[Federal Register Volume 66, Number 157 (Tuesday, August 14, 2001)]
[Notices]
[Pages 42689-42695]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 01-20320]


=======================================================================
-----------------------------------------------------------------------

OCCUPATIONAL SAFETY AND HEALTH REVIEW COMMISSION


Privacy Act of 1974; New, Deleted, and Altered Systems of 
Records; Compilation of Blanket Routine Uses

AGENCY: Occupational Safety and Health Review Commission.

ACTION: Notice.

-----------------------------------------------------------------------

SUMMARY: This notice announces proposed new, deleted and altered 
systems of records, maintained by the Occupational Safety and Health 
Review Commission (Review Commission or OSHRC), in accordance with the 
Privacy Act of 1974, 5 U.S.C. 552a, as amended, and Presidential 
Memorandum of May 14, 1998. In addition, by this notice, the Review 
Commission reassigns in sequence the relevant OSHRC numbers to its 
systems of records in light of the deleted systems of records. Also 
included is a compilation of blanket routine uses already published.

DATES: Comments must be received by the Review Commission by September 
17, 2001. The new and revised systems of records will become effective 
on October 22, 2001, without any further notice in the Federal 
Register, unless comments or government approval procedures necessitate 
otherwise.

ADDRESSES: Submit any written comments to Patricia A. Randle, Executive 
Director and Chief Information Officer, Occupational Safety and Health 
Review Commission, 1120 20th St., NW., Ninth Floor, Washington, DC 
20036-3419.

FOR FURTHER INFORMATION CONTACT: Patricia A. Randle, Executive Director 
and Chief Information Officer, Occupational Safety and Health Review 
Commission, 1120 20th St., N.W., Ninth Floor, Washington, D.C. 20036-
3419, telephone (202) 606-5380.

SUPPLEMENTARY INFORMATION: The Privacy Act applies to information about 
individuals that may be retrieved by a unique identifier associated 
with each individual, such as a name or social security number. The 
information about each individual is called a ``record'' and the 
system, whether manual or computer-driven, is called a ``system of 
records.'' Aspects of a system may change over time, such as the system 
location, system manager or storage method.
    The May 14, 1998 Presidential memorandum directed executive 
departments and agencies to conduct a thorough review of all agency 
systems of records for accuracy and completeness. The memorandum 
specifically directed agencies to consider changes in technology, 
function, and organization that may have made the systems out of date, 
and to review the routine uses published in the system notices to make 
sure they continue to be necessary and compatible with the purpose for 
which the information is collected. The memorandum also directed 
agencies to identify systems that may not have been described in a 
notice published in the Federal Register and to publish notices for any 
changes to the agency systems of records.
    In its review, the Review Commission determined that one additional 
systems of records should be identified and included in the Review 
Commission's systems of records. It was also determined that, for 
accuracy and completeness, five other systems needed revision to 
indicate changes to system names, locations, categories of records in 
the system, names of systems managers, storage methods, retrieval 
methods, safeguards, and retention periods. Five systems of records 
were identified as in need of deletion, as maintenance of these systems 
was no longer relevant and necessary to accomplish an agency purpose, 
and the numbers of these systems were reassigned sequentially to the 
remaining systems of records. In addition, a ``housekeeping'' change 
was made to consistently refer to the entire agency as the ``Review 
Commission'' or ``OSHRC,'' as opposed to ``Commission.''
    The Review Commission proposes the following additional system of 
records, not previously identified, in which information by individual 
name or identifier is relevant and necessary to an agency purpose: 
OSHRC-6 Case Management/Tracking System. In this newly identified 
system of records, information is retrieved through the use of an 
individual name, case docket number, or computer assigned reference 
code.
    Regarding its ten previously identified systems of records, OSHRC-1 
to OSHRC-6 and OSHRC-8 to OSHRC-11 (OSHRC-7 was deleted (see 44 FR 
18572, March 28, 1979)), the Review Commission proposes revisions to: 
(1) Delete five systems of records because maintenance of these systems 
is no longer relevant and necessary to accomplish an agency purpose; 
(2) reassign the numbers of those former systems of records in sequence 
to the remaining systems of records; (3) two systems of records to 
update system names; (4) four systems to update system locations; (5) 
two systems to update categories of records in the system; (6) five 
systems to update how the systems are stored; (7) five systems to 
update the names of the system managers; (8) two systems to update how 
records in the systems are retrieved; (9) five systems to update 
safeguards applied to those systems to specifically indicate how the 
systems' security and confidentiality are protected and to update 
routine uses to indicate for each of the five systems that readers 
should note the blanket routine uses; (10) one system to update 
retention periods and (11) add one additional system of records.
    The Review Commission proposes changing the system location of 
OSHRC-1 Travel Records, to the Office of Financial and Administrative 
Services to accurately describe where this system is kept, reflecting 
an organizational change that altered the name of the office in which 
this system

