[Federal Register Volume 66, Number 175 (Monday, September 10, 2001)]
[Notices]
[Pages 46986-46991]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-22579]


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DEPARTMENT OF AGRICULTURE

Office of the Secretary


 Privacy Act of 1974; Revision of Systems of Records and Proposed 
New Routine Uses

AGENCY: Office of the Secretary, USDA.

ACTION: Notice of revision of privacy act systems of records and 
proposed new routine uses.

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[[Page 46987]]

SUMMARY: Notice is hereby given that the United States Department of 
Agriculture is proposing to change the (USDA) Privacy Act Systems of 
Records maintained by the Farm Service Agency (FSA) as follows: A new 
routine use would be added to two Privacy Act systems of records 
maintained by FSA.

EFFECTIVE DATE: The proposed routine uses will become effective 
November 9, 2001 unless modified by a subsequent notice to incorporate 
public comments. Comments must be received by October 10, 2001 to be 
assured consideration.

ADDRESSES: Interested persons may submit written comments to Diane 
Flores Korwin, Freedom of Information and Privacy Act (FOIA/PA) 
Specialist, Public Affairs Staff, Farm Service Agency, U.S. Department 
of Agriculture, Public Affairs, STOP 0506, 1400 Independence Avenue, 
SW., Washington, DC 20250-0506; telephone 202-720-5534. The public may 
inspect comments received on this notice Monday-Friday, except 
holidays, between 8:15 a.m. and 4:45 p.m. in Room 3625 at the address 
listed above.

FOR FURTHER INFORMATION CONTACT: Diane Flores Korwin, telephone 202-
720-5534.

SUPPLEMENTARY INFORMATION: This notice concerns two of the Privacy Act 
systems of records maintained by FSA; USDA/FSA-2, ``Farm Records File'' 
and USDA/FSA-14, ``Applicant/Borrower File.'' The proposed revisions 
would provide disclosure of certain records in these files to State-
certified or State-licensed appraisers, and to employees of other 
Federal agencies who are qualified to conduct real estate appraisals.
    Disclosure of this information to State-certified or State-licensed 
appraisers, and to employees of other Federal agencies who are 
qualified to conduct real estate appraisals is a use of the information 
compatible with the specific administrative purposes for which the 
information was collected. Limited disclosure is clearly within FSA's 
mandate to promote a viable agricultural economy, and is essential for 
effective implementation of appraisal standards established under of 
the Financial Institutions Reform Recovery and Enforcement Act (FIRREA) 
of 1989, 12, U.S.C. ch. 34A. Release of this producer and farm 
information relates to effective analyses of comparable properties and 
determinations of capitalization rates in connection with appraisers' 
valuations of properties using the comparable sales and income 
approaches.
    Appraisers' ethical and other standards and general practices 
promulgated pursuant to the FIRREA provide safeguards against further 
dissemination of the information provided to persons outside USDA. 
Appraisals are confidential and may not be released to other parties 
without the approval of the appraiser and the client. Appraisal reports 
identify properties, but do not identify the owner by name, and those 
appraisers who violate the ethical standards are subject to discipline 
by State certification boards.
    The FSA also publishes information regarding acreage allotments and 
marketing quotas for farms raising tobacco and peanuts as required by 
law. However, information concerning the acreage, yield, storage, and 
marketing by farmers engaged in production of tobacco and peanuts will 
only be released in a manner that does not identify the information 
furnished by individual producers. 7 U.S.C. 1373 prohibits release of 
this information in a form identifiable to an individual producer.
    Pursuant to the Privacy Act, 5 U.S.C. 552a, USDA hereby takes the 
following action:

(1) USDA/FSA-2, ``Farm Records File''

    This system is being amended to add a routine use allowing the 
limited disclosure of Producer and Farm Information to State-certified 
or State-licensed appraisers and employees of Federal agencies other 
than USDA who are qualified to conduct real estate appraisals.
    The specific information to be disclosed to the appraiser is:

