[Federal Register Volume 66, Number 201 (Wednesday, October 17, 2001)]
[Notices]
[Pages 52790-52792]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-26004]


=======================================================================
-----------------------------------------------------------------------

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

-----------------------------------------------------------------------

SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

[[Page 52791]]


DATES: Requests for copies must be received in writing on or before 
December 3, 2001. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Michael Miller, Director, Modern 
Records Programs (NWM), National Archives and Records Administration, 
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301) 713-
7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-01-8, 13 items, 13 
temporary items). Short term records relating to security assistance 
and military intelligence. Included are such records as organization 
charts and lists of U.S. Government components involved in security 
assistance, foreign military sales shipping and property documents, 
files relating to the training of foreign nationals, intelligence and 
polygraph reports, and accounting records for contingency funds. Also 
included are electronic copies of documents created using electronic 
mail and word processing. This schedule allows the agency to expedite 
disposal of these records, which previously were approved for disposal. 
It also authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    2. Department of Commerce, National Oceanographic and Atmospheric 
Administration (N1-370-01-3, 1 item, 1 temporary item). Paper rolls of 
seismograms recorded at various locations in the United States from 
1919 through 1971. These records will be disposed of via donation to 
Columbia University's Lamont-Doherty Earth Observatory in accordance 
with 36 CFR 1228.60.
    3. Department of Defense, Joint Staff (N1-218-00-1, 58 items, 17 
temporary items). Records relating to corporate and headquarter matters 
accumulated by the Joint Staff and combatant commands. Included are 
such records as card indexes and other finding aids, internal staffing 
and tasking correspondence, routine administrative support documents 
for oversight actions, administrative tasking and control systems, and 
electronic systems maintained at combatant commands that feed into 
systems maintained at higher levels. Also included are electronic 
copies of documents created using electronic mail and word processing. 
Proposed for permanent retention are recordkeeping copies of such 
records as official memoranda, agendas, case files of the Chairman and 
Vice-Chairman, reports and analyses of defense issues, research files 
and background papers for historical monographs and studies, and files 
relating to national security matters.
    4. Department of Defense, Joint Staff (N1-218-00-2, 26 items, 18 
temporary items). Records relating to organizational and manpower 
matters accumulated by the Joint Staff and combatant commands. Included 
are such records as background papers and drafts submitted in 
connection with proposed changes in organizational structure, requests 
and other files pertaining to changes in manpower authorizations, 
civilian position statements, reports on manpower utilization and 
expenses, and electronic systems maintained at combatant commands that 
feed into systems maintained at higher levels. Also included are 
electronic copies of documents created using electronic mail and word 
processing. Recordkeeping copies of such files as organization charts 
and related documents, records of committees and boards, and manpower 
criteria and requirements are proposed for permanent retention.
    5. Department of Defense, Joint Staff (N1-218-00-9, 26 items, 12 
temporary items). Records relating to international matters accumulated 
by the Joint Staff and combatant commands. Included are such records as 
copies of international agreements and documents, files documenting the 
release of military information, administrative records relating to 
foreign military assistance, and electronic systems maintained at 
combatant commands that feed into systems maintained at higher levels. 
Also included are electronic copies of documents created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of files relating to such matters as 
international negotiations and agreements, the navigation and 
overflight program, strategic planning, arms limitation, security 
assistance, foreign military sales, and international logistics 
conferences.

[[Page 52792]]