[[Page 42690]]

of records is maintained. Also proposed for this system, is changing 
its safeguards to state that its records are stored in lockable file 
cabinets in a locked office to ensure the system's security and 
confidentiality. The final change to this system is that the system 
manager is the Director of the Office of Financial and Administrative 
Services, reflecting an organizational and resultant job title change.
    The Review Commission proposes several changes to OSHRC-2. Proposed 
is the renaming of this system of records as Mailing Lists for News 
Releases, Speeches, Booklets, Reports, to more accurately describe the 
records included in the system and changing the system location to 
reflect an organizational change that altered the name of the office in 
which the system is maintained. Additional changes are proposed for the 
storage methods to include personal computers, and to retrievability 
methods to include electronically by name, to reflect an alteration 
through the use of new technology. Other adjustments to this system 
include changing its safeguards to state that this system's paper 
components are maintained in file cabinets and, for the electronic 
components, to state that the personal computers are maintained in 
offices. During duty hours, file cabinets and personal computers are 
under surveillance of personnel charged with custody of the records and 
after duty hours are behind locked doors. Access to the cabinets and 
personal computers is limited to personnel having a need for access to 
perform their official functions. Additionally, access to personal 
computers is restricted through password identification procedures. The 
final proposed change to this system is that the system manager is the 
Public Affairs Specialist, an organizational change due to the 
alteration of that manager's title.
    The Review Commission proposes deleting the systems of records 
previously identified as Cases Pending with the Commissioners, OSHRC-3; 
Judges Report on Pending Cases, OSHRC-4; Judge Summary Report, OSHRC-5; 
Cases Pending in the Decisional Process after Oral Decision, OSHRC-9; 
and Cases Acted on by Judges, OSHRC-10, because maintenance of these 
systems of records is no longer relevant and necessary to accomplish an 
agency purpose. These system numbers are reassigned as OSHRC-3 
Applications for Employment; OSHRC-4 Payroll and Related Records; 
OSHRC-5 Cases Pending in General Counsel's Office and OSHRC-6 Case 
Management/Tracking System.
    The Review Commission proposes changing the system manager for the 
system of records, Applications for Employment, OSHRC-3, to Personnel 
Management Specialist, due to an organizational change and to 
accurately state the title of that system's manager. Also proposed for 
this system is a change to its safeguards to state that this system of 
records is maintained in file cabinets. During duty hours, file 
cabinets are under surveillance of personnel charged with custody of 
the records and after duty hours, are behind locked doors. Access to 
the cabinets is limited to personnel having a need for access to 
perform their official functions.
    The Review Commission proposes changing the name of OSHRC-4 to 
Payroll and Related Records to more accurately describe the records 
included in the system. Additional proposed adjustments include 
changing the location of this system to the OSHRC Office of Financial 
and Administrative Services and the U.S. Department of Agriculture's 
National Finance Center (NFC) in New Orleans, Louisiana to reflect an 
organizational change in the name of the Review Commission office that 
maintains these records and to reflect the change in the agency's 
payroll processing contractor. Also proposed is a change to this system 
