[Federal Register Volume 66, Number 213 (Friday, November 2, 2001)]
[Rules and Regulations]
[Pages 55593-55595]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-27609]


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GENERAL SERVICES ADMINISTRATION

41 CFR Parts 101-3 and 102-84

[FPMR Interim Rule A-1]
RIN 3090-AG55


Annual Real Property Inventories

AGENCY: Office of Governmentwide Policy, GSA.

ACTION: Interim rule.

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SUMMARY: The General Services Administration (GSA) is revising the 
Federal Property Management Regulations (FPMR) by moving coverage on 
the annual real property inventories into the Federal Management 
Regulation (FMR). A cross-reference is added to the FPMR to direct 
readers to the coverage in the FMR. The FMR coverage is written in 
plain language to provide agencies with updated regulatory material 
that is easy to read and understand.

DATES: Effective Date: November 2, 2001.
    Comment Date: Your comments must reach us by January 2, 2002 to be 
considered in the formulation of a final rule.

ADDRESSES: Send written comments to Mr. Michael E. Hopkins, Regulatory 
Secretariat (MVP), Acquisition Policy Division, General Services 
Administration, 1800 F Street, NW., Washington, DC 20405.
    Send e-mail comments to [email protected].

FOR FURTHER INFORMATION CONTACT: Stanley C. Langfeld, Director, Real 
Property Policy Division, (202) 501-1737.

SUPPLEMENTARY INFORMATION:

A. Background

    In furtherance of its leadership role in real property asset 
management, the Office of Governmentwide Policy, Office of Real 
Property, conducted a comprehensive review of the policies contained in 
Federal Property Management Regulations (FPMR) Part 101-3, entitled 
``Annual Real Property Inventories.'' This review was based on a 
collaborative effort with Federal real property holding agencies that 
utilize the Worldwide Inventory of Federal Real Property.
    Representatives from the Department of the Interior, the Department 
of Energy, and the Army Corps of Engineers participated with GSA in 
conducting the initial steps of the comprehensive review of the 
policies in FPMR part 101-3. The review focused on improvements to make 
the real property inventory program more useful and to enable Federal 
agencies to more effectively manage their real property inventories. In 
addition, we have rewritten these regulations in plain language format. 
These regulations are being transferred from the FPMR to the FMR to 
enable the Government to better focus on implementing statutory 
requirements, Executive Orders, and governmentwide policies rather than 
on detailed operating procedures.

B. Executive Order 12866

    GSA has determined that this interim rule is not a significant 
regulatory action for the purposes of Executive Order 12866 of 
September 30, 1993.

C. Regulatory Flexibility Act

    This interim rule is not required to be published in the Federal 
Register for notice and comment; therefore, the Regulatory Flexibility 
Act does not apply.

D. Paperwork Reduction Act

    The Paperwork Reduction Act does not apply because this interim 
rule does not impose recordkeeping or information collection 
requirements, or the collection of information from offerors, 
contractors, or members of the public that require the approval of the 
Office of Management and Budget (OMB) under 44 U.S.C. 3501, et seq.

E. Small Business Regulatory Enforcement Fairness Act

    This interim rule is also exempt from Congressional review 
prescribed under 5 U.S.C. 801 since it relates solely to agency 
management and personnel.

[[Page 55594]]

F. Determination To Issue an Interim Rule

    This interim rule is not required to be published for notice and 
comment under the Administrative Procedures Act because it relates 
solely to agency management and personnel; therefore, GSA could issue 
the rule as a final rule. However, GSA would like to receive comments 
about this action before publishing it as a final rule. An interim rule 
provides two benefits. First, it gives agencies a chance to comment on 
aspects of the revised coverage in the FMR. Second, agencies will be 
able to use the new FMR coverage to respond to the Fiscal Year 2002 
data call for real property inventories.

List of Subjects in 41 CFR Parts 101-3 and 102-84

    Federal buildings and facilities, Government property management.