-- Production Flexibility Contract Acres
-- Payment yields
-- Agricultural use acres and cropland acres
-- Copies of aerial photography
-- Conservation Reserve Program (CRP) acres
-- Highly erodible land (HEL) delineations
-- Wetland classifications

    Notwithstanding the foregoing, USDA will not release to appraisers 
information indicating the acreage, yield, storage and marketing of 
peanuts or tobacco if that information was requested by USDA and is 
necessary for the administration of Title III of the Agricultural 
Adjustment Act of 1938, 7 U.S.C. Sec. 1361 et seq., unless the 
information to be released is in an aggregate form that does not 
identify the information furnished by any person. FSA will continue to 
make available for public inspection information regarding acreage 
allotments and farm marketing quotas established for farms as required 
by law.

(2) USDA/FSA-14, ``Applicant/Borrower File''

    This system is being amended to add a routine use allowing the 
limited disclosure of Producer and Farm Information to state-certified 
or state-licensed appraisers and employees of Federal agencies other 
than USDA who are qualified to conduct real estate appraisals.
    The specific information to be disclosed to the appraiser is:

--Production Flexibility Contract Acres
--Payment yields
--Agricultural use acres and cropland acres
--Copies of aerial photography
--Conservation Reserve Program (CRP) acres
--Highly erodible land (HEL) delineations
--Wetland classifications

    Notwithstanding the foregoing, USDA will not release to appraisers 
information indicating the acreage, yield, storage and marketing of 
peanuts or tobacco if that information was requested by USDA and is 
necessary for the administration of Title III of the Agricultural 
Adjustment Act of 1938, 7 U.S.C. 1361 et seq., unless the information 
to be released is in an aggregate form that does not identify the 
information furnished by any person. FSA will continue to make 
available for public inspection, information regarding acreage 
allotments and farm marketing quotas established for farms, as required 
by law.

    Signed at Washington, DC, on August 31. 2001.
Ann M. Veneman,
Secretary.
USDA/FSA-2.

SYSTEM NAME:
    Farm Records File (Automated), USDA/FSA-2.

SYSTEM LOCATION:
    This system of records is under the control of the Deputy 
Administrator for Program Delivery and Field Operations, FSA, USDA, 
Stop 0539, PO Box 2415, Washington, DC 20013. The data will be 
maintained at the county FSA office which services the particular farm, 
the State FSA Office of the State where the particular county FSA 
office is located, the Kansas City Management Office, 8930 Ward 
Parkway, PO Box 419205, Kansas City, Missouri 64141-0205; the Kansas 
City Commodity Office, PO Box 419205, 9200 Ward Parkway, Kansas City, 
Missouri 64141-0205, and the FSA National Office. The address of each 
county and State FSA office can be

[[Page 46988]]

found in the local telephone directory under the heading ``United 
States Government, Department of Agriculture, Farm Service Agency.''

Categories of Individuals Covered by the System:
    Farm owners, operators, and other producers.

Categories of Records in the System:
    The information in the system consists of documentation of 
participation in the active programs as well as discontinued programs. 
This includes names and addresses of producers and is not necessarily 
limited to farm allotments, quotas, bases, and history; compliance 
data; production and marketing data; lease and transfer of allotments 
and quotas; appeals; new grower applications; conservation program 
documents; program participation and payment documents; appraisals, 
leases, and data for farm reconstitution; and, for payment limitation 
purposes, financial statements, and other applicable farm information 
as well such documents as tax statements, wills, trusts, partnership 
agreements, and corporate charters.

Authority for Maintenance of the System:
    7 U.S.C. 135b, 450j, 450k, 405l, 1281-1393, 1421-1449, 1461-1469, 
1471-1471i, 1781-1787; 15 U.S.C. 714-714p; 16 U.S.C. 590a-590q, 1301-
1311, 1501-1510, 1606, 2101-2111, 2201-2205, 3501, 3801-3847, 4601, 
5822; 26 U.S.C. 6109; 40 U.S.C. App. 1, 2, 203; 43 U.S.C. 1592; and 48 
U.S.C. 1469.

