[Federal Register Volume 66, Number 160 (Friday, August 17, 2001)]
[Notices]
[Pages 43301-43307]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-20702]


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DEPARTMENT OF THE TREASURY

United States Mint


Privacy Act of 1974; System of Records

AGENCY: United States Mint, Treasury.

ACTION: Notice of systems of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the U.S. Mint, Treasury, is publishing 
its Privacy Act systems of records.

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974 (5 
U.S.C. 552a) and the Office of Management and Budget (OMB), Circular 
No. A-130, the U.S. Mint has completed a review of its Privacy Act 
systems of records notices to identify changes that will more 
accurately describe these records.
    Changes to the ``Categories of records'' described under U.S. Mint 
.003-Employee and Former Employee Travel & Training Accounting 
Information System, have been made to update form titles and numbers.
    The title of U.S. Mint .008 has been changed from Criminal 
Investigations Files' to ``Employee Background Investigations Files.''
    Other changes throughout the notices are editorial in nature and 
consist principally of changes to the ``System Locations'' and/or 
``System Manager(s) Address.''
    One system of records, Mint .002-Current Employee Security 
Identification Record was deleted December 14, 2000, as published at 65 
FR 78261.

Systems Covered by This Notice

    This notice covers all systems of records adopted by the U.S. Mint 
up to June 1, 2001. The systems notices are reprinted in their entirety 
following the Table of Contents.

    Dated: August 7, 2001.
W. Earl Wright, Jr.,
Chief Management and Administrative Programs Officer.

Table of Contents

United States Mint

Mint .001--Cash Receivable Accounting Information System
Mint .003--Employee and Former Employee Travel & Training Accounting 
Information System
Mint .004--Occupational Safety and Health, Accident and Injury 
Records, and Claims for Injuries or Damage Compensation Records
Mint .005--Employee-Supervisor Performance Evaluation, Counseling, 
and Time and Attendance Records
Mint .007--General Correspondence
Mint .008--Employee Background Investigations Files (Formerly: 
Criminal Investigations Files)
Mint .009--Mail Order and Catalogue Sales System (MACS), Customer 
Mailing List, Order Processing Record for Coin Sets, Medals And 
Numismatic Items, and Records of Undelivered Orders, Product 
Descriptions, Availability And Inventory
Mint .012--Grievances. Union/Agency

[[Page 43302]]

Negotiated Grievances; Adverse Performance Based Personnel Actions; 
Discrimination Complaints; Third Party Actions
United States Mint
Treasury/U.S. Mint .001

System name:
    Cash Receivable Accounting Information System--Treasury/United 
States Mint.

System location:
    United States Mint, 801 9th Street, NW, Washington, DC 20220; 
United States Mint, 151 North Independence Mall East, Philadelphia, PA 
19106; United States Mint, 320 West Colfax Avenue, Denver, CO 80204; 
United States Mint, 155 Hermann Street, San Francisco, CA 94102; United 
States Mint, West Point, NY 10996; United States Bullion Depository, 
Fort Knox, KY 40121.

Categories of individuals covered by the system:
    Employees and former employees of the United States Mint and the 
general public who have: (a) Served on jury duty when employed by the 
United States Mint; (b) paid for lost Government property belonging to 
the Mint; (c) purchased numismatic items from Mint sales outlets; and 
(d) have obtained travel advances.
    Categories of records in the system:
    (1) Receivables due from Mint employees, former employees and 
general public for lost Government property, salary overpayments, and 
cash sales of over-the-counter numismatic items; and (2) Receivables 
due from Mint employees and former employees who have outstanding 
travel advances.

Authority for maintenance of the system:
    5 U.S.C. 5537 and 31 U.S.C. 5111 (a)(3).

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to 
disclose information to: (1) Accounting offices, managers, supervisors 
and government officials pertaining to cash receivables and debts owed 
the Government; (2) appropriate Federal, state, local, or foreign 
agencies responsible for investigating or prosecuting the violations 
of, or for enforcing or implementing, a statute, rule, regulation, 
order, or license; (3) a Federal, state, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an employee, or issuance of a security clearance, license, 
contract, grant, or other benefit; (4) a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
court-ordered subpoena, or in connection with criminal law proceedings; 
(5) foreign governments in accordance with formal or informal 
international agreements; (6) a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains; (7) the news media in accordance with guidelines contained in 
28 CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings; (8) unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114; (9) third parties during the course of an investigation 
to the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents.

