[Federal Register Volume 66, Number 169 (Thursday, August 30, 2001)]
[Notices]
[Pages 45871-45874]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-21923]


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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION


Records Schedules; Availability and Request for Comments

AGENCY: National Archives and Records Administration (NARA).

ACTION: Notice of availability of proposed records schedules; request 
for comments.

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SUMMARY: The National Archives and Records Administration (NARA) 
publishes notice at least once monthly of certain Federal agency 
requests for records disposition authority (records schedules). Once 
approved by NARA, records schedules provide mandatory instructions on 
what happens to records when no longer needed for current Government 
business. They authorize the preservation of records of continuing 
value in the National Archives of the United States and the 
destruction, after a specified period, of records lacking 
administrative, legal, research, or other value. Notice is published 
for records schedules in which agencies propose to destroy records not 
previously authorized for disposal or reduce the retention period of 
records already authorized for disposal. NARA invites public comments 
on such records schedules, as required by 44 U.S.C. 3303a(a).

DATES: Requests for copies must be received in writing on or before 
October 15, 2001. Once the appraisal of the records is completed, NARA 
will send a copy of the schedule. NARA staff usually prepare appraisal 
memorandums that contain additional information concerning the records 
covered by a proposed schedule. These, too, may be requested and will 
be provided once the appraisal is completed. Requesters will be given 
30 days to submit comments.

ADDRESSES: To request a copy of any records schedule identified in this 
notice, write to the Life Cycle Management Division (NWML), National 
Archives and Records Administration (NARA), 8601 Adelphi Road, College 
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
713-6852 or by e-mail to [email protected]. Requesters must cite the 
control number, which appears in parentheses after the name of the 
agency which submitted the schedule, and must provide a mailing 
address. Those who desire appraisal reports should so indicate in their 
request.

FOR FURTHER INFORMATION CONTACT: Michael Miller, Director, Modern 
Records Programs (NWM), National Archives and Records Administration, 
8601 Adelphi Road, College Park, MD 20740-6001. Telephone: (301) 713-
7110. E-mail: [email protected].

SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions 
of records on paper, film, magnetic tape, and other media. To control 
this accumulation, agency records managers prepare schedules proposing 
retention periods for records and submit these schedules for NARA's 
approval, using the Standard Form (SF) 115, Request for Records 
Disposition Authority. These schedules provide for the timely transfer 
into the National Archives of historically valuable records and 
authorize the disposal of all other records after the agency no longer 
needs them to conduct its business. Some schedules are comprehensive 
and cover all the records of an agency or one of its major 
subdivisions. Most schedules, however, cover records of only one office 
or program or a few series of records. Many of these update previously 
approved schedules, and some include records proposed as permanent.
    No Federal records are authorized for destruction without the 
approval of the Archivist of the United States. This approval is 
granted only after a thorough consideration of their administrative use 
by the agency of origin, the rights of the Government and of private 
persons directly affected by the Government's activities, and

[[Page 45872]]

whether or not they have historical or other value.
    Besides identifying the Federal agencies and any subdivisions 
requesting disposition authority, this public notice lists the 
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may 
be accumulated throughout an agency. This notice provides the control 
number assigned to each schedule, the total number of schedule items, 
and the number of temporary items (the records proposed for 
destruction). It also includes a brief description of the temporary 
records. The records schedule itself contains a full description of the 
records at the file unit level as well as their disposition. If NARA 
staff has prepared an appraisal memorandum for the schedule, it too 
includes information about the records. Further information about the 
disposition process is available on request.