    For the reasons set forth in the preamble, 41 CFR chapters 101 and 
102 are amended as follows:

CHAPTER 101--[AMENDED]

    1. Part 101-3 is revised to read as follows:

PART 101-3--ANNUAL REAL PROPERTY INVENTORIES

    Authority: 40 U.S.C. 486(c).


Sec. 101-3.000  Cross-reference to the Federal Management Regulation 
(FMR) (41 CFR chapter 102, parts 102-1 through 102-220).

    For information on annual real property inventories previously 
contained in this part, see FMR part 84 (41 CFR part 102-84).

CHAPTER 102--[AMENDED]

    2. Part 102-84 is added to Subchapter C to read as follows:

PART 102-84--ANNUAL REAL PROPERTY INVENTORIES

Sec.
102-84.5  What is the scope of this part?
102-84.10  What is the purpose of the Annual Real Property Inventory 
Program?
102-84.15  Why must I provide information for the Annual Real 
Property Inventory?
102-84.20  Where should I obtain information to be reported for the 
Annual Real Property Inventory?
102-84.25  Is it necessary for my agency to designate an official to 
serve as the point of contact for the real property inventories?
102-84.30  Is it necessary for my agency to certify the accuracy of 
its real property inventory submission?
102-84.35  Which agencies must submit a report for inclusion in the 
Annual Real Property Inventory?
102-84.40  What types of real property must I report for the Annual 
Real Property Inventory?
102-84.45  What types of real property must not be reported for the 
Annual Real Property Inventory?
102-84.50  Can the GSA Form 1166 be used to report information?
102-84.55  When are the Annual Real Property Inventory reports due?

    Authority: 40 U.S.C. 486(c).


Sec. 102-84.5  What is the scope of this part?

    GSA's policies contained in this part apply to all Federal 
agencies. This part prescribes guidance that you must follow in 
preparing and submitting annual real property inventory information for 
real property owned by and leased to the United States. The detailed 
guidance implementing these policies is contained in separate customer 
guides issued by the GSA Office of Governmentwide Policy.


Sec. 102-84.10  What is the purpose of the Annual Real Property 
Inventory Program?

    The purpose of the Annual Real Property Inventory program is to:
    (a) Maintain a centralized source of information on Federal real 
property holdings;
    (b) Track space utilization of reporting agencies;
    (c) Provide support for consolidated Federal financial statements 
on real property assets; and
    (d) Establish a reference for answering inquiries from the 
Congress, the press, trade associations, educational institutions, 
Federal, State and local government agencies, and the general public.


Sec. 102-84.15  Why must I provide information for the Annual Real 
Property Inventory?

    You must provide information for the Annual Real Property Inventory 
because:
    (a) The Senate Committee on Appropriations requests that the 
Government maintain an Annual Real Property Inventory.
    (b) Executive Order 12411, Government Work Space Management 
Reforms, dated March 29, 1983 (3 CFR, 1983 Comp., p. 155), requires 
that Executive agencies:
    (1) Produce and maintain a total inventory of work space and 
related furnishings and declare excess to the Administrator of General 
Services all such holdings that are not necessary to satisfy existing 
or known and verified planned programs; and
    (2) Establish information systems, implement inventory controls and 
conduct surveys, in accordance with procedures established by the 
Administrator of General Services, so that a governmentwide reporting 
system may be developed.


Sec. 102-84.20  Where should I obtain information to be reported for 
the Annual Real Property Inventory?

    You should obtain data reported for the Annual Real Property 
Inventory from the most accurate real property and accounting records 
maintained by your agency, preferably the same accounting records used 
to support your agency's financial statements.


Sec. 102-84.25  Is it necessary for my agency to designate an official 
to serve as the point of contact for the real property inventories?