of records' routine uses of records maintained in the system. These 
changes include the categories of users and the purposes of such uses 
and the title change to Director of the Office of Financial and 
Administrative Services for all references to the official to contact 
regarding uses of this system.
    A change is proposed to the policies and practices for storing, 
retrieving, accessing, retaining, and disposing of records in this 
system. This change is proposed to indicate that storage is at both the 
Review Commission's offices and at the NFC, due to a change in the 
payroll processing contractor. The Review Commission proposes changing 
the storage of these systems to include personal computer, an 
alteration through the use of new technology. Changes to the safeguards 
of this system are proposed to indicate that Review Commission paper 
and microfiche records are maintained in file cabinets and, for the 
electronic components, to state that the personal computers are 
maintained in offices. During duty hours, file cabinets and personal 
computers are under surveillance of personnel charged with custody of 
the records and after duty hours are behind locked doors. Access to the 
cabinets and personal computers is limited to personnel having a need 
for access to perform their official functions. Additionally, access to 
personal computers is restricted through password identification 
procedures. Safeguards applied to the NFC paper systems of records are 
proposed to state that these are maintained in file cabinets and, for 
the electronic components, to state that the personal computers are 
maintained in offices. During duty hours, file cabinets and personal 
computers are under surveillance of personnel charged with custody of 
the records and after duty hours are behind locked doors. Access to the 
cabinets and personal computers is limited to personnel having a need 
for access to perform their official functions. Additionally, access to 
personal computers is restricted through password identification 
procedures.
    Additional changes proposed to the system are to the retention and 
disposal period (to indicate that this is done in accordance with the 
National Archives and Records Administration's General Records 
Schedule) and to the system manager, due to an organizational change, 
to indicate that the Personnel Management Specialist serves that 
function.
    The Review Commission proposes deleting the systems of records 
previously identified as Cases Pending in the Decisional Process after 
Oral Decisions, OSHRC-9, and Cases Acted on by Judge, OSHRC-10, because 
maintenance of these systems of records are no longer relevant and 
necessary to accomplish an agency purpose.
    The Review Commission proposes changing the system location of 
Cases Pending in General Counsel's Office, OSHRC-5, to the Office of 
the General Counsel, and proposes changing the system manager to the 
General Counsel due to organizational changes to accurately state the 
system's location and manager. Also proposed for this system are 
changes to its storage method to include file server, an alteration 
through the use of new technology, and to its safeguards. Regarding 
this systems' safeguards, language is proposed to indicate that its 
paper records are maintained in file cabinets, which, during duty 
hours, are under surveillance of personnel charged with custody of the 
records and after duty hours are behind locked doors. For the 
electronic components maintained on the file server, language is 
proposed to state that the file server is maintained in a locked office 
which requires a coded password for access. Server access requires 
network authentication at the file server and application levels.