Schedules Pending

    1. Department of Agriculture, Office of the Inspector General (N1-
16-00-3, 20 items, 18 temporary items). Case files and related records 
pertaining to investigations, audits and evaluations, and inspections. 
Also included are electronic copies of records created using electronic 
mail and word processing. Recordkeeping copies of significant 
investigative case files and audit/evaluation final reports are 
proposed for permanent retention.
    2. Department of Agriculture, Farm Service Agency (N1-145-00-1, 10 
items, 8 temporary items). Records relating to audits and to 
investigations of alleged fraud, abuse, irregularities, or violations 
of law, including reports, working papers, correspondence, and 
electronic copies of documents created using electronic mail and word 
processing. Recordkeeping copies of significant investigation case 
files and audits are proposed for permanent retention.
    3. Department of the Army, Agency-wide (N1-AU-00-13, 14 items, 14 
temporary items). Records relating to the management of the Army 
National Guard and Army Reserve, training, and the use of military 
forces during natural disasters and other domestic emergencies. 
Included are records relating to such matters as reserve unit 
attendance, ROTC scholarship applications, class schedules, training 
plans and reports, and reports on domestic emergency operations. Also 
included are electronic copies of documents created using electronic 
mail and word processing. This schedule allows the agency to expedite 
disposal of these records, which were previously approved for disposal. 
It also authorizes the agency to apply the proposed disposition 
instructions to any recordkeeping medium.
    4. Department of the Army, Agency-wide (N1-AU-00-27, 51 items, 51 
temporary items). Records relating to climatic, hydrologic, and 
topographic services, environmental quality, real estate, construction, 
engineering and design, and Corps of Engineer activities involving such 
matters as project operations, regulatory functions, water resource 
policies, and contracting. Included are such records as meteorological 
observations, map indices and corrections, real estate record cards, 
construction bid abstracts, community shelter progress reports, 
reservoir use permits, plant rate computations, civilian uniform 
records, non-action construction permits, wreck and obstruction files, 
flood plain management studies, sales contract registers, and wage rate 
pre-determinations. Also included are electronic copies of documents 
created using electronic mail and word processing. This schedule allows 
the agency to expedite disposal of these records, which were previously 
approved for disposal. It also authorizes the agency to apply the 
proposed disposition instructions to any recordkeeping medium.
    5. Department of the Army, Agency-wide (N1-AU-00-28, 38 items, 38 
temporary items). Records relating to the management of medical 
services and to nuclear and chemical weapons and materiel. Included are 
such records as patient property slips, hospital menus, pharmacy 
issues, hospital inspection reports, dental worksheets, bed 
availability files, medical statistics and feeder reports, and 
veterinary clinic reports. Also included are electronic copies of 
documents created using electronic mail and word processing. This 
schedule allows the agency to expedite disposal of these records, which 
were previously approved for disposal. It also authorizes the agency to 
apply the proposed disposition instructions to any recordkeeping 
medium.
    6. Department of the Army, Agency-wide (N1-AU-00-41, 18 items, 18 
temporary items). Records relating to administrative matters, including 
planning and budgeting, legislative liaison, and inspections. Included 
are such records as office personnel registers, duty rosters, lower 
echelon operating budgets, comments on proposed legislation made by 
offices not having chief responsibility for providing agency comments, 
and inspection files. Also included are test procedures and plans 
relating to the U.S. Army Joint Interface Test Force Joint 
Interoperability for Tactical Command and Control. Also included are 
electronic copies of documents created using electronic mail and word 
processing. This schedule allows the agency to expedite disposal of 
these records, which were previously approved for disposal. It also 
authorizes the agency to apply the proposed disposition instructions to 
any recordkeeping medium.
    7. Department of the Army, Agency-wide (N1-AU-01-22, 31 items, 31 
temporary items). Records relating to research, development, and 
acquisition, including such matters as new equipment training, R&D 
procurement, field experiment controls, test schedules, unfunded study 
files, and industry-to-industry briefings. Also included are electronic 
copies of documents created using electronic mail and word processing. 
This schedule allows the agency to expedite disposal of these records, 
which were previously approved for disposal. It also authorizes the 
agency to apply the proposed disposition instructions to any 
recordkeeping medium.
    8. Department of Commerce, U.S. Patent and Trademark Office (N1-
241-01-5, 11 items, 11 temporary items). Electronic input files, 
scanned images, data files, and electronic copies of records created 
using electronic mail and word processing. Records are created by 
scanning and retrieval systems in connection with the initial 
processing of patent applications. The recordkeeping copies of these 
records are maintained in paper form in patent case files, which were 
previously approved for permanent retention.
    9. Department of Commerce, U.S. Patent and Trademark Office (N1-
241-01-8, 10 items, 10 temporary items). Electronic copies of records 
created using electronic mail and word processing that relate to case 
files maintained by the Office of Enrollment and Discipline. Files 
pertain to such matters as registered attorneys, data sheets on 
registrants, closed complaints, and unsuccessful applications. This 
schedule also increases the retention period for the recordkeeping 
copies of complaint files, which were previously approved for disposal.
    10. Department of Education, Child Care Subsidy Program (N1-441-01-
2, 4 items, 4 temporary items). Records used for determining 
eligibility for government-subsidized childcare, including financial 
and income data, acceptance letters, denial letters,