PURPOSE(S):
    To facilitate the Congressional mandate that FSA and CCC operate 
farm programs that control the price and supply of certain agricultural 
commodities, that protect the environment and that enhance the 
marketing and distribution of certain agricultural commodities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records contained in this system may be disclosed:
    (1) To a cooperative marketing association approved to carry out 
CCC rice support loan and marketing programs, but only that data 
regarding member and related individual participation in such programs;
    (2) To the appropriate agency, whether Federal, State, local, or 
foreign, charged with the responsibility of investigating or 
prosecuting a violation of law, or of enforcing or implementing a 
statute, rule, regulation or order issued pursuant thereto, of any 
records within this system when information available indicates a 
violation or potential violation of law, whether civil, criminal or 
regulatory in nature and whether arising by general statute or 
particular program statute, or by rule, regulation or order issued 
pursuant thereto;
    (3) To a court, magistrate, or administrative tribunal, or to 
opposing counsel in a proceeding before any of the above, of any record 
within the system which constitutes evidence in that proceeding, or 
which is sought in the course of discovery to the extent that records 
sought are relevant to the subject of the proceeding;
    (4) To a congressional office from the record of an individual in 
response to an inquiry from the congressional office made at the 
request of that individual;
    (5) To the Internal Revenue Service to establish the tax liability 
of individuals as required by the Internal Revenue Code;
    (6) To State or local tax authorities having an agreement with CCC 
to withhold taxes or fees from loan proceeds;
    (7) To the Bureau of Reclamation (BOR), but only that data 
necessary for the BOR to administer the Reclamation Act of 1982 as 
amended;
    (8) To boards or other entities authorized by state statute to 
collect commodity assessments;
    (9) To the Food Safety and Inspection Service;
    (10) To the Peanut Board with respect to producers of peanuts and 
their participation in the peanut price support, production control and 
quota programs;
    (11) To the Bureau of Indian Affairs the name and address of 
producers to assist in the distribution of funds to Native American 
Indians;
    (12) To candidates for FSA county and/or community committee 
positions the names and addresses of producers in the county for the 
purpose of county committee elections;
    (13) To tobacco analysis laboratories the producers' names and 
addresses as well as crop-specific data regarding tobacco being 
analyzed prior to the marketing of such tobacco;
    (14) To the public who may inspect farm allotment and quota data 
for marketing quota crops as required by the Agricultural Act of 1938, 
as amended;
    (15) To State Foresters the names and addresses of producers and 
crop-specific data regarding their operations with respect to forestry 
conservation practices;
    (16) To cotton buyers the names of cotton producers;
    (17) To cotton ginners the names, addresses and cotton acreages;
    (18) To members of Congress the names and addresses of producers; 
and
    (19) To the public when they need to obtain the names and addresses 
of producers who have loans with FSA or CCC to prevent such individual 
from purchasing commodity that has been placed under a CCC loan.
    (20) To State or local taxing authorities or their contracted 
appraisal companies the name of and address of producers for tax 
appraisal purposes; and
    (21) To State-certified or State-licensed appraisers and employees 
of Federal agencies other than USDA qualified to perform real estate 
appraisals.
    The specific information to be disclosed to the appraiser is:
    -- Production Flexibility Contract Acres
    -- Payment yields
    -- Agricultural use acres and cropland acres
    -- Copies of aerial photography
    -- Conservation Reserve Program (CRP) acres
    -- Highly erodible land (HEL) delineations
    -- Wetland classifications
    Notwithstanding the foregoing, USDA will not release to appraisers 
information indicating the acreage, yield, storage and marketing of 
peanuts or tobacco if that information was requested by USDA and is 
necessary for the administration of Title III of the Agricultural 
Adjustment Act of 1938, 7 U.S.C. 1361 et seq., unless the information 
to be released is in an aggregate form that does not identify the 
information furnished by any person. FSA will continue to make 
available for public inspection, information regarding acreage 
allotments and farm marketing quotas established for farms, as required 
by law.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in file folders and Department computer 
systems at applicable locations as set out above under the heading 
``System Location'.

