[Federal Register Volume 66, Number 159 (Thursday, August 16, 2001)]
[Notices]
[Pages 43041-43043]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-20646]


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DEPARTMENT OF THE TREASURY


Privacy Act of 1974, as Amended; System of Records

AGENCY: Department of the Treasury.

ACTION: Notice of proposed privacy act system of records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a, the Department of the Treasury gives 
notice of a proposed system of records entitled ``Treasury .011--
Treasury Safety Incident Management Information System.''

DATES: Comments must be received no later than September 17, 2001. The 
proposed system of records will be effective September 25, 2001, unless 
the Department receives comments that would result in a contrary 
determination.

ADDRESSES: Comments should be sent to the Office of Asset Management, 
Department of the Treasury, 1310 G Street NW, Suite 400W, Washington, 
DC 20220.

FOR FURTHER INFORMATION CONTACT: Carolyn Austin-Diggs, Director, Office 
of Asset Management, (202) 622-0500. Fax: (202) 622-1468.

SUPPLEMENTARY INFORMATION: The Department of the Treasury is giving 
notice of the new system of records which is subject to the Privacy 
Act. The proposed system of records will maintain Treasury-wide 
information of incidents involving occupational illnesses, injuries and 
near-misses to Treasury employees and contractors. The system will also 
maintain records on such incidents for members of the public while on 
federal property as well. Further, the system will maintain files of 
environmental incidents, government vehicle accidents, property losses 
(such as fires, weather related, earthquakes, etc.), and tort claims.
    The new system of records report, as required by 5 U.S.C. 552a(r), 
has been submitted to the Committee on Government Reform and Oversight 
of the House of Representatives, the Committee on Government Affairs of 
the Senate, and the Office of Management and Budget, pursuant to 
Appendix I to OMB Circular A-130, Federal Agency Responsibilities for 
Maintaining Records About Individuals, dated February 8, 1996.
    The proposed system of records, Treasury .011--Treasury Safety 
Incident Management Information System, is published in its entirety 
below.

    Dated: August 8, 2001.
W. Earl Wright, Jr.,
Chief Management and Administrative Programs Officer.
Treasury .011

System Name:
    Treasury Safety Incident Management Information System (SIMIS)--
Treasury

System location:
    Department of the Treasury, 1500 Pennsylvania Ave., NW, Washington, 
DC 20220. Other locations at which the system is maintained by Treasury 
components and their associated field offices are:
    (1)a. Departmental Offices (DO): 1500 Pennsylvania Ave., NW, 
Washington, DC 20220.
    b. Financial Crimes Enforcement Network (FinCEN): 2070 Chain Bridge 
Road, Vienna, VA 22182.
    c. The Office of Inspector General (OIG): 740 15th Street, NW, 
Washington, DC 20220.
    d. Treasury Inspector General for Tax Administration (TIGTA): 1111 
Constitution Ave., NW, Washington, DC 20224.
    e. Community Development Financial Institutions Fund (CDFI): 601 
13th Street, NW, Washington, DC 20005.
    (2) Bureau of Alcohol, Tobacco and Firearms (ATF): 650 
Massachusetts Avenue, NW, Washington, DC 20226.
    (3) Office of the Comptroller of the Currency (OCC): 250 E Street, 
SW, Washington, DC 20219-0001.
    (4) United States Customs Service (CS): 1300 Pennsylvania Avenue, 
NW, Washington, DC 20229.
    (5) Bureau of Engraving and Printing (BEP): 14th & C Streets, SW, 
Washington, DC 20228.
    (6) Federal Law Enforcement Training Center (FLETC): Glynco, GA 
31524.
    (7) Financial Management Service (FMS): 401 14th Street, SW, 
Washington, DC 20227.
    (8) Internal Revenue Service (IRS): 1111 Constitution Avenue, NW, 
Washington, DC 20224.
    (9) United States Mint (MINT): 801 9th Street, NW, Washington, DC 
20220.
    (10) Bureau of the Public Debt (BPD): 200 Third Street, 
Parkersburg, WV 26101.
    (11) United States Secret Service (USSS): 950 H Street, NW, 
Washington, DC 20001.
    (12) Office of Thrift Supervision (OTS): 1700 G Street, NW, 
Washington, DC 20552.