[[Page 45873]]

verification forms, and electronic copies of documents created using 
electronic mail and word processing.
    11. Department of the Navy, Agency-wide (N1-NU-01-2, 2 items, 2 
temporary items). Incident reports and incident complaint reports 
received by the Naval Criminal Investigative Service. This schedule 
reduces the retention period for records predating 1988, which were 
previously approved for disposal.
    12. Department of State, Bureau of Human Resources (N1-59-00-15, 9 
items, 9 temporary items). Subject files relating to Foreign and Civil 
Service employee grievance policies and procedures, individual Foreign 
Service grievance case files, administrative subject files, and an 
electronic system used to track grievance case files. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    13. Department of State, Bureau of Human Resources (N1-59-00-16, 18 
items, 18 temporary items). Records relating to the retirement of 
Foreign Service Officers and Civil Service employees, including case 
files, subject files, and lists of retirees. Also included are 
electronic copies of documents created using electronic mail and word 
processing.
    14. Department of State, Under Secretary for Arms Control and 
International Security (N1-59-01-7, 15 items, 9 temporary items). 
Appointment books, calendars, and logs. Also included are electronic 
copies of documents created using electronic mail and word processing. 
Proposed for permanent retention are recordkeeping copies of subject, 
country, and chronological files as well as speeches and testimony, 
periodic reports, and advisory board files.
    15. Department of State, Bureau of Arms Control (N1-59-01-11, 24 
items, 15 temporary items). Periodic reports, chronological files, and 
official outgoing correspondence maintained by lower level offices, 
non-substantive subject files, files of interagency committees for 
which the bureau is not the chair or secretariat, and extra copies of 
information reports. Also included are electronic copies of documents 
created using electronic mail and word processing. Proposed for 
permanent retention are recordkeeping copies of such records as 
periodic reports, chronological files, and official outgoing 
correspondence files maintained at high bureau levels, files relating 
to treaty negotiation and implementation, and files of interagency 
committees for which the bureau is chair or serves as the secretariat.
    16. Department of the Treasury, Bureau of the Public Debt (N1-53-
01-8, 8 items, 8 temporary items). Records of the Director's Office, 
Division of Program Administration, relating to the processing and 
servicing of bearer, registered, and other bond payments. Files consist 
of an electronic database and the related outputs and documentation.
    17. Environmental Protection Agency, Office of Research and 
Development (N1-412-01-1, 8 items, 5 temporary items). Records 
associated with the Integrated Risk Information System (IRIS), which 
provides health assessment information on chemical substances tested 
and verified by the agency. Included are background materials, public 
submissions, confidential business information, and electronic copies 
of documents created using electronic mail and word processing. Records 
proposed for permanent retention include recordkeeping copies of IRIS 
case files, master data files, and the related documentation.
    18. Federal Labor Relations Authority, Office of the Executive 
Director (N1-480-01-2, 6 items, 5 temporary items). Records of the 1997 
Customer Survey including completed questionnaires and subject files 
dealing with the development and administration of the survey. Also 
included are electronic copies of records created using electronic mail 
and word processing. Proposed for permanent retention is the 
recordkeeping copy of the final report and the executive summary.
    19. Maritime Administration, Associate Administrator for 
Shipbuilding and Ship Operations (N1-357-01-1, 3 items, 3 temporary 
items). Ship Managers Operations Claims Files, also known as Seamen's 