RETRIEVABILITY:
    Records may be indexed by individual name, farm number, tax 
identification number, Social Security Number, or loan number.

SAFEGUARDS:
    Records are kept in locked Government office buildings. Access to

[[Page 46989]]

these records is limited to authorized FSA personnel and 
representatives. Records stored in computer files are protected by 
passwords and other electronic security systems. Additionally, any 
negotiable documents, such as warehouse receipts, are kept in a 
fireproof cabinet.

Retention and Disposal:
    Program documents are destroyed within 6 years after end of 
participation, except for conservation program documents, which are 
retained for periods sufficient to insure compliance equal to the life 
of the practice. Other documents, such as powers of attorney or leases, 
are destroyed after such document is no longer valid. Original loan 
notes are returned to producers after liquidation of loan.

SYSTEM MANAGER(S) AND ADDRESS:
    Deputy Administrator for Program Delivery and Field Operations, 
FSA, USDA, Stop 0539, PO Box 2415, Washington, DC 20013.

NOTIFICATION PROCEDURE:
    An individual may request information regarding this system of 
records, or information as to whether the system contains records 
pertaining to the individual from the System Manager listed above.

RECORD ACCESS PROCEDURES:
    An individual may obtain information about a record in the system 
which pertains to such individual by submitting a written request to 
the above listed System Manager. The envelope and letter should be 
marked ``Privacy Act Request.'' A request for information pertaining to 
an individual should contain: name, address, ZIP code, name of system 
of record, year of records in question, and any other pertinent 
information to help identify the file.

Contesting Record Procedures:
    Individuals desiring to contest or amend information maintained in 
the system should direct their request to the above listed System 
Manager, and should include the reason for contesting it and the 
proposed amendment to the information with supporting information to 
show how the record is inaccurate. A request for contesting records 
pertaining to an individual should contain: name, address, ZIP code, 
name of system of record, year of records in question, and any other 
pertinent information to help identify the file.

Record Source Categories:
    Information in this system is submitted by county and State 
Committees and their representatives, the Office of Inspector General 
and other investigatory agencies, the Office of the General Counsel, 
the Kansas City Commodity Office, the Kansas City Management Office, 
the Natural Resources and Conservation Service and by third parties and 
by the individual who is the subject of the file.
USDA/FSA-14

SYSTEM NAME:
    Applicant/Borrower, USDA/FSA-14.

SYSTEM LOCATION:
    Each Farm Service Agency (FSA) applicant's/borrower's records are 
located in the Agricultural Credit Team Office, County, District, or 
State Office through which the financial assistance is sought or was 
obtained, and electronic account records are in the Finance Office in 
St. Louis, Missouri. A State Office version of the Team Office, County 
or District office file may be located in or accessible by the State 
Office which is responsible for that Agricultural Credit Team, County 
or District Office. Correspondence regarding borrowers is located in 
the Agricultural Credit Team, County, District, State and National 
Office files. The addresses of Agricultural Credit Team, County, 
District and State Offices are listed in the telephone directory of the 
appropriate city or town under the heading ``United States Government, 
Department of Agriculture, Farm Service Agency.'' The Finance Office is 
located at 1520 Market Street, St. Louis, Missouri 63103.