    Yes, you must designate an official to serve as your agency's point 
of contact for the Annual Real Property Inventories. We recommend that 
you designate the same point of contact for the Federally-owned and 
leased real property inventory, although separate points of contact are 
permitted. You must advise the General Services Administration, Office 
of Governmentwide Policy, Office of Real Property (MP), 1800 F Street, 
NW., Washington, DC 20405, in writing, of the name(s) of these 
representative(s) and any subsequent changes. Each agency's point of 
contact for the real property inventories can be found at http://worldwide.gsa.gov.


Sec. 102-84.30  Is it necessary for my agency to certify the accuracy 
of its real property inventory submission?

    Yes, your agency's highest ranking real property official must 
certify the accuracy of the real property information submitted to GSA.


Sec. 102-84.35  Which agencies must submit a report for inclusion in 
the Annual Real Property Inventory?

    Each agency that carries real property on its financial statement 
as of September 30 each year has the responsibility for submitting the 
real property inventory information. Information provided in these 
reports related to asset values must be consistent with agency records 
used for financial reporting in accordance with standards issued by the 
Federal Accounting Standards Advisory Board (FASAB). For purposes of 
this part, this requirement shall apply regardless of the method used 
to acquire the property or which agency is currently using or occupying 
the property.


Sec. 102-84.40  What types of real property must I report for the 
Annual Real Property Inventory?

    You must report for the Annual Real Property Inventory all land, 
buildings, and other structures and facilities

[[Page 55595]]

owned by the United States (including wholly-owned Federal Government 
corporations) throughout the world and all real property leased by the 
United States from private individuals, organizations, and municipal, 
county, State, and foreign governments. These reports must include all 
real property that a Federal agency carries on its financial statement 
and/or in documentation accompanying the financial statement, such as:
    (a) Unreserved public domain lands;
    (b) Public domain lands reserved for national forests, national 
parks, military installations, or other purposes;
    (c) Real property acquired by purchase, construction, donation, 
eminent domain proceedings, or any other method;
    (d) Real property in which the Government has a long-term interest 
considered by the reporting agency as being equivalent to ownership. 
This would include land acquired by treaty or long-term lease (e.g., 
99-year lease), and that your agency considers equivalent to Federally-
owned land;
    (e) Buildings or other structures and facilities owned by or leased 
to the Government whether or not located on Government-owned land;
    (f) Excess and surplus real property;
    (g) Real property held in trust by the Federal Government;
    (h) Leased real property (including leased land, leased buildings, 
leased other structures and facilities, or combination thereof); and
    (i) Real property leased rent free or for a nominal rental rate if 
the real property is considered significant by the reporting agency.


Sec. 102-84.45  What types of real property must not be reported for 
the Annual Real Property Inventory?

    You must not report real property that is not carried on your 
agency's financial statements, such as:
    (a) Properties acquired through foreclosure, confiscation, or 
seizure to be liquidated in settlement of a claim or debt to the 
Federal Government;
    (b) Rights-of-way or easements granted to the Federal Government; 
and
    (c) Lands administered by the United States under trusteeship by 
authority of the United Nations.


Sec. 102-84.50  Can the GSA Form 1166 be used to report information?

    No, GSA Form 1166 may not be used to report information. Agencies 
must submit information in an electronic format. For more information 
on format requirements, contact GSA's Office of Governmentwide Policy, 
Office of Real Property (MP), 1800 F Street NW., Washington, DC 20405, 
by telephone at (202) 501-0856, or e-mail at [email protected].


Sec. 102-84.55  When are the Annual Real Property Inventory reports 
due?

    You must prepare the Annual Real Property Inventory information 
prescribed in Sec. 102-84.50 as of the last day of each fiscal year. 
This information is due to the General Services Administration, Office 
of Governmentwide Policy, Office of Real Property (MP), 1800 F Street, 
NW., Washington, DC 20405, no later than November 15 of each year.

    Dated: October 25, 2001.
Stephen A. Perry,
Administrator of General Services.
[FR Doc. 01-27609 Filed 11-1-01; 8:45 am]
BILLING CODE 6820-23-P