Retrievability:
    Name or number substitute.

Safeguards:
    Storage in filing cabinets with access by authorized accounting 
personnel.

Retention and disposal:
    General records control schedule, GAO rules and regulations, United 
States Mint Records Control Schedule. Records are destroyed in 
accordance with National Archives and Records Administration 
regulations.

System manager(s) and address:
    Chief Financial Officer, United States Mint, 801 9th Street, NW, 
Washington, DC 20220; Financial Manager, United States Mint, 151 North 
Independence Mall East, Philadelphia, PA 19106; Financial Manager, 
United States Mint, 320 West Colfax Avenue, Denver, CO 80204; Financial 
Manager, United States Mint, 155 Hermann Street, San Francisco, CA 
94102; Chief, Accounting Division, United States Mint, West Point, NY 
10996; Administrative Officer, United States Bullion Depository, Fort 
Knox, KY 40121.

Notification procedure:
    Refer to System manager(s) and address. An employee or former 
employee is required to show an identification such as: (a) Employee 
identification; (b) Driver's license; (c) Other means of 
identification, including social security number and date of birth.

Record access procedure:
    For information on procedures for gaining access to and contesting 
records, individuals may contact the following official: Disclosure 
Officer, United States Mint, Office of Management Services, 801 9th 
Street, NW, Washington, DC 20220.

Contesting record procedures:
    Refer to ``Record access procedures.''

Record source categories:
    U.S. Mint employees and appropriate agency officials.

Exemptions claimed for the system:
    None.
Treasury/U.S. Mint .003

System name:
    Employee and Former Employee Travel and Training Accounting 
Information System--Treasury/United States Mint.

System location:
    United States Mint, 801 9th Street, NW, Washington, DC 20220; 
United States Mint, 151 North Independence Mall East, Philadelphia, PA 
19106; United States Mint, 320 West Colfax Avenue, Denver, CO 80204; 
United States Mint, 155 Hermann Street, San Francisco, CA 94102; United 
States Mint, West Point, NY 10996; United States Bullion Depository, 
Fort Knox, KY 40121.

Categories of individuals covered by the system:
    Employees and former employees of the United States Mint who have 
engaged in travel and training.

Categories of records in the system:
    (1) Schedule of Payments generated from the Electronic 
Certification System (ECS) with supporting documents such as: (a) SF 
1012 Travel Voucher; (b) SF 1038 Application and Account for Advance of 
Funds; (2) Travel Authorities; (3) SF-182, Request, Authorization, 
Agreement and Certification of Training.

Authority for maintenance of the system:
    5 U.S.C. Chapters 41 and 57.

[[Page 43303]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to 
disclose information to: (1) Accounting offices, managers, supervisors 
and government officials pertaining to cash receivables and debts owed 
the Government; (2) appropriate Federal, state, local, or foreign 
agencies responsible for investigating or prosecuting the violations 
of, or for enforcing or implementing, a statute, rule, regulation, 
order, or license; (3) a Federal, state, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an employee, or issuance of a security clearance, license, 
contract, grant, or other benefit; (4) a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
court-ordered subpoena, or in connection with criminal law proceedings; 
(5) foreign governments in accordance with formal or informal 
international agreements; (6) a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains; (7) the news media in accordance with guidelines contained in 
28 CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings; (8) unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114; (9) third parties during the course of an investigation 
to the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents.

Retrievability:
    Name or number substitute (social security number, authority 
number).

Safeguards:
    Stored in filing cabinets with access by authorized accounting 
personnel.

Retention and disposal:
    General Records Control Schedule, GAO rules and regulations, United 
States Mint Records Control Schedule are destroyed in accordance with 
National Archives and Records Administration regulations.

System manager(s) and address:
    Chief Financial Officer, United States Mint, 801 9th Street, NW, 
Washington, DC 20220; Financial Manager, United States Mint, 151 North 
Independence Mall East, Philadelphia, PA 19106; Financial Manager, 
United States Mint, 320 West Colfax Avenue, Denver, CO 80204; Financial 
Manager, United States Mint, 155 Hermann Street, San Francisco, CA 
94102; Chief, Accounting Division, United States Mint, West Point, NY 
10996; Administrative Officer, United States Bullion Depository, Fort 
Knox, KY 40121.