[[Page 42691]]

Access to the file cabinets and server is limited to personnel having a 
need for access to perform their official functions.
    The Review Commission proposes adding OSHRC-6, Case Management/
Tracking System, to identify a previously unidentified system in which 
information by individual name or identifier is relevant and necessary 
to an agency purpose.

Comprehensive Listing Reflecting the Additions and Revisions 
Discussed Above

    The systems of records are published in their entirety below.

Compilation of Published Blanket Routine Uses

    In addition, for completeness, the Review Commission includes a 
compilation of the blanket routine uses which it has already published, 
newly organized here for ease of use. See 44 FR 18572 ``Appendix'' 
(March 28, 1979) and 53 FR 36142 (September 16, 1988).

Occupational Safety and Health Review Commission

Systems of Records

Table of Contents
Blanket Routine Uses
OSHRC-1  Travel Records
OSHRC-2  Mailing Lists for News Releases, Speeches, Booklets, Reports
OSHRC-3  Applications for Employment
OSHRC-4  Payroll and Related Records
OSHRC-5  Cases Pending in General Counsel's Office
OSHRC-6  Case Management/Tracking System
Blanket Routine Uses
    In addition to the disclosures generally permitted under 5 U.S.C. 
552a(b), including the specific routine uses set forth for each system 
of records, the Review Commission may disclose a record or information 
in a Privacy Act system of records under 5 U.S.C. 552 as provided 
below.
    (1) It shall be a blanket routine use of the records in the Review 
Commission's systems of records to disclose them to the Department of 
Justice when--
    (a) The Review Commission, or any of its components, or
    (b) Any employee of the Review Commission in his or her official 
capacity, or
    (c) Any employee of the Review Commission in his or her individual 
capacity where the Review Commission has agreed to represent the 
employee, or
    (d) The United States, where the Review Commission determines that 
litigation is likely to affect the Review Commission or any of its 
components, is a party to litigation or has an interest in such 
litigation, and the use of such records by the Department of Justice is 
deemed by the Review Commission to be relevant and necessary to the 
litigation. In each case of disclosing records to the Department of 
Justice, the Review Commission must determine that the department is 
using the information contained in the records for a purpose that is 
compatible with the purpose for which the records were collected.
    (2) It shall be a blanket routine use of the records contained in 
the systems of records maintained by the Review Commission to disclose 
them in a proceeding before a court or adjudicative body before which 
the Review Commission is authorized to appear, when--
    (a) The Review Commission, or any component thereof, or
    (b) Any employee of the Review Commission in his or her official 
capacity, or
    (c) Any employee of the Review Commission in his or her individual 
capacity where the Review Commission has agreed to represent the 
employee, or
    (d) The United States, where the Review Commission determines that 
litigation is likely to affect the Review Commission or any of its 
components, is a party to litigation or has an interest in such 
litigation, and the use of such records by the Department of Justice is 
deemed by the Review Commission to be relevant and necessary to the 
litigation. In each case of disclosing records to the Department of 
Justice, the Review Commission must determines that the department is 
using the information contained in the records for a purpose that is 
compatible with the purpose for which the records were collected.
    (3) In the event that a system of records maintained by this agency 
to carry out its functions indicates a violation or potential violation 
of law, whether civil, criminal or regulatory in nature, and whether 
arising by general statute or order issued pursuant thereto, the 
relevant records in the system of records may be referred, as a blanket 
routine use to the appropriate agency, whether federal, state, local, 
or foreign, charged with the responsibility of investigating or 
prosecuting such violation or charged with enforcing or implementing 
the statute, or rule, regulation or order issued pursuant thereto.
    (4) A record from a Review Commission system of records may be 
disclosed as a blanket routine use to a federal, state or local agency 
maintaining civil, criminal or other relevant enforcement information, 
such as current licenses, if necessary to obtain information relevant 
to an agency decision concerning the hiring or retention of an 
employee, the issuance of a security clearance, the letting of a 
contract, or the issuance of a license, grant or other benefit.
    (5) A record from the Review Commission system of records may be 
disclosed as a blanket routine use to a federal agency, in response to 
its request, in connection with the hiring or retention of an employee, 
the issuance of a security clearance, the reporting of an investigation 
of any employee, the letting of a contract, or the issuance of a 
license, grant or other benefit by the requesting agency, to the extent 
that the information is relevant and necessary to the requesting 
agency's decision in the matter.
    (6) A record from a Review Commission system of records may be 
disclosed as a blanket routine use to an authorized appeal grievance 
examiner, formal complaints manager, equal employment opportunity 
investigator, arbitrator or other duly authorized official engaged in 
investigation or settlement of a grievance, complaint, or appeal filed 
by an employee.
    (7) A record from a Review Commission system of records may be 
disclosed as a blanket routine use to the United States Office of 
Personnel Management in accordance with the agency's responsibility for 
evaluation and oversight of federal personnel management.
    (8) A record from a Review Commission system of records may be 
disclosed as a blanket routine use to officers and employees of a 
federal agency for purposes of audit.
    (9) The information contained in a Review Commission system of 
records will be disclosed to the Office of Management and Budget in 
connection with the review of private relief legislation as set forth 
in OMB Circular No. A-19 at any stage of the legislative coordination 
and clearance process as set forth in that circular.
    (10) A record in a Review Commission system of records may be 
disclosed as a routine use to a Member of Congress or to a 
Congressional staff member in response to a request from the individual 
about whom the record is maintained.
    (12) A record in a Review Commission system of records may be 
disclosed to officers and employees of the General Services 
Administration in connection with administrative services

[[Page 42692]]

provided to this Agency under agreement with GSA.
OSHRC-1

SYSTEM NAME:
    Travel Records.