Claims, which consist of information obtained from claimants seeking 
compensation for death, injury, or illness suffered while employed on 
vessels under contract with the United States. Records include medical 
information, financial records, statements of witnesses, 
correspondence, and exhibits. Also included are electronic copies of 
documents created using electronic mail and word processing.
    20. National Credit Union Administration, Office of Public and 
Congressional Affairs (N1-413-01-2, 17 items, 9 temporary items). 
Uncaptioned photographic prints, negatives, contact sheets, and slides, 
agency telephone directories, and publication planning files. Also 
included are electronic copies of documents created using electronic 
mail and word processing. Proposed for permanent retention are 
recordkeeping copies of such records as Congressional testimony, 
captioned photographic prints and negatives documenting significant 
agency events, posters, news releases, biographical files of high-level 
agency officials, and agency publications.
    21. National Credit Union Administration, Office of Corporate 
Credit Unions (N1-413-01-3, 17 items, 15 temporary items). General 
correspondence, examination reports and related work papers, audit 
reports, records relating to requests by credit unions for expanded 
authorities, reading files, and Century Date Conversion (Y2K) files. 
Also included are electronic copies of documents created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of Credit Union History Files and agency 
training materials and course manuals.
    22. National Credit Union Administration, Office of the Executive 
Director (N1-413-01-4, 2 items, 2 temporary items). Monthly reports 
detailing office operations and activities at headquarters and in 
regional offices. Also included are electronic copies of documents 
created using electronic mail and word processing.
    23. National Credit Union Administration, Office of Credit Union 
Development (N1-413-01-5, 2 items, 1 temporary item). Electronic copies 
of records created using electronic mail and word processing that 
relate to the Community Development Revolving Loan Fund. Recordkeeping 
copies of these files are proposed for permanent retention.
    24. Tennessee Valley Authority, Education, Training, and Diversity 
(N1-142-00-2, 4 items, 3 temporary items). Administrative records 
relating to strategic performance business meetings and conferences. 
Records relate to such matters as conference arrangements, room 
reservations, and procurement of refreshments. Also included are 
electronic copies of documents created using electronic mail and word 
processing. Proposed for permanent retention are recordkeeping copies 
of meeting minutes, agendas, presentations, and statistical summaries.
    25. Tennessee Valley Authority, Education, Training, and Diversity 
(N1-142-01-1, 4 items, 3 temporary items). Routine administrative 
records relating to equal opportunity, diversity, and minority economic 
development. Included are records relating to conference arrangements, 
procurement contracts, travel records, and reference and background 
materials. Also included are electronic copies of documents created 
using electronic mail

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and word processing. Proposed for permanent retention are recordkeeping 
copies of correspondence of the vice-president for minority affairs.
    26. Tennessee Valley Authority, Power Resources and Operations 
Planning (N1-142-01-2, 10 items, 7 temporary items). Records relating 
to not-for-profit electric cooperatives and to planning for the 
generation of environmentally sound energy. Included are publications 
background materials and electronic copies of documents created using 
electronic mail and word processing. Proposed for permanent retention 
are recordkeeping copies of publications and project case files.

    Dated: August 24, 2001.
Michael J. Kurtz,
Assistant Archivist for Records Services, Washington, DC.
[FR Doc. 01-21923 Filed 8-29-01; 8:45 am]
BILLING CODE 7515-01-U