Notification procedure:
    Refer to System manager(s) and address. An employee or former 
employee is required to show an identification such as: (a) Employee 
identification; (b) Driver's license; and (c) Other means of 
identification including social security number and date of birth.

Record access procedures:
    For information on procedures for gaining access to and contesting 
records, individuals may contact the following official: Disclosure 
Officer, United States Mint, Office of Management Services, 801 9th 
Street, NW, Washington, DC 20220.

Contesting record procedures:
    Refer to ``Record access procedures.''

Record source categories:
    United States Mint employees and appropriate agency officials.

Exemptions claimed for the system:
    None.
Treasury/U.S. Mint .004

System name:
    Occupational Safety and Health, Accident and Injury Records, and 
Claims for Injuries or Damage Compensation Records--Treasury/United 
States Mint.

System location:
    Location and Category of Records Maintained: United States Mint, 
801 9th Street, NW, Washington, DC 20220--Accident/Injury/Illness 
Records, Vehicle Accident, and Claims against the Government; United 
States Mint, 151 North Independence Mall East, Philadelphia, PA 19106--
Accident/Injury/Illness Records, Motor Vehicle Accident Data, Claims 
against the Government, Safety Equipment Logs, and Operators Training/
Licensing; United States Mint, 320 West Colfax Avenue, Denver, CO 
80204; Accident/Injury/Illness Records, Motor Vehicle Accident Data, 
Claims against the Government, Safety Equipment Logs, and Operators 
Licensing; United States Mint, 155 Hermann Street, San Francisco, CA 
94102; Accident/Injury/Illness Records, Motor Vehicle Accident Data, 
Claims against the Government, Safety Equipment Logs, and Operators 
Training/ Licensing; United States Mint, West Point, NY 10996; 
Accident/Injury/Illness Records, Motor Vehicle Accident Data, Claims 
against the Government, and Safety Equipment Logs; United States 
Bullion Depository, Fort Knox, KY 40121; Accident/Injury/Illness 
Records, Motor Vehicle Accident Data, and Claims against the 
Government.

Categories of individuals covered by the system:
    United States Mint employees, former employees and members of the 
public.

Categories of records in the system:
    Refer to ``System location.''

Authority for maintenance of the system:
    5 U.S.C. Ch. 81; 29 U.S.C. 668; 29 CFR 1910; E.O. 12196, 28 U.S.C. 
2680 et seq; 31 U.S.C. 3701 and 3721; and 31 CFR Parts 3 and 4.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to 
disclose information to: (1) Appropriate Federal, state, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license; (2) a Federal, state, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an employee, or issuance of a security 
clearance, license, contract, grant, or other benefit; (3) a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations, in 
response to a court-ordered subpoena, or in connection with criminal 
law proceedings; (4) foreign governments in accordance with formal or 
informal international agreements; (5) a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (6) the news media in

[[Page 43304]]

accordance with guidelines contained in 28 CFR 50.2 which relate to an 
agency's functions relating to civil and criminal proceedings; (7) 
third parties during the course of an investigation to the extent 
necessary to obtain information pertinent to the investigation; (8) 
physicians providing medical services or advice to Mint management and/
or employees, or to private physicians of Mint employees, for the 
purpose of assisting in making medical diagnoses or treatment.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents.

Retrievability:
    By name.

Safeguards:
    Locked file cabinets available to authorized personnel only.

Retention and disposal:
    Records are retained in accordance with General Records Control 
Schedules; DOL, OSHA; EPA; and United States Mint Records Control 
Schedules; are destroyed in accordance with National Archives and 
Records Administration rules and regulations.

System manager(s) and address:
    Assistant Director for Human Resources, Associate Director for 
Protection, Safety Officer, Treasury Department, United States Mint, 
801 9th Street, NW, Washington, DC 20220; Personnel Officer and Safety 
Officer, United States Mint, 151 North Independence Mall East, 
Philadelphia, PA 19106; Personnel Officer, United States Mint, 320 West 
Colfax Avenue, Denver, CO 80204; Personnel Officer and Safety Officer, 
United States Mint, 155 Hermann Street, San Francisco, CA 94102; 
Administrative Officer, United States Mint, West Point, NY 10996; 
Administrative Officer, United States Bullion Depository, Fort Knox, KY 
40121.

