3 items, 3 temporary items). Memorandums, 
reports, and other records relating to safety inspections of river 
system dams. Also included are electronic copies of documents created 
using electronic mail and word processing. This schedule increases the 
retention period for recordkeeping copies of these files, which were 
previously approved for disposal.

    Dated: November 9, 2001.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 01-28716 Filed 11-15-01; 8:45 am]
BILLING CODE 7515-01-P