[Federal Register Volume 66, Number 195 (Tuesday, October 9, 2001)]
[Notices]
[Pages 51402-51404]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-25118]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army.

ACTION: Notice to alter a system of records.

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SUMMARY: The Department of the Army is altering a system of records 
notice in its existing inventory of record systems subject to the 
Privacy Act of 1974, (5 U.S.C. 552a), as amended.
    The alteration adds six routine uses to the existing system of 
records that will permit the release of records to the White House 
Military Office; the Sergeants-at-Arms of the House and Senate; the 
Department of State; the Department of Transportation; the presidential 
libraries and foundations; and to state and local law enforcement for 
the purposes of facilitating the planning and execution of funerals.

DATES: This proposed action will be effective without further notice on 
November 8, 2001 unless comments are received which result in a 
contrary determination.

ADDRESSES: Records Management Division, U.S. Army Records Management 
and Declassification Agency, Attn: TAPC-PDD-RP, Stop 5603, 6000 6th 
Street, Ft. Belvoir, VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or

[[Page 51403]]

DSN 656-4390 or Ms. Christie King at (703) 806-3711 or DSN 656-3711.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on September 25, 2001, 
to the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: October 2, 2001.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0600-25 MDW

SYSTEM NAME:
    State, Official, and Special Military Funeral Plans (February 22, 
1993, 58 FR 10002).

CHANGES:
* * * * *

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Delete entry and replace with `10 U.S.C. 3013, Secretary of the 
Army; 38 U.S.C. 2301, Flags; DoD Directive 1300.15, Military Funeral 
Support; Army Regulation 600-25, Salutes, Honors, and Visits of 
Courtesy, and E.O 9397 (SSN).'
* * * * *

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Delete entry and replace with `In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these 
records or information contained therein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    To the White House Military Office to facilitate planning and 
coordination with participating and support personnel prior to 
execution of State and Official and possibly Special Military funerals.
    To the Sergeants-at-arms of the House and Senate to facilitate 
planning and coordination with participating and support personnel 
prior to execution of state and official and possibly special military 
funerals.
    To the Departments of State to facilitate planning and coordination 
with participating and support personnel prior to execution of state 
and official and possibly special military funerals.
    To the Department of Transportation to facilitate planning and 
coordination with participating and support personnel prior to 
execution of a state, official and possibly special military funeral.
    To the presidential libraries and foundations to facilitate 
planning and coordination with participating and support personnel 
prior to execution of state funerals.
    To state and local law enforcement to facilitate planning and 
coordination with participating and support personnel prior to 
execution of state, official and possibly special military funerals.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.'
* * * * *

STORAGE:
    Delete entry and replace with `Records are stored in file cabinets, 
magnetic tapes/disc and electronic storage media.'
* * * * *

SAFEGUARDS:
    Delete entry and replace with ` Records are maintained in safes and 
are accessible only to authorized personnel who have an official need 
therefor in the performance of their duties. Access to computerized 
information is controlled by a system of assigned passwords; 
computerized records are accessible only by authorized personnel.''

RETENTION AND DISPOSAL:
    Delete entry and replace with `Ceremonies of historical importance, 
such as presidents, ex-presidents, vice presidents, heads of state, 
heads of government records are permanent. All other ceremonial 
funerals, maintain records for five years then destroy. Offices not 
having Army-wide responsibility maintain records for 2 years or when no 
longer needed for current operations, whichever is later.'
* * * * *
A0600-25 MDW

SYSTEM NAME:
    State, Official, and Special Military Funeral Plans.

SYSTEM LOCATION:
    Office of Ceremonies and Special Events, U.S. Army Military 
District of Washington, 103 Third Avenue, Fort Lesley J. McNair, DC 
20319-5058. Segments of the system may exist at DoD commands and 
installations supporting State, Official and Special Military Funerals.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Government officials or service-connected persons and dependent 
family members who are authorized a State, Official or Special Military 
funeral.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Letters, memoranda, maps, diagrams, ceremonial plans, and similar 
relevant documents for military honors and/or funeral support for only 
those authorized individuals who have requested special arrangements 
for their funeral ceremony.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 3013, Secretary of the Army; 38 U.S.C. 2301, Flags; DoD 
Directive 1300.15, Military Funeral Support; Army Regulation 600-25, 
Salutes, Honors, and Visits of Courtesy, and E.O 9397 (SSN).

PURPOSE(S):
    To maintain funeral plans or requests by specifically authorized 
individuals who have requested special arrangements for their funeral 
ceremony; to facilitate coordination of military support for State, 
Official, or Special Military funerals.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    To the White House Military Office to facilitate planning and 
coordination with participating and support personnel prior to 
execution of State and Official, and possibly Special Military 
funerals.
    To the Sergeants-at-arms of the House and Senate to facilitate 
planning and coordination with participating and support personnel 
prior to execution of State or Official, and possibly Special Military 
funerals.
    To the Departments of State to facilitate planning and coordination 
with participating and support personnel prior to execution of State or

[[Page 51404]]

Official, and possibly Special Military funerals.
    To the Department of Transportation to facilitate planning and 
coordination with participating and support personnel prior to 
execution of a State or Official, and possibly Special Military 
funeral.
    To the presidential libraries and foundations to facilitate 
planning and coordination with participating and support personnel 
prior to execution of State funerals.
    To state and local law enforcement to facilitate planning and 
coordination with participating and support personnel prior to 
execution of State or Official, and possibly Special Military funerals.
    The DoD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system.
    Policies and practices for storing, retrieving, accessing, 
retaining, and disposing of records in the system:

STORAGE:
    Records are stored in file cabinets, magnetic tapes/disc and 
electronic storage media.

RETRIEVABILITY:
    By individual's name and plan number.

SAFEGUARDS:
    Records are maintained in safes and are accessible only to 
authorized personnel who have an official need therefor in the 
performance of their duties. Access to computerized information is 
controlled by a system of assigned passwords; computerized records are 
accessible only by authorized personnel.

RETENTION AND DISPOSAL:
    Ceremonies of historical importance, such as presidents, ex-
presidents, vice presidents, heads of state, heads of government 
records are permanent. All other ceremonial funerals, maintain records 
for five years then destroy. Offices not having Army-wide 
responsibility maintain records for 2 years or when no longer needed 
for current operations, whichever is later.

SYSTEM MANAGER(S) AND ADDRESS:
    Commander, U.S. Army Military District of Washington, 103 Third 
Avenue, Fort Lesley J. McNair, DC 20319-5058.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine if information about themselves 
contained in this system should address written inquiries to the 
Commander, U.S. Army Military District of Washington, 103 Third Avenue, 
Fort Lesley J. McNair, DC 20319-5058.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Commander, U.S. Army Military District of Washington, 103 Third Avenue, 
Fort Lesley J. McNair, DC 20319-5058.

CONTESTING RECORD PROCEDURES:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

RECORD SOURCE CATEGORIES:
    Information obtained from the individual or designated 
representative.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 01-25118 Filed 10-5-01; 8:45 am]
BILLING CODE 5001-08-P