Notification procedure:
    Refer to System manager(s) and address. An employee or former 
employee is required to show an identification such as: (a) Employee 
identification; (b) Driver's license; and (c) Other means of 
identification, including social security number and date of birth.

Record access procedures:
    For information on procedures for gaining access to and contesting 
records, individuals may contact the following official: Disclosure 
Officer, United States Mint, Office of Management Services, 801 9th 
Street, NW, Washington, DC 20220.

Contesting record procedures:
    Refer to ``Record access procedures.''

Record source categories:
    Employees, supervisors, medical staff, general public, and visitors 
to the facilities of the United States Mint.

Exemptions claimed for the system:
    None.
Treasury/U.S. Mint .005

System name:
    Employee--Supervisor Performance Evaluation, Counseling and Time 
and Attendance Records--Treasury/United States Mint.

System location:
    United States Mint, 155 Hermann Street, San Francisco, CA 94102; 
United States Mint, 320 West Colfax Avenue, Denver, CO 80204; United 
States Mint, 801 9th Street, NW., Washington, DC 20220; United States 
Mint, 151 North Independence Mall East, Philadelphia, PA 19106; United 
States Mint, West Point, NY; United States Bullion Depository, Fort 
Knox, KY 40121; and United States Mint, Customer Care Center, 10003 
Derekwood Lane, Lanham, MD 20706.

Categories of individuals covered by the system:
    United States Mint employees and former employees.

Categories of records in the system:
    Information necessary for managers and supervisors to effectively 
carry out supervisory responsibilities. Included are such records as: 
copies of personnel actions, performance appraisal including production 
and control, disciplinary actions, overtime reports, tardiness reports, 
work assignments, training reports, applications for employment, home 
addresses, leave reports, employee awards. (Supervisors maintain 
varying combinations of the above records. Some supervisors may 
maintain all or none of the above records depending upon the nature and 
size of the operation or organization and the number of individuals 
supervised.)

Authority for maintenance of the system:
    5 U.S.C. 301 and FPM Supplement 990--1, Section 3.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to 
disclose information to: (1) Appropriate Federal, state, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license; (2) a Federal, state, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an employee, or issuance of a security 
clearance, license, contract, grant, or other benefit; (3) a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations, in 
response to a court-ordered subpoena, or in connection with criminal 
law proceedings; (4) foreign governments in accordance with formal or 
informal international agreements; (5) a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (6) the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings; (7) third parties during the course 
of an investigation to the extent necessary to obtain information 
pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents maintained in folders.

Retrievability:
    By name.

Safeguards:
    Stored in file cabinets and desks of supervisors.

Retention and disposal:
    Retained as long as employee is under their supervision.

System manager(s) and address:
    Associate and Assistant Directors and Director's Staff, United 
States Mint, 801 9th Street, NW., Washington, DC 20220, and Customer 
Care Center, 10003 Derekwood Lane, Lanham, MD 20706; Superintendent, 
United States Mint, 151 North Independence Mall East, Philadelphia, PA 
19106; Superintendent, United States Mint, 320 West Colfax Avenue, 
Denver, CO 80204; Superintendent, United States Mint, 155 Hermann 
Street, San Francisco, CA

[[Page 43305]]

94102; Superintendent, United States Mint, West Point, NY 10996; 
Officer-in-Charge, United States Bullion Depository, Fort Knox, KY 
40121.

Notification procedure:
    Refer to System manager(s) and address. Employee or former employee 
is required to show identification such as: identification card, 
driver's license.

Record access procedures:
    For information on procedures for gaining access to and contesting 
records, individuals may contact the following official: Disclosure 
Officer, United States Mint, Office of Management Services, 801 9th 
Street, NW., Washington, DC 20220.

Contesting record procedures:
    Refer to ``Record access procedures.''

Record source categories:
    Employees, previous employers, and appropriate agency officials.

Exemptions claimed for the system:
    None.
Treasury/U.S. Mint .007

System name:
    General Correspondence--Treasury/United States Mint.

System location:
    United States Mint, 801 9th Street, NW, Washington, DC 20220.