Categories of Individuals Covered by the System:
    Present and former FSA applicants/borrowers and their respective 
household members including members of associations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system includes files containing characteristics of applicants/
borrowers and their respective household members, such as gross and net 
income, sources of income, capital, assets and liabilities, net worth, 
age, race, number of dependents, marital status, reference material, 
farm or ranch operating plans, and property appraisals.
    The system also includes credit reports and personal references 
from credit agencies, lenders, businesses, and individuals. In 
addition, a running record of observation concerning the operations of 
the person being financed is included. A record of deposits to and 
withdrawals from an individual's supervised bank account is also 
contained in those files where appropriate. In some Agricultural Credit 
Team and County Offices, this record is maintained in a separate folder 
containing only information relating to activity within supervised bank 
accounts. Some items or information are extracted from the individual's 
file and placed in a card file for quick reference.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    7 U.S.C. 1921 et. seq., 42 U.S.C. 1471 et. seq., and 42 U.S.C. 
2706.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records contained in this system may be disclosed:
    (1) To the appropriate agency, whether Federal, State, local, 
tribal, foreign, or other public authority foreign, charged with the 
responsibility of investigating or prosecuting a violation of law, or 
of enforcing or implementing a statute or a rule, regulation or order 
issued pursuant thereto, or of any record within this system when 
information available indicates a violation or potential violation of 
law, whether civil, criminal or regulatory in nature, and whether 
arising by general statute or particular program statute, or by rule, 
regulation or order issued pursuant thereto, if the information 
disclosed is relevant to any enforcement, regulatory, investigative, or 
prosecutive responsibility of the receiving agency;
    (2) To business firms in a trade area that buy chattel or crops or 
sell them for commission. The disclosure may include the name, home 
address, social security numbers and financial information. This is 
being done so that FSA may benefit from the purchaser notification 
provisions of section 1324 of the Food Security Act of 1985 (7 U.S.C. 
163(e)). The Act requires that potential purchasers of farm commodities 
must be advised ahead of time that a lien exists in order for the 
creditor to perfect its lien against such purchases;
    (3) To the appropriate authority when a default involves a security 
interest in tribal allotted or trust land. The disclosure may include 
the name, home address, and information concerning default on loan 
repayment. Pursuant to the Cranston-Gonzales National Affordable 
Housing Act of 1990 (42 U.S.C. 12701 et. seq.), liquidation may be 
pursued only after offering to transfer the account to an eligible 
tribal member, the tribe, or the Indian housing authority serving the 
tribe(s);