SYSTEM LOCATION:
    Office of Financial and Administrative Services, OSHRC, 1120 20th 
St., NW., Washington, DC 20036-3457.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Names of persons who use Review Commission funds for travel.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records shows all places to which travel was 
accomplished and the costs of such travel including subsistence costs.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 651 et seq.

PURPOSE(S):
    For budgetary purposes within the agency and for reporting to 
Members of Congress.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosures may be made under this system:
    1. To agency employees for budget preparation purposes.
    2. To Members of Congress in their oversight capacity.
    3. To other agencies, as appropriate
    4. See Blanket Routine uses.

DISCLOSURES TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Stored on paper in file cabinets.

RETRIEVABILITY:
    Retrievable manually by name.

RETENTION AND DISPOSAL:
    Maintained for 10 years.

SAFEGUARDS:
    Records are maintained in file cabinets. During duty hours, file 
cabinets are under surveillance of personnel charged with custody of 
the records and after duty hours, are behind locked doors. Access to 
the cabinets is limited to personnel having a need for access to 
perform their official functions.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Office of Financial and Administrative Services, 1120 
20th St., NW., Washington, DC 20036-3457.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify: Executive Director, OSHRC; 1120 20th St., NW., Washington, DC 
20036-3457.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should notify: 
Executive Director, OSHRC; 1120 20th St., NW., Washington, DC 20036-
3457.

CONTESTING RECORD PROCEDURES:
    Individuals who wish to contest their records should notify: 
Executive Director, OSHRC; 1120 20th St., NW., Washington, D.C. 20036-
3457.

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from the individual to 
whom it applies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
OSHRC-2

SYSTEM NAME:
    Mailing Lists for News Releases, Speeches, Booklets, Reports.

SYSTEM LOCATION:
    Public Information Office, OSHRC, 1120 20th St., NW., Washington, 
DC 20036-3457.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Names of all persons who are sent information about OSHRC.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records contains individuals' addresses, business 
affiliations, and the information they desire to receive.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 651 et seq.

PURPOSE(S):
    To mail information to requesters relating to hiring of personnel, 
case dispositions, procedures, speeches, and statistical reports.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosures may be made under this system:
    1. To agency employees for information dissemination purposes.
    2. To other agencies, as appropriate.
    3. See Blanket Routine uses.

DISCLOSURES TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Stored on paper in file cabinets and on personal computer.

RETRIEVABILITY:
    Retrievable manually and electronically by name.

RETENTION AND DISPOSAL:
    Maintained indefinitely unless the individuals requests that his/
her reference be deleted and then that reference is disposed of 
immediately.

SAFEGUARDS:
    Paper records are maintained in file cabinets, which, during duty 
hours, are under surveillance of personnel charged with custody of the 
records and after duty hours, are behind locked doors. Access to the 
cabinets is limited to personnel having a need for access to perform 
their official functions. Electronic records are on personal computers 
maintained in offices under surveillance of personnel charged with 
custody of the records, and after duty hours, personal computers are 
behind locked doors. Access to personal computers is limited to 
personnel having a need for access to perform their official functions 
and is additionally restricted through password identification 
procedures.

SYSTEM MANAGER(S) AND ADDRESS:
    Public Information Officer, 1120 20th St., NW., Washington, DC 
20036-3457.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should notify: 
Executive Director, OSHRC; 1120 20th St., NW., Washington, DC 20036-
3457.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify: Executive Director, OSHRC; 1120 20th St., NW., Washington, DC 
20036-3457.

CONTESTING RECORD PROCEDURES:
    Individuals who wish to contest their records should notify: 
Executive Director, OSHRC; 1120 20th St., NW., Washington, DC 20036-
3457.

RECORD SOURCE CATEGORIES:
    Information in this system either comes from the individual to whom 
it applies or was derived from private source directories.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[[Page 42693]]

OSHRC-3

SYSTEM NAME:
    Applications for Employment.