Categories of individuals covered by the system:
    Members of the public, Members of Congress, Mint officials and 
officials from other Federal agencies.

Categories of records in the system:
    Incoming correspondence and replies pertaining to the mission, 
function and operation of the United States Mint.

Authority for maintenance of the system:
    31 U.S.C. 5131 and 5132.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to 
disclose information to: (1) Appropriate Federal, state, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license; (2) a Federal, state, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an employee, or issuance of a security 
clearance, license, contract, grant, or other benefit; (3) a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations, in 
response to a court-ordered subpoena, or in connection with criminal 
law proceedings; (4) foreign governments in accordance with formal or 
informal international agreements; (5) a congressional office in 
response to an inquiry made at the request of the individual to whom 
the record pertains; (6) the news media in accordance with guidelines 
contained in 28 CFR 50.2 which relate to an agency's functions relating 
to civil and criminal proceedings; (7) third parties during the course 
of an investigation to the extent necessary to obtain information 
pertinent to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents and electronic files.

Retrievability:
    By name (limited retrievability by subject and/or control number).

Safeguards:
    Maintained in limited access area available only to appropriate 
agency officials.

Retention and disposal:
    In accordance with the National Archives and Records 
Administration's General Records Control Schedule and the United States 
Mint Records Control Schedule. Destroyed in accordance with National 
Archives and Records Administration regulation.

System manager(s) and address:
    Chief, Executive Secretariat, United States Mint, 801 9th Street, 
NW, Washington, DC 20220.

Notification procedure:
    Refer to System Manager for addresses to which inquiries may be 
addressed and addresses at which the individual may present a request 
as to whether a system contains records pertaining to himself/herself. 
The individual must supply his/her name.

Record access procedures:
    For information on procedures for gaining access to and contesting 
records, individuals may contact the following official: Disclosure 
Officer, United States Mint, Office of Management Services, 801 9th 
Street, NW, Washington, DC 20220.

Contesting record procedures:
    Refer to ``Record access procedures.''

Record source categories:
    The general public, Members of Congress and Federal officials.

Exemptions claimed for the system:
    None.
Treasury/U.S. Mint .008

System name:
    Employee Background Investigations Files--Treasury/United States 
Mint.

System location:
    United States Mint, 801 9th Street, NW, Washington, DC 20220.

Categories of individuals covered by the system:
    Mint employees and members of the public suspected of criminal 
misconduct against the United States Mint.

Categories of records in the system:
    Name of individual, location of Mint facility, and reports by 
security personnel of the U.S. Mint Police.

Authority for maintenance of the system:
    Title 18 U.S.C.
    Routine uses of records maintained in the system, including 
categories of users and the purposes of such uses: These records and 
information in the records may be used to disclose information to: (1) 
Appropriate Federal, state, local, or foreign agencies responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing, a statute, rule, regulation, order, or license; (2) a 
Federal, state, or local agency, maintaining civil, criminal or other 
relevant enforcement information or other pertinent information, which 
has requested information relevant to or necessary to the requesting 
agency's or the bureau's hiring or retention of an employee, or 
issuance of a security clearance, license, contract, grant, or other 
benefit; (3) a court, magistrate, or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a court-ordered subpoena, or in 
connection with criminal law proceedings; (4) foreign governments in 
accordance with formal or informal international agreements; (5) a 
congressional office in response to an inquiry made at the request of 
the individual to whom the record pertains; (6) the news media in 
accordance with guidelines contained in

[[Page 43306]]

28 CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings; (7) third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Paper documents.

Retrievability:
    By name.

Safeguards:
    Files are kept in a combination locked file cabinet in an area 
accessible to authorized agency officials.

Retention and disposal:
    Retained in accordance with United States Mint Records Control 
Schedule; are destroyed in accordance with National Archives and 
Records Administration rules and regulations.

System manager(s) and address:
    Office of Protection, United States Mint, 801 9th Street, NW, 
Washington, DC 20220.

Notification procedures:
    Refer to System manager(s) and address.

Record access procedures:
    For information on procedures for gaining access to and contesting 
records, individuals may contact the following official: Disclosure 
Officer, United States Mint, Office of Management Services, 801 9th 
Street, NW, Washington, DC 20220.

Contesting record procedures:
    Refer to ``Record access procedures.''

Record source categories:
    United States Mint and other law enforcement officials.

