[Federal Register Volume 66, Number 171 (Tuesday, September 4, 2001)]
[Notices]
[Pages 46266-46267]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-22111]


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DEPARTMENT OF DEFENSE

Department of the Army


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to amend systems of records.

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SUMMARY: The Department of the Army is amending a system of records 
notice in its existing inventory of records systems subject to the 
Privacy Act of 1974, as amended.

DATES: This proposed action will be effective without further notice on 
October 4, 2001, unless comments are received which result in a 
contrary determination.

ADDRESSES: Records Management Division, U.S. Army Records Management 
and Declassification Agency, ATTN: TAPC-PDD-RP, Stop 5603, 6000 6th 
Street, Ft. Belvoir, VA 22060-5603.

FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-4390 
or DSN 656-4390 or Ms. Christie King at (703) 806-3711 or ESN 656-3711.

SUPPLEMENTARY INFORMATION: The Department of the Army systems of 
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as 
amended, have been published in the Federal Register and are available 
from the address above.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552), as amended, 
which requires the submission of a new or altered system report.

    August 28, 2001.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0215 CFSC

System Name:
    General Morale, Welfare, Recreation and Entertainment Records (May 
18, 1998, 63 FR 27269).

Changes:
* * * * *

Categories of records in the system:
    Delete entry and replace with `Name, address, and other pertinent 
information of members, participants, patrons, and other authorized 
users. Other ancillary information such as travel vouchers, security 
check results and orders will be kept in the system. Bingo, pay-out 
control sheet indicating individual name, grade, Social Security 
Number, duty station, dates and amount of bingo winnings paid, and 
Internal Revenue Forms W2-G, Certain Gambling Winnings and 5754, 
Statement by Person(s) Receiving Gambling Winnings.'

Authority for maintenance of the system:
    Delete entry and replace with `10 U.S.C. 3013, Secretary of the 
Army; 26 U.S.C. 6041, Information at Source; Army Regulation 215-1, 
Morale Welfare, and Recreation Activities and Non-appropriated Fund 
Instrumentalities; DoD Instruction 1015.2 Military Morale, Welfare and 
Recreation (MWR) and E.O. 9397 (SSN).'
* * * * *

Retrievability:
    Delete entry and replace with `By name and Social Security Number.'
* * * * *
A0215 CFSC

System Name:
    General Morale, Welfare, Recreation and Entertainment Records.

System Location:
    Major Army commands, field operating agencies, installations and 
activities, Army-wide. Official mailing addresses are published as an 
appendix to the Army's compilation of systems of records notices.

Categories of individuals covered by the system:
    Military personnel, their families, other members of the military 
community, certain DoD civilian employees and their families overseas, 
certain military personnel of foreign nations and their families, 
personnel authorized to use Army-sponsored Morale, Welfare, Recreation 
(MWR) services, youth services, athletic and recreational services, 
Armed Forces Recreation Centers, Army recreation machines, and/or to 
participate in MWR-type activities, to include bingo games; 
professional entertainment groups recognized by the Armed Forces 
Entertainment; Army athletic team members; ticket holders of athletic 
events; units of national youth groups such as Boy Scouts, Girl Scouts, 
and 4-H Clubs.

Categories of records in the system:
    Name, address, and other pertinent information of members, 
participants, patrons, and other authorized users. Other ancillary 
information such as travel vouchers, security check results and orders 
will be kept in the system. Bingo, pay-out control sheet indicating 
individual name, grade, Social Security Number, duty station, dates and 
amount of bingo winnings paid, and Internal Revenue Forms W2-G and 
5754, (Gambling Winnings and Statement by Person(s) Receiving Gambling 
Winnings, respectively).

Authority for maintenance of the system:
    10 U.S.C. 3013, Secretary of the Army; 26 U.S.C. 6041, Information 
at Source; Army Regulation 215-1, Morale Welfare, and Recreation 
Activities and

[[Page 46267]]

Non-appropriated Fund Instrumentalities; DoD Instruction 1015.2, 
Military Morale, Welfare and Recreation (MWR); and E.O. 9397 (SSN).

Purpose(s):
    To administer programs devoted to the mental and physical well-
being of Army personnel and other authorized users; to document the 
approval and conduct of specific contests, shows, entertainment 
programs, sports activities/competitions, and other MWR-type activities 
and events sponsored or sanctioned by the Army.
    Information will be used to market and promote similar MWR type 
activities conducted by other DoD organizations.
    To provide a means of paying, recording, accounting reporting, and 
controlling expenditures and merchandise inventories associated with 
bingo games.

Routine uses of records maintained in system, including categories of 
users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552(b)(3) as follows:
    To the Internal Revenue Service to report all monies and items of 
merchandise paid to winners of games whose one-time winnings are $1,200 
or more.
    The DOD `Blanket Routine Uses' set forth at the beginning of the 
Army's compilation of systems of records notices also apply to this 
system:

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper records in file folders, cards, magnetic tapes, discs, 
computer printouts, and electronic storage media.

Retrievability:
    By name and Social Security Number.

Safeguards:
    Records are kept in buildings secured during non-duty hours and 
accessed by only designated persons having official need therefor.

Retention and Disposal:
    Bingo records are maintained on-site for four years and then 
shipped to a Federal Records Center for storage for an additional three 
years. After seven years, records are destroyed. All other documents as 
destroyed after 2 years, unless required for current operation.

System Manager(s) and Address:
    Commander, U.S. Army Community and Family Support Center, 4700 King 
Street, Alexandria, VA 22302-4414.

Notification Procedure:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Director of Community Activities at the installation or activity 
where assigned.
    Individuals must provide name, rank, Social Security Number, proof 
of identification, and any other pertinent information necessary.

Record Access Procedures:
    Individuals seeking access to information about themselves 
contained in this system should address written inquiries to the 
Director of Community Activities at the installation of activity where 
assigned.
    Individuals must provide name, rank, Social Security Number, proof 
of identification, and any other pertinent information necessary.

Contesting record procedures:
    The Army's rules for accessing records, and for contesting contents 
and appealing initial agency determinations are contained in Army 
Regulation 340-21; 32 CFR part 505; or may be obtained from the system 
manager.

Record Source Categories:
    From the individual or group receiving the service and bingo pay-
out control sheets.

Exemptions claimed for the system:
    None.
[FR Doc. 01-22111 Filed 8-31-01; 8:45 am]
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