SYSTEM LOCATION:
    Personnel Office, 1120 20th Street NW., Washington, DC 20036-3457.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All those desiring employment with OSHRC who have submitted a Form 
171, resume, or other application.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records contains information relating to (1) 
applicants' name, (2) birth date, (3) veterans preference, (4) tenure, 
(5) past and present salaries, (6) grades (7) position title, (8) 
awards and (9) other information relating to the status of an 
individual, as well as (10) education and (11) test scores.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. Sections 3301; 1302.

PURPOSE(S):
    To refer applications to those offices within the agency having 
position vacancies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosures may be made under this system:
    1. To agency personnel with personnel vacancies.
    2. See Blanket Routine uses.

DISCLOSURES TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    The records are maintained in folders.

RETRIEVABILITY:
    Retrievable manually by applicant's name.

RETENTION AND DISPOSAL:
    Maintained up to one year and then are destroyed.

SAFEGUARDS:
    Records are maintained in file cabinets. During duty hours, file 
cabinets are under surveillance of personnel charged with custody of 
the records and after duty hours, are behind locked doors. Access to 
the cabinets is limited to personnel having a need for access to 
perform their official functions.

SYSTEM MANAGER(S) AND ADDRESS:
    Personnel Management Specialist, 1120 20th St., NW., Washington, DC 
20036-3457.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should notify: 
Executive Director, OSHRC; 1120 20th St., NW., Washington, DC 20036-
3457.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify: Executive Director, OSHRC; 1120 20th St., NW., Washington, DC 
20036-3457.

CONTESTING RECORD PROCEDURES:
    Individuals who wish to contest their records should notify: 
Executive Director, OSHRC; 1120 20th St., NW., Washington, DC 20036-
3457.

RECORD SOURCE CATEGORIES:
    Information in this system comes from the individual to whom it 
applies.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
OSHRC-4

SYSTEM NAME:
    Payroll and Related Records.

SYSTEM LOCATION:
    (1) Office of Financial and Administrative Services, 1120 20th St., 
NW., Washington, DC 20036-3457; and (2) United States Department of 
Agriculture's National Finance Center, P.O. Box 60000, New Orleans, LA 
70160. NFC maintains records for OSHRC under interagency agreement.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former employees of OSHRC, including Commission 
members.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Various payroll records, including, among other documents: time and 
attendance cards; payment vouchers; comprehensive listings of 
employees; health benefits records; transit benefit records; requests 
for deductions; tax forms; W-2 forms; overtime requests; leave data; 
and retirement records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C., generally. Also 29 U.S.C. 651, et seq.

PURPOSE(S):
    Records are used by OSHRC and NFC employees to maintain adequate 
payroll information for OSHRC employees and members, and otherwise by 
OSHRC and NFC employees who have a need for the record in the 
performance of their duties.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosures may be made under this system:
    1. See Blanket Routine uses.
    2. Records are also disclosed to GAO for audits; to the Internal 
Revenue Service for investigation; and to private attorneys, pursuant 
to a power of attorney.
    3. A copy of an employee's Department of the Treasury Form W-2, 
Wage and Tax Statement, also is disclosed to the state, city, or other 
local jurisdiction which is authorized to tax the employee's 
compensation. The record will be provided in accordance with a 
withholding agreement between the state, city, or other local 
jurisdiction and the Department of the Treasury pursuant to 5 U.S.C. 
5516, 5517, or in the absence thereof, in response to a written request 
from an appropriate official of the taxing jurisdiction to the OSHRC 
Director of the Office of Financial and Administrative Services. The 
request must include a copy of the applicable statute or ordinance 
authorizing the taxation of compensation and should indicate whether 
the authority of the jurisdiction to tax the employee is based on place 
of residence, place of employment, or both.
    4. Pursuant to a withholding agreement between a city and the 
Department of the Treasury (5 U.S.C. 5220), copies of executed city tax 
withholding certifications shall be furnished the city in response to 
written requests from an appropriate city official to the Director of 
the Office of Financial and Administrative Services.
    5. In the absence of a withholding agreement, the Social Security 
number will be furnished only to a taxing jurisdiction which has 
furnished this agency with evidence of its independent authority to 
compel disclosure of the Social Security Number, in accordance with 
Section 7 of the Privacy Act, Pub. L. 93-579.