Exemptions claimed for the system:
    As authorized by 5 U.S.C. 552a(k)(2); this system is exempt from 
the following provisions, subsections (c)(3), (d), (e)(1); (e)(4) (G), 
(H), and (I) and (f) of 5 U.S.C. 552a.
Treasury/U.S. Mint .009

System name:
    Mail-order and Catalogue Sales System (MACS), Customer Mailing 
List, Order Processing Record for Coin Sets, Medals and Numismatic 
Items, and records of undelivered orders, product descriptions, 
availability and inventory-Treasury/United States Mint.

System location:
    United States Mint, 801 9th Street, NW, Washington, DC 20220 and 
Customer Care Center, 10003 Derekwood Lane, Lanham, MD 20706.

Categories of individuals covered by the system:
    Members of the public.

Categories of records in the system:
    Names, addresses, order history of customers purchasing numismatic 
items and of individuals who wish to receive notification of numismatic 
offerings by the Mint.

Authority for maintenance of the system:
    31 U.S.C. 5111, 5112, 5132 and 31 CFR Part 92.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to 
disclose information to: (1) Accounting offices, managers, supervisors 
and government officials pertaining to cash receivables and debts owed 
the Government; (2) appropriate Federal, state, local, or foreign 
agencies responsible for investigating or prosecuting the violations 
of, or for enforcing or implementing, a statute, rule, regulation, 
order, or license; (3) a Federal, state, or local agency, maintaining 
civil, criminal or other relevant enforcement information or other 
pertinent information, which has requested information relevant to or 
necessary to the requesting agency's or the bureau's hiring or 
retention of an employee, or issuance of a security clearance, license, 
contract, grant, or other benefit; (4) a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations, in response to a 
court-ordered subpoena, or in connection with criminal law proceedings; 
(5) foreign governments in accordance with formal or informal 
international agreements; (6) a congressional office in response to an 
inquiry made at the request of the individual to whom the record 
pertains; (7) the news media in accordance with guidelines contained in 
28 CFR 50.2 which relate to an agency's functions relating to civil and 
criminal proceedings; (8) third parties during the course of an 
investigation to the extent necessary to obtain information pertinent 
to the investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Magnetic tape, discs, paper and cards:

Retrievability:
    Name, customer number or order number.

Safeguards:
    CRT, password protection; only designated persons may request 
computer generated reports. Access to any information pertaining to any 
individual is limited to only those individuals requiring the 
information to accommodate handling of transactions with the customers. 
Separation of functions; source documents maintained in one division 
and programming systems in another.

Retention and disposal:
    In accordance with the National Archives and Records Administration 
General Records Control Schedule and the United States Mint Records 
Control Schedule; are destroyed in accordance with National Archives 
and Records Administration regulations. Customer names and addresses 
are maintained as long as they are active.

System manager(s) and address:
    Associate Director for Customer Care, Customer Care Center, 10003 
Derekwood Lane, Lanham, MD 20706.

Notification procedure:
    Refer to System manager(s) and address. Individuals should supply 
order number as provided on order card or copy of both sides of 
canceled check; customer number which appears on pre-printed order 
cards or on face of check.

Record access procedures:
    For information on procedures for gaining access to and contesting 
records, individuals may contact the following official: Disclosure 
Officer, United States Mint, Office of Management Services, 801 9th 
Street, NW, Washington, DC 20220.

Contesting record procedures:
    Refer to ``Record access procedures.''

Record source categories:
    Members of the public and appropriate government officials.

Exemptions claimed for the system:
    None.
Treasury/U.S. Mint .012

System name:
    Grievances. Union/Agency Negotiated Grievances; Adverse Performance 
Based

[[Page 43307]]

Personnel Actions; Discrimination Complaints; Third Party Actions--
Treasury/United States Mint.

System location:
    United States Mint, 801 9th Street, NW, Washington, DC 20220; 
United States Mint, 151 North Independence Mall East, Philadelphia, PA 
19106; United States Mint, 320 West Colfax Avenue, Denver, CO 80204; 
United States Mint, 155 Hermann Street, San Francisco, CA 94102; United 
States Mint, West Point, NY 10996; United States Bullion Depository, 
Fort Knox, KY 40121.

Categories of individuals covered by the system:
    Employees and former employees of the United States Mint.