Categories of Individuals Covered by the System:
    Current and past Treasury employees and contractors who are injured 
on Department of the Treasury property or while in the performance of 
their duties offsite. Members of the public who are injured on 
Department of the Treasury property are also included in the system.

Categories of Records in the System:
    Records in this system pertain to medical injuries and occupational 
illnesses of employees which include social security numbers, full 
names, job titles, government and home addresses (city, state, zip 
code), home telephone numbers, work telephone numbers, work shifts, 
location codes, and gender. Mishap information on environmental

[[Page 43042]]

incidents, vehicle accidents, property losses and tort claims will be 
included also. In addition, there will be records such as results of 
investigations, corrective actions, supervisory information, safety 
representatives names, data as to chemicals used, processes affected, 
causes of losses, etc. Records relating to contractors include full 
name, job title, work addresses (city, state, zip code), work telephone 
number, location codes, and gender. Records pertaining to a member of 
the public include full name, home address (city, state, zip code), 
home telephone number, location codes and gender. (Official 
compensation claim file, maintained by the Department of Labor's Office 
of Workers' Compensation Programs (OWCP), is part of that agency's 
system of records and not covered by this notice.)

Authority for Maintenance of the System:
    5 U.S.C. 301, Executive Order 12196, section 1-2.

Purposes(s):
    This system of records supports the development and maintenance of 
a Treasury-wide incident tracking and reporting system and will make it 
possible to streamline a cumbersome paper process. Current web 
technology will be employed and facilitate obtaining real-time data and 
reports related to injuries and illnesses. As an enterprise system for 
the Department and its component bureaus, incidents analyses can be 
performed instantly to affect a more immediate implementation of 
corrective actions and to prevent future occurrences. Information 
pertaining to past and all current employees and contractors injured on 
Treasury property or while in the performance of their duties offsite, 
as well as members of the public injured while on Federal property, 
will be gathered and stored in SIMIS. This data will be used for 
analytical purposes such as trend analysis, and the forecasting/
projecting of incidents. The data will be used to generate graphical 
reports resulting from the analyses.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    These records may be used to:
    (1) Disclose pertinent information to appropriate Federal, State, 
local, or foreign agencies, or other public authority responsible for 
investigating or prosecuting the violations of, or for enforcing or 
implementing a statute, rule, regulation, order, or license, where the 
disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation;
    (2) Disclose pertinent information to the Department of Justice for 
the purpose of litigating an action or seeking legal advice;
    (3) Disclose information to the Office of Workers' Compensation 
Programs, Department of Labor, which is responsible for the 
administration of the Federal Employees' Worker Compensation Act 
(FECA);
    (4) Disclose information to a Federal, State, local, or other 
public authority maintaining civil, criminal or other relevant 
enforcement information or other pertinent information, which has 
requested information relevant to or necessary to the requesting 
agency's, bureau's, or authority's hiring or retention of an 
individual, or issuance of a security clearance, license, contract, 
grant, or other benefit;
    (5) Disclose information in a proceeding before a court, 
adjudicative body, or other administrative body before which the 
Department of the Treasury (agency) is authorized to appear when: (a) 
The agency, or (b) any employee of the agency in his or her official 
capacity, or (c) any employee of the agency in his or her individual 
capacity where the Department of Justice or the agency has agreed to 
represent the employee; or (d) the United States, when the agency 
determines that litigation is likely to affect the agency, is a party 
to litigation or has an interest in such litigation, and the use of 
such records by the agency is deemed to be relevant and necessary to 
the litigation or administrative proceeding and not otherwise 
privileged;
    (6) Disclose information to a congressional office in response to 
an inquiry made at the request of the individual to whom the record 
pertains;
    (7) Disclose information to a contractor for the purpose of 
processing administrative records and/or compiling, organizing, 
analyzing, programming, or otherwise refining records subject to the 
same limitations applicable to U.S. Department of the Treasury officers 
and employees under the Privacy Act;
    (8) Disclose information to a court, magistrate, or administrative 
tribunal in the course of presenting evidence, including disclosures to 
opposing counsel or witnesses in the course of civil discovery, 
litigation, or settlement negotiations or in connection with criminal 
law proceedings or in response to a subpoena where relevant or 
potentially relevant to a proceeding;
    (9) Disclose information to unions recognized as exclusive 
bargaining representatives under 5 U.S.C. chapter 71, arbitrators, and 
other parties responsible for the administration of the Federal labor-
management program if needed in the performance of their authorized 
duties;
    (10) Disclose information to the Equal Employment Opportunity 
Commission, Merit Systems Protection Board, arbitrators, the Federal 
Labor Relations Authority, and other parties responsible for the 
administration of the Federal labor management program for the purpose 
of processing any corrective actions or grievances or conducting 
administrative hearings or appeals, or if needed in the performance of 
other authorized duties;
    (11) Disclose information to a Federal, State, or local public 
health service agency as required by applicable law, concerning 
individuals who have contracted or who have been exposed to certain 
communicable diseases or conditions. Such information is used to 
prevent further outbreak of the disease or condition;
    (12) Disclose information to representatives of the General 
Services Administration (GSA) or the National Archives and Records 
Administration (NARA) who are conducting records management inspections 
under authority of 44 U.S.C. 2904 and 2906.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Maintained in hardcopy and electronic media.