DISCLOSURES TO CONSUMER REPORTING AGENCIES:
    Disclosures may be made from this system to ``consumer reporting 
agencies'' as defined in the Fair Credit Reporting Act (15 U.S.C. 
1781a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 
3701(a)(3)) in accordance with 31 U.S.C. 3711(f).

[[Page 42694]]

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Duplicate records are stored on paper and on microfiche at OSHRC 
offices, 1120 20th St., NW., Washington, DC 20036-3457, and at the 
offices of the NFC, where records are also stored on computer file 
server.

RETRIEVABILITY:
    Retrievable manually and electronically by Social Security Number 
and name.

RETENTION AND DISPOSAL:
    Retained and disposed of in accordance with the National Archives 
and Records Administration's General Records Schedule requirements for 
payroll-related records.

SAFEGUARDS:
    Paper and microfiche records are maintained in file cabinets, 
which, during duty hours, are under surveillance of personnel charged 
with custody of the records and after duty hours, are behind locked 
doors. Access to the cabinets is limited to personnel having a need for 
access to perform their official functions. Electronic records are on 
computer file server maintained in an office under surveillance of 
personnel charged with custody of the records. In addition, the server 
is located in a locked room which requires a coded password for access. 
Server access requires network authentication at the server and 
application levels.

SYSTEM MANAGER(S) AND ADDRESS:
    Personnel Management Specialist, 1120 20th St., NW., Washington, DC 
20036-3457.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify: Executive Director, OSHRC; 1120 20th St., NW., Washington, DC 
20036-3457.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should notify: 
Executive Director, OSHRC; 1120 20th Str., NW., Washington, DC 20036-
3457.

CONTESTING RECORD PROCEDURES:
    Individuals who wish to contest their records should notify: 
Executive Director, OSHRC; 1120 20th St., NW., Washington, DC 20036-
3457.

RECORD SOURCE CATEGORIES:
    Information in this system either comes from the individual to whom 
it applies or is derived from information compiled by Commission 
employees performing administrative duties.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
OSHRC-5

SYSTEM NAME:
    Cases Pending in General Counsel's Office.

SYSTEM LOCATION:
    Office of the General Counsel, 1120 20th Street NW., Washington, DC 
20036-3457.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    OSHRC attorneys (including supervisory attorneys) who have been 
assigned cases by OGC.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records contains cases before the Review Commission 
which have been assigned to OGC for processing. It identifies (1) the 
case name; (2) the case docket number; (3) the attorneys (including 
supervising attorneys) who most recently have been assigned to work on 
the case; and (4) the most recent dates of the various stages in the 
progress of the case, starting with assignment to OGC and ending with 
issuance of a decision.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 661(d).

PURPOSE(S):
    To make management decisions with respect to case processing 
activities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosures may be made under this system:
    1. To the Chairman.
    2. To the Executive Director.
    3. To the General Counsel.
    For use in making management decisions with respect to case 
processing and agency administration.

DISCLOSURES TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Maintained on personal computers and on paper in report form in 
file cabinets.

RETRIEVABILITY:
    Retrievable manually and electronically by case name, docket 
number, date of case activity, name of attorney or supervising 
attorney.

RETENTION AND DISPOSAL:
    Maintained indefinitely on personal computer and paper reports 
generated from the system are kept for as long as needed for case 
management purposes.

SAFEGUARDS:
    Paper records are maintained in file cabinets, which, during duty 
hours, are under surveillance of personnel charged with custody of the 
records and after duty hours, are behind locked doors. Access to the 
cabinets is limited to personnel having a need for access to perform 
their official functions. Electronic records are on personal computers 
maintained in offices under surveillance of personnel charged with 
custody of the records, and after duty hours, personal computers are 
behind locked doors. Access to personal computers is limited to 
personnel having a need for access to perform their official functions 
and is additionally restricted through password identification 
procedures.

