[Federal Register Volume 66, Number 182 (Wednesday, September 19, 2001)]
[Notices]
[Pages 48279-48280]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-23306]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
November 5, 2001. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Michael Miller, Director, Modern 
Records Programs (NWM), National Archives and Records Administration, 
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301) 713-
7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and whether 
or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of the Army, Agency-wide (N1-AU-00-42, 8 items, 8 
temporary items). Short-term records relating to committees, review 
boards, the Army Band, and historical activities. Included are such 
records as committee management files, records of the Civilian-
contractual Service Review Board and the Army Discharge Review Board, 
files relating to band technical inspections, musical compositions, and 
notes, copies of documents, drafts, and other records accumulated by 
agency historians. Also included are electronic copies of documents 
created using electronic mail and word processing. This schedule allows 
the agency to expedite disposal of these records, which were previously 
approved for disposal. It also authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    2. Department of Justice, Office of Intergovern-mental Affairs (N1-
60-01-3, 4 items, 4 temporary items). Subject files, records relating 
to short-term issues, and records pertaining to event-planning and 
services provided other offices and the White House. Also included are 
electronic copies of

[[Page 48280]]

documents created using electronic mail and word processing.
    3. Department of Justice, Bureau of Prisons (N1-129-01-13, 5 items, 
5 temporary items). Records of the Inmate Systems Branch. Included are 
such records as chrono-logical files, case files and other records 
relating to inmates seeking credit for time served in foreign jails, 
congressional correspondence, and policy working files. Also included 
are electronic copies of documents created using electronic mail and 
word processing.
    4. Department of Justice, Bureau of Prisons (N1-129-01-14, 8 items, 
6 temporary items). Records of the Religious Services Branch. Included 
are such records as correspondence with advocacy groups, chronological 
files, subject files, and files relating to new chaplains' training. 
Also included are electronic copies of documents created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of annual reports and newsletters.
    5. Department of Justice, Bureau of Prisons (N1-129-01-15, 7 items, 
7 temporary items). Records of the Correctional Programs Branch. 
Included are such records as drafts of congressional correspondence, 
notifications provided to victims and witnesses concerning changes in 
inmate status, reference copies of memoranda, program statement working 
files, and case files on inmates managed by the agency's Witness 
Protection Unit. Also included are electronic copies of documents 
created using electronic mail and word processing.
    6. Department of Justice, Bureau of Prisons (N1-129-01-16, 3 items, 
3 temporary items). Records of the Special Needs Offenders Coordinator 
Branch consisting of subject files and training files. Also included 
are electronic copies of documents created using electronic mail and 
word processing.
    7. Department of Justice, Bureau of Prisons (N1-129-01-17, 13 
items, 10 temporary items). Records of the Correctional Services 
Branch. Included are such records as incident reports, field reports, 
reference files, training files, subject files, disruptive group files, 
and intelligence incident case files. Also included are electronic 
copies of documents created using electronic mail and word processing. 
Recordkeeping copies of after action reviews and publications are 
proposed for permanent retention.
    8. Department of Justice, Bureau of Prisons (N1-129-01-18, 5 items, 
5 temporary items). Records of the Office of the Assistant Director of 
the Correctional Programs Division. Included are such records as 
division subject files, the executive assistant's program file, files 
relating to requests to wire an inmate for participation in a covert 
operation, and logs of telephone inquiries concerning specific inmates. 
Also included are electronic copies of documents created using 
electronic mail and word processing.
    9. Department of State, United States Information Agency (N1-306-
01-1, 29 items, 10 temporary items). Miscellaneous reports, library 
administration files, public comments on au pair regulations, pre-
production photographic negatives, miscellaneous legal files, research 
files, general biographic files, aperture cards of newspaper articles, 
and general publications. These records were maintained in a 
``historical collection'' by the now defunct United States Information 
Agency. Proposed for permanent retention are files relating to such 
matters as a study of the Fulbright Program, U.S. participation in 
expositions and exhibits, and the fiftieth anniversary of the Voice of 
America as well as such records as photographs, USIA publications, 
subject files, biographic files concerning USIA directors, and files 
accumulated by the Bureau of Programs and the Office of the General 
Counsel.
    10. Environmental Protection Agency, Office of Inspector General 
(N1-412-01-9, 3 items, 3 temporary items). Investigative case files and 
related records including electronic copies of records created using 
electronic mail and word processing. Recordkeeping copies of case files 
relating to significant investigations were previously approved for 
permanent retention.
    11. Environmental Protection Agency, Office of General Counsel (N1-
412-01-13, 2 items, 2 temporary items). Board of Contract Appeals Case 
Files, including such records as legal notices, correspondence, 
pleadings, findings, briefs, motions, and final decisions. Also 
included are electronic copies of records created using electronic mail 
and word processing.
    12. Environmental Protection Agency, Office of General Counsel (N1-
412-01-14, 2 items, 2 temporary items). Case files relating to contract 
bid protests. Included are such records as protests, written memoranda 
of legal arguments, contracting officer statements, reports, and 
bidding documents. Also included are electronic copies of records 
created using electronic mail and word processing.
    13. Social Security Administration, Agency-wide (N1-47-01-1, 6 
items, 6 temporary items). Master files, inputs, outputs, and back-up 
files for an electronic system used to improve customer service in all 
programs by managing employee suggestions. Also included are electronic 
copies of records created using electronic mail and word processing.
    14. Tennessee Valley Authority, Division of Research (N1-142-01-6, 
4 items, 4 temporary items). Analytical reports relating to chemical 
and chemical engineering research. Included are x-ray, spectrographic, 
petrographic, and corrosion investigations for long-term research 
projects. Also included are electronic copies of documents created 
using electronic mail and word processing. This job increases the 
retention period for recordkeeping copies of reports relating to 
Department of Defense projects, which were previously approved for 
disposal.

    Dated: September 10, 2001.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 01-23306 Filed 9-18-01; 8:45 am]
BILLING CODE 7515-01-P