    6. Department of Defense, Joint Staff (N1-218-00-12, 31 items, 20 
temporary items). Records relating to medical matters accumulated by 
the Joint Staff and combatant commands. Included are such records as 
directives, guides, correspondence and memorandums pertaining to 
general medical administration, files pertaining to logistical matters, 
and mental health, family advocacy, and substance abuse case files. 
Also included are electronic systems maintained at combatant commands 
that feed into systems maintained at higher levels as well as 
electronic copies of documents created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of files relating to such matters as preventive medicine, medical 
logistical support, medical doctrine, strategic plans, operational 
support planning, and medical exercises and operations.
    7. Department of Defense, Defense Contract Audit Agency (N1-372-01-
4, 3 items, 3 temporary items). Records relating to the investigation 
of hotline complaints. Included are such records as reports, reviews, 
memoranda of telephone conversations, and related documentation. Also 
included are electronic copies of documents created using electronic 
mail and word processing.
    8. Department of Defense, Defense Contract Audit Agency (N1-372-01-
5, 3 items, 3 temporary items). Records verifying actions taken to 
sanitize or destroy computer hard drives prior to removal from agency 
custody. Included are certifications, forms, letters, and related 
documentation confirming that computer hard drives have been 
overwritten, demagnetized, or destroyed. Also included are electronic 
copies of documents created using electronic mail and word processing.
    9. Department of Health and Human Services, Health Care Financing 
Administration (N1-440-01-3), 7 items, 7 temporary items). Records 
relating to Medicaid state plans and amendments. Included are such 
records as approved plans for administration of the Medicaid program, 
Attorney General certifications, and formal transmittals and approval 
notices. Also included are electronic copies of records created using 
electronic mail and word processing as well as copies of records that 
have been posted to the agency web site.
    10. Department of Health and Human Services, Health Care Financing 
Administration (N1-440-01-5), 3 items, 3 temporary items). Records 
relating to Medicare's secondary payer program. Records include case 
files developed to establish the Government's right to recovery and/or 
impose other sanctions or corrective actions as well as general 
correspondence concerning Medicare policies. Also included are 
electronic copies of records created using electronic mail and word 
processing.
    11. Department of Health and Human Services, Health Care Financing 
Administration (N1-440-01-6, 3 items, 3 temporary items). 
Certifications relating to the compliance of health maintenance 
organizations with the statutory and regulatory requirements of Title 
XIII of the Public Health Act and Title XVII of the Social Security 
Act. Also included are electronic copies of records created using 
electronic mail and word processing that pertain to compliance 
activities.
    12. Department of the Interior, U.S. Geological Survey (N1-57-01-3, 
8 items, 8 temporary items). Records relating to activities carried out 
under the National Environmental Policy Act. Included are such records 
as environmental impact statements (EISs) generated by the agency, 
comments on other agencies' EISs, copies of environmental statement 
policy memorandums, reports, and general correspondence. Also included 
are electronic copies of records created using electronic mail, 
spreadsheets, and word processing.
    13. Department of Justice, Office of Policy Development (N1-60-01-
4, 4 items, 4 temporary items). Subject, project, and chronological 
files of the Assistant Attorney General and Deputy Assistant Attorneys 
General for Policy Development. Also included are electronic copies of 
records created using electronic mail and word processing.
    14. Department of State, Bureau of Human Resources (N1-59-00-10, 18 
items, 18 temporary items). Records of the Office of Employee Relations 
pertaining to such matters as savings bond drives, disciplinary 
actions, alternative dispute resolution, workers compensation, the 
provision of reasonable accommodations for the disabled, disability 
retirement, and health benefits. Also included are electronic systems 
used to track grievance actions and workers compensation claims as well 
as electronic copies of documents created using electronic mail and 
word processing.
    15. Department of State, Bureau of Nonproliferation (N1-59-01-12, 
72 items, 43 temporary items). Daily activity records, reports and 
chronological files accumulated at lower levels, conference 
administrative records, reference files, files of interagency 
committees for which the bureau is not the chair, proposals and resumes 
pertaining to International Science Technology Centers, requests from 
other offices for the clearance of cables, and press files. Also 
included are electronic copies of documents created using electronic 
mail and word processing. Proposed for permanent retention are weekly 
and daily activity reports, higher level chronological files, subject 
files on various topics handled by the bureau, files of interagency 
committees for which the bureau is chair, arms transfer case files, 
information reports files, export case files, and background and 
briefing books.
    16. Department of Transportation, United States Coast Guard (N1-26-
01-1, 8 items, 8 temporary items). Data input files, outputs, 
electronic master files, back-up files, and system documentation 
pertaining to electronic systems used for acquisition and accounting. 
Also included are electronic copies of records created using electronic 
mail and word processing.
    17. Environmental Protection Agency, Office of Enforcement and 
Compliance Assurance (N1-412-99-24, 9 items, 9 temporary items). 
Records of the Criminal Enforcement Counsel and Criminal Investigation 
Division relating to criminal investigations. Also included are records 
pertaining to legal advice issued to investigators and electronic 
copies of documents created using electronic mail and word processing.
    18. Nuclear Regulatory Commission, Regional Offices (N1-431-00-21, 
2 items, 2 temporary items). Records relating to the receipt, review, 
and resolution of allegations of improper actions by employees and 
contractors. Included are descriptions of complaints, along with 
related correspondence, recommendations, and conclusions. Also included 
are electronic copies of documents created using electronic mail and 
word processing.

    Dated: October 9, 2001.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 01-26004 Filed 10-16-01; 8:45 am]
BILLING CODE 7515-01-U