[Federal Register Volume 66, Number 160 (Friday, August 17, 2001)]
[Notices]
[Pages 43236-43237]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-20744]


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DEPARTMENT OF DEFENSE

Office of the Secretary


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION:  Notice to amend a system of records.

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SUMMARY: The Office of the Secretary of Defense proposes to amend one 
system of records notice in its inventory of record systems subject to 
the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

DATES: The changes will be effective on September 17, 2001 unless 
comments are received that would result in a contrary determination.

ADDRESSES: Send comments to OSD Privacy Act Coordinator, Records 
Management Section, Washington Headquarters Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.

FOR FURTHER INFORMATION CONTACT: Mr. David Bosworth at (703) 588-0159.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address above.
    The specific changes to the records system being amended are set 
forth below followed by the notice, as amended, published in its 
entirety. The proposed amendments are not within the purview of 
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended, 
which requires the submission of a new or altered system report.

    Dated: August 13, 2001.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DWHS P28

System name:
    Personnel Security Operations File (June 22, 1995, 60 FR 32511).

Changes:
* * * * *

Retention and disposal:
    Delete current entry and replace with `Active records are 
maintained for as long as an individual may require a security 
clearance or suitability certificate because of their affiliation with 
the agency. When this relationship ceases, files are transferred to 
inactive status, retained for two years and destroyed.'
* * * * *
      

[[Page 43237]]

DWHS P28

System name:
    Personnel Security Operations File.

System location:
    Directorate for Personnel and Security, Washington Headquarters 
Services, Department of Defense, Personnel Security Operations 
Division, 1155 Defense Pentagon, Room 3B347, Washington, DC 20301-1155.

Categories of individuals covered by the system:
    Civilian employees of, and military members assigned to, the Office 
of the Secretary of Defense, its components and supported organizations 
including the United States Court of Appeals for the Armed Forces, the 
Advanced Research Projects Agency, the Ballistic Missile Defense 
Organization, the American Forces Information Service, the Defense 
Legal Services Agency, the Defense Security Assistance Agency, the 
Defense Technology Security Administration, the Defense Medical Program 
Activity, the Defense POW/MIA Office, and certain personnel selected 
for assignment to the United States Mission to NATO.
    Experts and consultants serving with or without compensation. 
Certain employees of the Congressional Budget Office and the U.S. 
Capitol Police.
    Staff of Congressional committees and personnel office staff who 
require access to classified DoD information or material.
    Employees of other agencies detailed to the Office of the Secretary 
of Defense.
    Members and staff of DoD commissions and certain Presidential 
commissions.
    Very important people selected to attend orientation conferences. 
Defense contractors requiring access to special programs.
    Unsalaried students working as interns in supported organizations.

Categories of records in the system:
    National Agency Checks conducted by the Directorate for Personnel 
and Security, Washington Headquarters Services; the Individual's 
Certificate of Security Clearance; security briefing and debriefing 
statements; security violations and other files pertinent to the 
security clearance or access status of an individual.

Authority for maintenance of the system:
    5 U.S.C. 301, Departmental Regulations; E.O. 12985; E.O. 10450; and 
E.O. 9397 (SSN).

Purpose(s):
    To be used by officials of the Personnel Security Operations 
Division, Directorate for Personnel and Security, Washington 
Headquarters Services, to maintain security clearance and authorized 
access information.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    The DoD `Blanket Routine Uses' set forth at the beginning of OSD's 
compilation of systems of records notices apply to this system.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
STORAGE:
    Hard copy files are maintained in a secured area, and computer 
files are stored on magnetic tape and disk.

RETRIEVABILITY:
    Active personnel security files maintained alphabetically by last 
name of subject, or by Social Security Number. Inactive personnel 
security files serially numbered and indexed alphabetically.

SAFEGUARDS:
    Files are maintained under the direct control of office personnel 
during duty hours. Office is locked and alarmed during non-duty hours. 
Computer media is stored in controlled areas. Computer terminal access 
is controlled by user passwords that are periodically changed.

RETENTION AND DISPOSAL:
    Active records are maintained for as long as an individual may 
require a security clearance or suitability certificate because of 
their affiliation with the agency. When this relationship ceases, files 
are transferred to inactive status, retained for two years and 
destroyed.

SYSTEM MANAGER(S) AND ADDRESS:
    Director for Personnel and Security, Washington Headquarters 
Services, Department of Defense, Room 3B347, 1155 Defense Pentagon, 
Washington, DC 20301-1155.

NOTIFICATION PROCEDURE:
    Individuals seeking to determine whether information about 
themselves is contained in this system should address written inquiries 
to the Director for Personnel and Security, Washington Headquarters 
Services, Department of Defense, Room 3B347, 1155 Defense Pentagon, 
Washington, DC 20301-1155.

RECORD ACCESS PROCEDURES:
    Individuals seeking to access information about themselves 
contained in this system should address written inquiries to the 
Director for Personnel and Security, Washington Headquarters Services, 
Department of Defense, Room 3B347, 1155 Defense Pentagon, Washington, 
DC 20301-1155.

CONTESTING RECORD PROCEDURES:
    The OSD's rules for accessing records, for contesting contents and 
appealing initial agency determinations are published in OSD 
Administrative Instruction 81; 32 CFR part 311; or may be obtained from 
the system manager.

RECORD SOURCE CATEGORIES:
    Applications and related forms from the individual; background 
investigations and summaries of information from background 
investigations; employment suitability related information; and forms 
and correspondence relating to the security clearance and access of the 
individual.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    Investigatory material compiled solely for the purpose of 
determining suitability, eligibility, or qualifications for federal 
civilian employment, military service, federal contracts, or access to 
classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), 
but only to the extent that such material would reveal the identity of 
a confidential source.
    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b) (1), (2), and (3), 
(c) and (e) and published in 32 CFR part 311. For additional 
information contact the system manager.

[FR Doc. 01-20744 Filed 8-16-01; 8:45 am]
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