Retrievability:
    Records can be retrieved by name, or by categories listed above 
under ``Categories of records in the system.''

Safeguards:
    Protection and control of any sensitive but unclassified (SBU) 
records are in accordance with TD P 7110, Department of the Treasury 
Security Manual. The hardcopy files and electronic media are secured in 
locked rooms. Access to the records is available only to employees 
responsible for the management of the system and/or employees of 
program offices who have a need for such information and have been 
subject to a background check and/or security clearance.

Retention and Disposal:
    Records are retained and disposed of in accordance with the 
appropriate National Archives and Records Administration General 
Records Schedule No. 1.

[[Page 43043]]

System Manager(s) and Address:
    Department of the Treasury official prescribing policies and 
practices: Director, Office of Safety, Health and Environment, 
Department of the Treasury, Washington, DC 20220.
    The system managers for the Treasury components are:
    1. (a) DO: Safety and Occupational Health Manager, 1500 
Pennsylvania Avenue, Room 1400 Annex, NW, Washington , DC 20220.
    (b) FinCEN: Safety and Occupational Health Manager, 2070 Chain 
Bridge Road, Vienna, VA 22182.
    (c) OIG: Safety and Occupational Health Manager, 740 15th Street, 
NW, Washington, DC 20220.
    (d) TIGTA: Safety and Occupational Health Manager, 1111 
Constitution Ave., NW, Washington, DC 20224.
    (e) CDFI: Safety and Occupational Health Manager, 601 13th Street, 
NW, Washington, DC 20005.
    2. ATF: Safety and Occupational Health Manager, 650 Massachusetts 
Avenue, NW, Washington, DC 20226.
    3. OCC: Safety and Occupational Health Manager, 250 E Street, SW, 
Washington, DC 20219-0001.
    4. CS: Safety and Occupational Health Manager, 1300 Pennsylvania 
Avenue, NW, Washington, DC 20229.
    5. BEP: Safety and Occupational Health Manager, 14th & C Streets, 
SW, Washington, DC 20228.
    6. FLETC: Safety and Occupational Health Manager, Glynco, GA, 
31524.
    7. FMS: Safety and Occupational Health Manager, PG 3700 East-West 
Highway, Hyatsville, MD 20782.
    8. IRS: Safety and Occupational Health Manager, 1111 Constitution 
Avenue, NW, Washington, DC 20224.
    9. MINT: Safety and Occupational Health Manager, 801 9th Street, 
NW, Washington, DC 20220.
    10. BPD: Safety and Occupational Health Manager, 200 Third Street, 
Parkersburg, WV 26101.
    11. USSS: Safety and Occupational Health Manager, 950 H Street, NW, 
Washington, DC 20001.
    12. OTS: Safety and Occupational Health Manager, 1700 G Street, NW, 
Washington, DC 20552.

Notification Procedure:
    Individuals seeking notification and access to any record contained 
in the system of records, or seeking to contest its content, may 
inquire in accordance with instructions pertaining to individual 
Treasury components appearing at 31 CFR part 1, subpart C, appendices, 
A-L.

Record Access Procedures:
    See ``Notification Procedures'' above.

Contesting Record Procedures:
    See ``Notification Procedures'' above.

Record Source Categories:
    Information is obtained from current Treasury employees, 
contractors, members of the public, witnesses, medical providers, and 
relevant industry experts.

Exemptions Claimed for the System:
    None.
[FR Doc. 01-20646 Filed 8-15-01; 8:45 am]
BILLING CODE 4811-16-P