[Federal Register Volume 66, Number 208 (Friday, October 26, 2001)]
[Notices]
[Pages 54320-54321]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-27014]


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DEPARTMENT OF STATE

[Public Notice 3824]


Privacy Act of 1974, as Amended; Creation of a New System of 
Records

    Notice is hereby given that the Department of State proposes to 
create a new system of records, STATE-03, pursuant to the provisions of 
the Privacy Act of 1974, as amended [5 U.S.C. 552a(r)], and the Office 
of Management and Budget Circular No. A-130, Appendix I. The 
Department's report was filed with the Office of Management and Budget 
on October 16, 2001.
    STATE-03 is being implemented by the Department of State to 
facilitate its responsibility for advising the domestic and foreign 
communities about United States international economic policy.
    Any persons interested in commenting on this new system of records 
may do so by submitting comments in writing to Margaret Peppe, Chief; 
Programs and Policies Division; Office of IRM Programs and Services; A/
RPS/IPS/PP; U.S. Department of State, SA-2; Washington, DC 20522-6001.
    This system of records will be effective 40 days from the date of 
publication, unless we receive comments that will result in a contrary 
determination.
    This new system description, ``Bureau of Economic and Business 
Affairs Contact List, STATE-03'' will read as set forth below.

    Dated: October 16, 2001.
William A. Eaton,
Assistant Secretary for the Bureau of Administration, Department of 
State.
STATE-03

System name:
    Bureau of Economic and Business Affairs Contact List.

Security classification:
    Unclassified.

System location:
    Department of State; 2201 C Street, NW.; Washington, DC 20520.

Categories of individuals covered by the system:
    The Bureau of Economic and Business Affairs' contacts from 
business, labor, agricultural and non-government organizations, and 
others working in the international economic arena as well as 
individuals who are interested in or request information about economic 
issues.

Categories of records in the system:
    These records may include identifying information, such as, but not 
limited to name, mailing address, e-mail address, telephone number, fax 
number and the profession of the individuals covered by the system of 
records.

Authority for maintenance of the system:
    5 U.S.C. 301 (Management of the Department of State); 22 U.S.C. 
2651a (Organization of the Department of State); 22 U.S.C. 3921 
(Management of service).

Purpose(s):
    The information contained in this system of records is collected 
and maintained by the Bureau of Economic and Business Affairs, Office 
of Policy Analysis and Public Diplomacy in the administration of its 
responsibility for disseminating information regarding U.S. 
international economic policy.

Routine uses of records maintained in the system, including categories 
of users and purposes of such uses:
    The information in the Bureau of Economic and Business Affairs 
Contact List is used for:
     Inviting individuals to Department briefings on 
international economic issues;
     Disseminating speeches and articles on economic issues by 
Department officials; and
     Providing U.S. government fact sheets on major 
international economic issues.

Policies and practices for storing, retrieving, accessing, retaining 
and disposing of records in the system:
Storage:
    Electronic media, hard copy.

Retrievability:
    Individual name.

Safeguards:
    All employees of the Department of State have undergone a thorough 
background security investigation. Access to the Department and its

[[Page 54321]]

annexes is controlled by security guards and admission is limited to 
those individuals possessing a valid identification card or individuals 
under proper escort. All records containing personal information are 
maintained in secured file cabinets or in restricted areas, access to 
which is limited to authorized personnel. Access to computerized files 
is password-protected and under the direct supervision of the system 
manager. The system manager has the capability of printing audit trails 
of access from the computer media, thereby permitting regular and ad 
hoc monitoring of computer usage.

Retention and disposal:
    These records will be maintained until they become inactive, at 
which time they will be retired or destroyed in accordance with 
published records schedules of the Department of State and as approved 
by the National Archives and Records Administration. More specific 
information may be obtained by writing to the Director; Office of IRM 
Programs and Services; SA-2; Department of State; 515 22nd Street, NW.; 
Washington, DC 20522-6001.

System manager(s) and address:
    Director; Systems Administration; Bureau of Economic and Business 
Affairs; Department of State; 2201 C Street, NW.; Washington, DC 20520.

Notification procedure:
    Individuals who have reason to believe that the Office of Policy 
Analysis and Public Diplomacy might have records pertaining to 
themselves should write to the Director; Office of IRM Programs and 
Services; Department of State; SA-2; 515 22nd Street NW.; Washington, 
DC 20522-6001. The individual must specify that he/she wishes the 
Bureau of Economic and Business Affairs Contact List to be checked. At 
a minimum, the individual should include: name, date and place of 
birth, current mailing address and zip code, signature, and preferably 
his/her social security number.

Record access and amendment procedures:
    Individuals who wish to gain access to or amend records pertaining 
to themselves should write to the Director, Office of IRM Programs and 
Services (address above).

Record source categories:
    These records contain information obtained primarily from the 
individual who is the subject of these records. The records may also 
include information obtained from the Bureau of Economic and Business 
Affairs officials who have an association or working relationship with 
the individual.

Systems exempted from certain provisions of the Act:
    None.
[FR Doc. 01-27014 Filed 10-25-01; 8:45 am]
BILLING CODE 4710-24-P