Categories of records in the system:
    This system of records contains information or documents relating 
to employee grievances filed under provisions of negotiated grievance 
procedures, administrative grievance procedures, adverse action 
procedures, performance based action procedures, and discrimination 
complaint procedures, including decision of appropriate third parties 
where applicable.

Authority for maintenance of the system:
    5 U.S.C. 7701 and 7702; 5 U.S.C. Ch. 75; and 5 U.S.C. Ch. 71. 
Executive Orders 11491, 11616, 11636, 11838, 11901, 12027, 12107; 29 
CFR 1613; negotiated agreements between the United States Mint and 
exclusively recognized labor unions.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    These records and information in the records may be used to 
disclose information to: (1) Appropriate Federal, state, local, or 
foreign agencies responsible for investigating or prosecuting the 
violations of, or for enforcing or implementing, a statute, rule, 
regulation, order, or license; (2) a Federal, state, or local agency, 
maintaining civil, criminal or other relevant enforcement information 
or other pertinent information, which has requested information 
relevant to or necessary to the requesting agency's or the bureau's 
hiring or retention of an employee, or issuance of a security 
clearance, license, contract, grant, or other benefit; (3) a court, 
magistrate, or administrative tribunal in the course of presenting 
evidence, including disclosures to opposing counsel or witnesses in the 
course of civil discovery, litigation, or settlement negotiations, in 
response to a court-ordered subpoena, or in connection with criminal 
law proceedings; (4) a congressional office in response to an inquiry 
made at the request of the individual to whom the record pertains; (5) 
the news media in accordance with guidelines contained in 28 CFR 50.2 
which relate to an agency's functions relating to civil and criminal 
proceedings; (6) unions recognized as exclusive bargaining 
representatives under the Civil Service Reform Act of 1978, 5 U.S.C. 
7111 and 7114; (7) third parties during the course of an investigation 
to the extent necessary to obtain information pertinent to the 
investigation.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    These records are maintained in file folders or binders.

Retrievability:
    These records are filed by the names of the individuals on whom 
they are maintained or by the subject of the action.

Safeguards:
    Access to and use of these records are limited to those agency 
officials whose official duties require such access.

Retention and disposal:
    Retained in accordance with the United States Mint Records Control 
Schedules; are destroyed in accordance with National Archives and 
Records Administration rules and regulations.

System manager(s) and address:
    For current and former employees: Assistant Director for Human 
Resources, United States Mint, Department of the Treasury, 801 9th 
Street, NW, Washington, DC 20220. Personnel Officer, United States 
Mint, 151 North Independence Mall East, Philadelphia, PA 19106. 
Personnel Officer, United States Mint, 320 West Colfax Avenue, Denver, 
CO 80204. Personnel Officer, United States Mint, 155 Hermann Street, 
San Francisco, CA 94102. Personnel Officer, United States Mint, West 
Point, NY 10996. Administrative Officer, United States Bullion 
Depository, Fort Knox, KY 40121.

Notification procedure:
    Individuals who have filed an action are provided a copy of the 
record. They may, however, contact the System Manager indicated above 
regarding the existence of such records pertaining to them. It is 
necessary to furnish information sufficient to verify the identity of 
the requester such as full name, date of birth, a brief description of 
the grievance and the approximate date of submission.

Record access procedures:
    Individuals who have filed a grievance, appeal, or complaint about 
a decision or determination made by an agency or about conditions 
existing in an agency already have been provided a copy of the record. 
The contest, amendment, or correction of a record is permitted during 
the prosecution of the action to whom the record pertains. However, 
after a case has been closed, an individual may gain access to, or 
contest the official copy of the grievance record by writing the 
appropriate System Manager indicated above. Individuals should provide 
name, date of birth, a brief description of the action and the 
approximate date of submission.

Contesting record procedures:
    Refer to ``Record access procedures.''

Record source categories:
    The sources of these records are as follows: (a) Individual to whom 
the record pertains; (b) Agency officials; (c) Affidavits or statements 
from employee(s); (d) Testimonies of witnesses; (e) Official documents 
and correspondence relating to the grievance.

Exemptions claimed for the system:
    None.

[FR Doc. 01-20702 Filed 8-16-01; 8:45 am]
BILLING CODE 4810-37-P