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    (4) To a congressional office from the record of an individual in 
response to an inquiry from the congressional office made at the 
written request of that individual;
    (5) To a collection or servicing contractor, financial institution, 
or a local, State, or Federal agency, when FSA determines such referral 
is appropriate for servicing or collecting the borrower's account or as 
provided in contracts with servicing or collection agencies. The 
disclosure may include name, home address, social security number, and 
financial information;
    (6) In a proceeding before a court or adjudicative body, when: (a) 
The agency or any component thereof; or (b) any employee of the agency 
in his or her official capacity; or (c) any employee of the agency in 
his or her individual capacity where the agency has agreed to represent 
the employee; or (d) the United States is a party to litigation or has 
an interest in such litigation and, by careful review, the agency 
determines that the records are both relevant and necessary to the 
litigation, provided, however, that in each case, the agency determines 
that disclosure of the records is a use of the information contained in 
the records that is compatible with the purpose for which the agency 
collected the records;
    (7) To financial consultants, advisors, lending institutions, 
packagers, agents, and private or commercial credit sources when FSA 
determines such referral is appropriate to encourage the borrowers to 
refinance their FSA indebtedness as required by Title V of the Housing 
Act of 1949, as amended (42 U.S.C. 1471). The disclosure may include 
name, home address, and financial information for selected borrowers;
    (8) To the Department of the Treasury, Internal Revenue Service 
(IRS), any legally enforceable debt(s), to be offset against any tax 
refund that may become due the debtor for the tax year in which the 
referral is made, in accordance with the IRS regulations at 26 CFR 
301.6402-6T, Offset of Past Due Legally Enforceable Debt Against 
Overpayment, and under the authority contained in 31 U.S.C. 3720A;
    (9) To the Defense Manpower Data Center, Department of Defense, and 
the United States Postal Service any information regarding 
indebtedness, for the purpose of conducting computer matching programs 
to identify and locate individuals receiving Federal salary or benefit 
payments and who are delinquent in their repayment of debts owed to the 
U.S. Government under certain programs administered by the FSA in order 
to collect debts under the provisions of the Debt Collection Act of 
1982 (Pub. L. 97-365) by voluntary repayment, administrative or salary 
offset procedures, or by collection agencies;
    (10) To lending institutions any financial information when FSA 
determines the individual may be financially capable of qualifying for 
credit with or without a guarantee. The referral may contain name, home 
address, and financial information;
    (11) To lending institutions that have a lien against the same 
property as FSA, for the purpose of the collection of the debt. These 
loans can be under the direct or guaranteed loan programs. Disclosure 
may include names, home addresses, social security numbers, and 
financial information;
    (12) To private attorneys under contract with either FSA or with 
the Department of Justice for the purpose of foreclosure and possession 
actions and collection of past due accounts in connection with FSA 
loans;
    (13) To the Department of Justice when: (a) The agency or any 
component thereof; or (b) any employee of the agency in his or her 
official capacity where the Department of Justice has agreed to 
represent the employee; or (c) the United States Government is a party 
to litigation or has an interest in such litigation, and by careful 
review, the agency determines that the records are both relevant and 
necessary to the litigation and the use of such records by the 
Department of Justice is therefore deemed by the agency to be for a 
purpose that is compatible with the purpose for which the agency 
collected the records;
    (14) To the Department of Housing and Urban Development (HUD) as a 
record of location utilized by Federal agencies for an automatic credit 
prescreening system. The disclosure may include names, home addresses, 
social security numbers, and financial information;
    (15) To the Department of Labor, State Wage Information Collection 
agencies, and other Federal, State, and local agencies, as well as 
those responsible for verifying information furnished to qualify for 
Federal benefits, to conduct wage and benefit matching through manual 
and/or automated means, for the purpose of determining compliance with 
Federal regulations and appropriate servicing actions against those not 
entitled to program benefits, including possible recovery of improper 
benefits. This may include names, home addresses, social security 
numbers, and financial information; and
    (16) To financial consultants, advisors, or underwriters, when FSA 
determines such referral is appropriate for developing packaging and 
marketing strategies involving the sale of FSA loan assets. The 
referral may include names, home addresses, and financial information; 
and
    (17) To state-certified or state-licensed appraisers and employees 
of Federal agencies other than USDA qualified to perform real estate 
appraisals.
    The specific information to be disclosed to the appraiser is:
    --Production Flexibility Contract Acres
    --Payment yields
    --Agricultural use acres and cropland acres
    --Copies of aerial photography
    --Conservation Reserve Program (CRP) acres
    --Highly erodible land (HEL) delineations
    --Wetland classifications
    Notwithstanding the foregoing, USDA will not release to appraisers 
information indicating the acreage, yield, storage and marketing of 
peanuts or tobacco if that information was requested by USDA and is 
necessary for the administration of title III of the Agricultural 
Adjustment Act of 1938, 7 U.S.C. 1361 et seq., unless the information 
to be released is in an aggregate form that does not identify the 
information furnished by any person. FSA will continue to make 
available for public inspection information regarding acreage 
allotments and farm marketing quotas established for farms as required 
by law.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosure pursuant to 5 U.S.C. 552a(b)(12): Disclosure may be made 
from this system to ``consumer reporting agencies'' as defined in the 
Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims 
Collection Act (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained electronically and in file folders at the 
Agricultural Credit Team, County, District, State, and National 
offices. A limited subset of personal, financial and characteristics 
data required for effective management of the programs and borrower 
repayment status is maintained on disk or magnetic tape at the Finance 
Office. This subset of data may be accessed by the authorized personnel 
from each office.