SYSTEM MANAGER(S) AND ADDRESS:
    General Counsel, 1120 20th St., NW., Washington, DC 20036-3457.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify: Executive Director, OSHRC; 1120 20th St., NW., Washington, DC 
20036-3457.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should notify: 
Executive Director, OSHRC; 1120 20th St., NW., Washington, DC 20036-
3457.

CONTESTING RECORD PROCEDURES:
    Individuals who wish to contest their records should notify: 
Executive Director, OSHRC; 1120 20th St., NW., Washington, DC 20036-
3457.

RECORD SOURCE CATEGORIES:
    Information in this system is derived from the individual to whom 
it applies or is derived from case processing records maintained by the 
Office of the Executive Secretary and the Office of the General 
Counsel.
 

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.
OSHRC-6

SYSTEM NAME:
    Case Management/Tracking System

SYSTEM LOCATION:
    Information Technology Office, 1120 20th Street NW., Washington, DC 
20036-3457.

[[Page 42695]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    This system lists the events in cases before Review Commission 
Administrative Law Judges and Commission members. It lists: (1) The 
names of Administrative Law Judges (ALJ); (2) the names of attorneys; 
(3) the names of Commission members; (4) events occurring in cases and 
the dates on which they occurred; (5) documents filed in cases and the 
dates on which they were filed; (7) the names of persons who entered 
each case record, the dates of entries as well as when it was last 
modified.

CATEGORIES OF RECORDS IN THE SYSTEM:
    It lists: (1) The names of Administrative Law Judges (ALJ); (2) the 
names of attorneys; (3) the names of Commission members; (4) events 
occurring in cases and the dates on which they occurred; (5) documents 
filed in cases and the dates on which they were filed; (7) the names of 
persons who entered each case record, the dates of entries and; (8) 
when a record was last modified.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    29 U.S.C. 661(d).

PURPOSE:
    For administrative purposes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Disclosures may be made under this system:
    1. To agency management officials for use in making management 
decisions with respect to case processing and agency administration.

DISCLOSURES TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Electronic records stored on computer file server; paper in report 
form stored in binders.

RETRIEVABILITY:
    Retrievable electronically and manually by individual name, case 
docket number, case name or computer assigned reference code.

RETENTION AND DISPOSAL:
    Maintained indefinitely on computer file server, and paper reports 
generated from the system are kept for as long as needed for 
administrative purposes.

SAFEGUARDS:
    Computer file server located in locked room which requires a coded 
password for access. Access to the server is limited to personnel 
having a need for access to perform their official functions. In 
addition, server access requires network authentication at the server 
and application levels. Paper records are maintained in file cabinets, 
which, during duty hours, are under surveillance of personnel charged 
with custody of the records and after duty hours, are behind locked 
doors. Access to the cabinets is limited to personnel having a need for 
access to perform their official functions.

SYSTEM MANAGER(S) AND ADDRESS:
    Computer Specialist, 1120 20th St., NW., Washington, DC 20036-3457.

NOTIFICATION PROCEDURE:
    Individuals interested in inquiring about their records should 
notify: Executive Director, OSHRC; 1120 20th St., NW., Washington, DC 
20036-3457.

RECORD ACCESS PROCEDURES:
    Individuals who wish to gain access to their records should notify: 
Executive Director, OSHRC; 1120 20th St., NW., Washington, DC 20036-
3457.

CONTESTING RECORD PROCEDURES:
    Individuals who wish to contest their records should notify: 
Executive Director, OSHRC; 1120 20th St., NW., Washington, DC 20036-
3457.

RECORD SOURCE CATEGORIES:
    Information in this system is derived from the individual to whom 
it applies or is derived from case processing records maintained by the 
Office of the Executive Secretary and the Office of the General Counsel 
or from information provided by the parties who appear before the 
Review Commission.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

    Dated: August 6, 2001.
Patricia A. Randle,
Executive Director.
[FR Doc. 01-20320 Filed 8-10-01; 8:45 am]
BILLING CODE 7600-01-P