[[Page 46991]]

RETRIEVABILITY:
    Records are indexed by name, identification number and type of 
loan. Data may be retrieved from paper records or the magnetic tapes. A 
limited subset is available through telecommunications capability, 
ranging from telephones to intelligent terminals. All FSA Agricultural 
Credit Team, State, National and some county offices have the 
telecommunications capability available to access this subset of data.

SAFEGUARDS:
    Records are kept in locked offices at the Agricultural Credit Team, 
County, District, State and National Offices. A limited subset of data 
is also maintained in a tape and disk library and an on-line retrieval 
system at the Finance Office. Access is restricted to authorized FSA 
personnel. A system operator and terminal passwords and code numbers 
are used to restrict access to the online system. Passwords and code 
numbers are changed as necessary.

RETENTION AND DISPOSAL:
    Records are maintained subject to the Federal Records Disposal Act 
of 1943 (44 U.S.C. 366-380) and in accordance with FSA's disposal 
schedules. The Agricultural Credit Team, District, County, State and 
National office dispose of records by shredding, burning, or other 
suitable disposal methods after established retention periods have been 
fulfilled. Finance Office records are disposed of by overprinting. 
(Destruction methods may never compromise the confidentiality of 
information contained in the records). Applications, including credit 
reports and personal references which are rejected, withdrawn, or 
otherwise terminated, are kept in the Agricultural Credit, County, 
District, or State office for 2 full fiscal years and 1 month after the 
end of the fiscal year in which the application was rejected, 
withdrawn, canceled, or expired. If final action was taken on the 
application, including an appeal, investigation, or litigation, the 
application is kept for 1 full fiscal year after the end of the fiscal 
year in which final action was taken. The records, including credit 
reports, of borrowers who have paid or otherwise satisfied their 
obligations are retained at the Agricultural Credit Team, County, 
District, or State Office for 1 full fiscal year after the fiscal year 
in which the loan was paid in full. Correspondence records at the 
National Office which concern borrowers and applicants are retained for 
3 full fiscal years after the last year in which there was 
correspondence.

SYSTEM MANAGER(S) AND ADDRESS:
    The Agricultural Credit Manager at the Agricultural Credit Team 
Office or at the County Office, District Director at the District 
Office, and the State Executive Director at the State Office, the 
Assistant Administrator of the Finance Office for Finance Office in St. 
Louis, MO, and the FSA Administrator for the National Office at the 
following address: USDA/FSA Administrator, Stop 0501, PO 2415, 
Washington, DC 20250-2415.

NOTIFICATION PROCEDURE:
    Any individual may request information regarding this system of 
records, or determine whether the system contains records pertaining to 
themselves from the appropriate Systems Manager. If specific location 
of the record is not known, the individual should address their request 
to: Administrator, FSA, Attention: Freedom of Information Officer, Stop 
0506, PO Box 2415, Washington, DC 20013-2415. A request for information 
should include: name, address, State and county where the loan was 
applied for or approved, and particulars involved (i.e. date of 
request/approval, type of loan, etc.).

RECORD ACCESS PROCEDURES:
    Any individual may obtain information as to the procedures for 
gaining access to a record in this system which pertains to themselves 
by submitting a written request to one of the Systems Managers. The 
envelope and letter should be marked ``Privacy Act Request.'' A request 
for information should contain: name, address, ZIP code, name of the 
system of records in question, and any other pertinent information to 
help identify the file.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information maintained in 
the system should direct their request to the above listed System 
Manager, and should include the reason for contesting it and the 
proposed amendment to the information with supporting information to 
show how the record is inaccurate. A request for contesting records 
should contain: name, address, ZIP code, name of the system of records 
in question, and any other pertinent information to help identify the 
file.

RECORD SOURCE CATEGORIES:
    Information in this system comes primarily from the borrower. 
Credit reports and personal references come primarily from credit 
agencies and creditors.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 01-22579 Filed 9-7-01; 8:45 am]
BILLING CODE 3410-05-P